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HomeMy WebLinkAboutMunicipal Court AdministratorPage 1 of 2 City of Georgetown JOB DESCRIPTION Job Title: Municipal Court Administrator FLSA Category: Exempt Effective Date: 10/01/2012 Revision Date: 05/30/2014 SUMMARY: Ensures the efficient and accurate operation of the City's court by managing court operations ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Ensures the smooth and effective operations of Municipal Court through the planning, organizing and supervision of work activities for court processes.  Implements policies and procedures relating to Municipal Court with the approval of the presiding judge that are within the parameters of State law and Texas Municipal Courts Education Center guidelines.  Coordinates with judges, prosecutor, staff and other departments to meet department goals and objectives.  Ensures all mandatory training is scheduled and completed by staff and judges.  Ensures staff works as a cohesive team to provide quality customer service to their customers.  Provides professional development, assignment/monitoring of duties and performance counseling and evaluations, and effective leadership to meet department goals; prepare midyear and annual performance evaluations.  Manages the Court’s records and provides accurate reporting of court statistics and financial information.  Ensures all financial records for the State court costs and judicial reporting are maintained and submitted within required deadlines.  Ensures that internal controls are implemented for cash handling, mail processing and non-cash processing; reconciles court system to the City’s general ledger.  Provides oversight for the court case management software including system maintenance and implementation.  Ensures the expunction of all records as directed by court orders from this court as well as higher courts such as Williamson County and District Courts.  Provides oversight for the appeal process from Municipal court to the Williamson County Court of Law.  Prepares and manages Municipal Court’s departmental budget and leads interdepartmental court team that deals with Court related issues, including building cohesive relationships with Police, Code Enforcement, Animal Services and other agencies to carry out the functions of Municipal Court.  Provides oversight for warrant administration with the approval of the presiding judge; recalls warrants as necessary according to policy guidelines; reconciles warrant information in numerous systems.  Administers the Failure to Appear program by ensuring accurate information is sent, reviewing clearing information, and preparing quarterly reports for payment.  Oversees non-cash processing, works with jail, warrant officer and other outside entities.  Stays abreast of changes in State law and City ordinances regarding court procedures.  Develops, implements and administers any revisions, additions, or enhancements to accommodate mandatory legislative updates.  Performs other duties as assigned or required.  MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines High School diploma or equivalent. Six years of progressively responsible experience as a court clerk in a computerized system. Four year of the required experience must have been in a supervisory capacity. OR Any equivalent combination of experience, training and/or education that provides the required knowledge, skills and abilities. Page 2 of 2 Knowledge of:  Administrative procedures of processing, recording and preparing legal documents, records, and reports related to court operations;  City ordinances, court procedures, State law and legislation pertinent to the administration of Municipal Court. Skill in:  Establishing and maintaining effective working relationships with other employees, outside agencies, officials, other judicial bodies, and the general public.  Reading Texas Criminal and Traffic Law Manual, TMCEC clerk manual, memoranda, legislation, criminal and traffic laws and Code of Criminal Procedures and leadership materials.  Writing reports and memoranda, drafting complaints, and revising forms accordingly.  Calculating money from fees collected, reconciling to general ledger, and processing financial reports.  Drafting and implementing court procedures applicable to City ordinances, & State Laws. LICENSES AND CERTIFICATION REQUIREMENTS Municipal Court Clerk Certification Level II Must attend annual continuing education to maintain certification and to be an active member of the Texas Court Clerks Association. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.