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City of Georgetown JOB DESCRIPTION
Job Title: Human Resources Specialist Effective Date: 10/01/2012
FLSA Category: Non-Exempt Revision Date: XX/XX/XXXX
SUMMARY: Provide general administrative support to Human Resources.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties
performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is
subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to,
the following:
• Provide general administrative support to Human Resources Department. Duties include but are not limited to:
preparation of forms, letters, memos, ordering equipment and supplies, answering phones, providing information, answering questions, transferring calls, and taking messages as appropriate; greeting and assisting customers
who come into Human Resources.
• Maintain HRIS system to include processing new employees, updating information, updating position control, and creating reports.
• Advertise and post all open positions.
• Coordinate and conduct new employee sign-ups (welcome sessions) including completing all required paperwork and mailing related information to proper departments and/or benefit carriers.
• Records/information management to include creating and maintaining employee, safety, and training files,
responding to open records requests, administration of records retention including tracking and facilitation of the destruction of documents according to the retention schedule.
• Create and distribute applicant correspondence to include “no interest” and offer letters.
• Serve as 1st contact for department.
• Process purchase orders and reconcile MasterCard statements.
• Assist with filing workers compensation claims.
• Set up applicant interviews/interview panels, physicals drug screens, and background checks.
• Create quarterly turnover report.
• Make travel and training arrangements to include registration, hotel and air reservations as necessary.
• Serve as back-up to City Hall receptionist.
• Participate in the annual operating plan edits, meetings and requests.
• Assist with coordination of employee events and committees.
• Participate in various committees and/or meetings as requested.
• Performs all job duties according to all approved safety rules and procedures.
• Actively participates in monthly safety meetings.
• Promptly reports all accidents, injuries, theft, loss, and broken/damaged equipment/property to their immediate supervisor. Reports or corrects all unsafe practices or conditions they observe to their immediate supervisor.
• Serve in extension of current duties as required for emergency management.
• Provide quality customer service to city staff, the public, and all other work contacts. MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines High school graduate or its equivalent three to five years of administrative experience, human resources environment
preferred or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
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Knowledge of:
• Knowledge of business process analysis and project management techniques for systems implementation projects.
• Knowledge of procedures and processes involved in administering organization-wide technology training.
• Handling information restricted to specific persons and is aware of meaning and consequences of improper administration or release.
Skill in:
• Ability to communicate effectively, both orally and in writing.
• Ability to establish effective working relationships with co-workers.
• Able to read and understand technical manuals, policies and procedures, system documentation.
• Able to write clear, accurate, timely documentation.
• Able to write clear, concise memos in non-technical terminology to brief managers, supervisors.
• Able to perform arithmetic, make calculations of computer or network capacity, able to make simple projections
and forecasts.
• Able to exercise sound judgment in interpretations and decisions; able to establish and maintain effective working relationships with peers, clients, citizens, vendors.
LICENSES AND CERTIFICATION REQUIREMENTS
Valid Texas Driver’s License PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching,
crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.