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HomeMy WebLinkAboutMIN 06.23.2015 CC-WNotice of a Meeting of the Governing Body of I -lie Cit.), of Geoi-getown, Texas Tuesday,fune 23, 2015 The Georgetown City Council will meet on Tuesday, June 23,2015at 3:00 PM at the Council Chambers, at0lE. � ' . St., Georgetown, Texas The city ofGeorgetown iocommitted tucompliance with the Americans with Disabilities Act (ADA). If you require assistance iuparticipating atupublic meeting due toadisability, asdefined under the ADA, reasonable assistance, adaptations,dad will be ided upon request.Please contactthe City Secretary's m 0t�cm°o1\e�tfour �0days prkotothe oohedu�6 meeting date, u1(5l2)y38-3652o«C�yBuUo11l3Eoo O. Street for additional information; TTY users route through Relay Texas at 711. Policy Develwpnient/Review Workshop—Call to oi-dei- at 3:00 PM A Overview of the City's Internal Service Funds and related capital maintenance for the City's facilities, parks, fleet and technology services 1obeincluded inthe 2Q15V1GAnnual Budget. K4jokiRundell, Chief Financial Officer Mayor called the meeting tmorder at3'OOPK0. With a Powerpoint Presentation, Rundell spoke about Internal Service Funds (ISFs) and what they entail. She said |SFfunds capital replacement and maintenance for non -enterprise cityooaets. She said the city uses three major internal service funds, including fleet ISF, facilities ISF and technology ISF.he spoke about what each ISF covers. She said each ISF has a "replacement schedule" and it determines the lease payments for each asset. She said each department has a budget line item for ISF lease costs. She spoke about how ISF allocations are managed thru transfers within the budget. She said the ISF activity is allocated in the CAFR. She said all non scheduled projects/maintenance are submitted as budget requests. She spoke about the recent growth in the Fleet ISF. She spoke about the facilities ISF and technology ISF in great detail. She described the 2015/16 park maintenance plan. She said the replacement schedules are maintained by departments. She spoke about the major 2015/16 ISF operating variances. She said, under the fleet ISF, there are additional expanses for TRVs and western district. She said, under the technology ISF, there is an increase to on-going software maintenance as well as an increase in major hardware replacements. She reviewed the major related budget requests Council will see regarding ISFs, including an additional mechanic at VSC, replacing the parks and recreation software, customer information system, meter asset management system and contract management software. She said, in conclusion, ongoing maintenance and replacement ensures cost effective asset management. She added all ADA compliance issues will be addressed in the CIP and department budgets. Brainard aid he was surprised to | rt costs in the ISF becauseh thought airport was its own enterprise. Rundell said it is in the ISF but the airport fund pays for its own technology, it has wireless communication and network abilities. Brainard asked about the basis for the allocation of public safety equipment and playground equipment replacement cost. Rundell said the public safety equipment costs come from the chiefs and parks fund is based on the replacement needs of parks. She said the city is not addressing the parks ISF 100% due to new ADA requirements. Brainard asked and Rundell said the only property the city leases is the parking lot across from the library. Fought asked about the ISF and maintenance for Garey Park and Rundell said that would be treated separately. Hesser asked and Rundell confirmed the pool maintenance is also in the ISF funds. 8 Presentation and Discussion ofthe San Gabriel Park Master Plan Update — Barbara Austin, Vice President and Director of Park Planning & Design for RVi., Kimberly Garrett, Parks and Recreation Director and Laurie Brewer, Assistant City Manager Garrett spoke about the plan and how the city has been working with RVI to look at opportunities and constraints inSan Gabriel Park and create omaster plan for the 'park. She introduced Barbara Austin, who presented the master plan tnthe City Council. Austin spoke about how amaster plan for this kind ofpark iualso abusiness plan. She spoke about the steps they went through in the creation of the plan. She h d the project goals She said they do recommend a reforestation program so there will continue to be shade and so it replaces the trees that are lost. She continued to speak about the master plan. She spoke about bringing the spring back to its more natural habitat. She said she wants to be sure to add signage and information so people can learn why it is important. Jonrowe asked and Austin said this plan doesn't go to the other side of the river but it is good to consider what that would look like. She spoke about the plans for the play areas in the park, She spoke about the community center and how, in order to complete the space, they would like to bring a large group bar-b-que area or a pavilion for rentals and events. Jonrowe asked and Austin said this would not replace the sunken gardens in that same vicinity. Gipson asked and Austin spoke about the parking in the area and said they reorganized it and ended up with a net gain in parking. She spoke about the big central green and their proposed plan for that area. She said they are proposing a big central green where various events can occur. Austin spoke about the implementation of the park and how they looked at phasing. She noted they split the implementation into four major pieces. Brainard asked and Austin spoke about current leases in the park. There were many questions about the timing of the project as well as other parks projects in the city. Morgan spoke about how those issues will be discussed at the visioning sessions where long range planning can be determined. He said all projects will be tied together financially as well, so Council can seethe full picture. Hesser asked about the amphitheater idea that has been discussed in the past. Austin said they are proposing this big central green be created in lieu of an amphitheater. Brainard asked and Garrett spoke about when the leases in the park are up. Brainard said in his view the location of this park is extraordinary. He said he loves what has been proposed here today and he hopes we can do it sooner rather than later. Jonrowe agreed with Brainard's statements. Gonzalez asked and Garrett said there is $28.5 million remaining in the parks bond. There was much discussion. 1011- 110 1 1 11 12"INOW ri . 0161111IR-111 .. ........ Executive Sessimi In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. D Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal A(tioui-nmeat — Meeting adjourned at 6:00piii Approved by the Gcoractown City Council Baa July 144 2015. c --- Dale Ross, Mayor A At c, t: City�isccrctary t t r.' `its'