HomeMy WebLinkAboutAssociate Deputy Court ClerkPage 1 of 2
City of Georgetown
JOB DESCRIPTION
Job Title: Associate Deputy Court Clerk
Effective Date: 10/01/2013
FLSA Category: Non-exempt
Revision Date: 05/30/2014
SUMMARY: Ensures the efficient and accurate operation of the City's court by performing clerical duties in a timely and
adequate manner
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties
performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable
accommodations will be made as required. The job description does not constitute an employment agreement and is
subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to,
the following:
Collects payments, posts correctly to the court system, balances a cash drawer and deposits collections daily,
following established cashiering procedures.
Performs data entry/file transfers of tickets from the Police Department, Code Enforcement, Animal Services
Application for Complaints, and outside agencies for traffic, parking, state and City violations; electronically
exports the warrant data to the Police Software.
Ensures prompt communication for court customers by sending timely courtesy letters.
Captures documents in a document imaging system to maximize productivity and provide efficient retrieval of
information
Explains court procedures and driver’s safety course requirements.
Provides directions and other general information to the public in a professional manner.
Assists with the coordination of docket processing by setting and reviewing case information, sending notice,
preparing summons, preparing court documents, and providing assistance to judge and prosecutor. Executes
and transcribes court docket and records dispositions.
Performs warrant administration by sending notices, preparing court documents, issuing warrants, recalling
warrants as necessary and ensuring accurate information is sent to DPS for the Failure to Appear program.
Ensures the effective coordination of Municipal Court operations to team and other City departments by
communicating effectively on problems and issues.
Stays abreast of legislature and court procedures and training related to court duties
May interpret for Spanish speaking defendants.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines
High school diploma or equivalent. One year of office experience in a computerized environment and cash handling
experience. OR Any equivalent combination of experience, training and/or education that provides the required
knowledge, skills and abilities.
Knowledge of:
Clerical procedures of processing, recording and preparing legal documents, records, and reports related to court
operations.
City ordinances, court procedures, and legislation pertinent to clerical work.
Skill in:
Establishing and maintaining effective working relationships with other employees, outside agencies, and the
general public.
Calculating money from fees collected and balancing a cash drawer.
Communicating effectively, both orally and in writing communication.
Cash handling to include balancing a cash drawer and office experience in a computerized environment.
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LICENSES AND CERTIFICATION REQUIREMENTS
N/A
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching,
crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.