HomeMy WebLinkAboutMIN 08.25.2015 CC-RNotice of a Meeting of the
Govei-ning Body of the
City of Beret-getown, Texas
Tuesday, August 25, 2015
The Georgetown City Council will meet on Tuesday, August 25, 2015 at 6:00 PM at the Council Chambers at 101
E. 7h St., Georgetown, Texas
The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8 1h
Street for additional information; TTY users route through Relay Texas at 711.
Regulat- Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
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the Open Meetings Act, Texas Government Code 551 )
L 'nvocation
Rawiorfw I . - -
Comments from the Mayor
- Welcome and Meeting Procedures
City Council Regional Board Reports
RAnnouncements th
The First Readings of all budget and tax ordinances will be read tonight, August 25 , 2015
"1011,11"i UNION- 11 1
Action from Executive Session
Motion by Brainard, second by Hesser to authorize staff to negotiate a lease agreement with Texas Office
Products and Supply for property and improvements located at 4300 IH -35 South on the terms discussed in
execiitive sessicit a-td,.2ijtWorizinq the or to sign the lease agreement including said terms. Approved 7 1
Statutoi*y Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B Consideration and possible�action to approve the minutes of the Workshop and Regular Meeting held on
Tuesday, August 11, 2015 -- Jessica Brettle, City Secretary
C Consideration and possible action to approve the appointment of Marvin Dorsey to the Building Standards
Commission -- Mayor Dale Ross
D Consideration and possible action to approve the appointment of Ty Gipson to the Board of Directors of the
Lone Star Rail District -- Mayor Dale Ross
7 Consideration and possible action to authorize Specialized Public Finance, Inc. (SPFI) to proceed with the
preparation of the required bond offering documents for the proposed General Obligation Bond Series 2015A
planned October 2015 -- Micki Rundell, Chief Financial Officer
Consideration and possible action to approve a Resolution to accept the 2015 Tax Appraisal Roll for the City of
Georgetown as presented by Deborah Hunt, Tax Assessor -Collector -- Micki Rundell, Chief Financial Officer
G Consideration and possible action to approve the Administrative Services Contract between the City of
Georgetown and the Georgetown Economic Development Corporation (GEDCO) for the 2015/16 fiscal year --
Micki Rundell, Chief Financial Officer
H Consideration and possible action to approve a Resolution to accept the proposed 2015/16 Budget for the
Georgetown Economic Development Corporation (GEDCO) -- Micki Rundell, Chief Financial Officer
I Consideration and possible action to approve an Interlocal Agreement with the Georgetown Independent
School District for recreational programming -- Kimberly Garrett, Parks and Recreation Director and Laurie
Brewer, Assistant City Manager
J Consideration and possible action to approve an Interlocal Agreement with Meridian School for recreational
programming -- Kimberly Garrett, Parks and Recreation Director and Laurie Brewer, Assistant City Manager
K Consideration and possible action to approve an Interlocal Agreement with OrendaSchool for recreational
programming -- Kimberly Garrett, Parks and Recreation Director and Laurie Brewer, Assistant City Manager
L Forwarded from the Georgetown Utility Advisory Board (GUS):
Consideration and possible action of an interlocal agreement between the City of Round Rock and the City of
Georgetown for the relocation of a concrete distribution pole and underground electric circuit near the
intersection of Oakmont Drive and University Blvd. -- Paul Elkins, Electric Engineering Manager
M Consideration and possible action to approve an additional $70,000.00 for the purchase of emergency medical
supplies from Life Assist, Inc. through a purchasing cooperative inter -local agreement between the City of
Georgetown and Williamson County for the remainder of fiscal year 2014-2015 -- Chief John Sullivan, Fire Chief
N Forwarded from the Georgetown Utility Advisory Board (GUS):
Consideration and possible action to approve a Water Agreement for the Ridge at Cross Creek -- Wesley
Wright, P.E., Engineering Director
0 Forwarded from the Georgetown Utility Advisory Board (GUS):
Consideration and possible action to approve a Water Agreement with Clearwater Ranch -- Wesley Wright,
Engineering Director
P Forwarded from the Georgetown Utility Advisory Board (GUS)-.
Consideration and possible action to approve a Water Agreement for the Heights of Georgetown -- Wesley
Wright, P.E., Engineering Director
Q Forwarded from the Main Street Advisory Board:
Consideration and possible action to recommend contracting with DecorlQ of Fate, Texas in the amount not to
exceed $87,400 for the leasing, installation, maintenance, and removal of the 2015 holiday lights, the
installation and maintenance of the building cornice lights, and the installation and removal of the holiday
wreaths and tree -- Shelly Hargrove, Main Street Manager; Jack Daly, Executive Assistant; Trish Long, Facilities
Superintendent
R Consideration and possible action to approve a Resolution amending the bylaws for the Youth Advisory Board
Huffman, Youth Advisory Board Liaison, Kimberly Garrett, Parks and Recreation Director and Bridget
Chapman, City Attorney
Motion by Jonrowe, second by Fought to approve the consent agenda, with the exception of item Q, which was
pulled to the Regular Agenda by staff. Approved 7-0
Legislative Regulai- Agenda
Forwarded from the Main Street Advisory Board:
Consideration and possible action to recommend contracting with DecorlQ of Fate, Texas in the amount not to
exceed $87,400 for the leasing, installation, maintenance, and removal of the 2015 holiday lights, the
installation and maintenance of the building cornice lights, and the installation and removal of the holiday
wreaths and tree -- Shelly Hargrove, Main Street Manager; jack Daly, Executive Assistant; Trish Long, Facilities
Superintendent
This item was pulled to the Regular Agenda by Mayor Ross.
Brewer described the item for the Council. She summarized the selection process that was held.
Speaker, J.D. Reed, said he is here speaking on behalf of his client The Christmas Light Company. He said he is
at the meeting to appeal to the city's sense of fairness and the way government is supposed to operate. He said
he is there to object to the company Decor IQ winning the bid and he outlined reasons why he feels the process
was unfair. He recommended Council reject this item.
Jonrowe asked and Hargrove said the city is on a tight time frame, but it will still work if this was delayed until the
next meeting. Jonrowe asked if any of the specifics brought up by Mr. Reed have been addressed. Chapman
said those issues have been addressed and a response was sent to the applicant. She said that will be provided
to the Council. Jonrowe asked and Chapman said the Council was not given a copy of the response. Jonrowe
said she would like the opportunity to review the response to the applicant. Morgan confirmed and said they will
make that work under the timeline.
Motion by Jonrowe, second by Fought to move the item to the next City Council meeting.
Eby said she is not comfortable moving this to the next meeting as she has complete confidence in the staffs
decision and the process.
Approved 6-1 (Eby apposed)
S Public Hearing and First Reading of an Ordinance for Rezoning of 0.34 acres being all of Lots 7 and 8, Block
18, of the North Georgetown Addition, located at 701 North Austin, from the Residential Single-family
District (RS) to the General Commercial District (C-3) - Carolyn Horner, AICP, Planner (action required)
Horner described the item and read only the caption of the Ordinanceonfirst reading after having satisfied the
requirements of the City Charter.
Public Hearing was opened at 6:27PM
No persons were present to speak
Public Hearing was closed at 627PM
Motion by Fought, second by Hesserto approve the Ordinance on first reading.
Jonrowe asked and Horner confirmed this is the two lots behind the church and for some reason they are zoned
residential. Jonrowe asked and Horner said this is for some parking, an outdoor venue and gazebo and
landscaping. Horner indicated this would be for a -quiet use. Jonrowe asked and Horner described what type of
developments could go on properties zoned G-3.
Speaker, Sarah Reed, the applicant, said the plan is to be a wedding venue complying with all sound Ordinances.
Jonrowe asked and Reed said they have spoken to the nearby hair salon and Mexican restaurants and have been
working on parking agreements with them
Jonrowe spoke about the importance of involving the residents in the area and keeping them included in this
process.
Vote on the motion: Approved 7-0
T First Reading of an Ordinance adopting the 2015116 City of Georgetown Annual Budget for the fiscal year
beginning October 1, 2015, and ending September 30, 2016 - Micki Rundell, Chief Financial Officer (action
required)
Rundell described the item for Council. She read only the caption of the Ordinance on first reading after having
satisfied the requirements of the City Charter.
Motion by Fought, second Brainard to approve the item on first reading.
Record Vote:
Eby- Yes
Brainard- Yes
Hesser- Yes
Fought- Yes
Gipson- Yes
Jonrowe- Yes
Gonzalez- Yes
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U First Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2015 — Micki
Rundell, Chief Financial Officer (action required)
Rundell described the item and read only the caption of the Ordinance on first reading.
Motion byBrainard, aecondbyHeooerfhotUhepmpadybaxbeincneoeedbythemdoptionofa1exnatepf
$0.43400 which is effectively a4.O4percent increase inthe tax rate.
Gonzalez asked and Rundell said weare not increasing the tax rate and the 4.04percent increase mentioned in
the motion iaenincrease over the effective rate.
Approved 7-0
V First Reading of an Ordinance amending § 2.0&010 "Administrative Divisions and Departments" of the
Georgetown Code of Ordinances -- Micki Rundell, Chief Financial Officer (action required)
Rundell described the item and read only the caption ofthe Ordinance onfirst reading after having satisfied the
requirements of the City Charter.
Motion by Jonrowe, second by Hesser to approve the Ordinance on first reading. Approved 7-0
VV Consideration and possible �ao#onVuapprove oResolution ratifying the property tax increase included inthe
2O15M6Annual Budget and acknowledging that the .2O15tax rate will raise more revenue from property taxes
than the previous year —YWicNRundell, Chief Financial Officer
Rundell described the item and read the caption mfthe Resolution.
Motion byBrainard, second byEby tuapprove the Resolution ratifying the property tax increase included inthe
2015/16 Annual Budget and acknowledging that the 2015 tax rate will raise more revenue from property taxes
than the previous year. Approved 7^0
X Consideration and possible action to approve an Interlocal Agreement between the City of Georgetown and
Williamson County Regarding Emergency Medical Services -- John Sullivan, Fire Chief and David Morgan,
City Manager
Sullivan described the item for Council and the various provisions of the Interlocal Agreement. Gonzalez asked
and Sullivan said, even with the Mutual Aid Agreement in Item Y, a Franchise Agreement is still required. He
spoke about why that iaso.
Motion by Fought, second by Gipson to approve the Interlocal Agreement. Approved 7-0
Y Consideration and possible action to approve a Mutual Assistance Agreement for EmergencyK8edice|
Services Between the City of Georgetown and Williamson County -- John Sullivan, Fire Chief and David
Morgan, City Manager
Sullivan described the item for Council.
Motion byFought, second byGipson toapprove the Interlocal Agreement. Approved 7-0
Z Consideration and possible action to approve an Interlocal Agreement for Ambulance Services for the
Williamson County Jail — John Sullivan, Fire Chief and David Morgan, City Manager
Sullivan described the item for Council.
Motion by Fought, second by Gipson to approve the Interlocal Agreement. Approved 7-0
AA Consideration and possible action to amend the Solid Waste Contract between Texas Disposal Systems
(TDS) and the City of Georgetown to reflect a change in the Yard Trimmings Service to a monthly service all
year around -- Mike Babin, Deputy General Manager of Utilities
Babin described the item and introduced Jordan Fengel, the city's Solid Waste Coordinator. He described the
contact and said it would change the yard trimmings service to a monthly service all year round. He said this was
covered during a budget session in July where Council decided to move from a seasonal yard trimming service t,#,
a once a month program. He said this is a zero increase in cost and there Will be no change in rates. He spoke
about the educational aspect of the yard trimming program.
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be better. Brainard said he is also happy with the communication effort on this program.
Motion by Brainard, second by Hesser to approve the contract amendment.
Jonrowe asked and Babin said this is not available in the ETJ. Jonrowe asked and Babin confirmed the Council
determined the services provided in the ETJ.
AB Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC):
Consideration and possible action to approve the deposit of the Award of Special Commissioners in the
amount of $634,644.00 into the registry of the court in Cause No. 14-1680-CCZ The City of Georgetown vs. 4300
S. IH -35, Ltd., Prosperity Bank and Texas Office Products & Supply — TOPS; Condemnation Proceeding in
County Court at Law No. 2, Williamson County, Texas, in connection with the Southwest Bypass Road Project -
- Terri Glasby Calhoun, Real Estate Services Coordinator and Edward G. Polasek, AICP, Transportation Services
Director
Polasek described the item for Council.
Motion by Hesser, second by Eby to approve the item, Approved 7-0
AC Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to adjust Airport Fuel Flowage Fee and to adjust the "Fee" every two years
thereafter according to the Dallas, Fort Worth, TX CPl-W number -- Russ Volk, C.M., Airport Manager and
Edward G. Polasek, AICP, Transportation Services Director
Polasek said the next three items are related to the fuel items. He introduced Volk who gave a presentafion on
p(incipals of these items. With a PowerPoint Presentation, Volk spoke about airport revenues and he described
ihe current revenue sources for Council. He said the business plan was implemented in 2014/15 and their goal is
io be self-funded within the next 4-5 year period. He said there is currently a deficit in the airport fund of about
$75,000. He described the budget balancing efforts to date. He provided Council with a price breakdown on fuel.
He spoke about fuel flowage in detail. He showed Council a graph of the avgas price comparison with other
surrounding small airports. He showed Council a graph demonstrating the proposed fuel rates and summarized
the fuel pricing recommendations. He described the three items related to this issue.
Motion by Jonrowe, second by Fought to keep the current fuel flowage rate of 0.1542 per gallon, and to ensure
that this rate is looked at a minimum of every two years. Approved 7-0
AD Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to adjust Avgas (10OLL) Fuel Margin and to adjust the "Margin" every twt:
years thereafter according to the Dallas, Fort Worthi TX CPl-W number -- Russ Volk, C.M., Airport Manager
and Edward G, Polasek, AICP, Transportation Services Director
Volk described this item for Council. He described the current margin and said the recommendation from staff is
to lower the rate. He described the reasoning behind this change.
Motion by Jonrowe, second by Fought to adopt a rate of $0.5208 for Avgas and to ensure that this rate is looked
at a minimum of every two years.
Gipson asked and Volk spoke about how this puts us closer to the competitors. Approved 7-0
AE Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to adjust Commercial Wholesale Jet -A Fuel Margin and to adjust the
"Margin" every two years thereafter according to the Dallas, Fort Worth, TX CPI -W number -- Russ Volk, C.M.,
Airport •' and Edward G. Polasek, AICP, Transportation- •
Volk described this itemo •
Motion by ionrowe, second by Fought to adopt a new rate of $0.50 for Jet -A and to ensure that this rate is looked
at a minimum of every two
Brainard asked and Volk said the plan moving forward is to address this as the final revenue source and to
establish rates that make us competitive in the marketplace. He said the ultimate goal is to reach a neutral budget
within the next few years. Gipson asked and Volk said about 60% of their fuels sales are Jet A but the sale of both
types of fuel are important in order to reach all revenue goals. Hesser complimented Volk and his team on the
recent public meeting that was held at the Airport. discussion.
• _ on the motion:Approved 0
AF Second Reading of an Ordinance adopting updated land use assumption, capital improvement plan, and
impact fees -- Wesley Wright, P. E., Systems Engineering Director (action required)
Wright described the item and reviewed the Ordinance changes made at the first reading. He read only the
caption of the Ordinance on second reading,
;clan and impact fees as presented. Approved 1.
AGSecond Reading of Ordinance amending the Code of Ordinances Chapter1::: regarding the Touth
Advisory Board, repealing conflicting Ordinances and Resolutions, providing a severability clause, providing for
publication ani' setting an effective •..te -- Ryan Huffman, Youth Advisory Board Liaison,••Garrett, Parks
and Recreation Director and Bridget Chapman, City Attorney (action required)
Garrett described the item and read only the caption of the Ordinance on second reading.
Motion b • row - second by Hess'.Hesser to approve the Ordinance o n second:'.e • Approved #
Project Updates
AH Project Update and Status regarding American with Disabilities Act (ADA), Downtown Facilities, Downtown
Parking, Lease Agreements related to City -Owned Property; 2015/16 Annual Budget Update; EMS Transition
Update; Project Updates for the Georgetown Economic Development Corporation (GEDCO), the Georgetown
Transportation Enhancement Corporation (GTEC), and the Georgetown Transportation Advisory Board (GTAB),
and Possible Direction to staff -- David Morgan, City Manager
Morgan gave an update on the road improvement processes going on throughout the city.
Public Wishing to r dt-ess Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish
to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be
called forward to speak when the Council considers that item.
On -a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
Al - Kathy Green, the Advocacy and Public Policy Director for the Capital Area Food Bank, would like to address the
Council regarding food bank programs and hunger issues in Williamson County.
Green addressed the Council and spoke about the activities of the Capital Area Food Bank and how the
organization serves the Georgetown area.
- Perry Been would like to speak about an invitation to the annual TML dinner in San Antonio
Been spoke to the Council and invited all of the members to attend a dinner at the Texas Municipal League
conference in San Antonio.
Executive Scssion
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
AJ Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the
City Council, including agenda items
- Meet and Confer- Police
- EMS Update
Sec 661.072: Deliberation about Real Property
- Consideration of Lease Agreement related to property located at 4300 s. IH -35
Sec. 551.074: Personnel Matters
City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal
City Secretary Recruitment
Nlecting iN°as ad
Jotirned at 7:25PNI
Approved by the Georgetown City Council on September 8, 2015.
Dale Ro—s—s,-Mayor Atte ity Secretary