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HomeMy WebLinkAboutHousing CoordinatorPage 1 of 2 City of Georgetown JOB DESCRIPTION Job Title: Housing Coordinator Effective Date: 10/01/2012 FLSA Category: Exempt Revision Date: 05/07/2014 SUMMARY: Provides housing advice and information to the Housing Advisory Board (HAB), City Council and City staff. Serves as staff liaison to the HAB. Manages the day to day implementation of the City’s Community Development Block Grant Program, and the Council funded Home Repair Program. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Coordinates researches and identifies city programs and projects eligible for funding consideration.  Ensures City’s compliance with the conditions of housing and FEMA grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.  Prepares applications to include project costs and descriptions for HUD review; maintains files, records and prepares reports related to grant activities for grants issued and received.  Prepares and reviews grant closeout materials; reviews and coordinates grant draw down request when work is completed.  Coordinates with other City departments that perform grant related work to ensure scheduling and scope are being followed.  Serves as project manager on planning department cases, reviews and guides projects through the review process.  Communicates with HAB members to inform them on relevant housing issues and to schedule meetings.  Prepares agenda and staff reports for meetings; creates information reports on requests made to the HAB and City Council.  Collects and analyzes statistical data from multiple sources; creates statistical projections based on data.  Creates and modifies maps, graphs, or diagrams; identifies and creates specific geographic subsets of City planning area for population and utility planning.  Identifies potential houses for repair program participation and solicits applications.  Evaluates applicants for compliance with program guidelines; reviews cost of repairs and budget availability.  Requests and review contractor bids; monitors approved contractors for accuracy and completeness of repairs; reviews and approves invoice requests.  Reviews and analyzes rezoning, subdivision and site plans for comprehensive plan and code compliance.  Manages special projects related to housing affordability, sustainability and asset management, as assigned..  Conducts periodic inspections to ensure compliance with work order and for discussion of unusual situations or repairs.  Maintains all grant related files, records and reports consistent with guidelines specified by Federal funding source.  Makes presentations to the HAB and the City Council on a variety of housing related programs.  May develop and implement marketing and educational strategies that educate the public and encourages public awareness and participation in the City’s housing programs.  Reviews and modifies planning files management.  Creates content for and updates the City’s housing website. Page 2 of 2 MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines Bachelor’s degree from an accredited college or university with major coursework in public or business administration, planning or a related field. Four years of full-time progressively responsible management and budget administration experience for a broad range of housing services such as urban development, housing maintenance programs, or other federally funded related programs. Two years of the required experienced must have included grant management. OR Any equivalent combination of experience, education and/or training that provides the required knowledge, skills, and abilities. Knowledge of:  City operations.  Statistical modeling.  GIS management and editing.  Project management principles and practices.  Historical and current housing programs.  Engineering and architectural plans review.  Purchasing rules and budgeting processes for hiring contractors and processing purchase orders.  Grant applications and account management. Skill in:  Compiling, analyzing and evaluating a variety of data and make sound policy and procedural recommendations.  Applying general management principles to complex situations.  Interpreting and communicating to others the rules, regulations, and guidelines regarding concerns and needs.  Preparing clear and concise administrative and financial reports  Grant fund management.  Establishing and maintaining effective working relationships.  Communicating effectively, both oral and in writing.  Operating a computer using standard work processing and spreadsheet software.  Reading and comprehending policies, procedures, guidelines, memos, letters and reports.  Performing mathematical calculations.  Assessing situations and making prompt, safe, and efficient decisions with regard to task priority and effective solutions. LICENSES AND CERTIFICATION REQUIREMENTS Valid Class C Texas driver’s license PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.