Loading...
HomeMy WebLinkAboutLegal AssistantPage 1 of 2 City of Georgetown JOB DESCRIPTION Job Title: Legal Assistant Effective Date: 10/01/2012 FLSA Category: Non Exempt Revision Date: 07/08/2014 SUMMARY: Reporting to the City Attorney, the Legal Assistant provides support to the City Attorney’s office, coordinates research, review and response to open records request submitted to the City Attorney’s office, maintains the citywide open records log, researches law, investigates facts, prepares documents and assists with records management. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Assists in drafting ordinances, resolutions, contracts, agreements, easements, procedures, policies, deeds, pleadings, and other legal documents.  Researches and analyzes law sources such as federal, state and local statutes and cases, recorded judicial decisions, legal articles, constitutions, and legal codes.  Coordinates review and response to Open Records Requests received by the City and forwarded to the City Attorney’s office for legal review, including reviewing responsive information provided by other City staff, determining which legal exceptions to disclosure may apply, drafting briefs to the Attorney General’s office, and providing guidance to City Staff regarding the applicable state law governing open records requests.  Assists the City Attorney and Assistant City Attorney in the supervision of interns and other staff.  Serves in extension of current duties as required for emergency management, particularly in the areas of administrative support.  Provides quality customer service to city staff, the general public, and all other work contacts.  Coordinates department budget preparation, prepares purchase orders, runs budget reports, and reconciles Mastercard statements.  Maintains the Legal Department records and files utilizing record retention laws and best practices; establishes archive systems and retrieves information as needed.  Provides general administrative support to the Legal Department  Performs other duties as assigned. MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines Bachelor’s degree from an accredited college of university. Five years of full-time relevant work experience. OR Any equivalent combination of experience, training, and/or education that provides the required knowledge, skills, and abilities. Knowledge of:  Legislative drafting techniques.  State law governing open records requests including the Texas Public Information Act.  Legal and legislative research skills using legal research databases, the internet, law library and other sources.  Municipal and local law including local ordinances and resolutions.  Records management and open records management software.  Legal terminology. Page 2 of 2 Skill in:  (Demonstrated proficiency) Communicating effectively, both orally and in writing.  Maintaining a high degree of confidentiality.  Prioritizing work assignments; effective multi-tasking skills  Providing excellent customer service.  Using office equipment, including computer and standard word processing, spreadsheet and presentation software.  Gathering, compiling, analyzing, and communicating a variety of information.  Establishing and maintaining effective working relationships with city officials, departments, state and federal officials, community organizations and groups, and the general public.  Reading various legal documents; understanding legal terminology.  Drafting a variety of documents with legal terminology into simple readable style.  Performing calculations for bookkeeping duties.  Analyzing preliminary legal documents. LICENSES AND CERTIFICATION REQUIREMENTS None PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.