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Home My WebLink AboutMIN 09.08.2015 CC-RMinutes of a Meeting of the Governing Body of the City of Georgeto-vv n, Texas Tuesday, September 08, 2015 The Georgetown City Council will meet on Tuesday, September 08, 2015 at 6:00 PM at the Council Chambers at 101 E. 7`h St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 80, Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at anytime, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Mayor called the meeting to order at 6:1 OPM Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Proclamation for the Williamson County Sun - Proclamation for Childhood Cancer Awareness - Proclamation for Boys and Girls Club City Council Regional Board Reports Announcements - The "Best of Georgetown" competition began September 1, 2015 and will run through September 30, 2015 - World War 11 combat -wounded veterans will be honored at the Purple Heart City Celebration on September 11, 2015 at 9:30 am at the Veterans Memorial Plaza - The Annual Night Out is scheduled for Tuesday, October 6'h from 6:30 pm to 9:30 pm - Applications for a Police Officer, Firefighter or City Worker neighborhood visit are due by September 29th Action from Executive Session Motion by Jonrowe, second by Fought to retain the lawfirm of Russell & Rodriguez, L.L.P. and the lawfirm of Llloyd Gosselink to represent the City of Georgetown and Chisholm Trail Special Utility District in Cause No. D -1 - GN -15 -003337 -1 -GN -15-003337 pending in the 419th Judicial District Court of Travis County, Texas. Approved 6-0 (Brainard absent) Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as as of the Regular Agenda. B Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, Aug015 -- Jessica Brettle, City Secretary C Consideration and possible action to renew the existing School Resource Officer agreement between the Georgetown Independent School District and the City of Georgetown, Texas to include an amendment to Article 11, A. and Attachment A (annual cost for program) of the agreement and signatures of current officials -- Wayne Nero, Chief of Police D Consideration and possible action to approve an engagement letter and professional services agreement with Weaver and Tidwell, LLP to perform the independent audit of City accounts for fiscal year ended September 301 2015 -- Micki Rundell, Chief Financial Officer • •' .. i . a • r- . t IM '« a -_ ':• _ •-r ♦ `a a:' • as r:.. ' _ • wr', • t ' • f:-.. f: .:. a •o e - .: t • .ta •.'. .: '' :• • • .:. 'f • r•r -o f . ••-' :.• ' s � ` :. : • .. a t f f - : • a .. • • s •. .: a • • r •. : t -.. r • ' • ' • r • • • 111 • • • r- • 8 • • • t• • � • •• s - t s . st • _ _ • • • sr e a - - r a , ' e s ', i 111 • r - . - - -, •- . _ � .s • • • � • !- ra m 111, • s.'; ,.s. 't a ••- • m • • • el` t • es •- t a.e• • .•a •• • • • • rs • a s .M 111: t .s- • • r t -a • • _ r • I t • •' f .: f f• • - • • .•• • - rt U!l to •, s w f f • Ilf e • era �' • •'' !. . a - ': s :t •.. Motion by Hesser, second by Jonrowe to approve the consent agenda with the exception of Item C,which was pulled to the Regular Agenda by Councilmember Jonrowe. Approved 6-0 (Brainard absent) Legislative Regular Agenda C Consideration and possible action to renew the existing School Resource Officer agreement between the Georgetown Independent School District and the City of Georgetown, Texas to include an amendment to Article |(.A.and Attachment A(annual cost for program) ofthe agreement and signatures ofcurrent officials_ Wayma,Nero,CMiefofPolkce This item was pulled from the consent agenda byJonnowe. Jonroweasked and Nero outlined the various elements ofthe agreement. Motion byJnnnowe.second byGipson 0oapprove the agreement. Approved G-0(Brainard absent) ABSecond Reading ofanOrdinance adopting the 2015/1GCity mf Georgetown Annual Budget for fiscal year beginning October 1, 2015, and ending September 30, 2016 -- Micki Rundell, Chief Financial Officer (action required) (Roll Call Vote) Rundell described the item and read only the caption of the Ordinance on second reading. Motion by Jonrowe, second by Gipson to approve the Ordinance on second reading. Approved G.O(Brainard absent) ACSecond Reading ofanOrdinance levying mtax rate for the City Georgetown for the tax year 2pi5--MicW Rundell, Chief Financial Officer (action required) (Roll Call Vote) Rundell described the item and read only the caption of the Ordinance on second reading. Motion by Jonrowe.second by Fought that the property tax rate be increased by the adoption ofatax rate of $0.43408which iseffectively e4.04percent increase 1nthe tax rate Record Vote: Eby- Yes Brainard- Absent Heuser -Yen Fought -Yeo` Gipson- Yes Jnnn»we-Yaa Gonzalez- Yes Approved 6-0 (Brainard absent) ADSecond Reading cfonOrdinance amending "Administrative Divisions and Departments" mfthe Georgetown Code ofOrdinances —MiddRundell, Chief Financial Officer (action required) Rundell described the item and read only the caption of the Ordinance on second reading. Motion by Jonrowe, second by Eby to approve the Ordinance on second reading. Approved 6-0 (Brainard absent) AEPublic Hearing onthe proposed StonnwaderDrainage Fee changes used hofund projectsincluded |nthe proposed 2O15-|6Stormvwab» DodnogeAnnmdBudQet—LeticiaZava|a.CustomerCernDimctorondMicki Rundell, Chief Financial Officer With aPowerPoint Presentation, Zavala spoke about the drainage utility and said dwas established in19Q2for public health and safety within the city limits. She spoke about the rate charges and said staff i proposing an increase mf$1 .25 per monththat would gofrom $5.24to$6.5nomonth. She described the budget impacts ofthis change nwell aothe next steps inthe approval and implementation process. Public Hearing was opened ed6:4QPM Nopersons were present to speak. Public Hearing was closed ed6:49pK8 Noaction was taken byCouncil. AFFirst Reading of an Ordinance ding chapter 13,28 Entitled "Drainage Utility" section 13.28.100 "Calculation ofDrainage Utility Fees" ofthe Code ofOrdinances ofthe City ofGeorgetown, Texas, repealing conflicting ordinances and resolutions, including a severability clause, and establishingctivedete—Letcia Zavala, Customer Care Director and Micki Rundell, Chief Financial Officer (action required) Zavala read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Babin described the item and read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. He said this amends the seasonal yard trimming service from seasonal to annual all year long. He said the service will now of to a once a month all year round pick up on the same pickygi itay each month. He said this change will have no effect on cost and no rate change to the customer. Motion by Jonrowe, second by Fought to approve the Ordinance on first reading. Approved 6-0 (Brainard 2bsent) AH Public Hearing and First Reading of an Ordinance for Rezoning of 9.241 acres out of the Barney C. Low Survey, Abstract No. 385, located at the southwest corner of F.M. 1460 and Westinghouse Road (C.R. 111), known as Teravista Commercial 3, from the Agriculture (AG) District to 5.0 acres of the General Commercial (C-3) District and 4.24 acres of the Local Commercial (C-1) District -- Mike Elabarger, Senior Planner and Sofia Nelson, CNU-A, Planning Director (action required) Elabarger described the item and said this is a request to rezone from AG to C-3 and C-1 districts. He showed Council a future land use map showing the location. He spoke about the zoning districts in the surrounding area and the plans for this property. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Public Hearing was opened at 6:57PM No persons were present to speak. Public Hearing was closed at 6:57PM Motion by Jonrowe, second by Fought to approve the Ordinance on first reading, Approved 6-0 (Brainard absent) At Public Hearing and First Reading of an Ordinance for Rezoning of a Southeast Part of Block Two, Snyder Addition, being 0.339 acres, located at 711 East University Avenue, from the Office (OF) District to the Residential Single-family (RS) District -- Mike Elabarger, Senior Planner and Valerie Kreger, AICP, Principal Planner (action required) Elabarger described the item and read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. No persons were present to speak. MOLT Motion by Fought, second by Eby to approve the Ordinance on first reading. Jonrowe spoke about the issue of residential areas being zoned office and said she would like to discuss this in 2 Workshop. She said she would like to see if this circumstance is happening to others. »!»: •:' did confirm that the applicant would bear the cost of the process to rezone their property to residential in these instances. AJ Public Hearing and First Reading of an Ordinance on amendments to the Unified Development Code (UDC) to revise Chapters 1, 3-13, and 16 related to the UDC Development Manual, Annexation process, Site Plan requirements, Planned Unit Development (PUD) District standards, accessory dwelling units, commercial building size limitations, civic use access limitations, self -storage facilities, accessory structures, patios, non-residential district setbacks, non-residential building design requirements, fence standards, parking space dimensions, signs, Housing Diversity Development and Workforce Housing Development, and sanitary sewer systems requirements - - Valerie Kreger, Principal Planner and Sofia Nelson, Planning Director (action required) With a Powerpoint Presentation, Kreger presented on the UDC amendments and the process to date. She spoke about the amendments included in both items AJ and AK. She provided Council a summary of the general amendments being recommended in this Ordinance. She reviewed the proposed executive amendments as well. Kreger read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Public Hearing was opened ok7:1OPM Speakers Renee Hanson, Wait Doering, Ross Hunter, Susan Firth, Robert Phipps and Richard Cutts addressed the City Council oothis issue. For a full audio and video of these comments, please visit the Georgetown website at http://www,georgetown.org/gtv. Public Hearing was closed at7:43PM Motion byFought, second byHeeoertoapprove the Ordinance aupresented. INNINEW-110 IN 160MOM9 "M they will need to make an effort and stay on top of it. Gipson said he also agrees that the city should delay some of the issues, but the city also needs to figure out how to quit kicking the can down the road. Hesser asked and Iwo 11 16161MWA111 III would join in with the discussion about pulling the two issues of accessory dwelling and height issues. She said discussion of those two issues is necessarV even though it has been out there for a while� Eby asked and Kreger expanded upon why staff is recommending the amendments related to those topics. Motion by Fought, second by Hesser to amend the motion to pull the Housing Diversity and Workforce first reading. Vote mmthe amendment: Approved 6-0 absent) ' Jonrowe asked and Kreger spoke about the pre -application process and the related meetings that are typically scheduled. Kreger described the purpose of these meetings. There was much discussion about this. Vote mnthe original motion as amended: 5-1(Jonrovmoopposed) (Brainard absent) AKPublic Hearing and First Reading ofonOrdinance on executive amendments hothe Unified Development Code C)brevise Chapters 2-7and i6 to codify City Council Ordinances and Director Interpretations related toUDC text amendments, overlay districts, determination mfunlisted uses, outdoor living areas, and unified developments -- Valerie Kreger, Principal Planner and Sofia Nelson, Planning Director (action required) Kreger described the item and read only the caption of the Ordinance on first reading after having satisfied the requirements ofthe City Charter. Public Hearing was opened at8:OGPK8 Nopersons were present 'tospeak. Public Hearing was closed md8:O7pK8 Motion byEby, second byGipson hoapprove the Ordinance onfirst reading. Jonnzweasked about the application of the director interpretation referenced in Section 5.04 entitled "Event Facility." Staff described that process for her. Jonrowe said she wants to make sure there are no disagreements with the interpretation. AL Forwarded from the Main Street Advisory Board: Consideration and possible action to recommend contracting with DecorlQ of Fate, Texas in the amount not to exceed $87,400 for the leasing, installation, maintenance, and removal of the 2015 holiday lights, the installation and maintenance of the building cornice lights, and the installation and removal of the holiday wreaths and tree -- Laurie Brewer, Assistant City Manager and Bridget Chapman, City Attorney Brewer described the item for Council. She said the city put this bid out for requests for responses and the city did a best value practice. She said the city received three responses and the staff committee scored DecorlQ with the best response. Speaker, JD Reed, spoke in detail about why he believes the Council should reject DecorlQ as a vendor for the Christmas light project. Speaker, John Alban, of D6corlQ said his company is excited for the potential opportunity to work for the City of Georgetown on this project. He let Council know, with their combined experience of over twenty years and clients throughout the state, they are able to provide the services requested. Motion by Eby, second by Fought to approve the contract with DecorlQ. Eby said she has complete confidence in staff and this process and trusts that this vendor is the best person for the job. Vote on the motion: Approved 6-0 (Brainard absent) OWN Ovi 6WU*J it -11 islaordLOILZOM. Morgan provided one brief update regarding Majestic Oaks and said the targeted closure of the street is September 28th. He spoke about the process of closure. Fought spoke briefly about chip seal and how he feels it is inappropriate to use that treatment on residential streets. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. He said he would like to withdraw his application for County EMS services and explained his reasoning behind that decision. - Mike Ingraham speaking on an update to the Franchise for Serenity EMS Ingraham withdrew his request to address the City Council. - Bill Holland speaking on energy strategies to reduce the overall cost to Georgetown's citizens through today's technology - John Montgomery speaking on exception policies and ordinance regarding energy conservation Montgomery donated his three minutes to speak to Holland. Holland spoke about the benefits of using LED lightbulbs and the cost savings it would provide to the city. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AQSec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda'items - CTSUD Update Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Secretary Recruitment Sec. 651.087: Deliberation Regarding Economic Development Negotiations - Project Mesa - Pulte Rebate Agreement Motion by Gipson, second by Messer to acjotirn. Approved 6-0 (Brainard absent) Meeting ac�journed at 8:50PM Z� Dale Ross, Mayor Atte J� i ty Secretaly