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City of Georgetown JOB DESCRIPTION
Job Title: Facilities Coordinator Effective Date: 10/01/2012
FLSA Category: Non-Exempt Revision Date: 02/12/2014
SUMMARY: Ensures the professional appearance, safety and maintenance of all City facilities. Monitors maintenance
contracts for landscaping, janitorial, HVAC, security, etc. Oversees and managers the City’s Security System. Serves as Project Manager for all facilities related projects.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties
performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable
accommodations will be made as required. The job description does not constitute an employment agreement and is
subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to,
the following:
• Coordinates and monitors all facility maintenance contracts to ensure proper quality control and contract
compliance.
• Manages the City’s Security System to include evaluating the user department’s needs, assessing system capacity both currently and in the future, coordinating of the installation of new and replacement equipment;
requests needed funding through the budget process.
• Monitors the security system programming and software.
• Conducts annual safety inspections of each facility to ensure appropriate safety measures are in place; identifies
potential problem areas and develops funding methods to resolve issues.
• Meets with building occupants and appropriate departments to discuss their needs for the coming year; develops an internal service fund for the replacement or repair of specific facility components.
• Serves a Project Manager for special projects to include specification writing, bid solicitation, bid evaluation, permitting, monitoring for specification compliance and project closeout.
• Serves as Citywide contact for the standardization of modular and general type office furnishings; ensures that
existing and new facilities comply with the standardization policy; coordinates and monitors the installation of new furniture.
• Performs other duties as assigned. MINIMUM QUALIFICATIONS:
Education, training and Experience Guidelines
High school diploma or equivalent. Five years of full-time work experience in property management and facility maintenance.
One year (30 semester hours) of course work in Construction Science, Project Management or related field from an
accredited college or university may be substituted for one year of the required experience with a maximum substation of
2 years. Knowledge of:
• Internal service funds, building maintenance procedures and contract management.
• Contract management and facility maintenance methods and procedures.
• Project management principles and practices.
• Supervisory practices and principles. Skill in:
• Communicating effectively, both orally and in writing.
• Comprehending and carrying out detail instructions, both orally and in writing.
• Establishing and maintaining effective working relationships.
• Reading and comprehending facility resource materials, maintenance manuals and memos
• Writing a variety of correspondence and reports.
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• Performing basic mathematical functions and converts units of measure (i.e. gallons to tons).
• Interpreting policies and procedures and analyzes data.
• Using computer and related software to produce spreadsheets, reports, etc. LICENSES AND CERTIFICATION REQUIREMENTS Valid Class C Texas driver’s license or other transportation available
Project Manager Certification or must be able to obtain within agreed upon timeframe.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.