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City of Georgetown
JOB DESCRIPTION
Job Title: Deputy Court Clerk
Effective Date: 10/01/2012
FLSA Category: Non-exempt
Revision Date: 05/30/2014
SUMMARY: Ensures the efficient and accurate operation of the City's court by performing clerical duties in a timely and
adequate manner
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties
performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable
accommodations will be made as required. The job description does not constitute an employment agreement and is
subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to,
the following:
Responsible for warrant administration by sending notices, preparing court documents recalling warrants as
necessary and ensuring accurate information is sent to DPS for the Failure to Appear program.
Responsible for accurate court disposition and fine records by collecting payments, posting correctly to the court
system, and balancing a cash drawer and depositing collections, following the established cashiering procedures;
records and processes mail.
Captures documents in a document imaging system to maximize productivity and provide efficient retrieval of
information.
Assists with the coordination of docket processing by setting and reviewing case information, sending notice,
preparing summons or subpoenas, preparing court documents, and providing assistance to judge and prosecutor.
Executes and transcribes court docket and records dispositions.
Acts as liaison between police, jail and judge to make arrangements for judge to provide magistration to persons
jailed on MC warrants.
Reviews and processes non-cash requests.
Ensures information is recorded in multi data systems.
Provides quality customer service to Municipal Court customers by explaining court procedures and drivers safety
courses.
Ensures the effective coordination of Municipal Court operation to team and other City departments by
communicating effectively on problems and issues.
Stays abreast of legislature and court procedures and training related to court duties.
May interpret for Spanish speaking defendants.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, training and Experience Guidelines
High school diploma or equivalent. One year of full-time experience as a court clerk in a computerized system. OR Any
equivalent combination of experience, training and/or education that provides the required knowledge, skills and abilities.
Knowledge of:
Clerical procedures of processing, recording and preparing legal documents, records, and reports related to court
operations.
City ordinances, court procedures, and legislation pertinent to clerical work
Skill in:
Establishing and maintaining effective working relationships with other employees, outside agencies, and the
general public.
Using computers and related software programs.
Exercising discretion in confidential matters.
Communicating effectively, both orally and in writing.
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Reads TMCEC clerk manual, memoranda, legislation, and educational materials.
LICENSES AND CERTIFICATION REQUIREMENTS
Must obtain a Court Clerk Certificate within 1 year.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching,
crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.