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HomeMy WebLinkAboutMIN 02.24.2015 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, February 24, 2015 The Georgetown City Council will meet on Tuesday, February 24, 2015 at 6:00 PM at the Council Chambers at 101 E. 7 E 7`' St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Mayor called the meeting to order at 6:OOPM. All members of the Council were present. Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Presentation of Proclamation in honor of Bob Payne City Council Regional Board Reports Announcements - Georgetown Swirl March 7, 2015 - Elections for City Council seats for District 1 and District 5 will be held May 9, 2015 - Downtown Parking Online Survey Action from Executive Session Motion by Jonrowe, second by Brainard to approve a solar power purchase agreement with Buckthorn Westex LLC and to authorize the Mayor to sign the agreement. Approved 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item maybe pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, February 10, 2014 -- Jessica Breftle, City Secretary C Consideration and possible action to approve the appointment of John Philpott as a member of the Unified Development Code Advisory Board to fill a vacancy -- Mayor Dale Ross D Consideration and possible action to approve an equipment grant for $10,331.88 from the Firehouse Subs Public Safety Foundation -- John Sullivan, Fire Chief E Consideration and possible action to approve the submission of an application to Williamson County to request FY 2015-16 Community Development Block Grant funding -- Jennifer C. Bills,' Housing Coordinator and Laurie Brewer, Assistant City Manager F Consideration and possible action to approve a Resolution amending the Bylaws for the Building Standards Commission, Convention & Visitors Bureau Board, General Government and Finance Advisory Board, Housing Advisory Board, Library Advisory Board, Main Street Advisory Board, Parks and Recreation Advisory Board, Planning and Zoning Commission, Transportation Advisory Board, and Utility System Advisory Board -- Bridget Chapman, City Attorney G Consideration and possible action to adopt the Bylaws for the American's with Disabilities Accessibility Adviso Board ' the Georgetown Commission on Aging, and the Strategic Partnerships for Community Services Advisory Board — Bridget Chapman, City Attorney H Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award a bid to Sierra Demolition, based out of Round Rock, Texas in the amount of $57,300.00 -- Wesley Wright, P.E., Systems Engineering Director I Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to select the members of the Impact Fee Committee -- Chris Foster, Managm of Resource Planning and Integration J Forwarded from the Georgetown Utility Systems Advisory Board (GUS) - Consideration and possible action to execute an Offsite Wastewater Improvement Cost Sharing Agreement between the City of Georgetown and Georgetown Logistics, LLC -- Glenn W. Dishong, Utility Director Motion by Hammerlun, second by Eason to approve the consent agenda, with the exception of Item F, which w moved to the Regular Agenda by Eason. Approved 7-0 Legislative Regular Agenda F Consideration and possible action to approve a Resolution amending the Bylaws for the Building Standards Commission, Convention & Visitors Bureau Board, General Government and Finance Advisory Board, Housing Advisory Board, Library Advisory Board, Main Street Advisory Board, Parks and Recreation Advisory Board, Planning and Zoning Commission, Transportation Advisory Board, and Utility System Advisory Board -- Bridget Chapman, City Attorney This item was moved to the Regular Agenda by Eason. Eason said in the bylaws, under the section named "officers", it states that the Council Council shall appoint the Chairs. She said the practice has been that the Mayor nominates the Chairs and the City Council approves the nominations. She said, in working with the practice, the bylaws need to be changes to state that the Mayor appoints the position and City Council approves them. Chapman spoke about why the language is like that in the bylaws, There was much discussion on What the language should say. Motion by Gonzalez, second by Fought to approve the bylaws with an amendment to say that the Mayor appoints the Chairs and the Council approves them. Approved 7-0 K Forwarded from the Georgetown Transportation Advisory Board (GTAB)-. Public Hearing and First Reading of an Ordinance regarding the adoption of the Overall Transportation Plan (OTP) -- Nat Waggoner, Transportation Analystj PMP and Edward G. Polasek, AICP, Transportation Services Director (action required) Folasekdescribed the item and read the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. He described theOTPand its purpose,which iatounderstand the relationship between land use 'and transportation infrastructure. Heshowed Council the network improvement recommendations and umap ofthe proposed thoroughfare plan. Public Hearing was opened ot6:1GPK8 Nopersons were present tospeak. Public Hearing was closed etG:17pK4 Motion by Gonzalez, second byHammadunto.approve the Ordinance onfimtn*mcHng. Brainard asked and Po|o$eksaid the funds needed tocomplete the h OTPare about $550 million. He noted the road bond package going to the voters in May is only a little over $100 million. Po|auoksaid alot of these are on the state system and the city hopes to receive funding to assist with the completion of those projects in the future, Vote on the motion- Approved 7-0 Public Hearing and First Reading of an Ordinance regarding the adoption of the Sidewalk Master Plan (SWMP) -- Nat Waggoner, Transportation Analyst, PMP 0 and Edward G. Polasek, AICP, Transportation Services Director (action required) With a Powerpoint Presentation, Waggoner brought forward the proposed Sidewalk Master Plan for Council consideratiom He provided an overview and said the plan is a comprehensive review of the entire sidewalk network. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Public Hearing was opened at 6:20PM Yublic Hearing was closed at 6:20PIT'i Gad— v 9,nn r i tWe Ordinance on first readinci. Brainard spoke about the projects listed as priority one and how they amount to about $10 million. Henotedat the moment, projects not on priority one are at a minimum ten years out. He spoke about some of his concerns with holes in the list. He spoke about one project and asked how it can be added to the list. Waggoner spoke about the scoring methodology used to priority each of the projects. He spoke about how there is language in the plan to allow for an annual review process in case Council would like to move projects up on the list. Jonrowe asked and Waggoner spoke about the importance of establishing partnerships with surrounding entities for these projects, Polasek said the areas in the plan have some road projects in the bond program and the sidewalks would be included in those projects� Hesser asked and Waggoner spoke about the concept of sidewalk ownership. Vote on the motion- Approved 7-0 M Consideration and possible action to approve a Resolution for a "Contract with the Voters" regarding the issuance of general obligation bonds for the Road and Streets Bond Election to be held on May 9, 2015 -- Micki Rundell, Chief Financial Officer Rundell described the item and said the contract with the voters is something that has been used in the past for bond elections. She said the contract dictates the size and timing of when the city would be able to issue debt in the future. She said the maximum tax rate increase indicated in the contract would be at no more than two cents in one year and a maAmurn of ten cents over the life of the bond. She said the impact to a current homeowner would be $31-$42 dollars annually. She said the City is also asking for $30,000 to advertise the election to the voters. She read the caption of the Resolution to Council. Motion by Jonrowe, second by Fought to approve the Resolution. Brainard said he is all for this item but noted he thinks $30,000 is more than the city needs for educating the citizens, He said he would strongly suggest staff use less than that budgeted amount. Vote on the motion: Approved 7-0 N Consideration and possible action to authorize Specialized Public Finance, Inc. (SPFI) to proceed with the preparation of the required bond offering documents for the upcoming April 2015 bond issues -- Micki Rundell, Chief Financial Officer Rundell described the item and said this is the first step in the City's annual debt planning process. She said thi item it to authorize SPFI to begin the process for the upcoming April 2015 bond issues. Motion by Hammerlun, second by Eason to approve the item. Approved 7-0 0 Discussion and possible direction to staff regarding the potential uses and allocations of the 2014 year-end unanticipated excess funds and other unallocated 2015 revenues as previously presented -- Chief Financial Officer Rundell described the item for Council and said this was also discussed in the Workshop earlier in the day� Motion by Fought, second by Brainard to refer this issue to the General Government and Finance Advisory Boa before coming back to Council for consideration and discussion. Approved 7-0 1 Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award of the annual bid for Emulsion oil used in road construction to Ergon Asphalt & Emulsion, Inc. of Austin, Texas ordered on an as needed basis in the estimated amount of $136,064.15 — Edward G. Polasek, AICP, Transportation Services Director and Mark Miller, Transportation Services Manager Miller described the item and said Ergon was the lowest bidder on this project. He noted this also went to GTAB and was approved unanimously. Motion by Jonrowe, second by Eason to approve the award of bid. Approved 7-0 k, Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve Task Order BGE -15-001 with Brown and Gay Engineers, Inc. of Austin, TX for professional engineering services and related design and preparation of plans, specifications and estimates for the widening and reconstruction of Airport Road from Lakeway Drive to Aviation r ve, inclusive of intersection improvements at Lakeway Drive and 135 southbound frontage road improvements in the amount of $485,700.00 -- Bill Dryden, P.E�, Transportation Engineer and Edward G. Polasek, AICP, Transportation, Transportation Services Director U Consideration and possible action to cancel Airfest for 2015, due to construcfion activities at Georgetown Airport -- Edward G. Polasek, AICP, Transportation Services Director Polasek described the item and spoke about why staff feels it is best to cancel the Airfest this year due to construction at the airport. He said the main reason public safety. Motion by Eason, second by Hesser to approve. Fought asked and Polasek said about 7,000 people attend the event each year. Fought said this is one of the bigger events in Georgetown. He said he wfl I be voting in favor of this but suggested that the city spend a lot of time promoting the event the next time it is held. Approved 7-0 V Forwarded from the General Government and Finance Advisory Board (GGAF): Second Reading of an Ordinance amending Chapter 6.60 of the Code of Ordinances relating to alarm system registration, unpermitted alarm fees and false alarm fees, providing a severability clause, repealing conflicting ordinances and resolutions and establishing an effective date -- Wayne Nero, Chief of Police (action required) Nero described the item and the changes included in the Ordinance. He read only the caption of the Ordinance on second reading. Motion by Hesser, second by Brainard to approve the Ordinance, Approved 7-0 W Second Reading of an Ordinance on a Rezoning from the Agriculture (AG) District to the Two -Family (TF) District for 7.74 acres of the Nicholas Porter Survey, located at 422 Northwood Drive along Northwest Boulevard near River Bend Drive -- Mike Elabarger, Senior Planner (action required) I la agenda item. There was much discussion. Pt-ojeet Updates AC- Project Updates from the Interim City Manager * as 3 1 , - - -.a a . • - I - a a as record ontinu s to be the 50drought. Speaker, Don Scotti spoke about his continued concerns with the traffic and safety issues on Majestic Oaks. Briggs spoke about Majestic Oaks and said he has requested a meeting with staff before the City goes out and meets with the community. Mayor asked about a timeline and Briggs said staff is ready to move forward and he has requested a meeting with Maddox and Polasek. Nero described the report that has been provided to the Council. He said there is nothing in the report that is indicative of any type of racial profiling. Tchida described the report and said there was one complaint this year. He noted the department did a thorough review of the complaint and determined that it was unfounded. He said it is important that since 2010, 40% of the hires were minorities or female Jonrowe asked and Tchida spoke about where this is information can be found and how it is provided to the public. Gonzalez spoke about recruiting Hispanics. Tchida spoke about the department's efforts to recruit Hispanic officers and said they are hoping to recruit in areas such as the Rio Grande Valley. He spoke about how the new facility Council approved is a valuable recruiting tool. Gonzalez spoke about needing to document all of the extra recruiting efforts the department does to show that the city is proactive4 Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. 11 111 11 111111111 ripill 111111111 1 Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AF Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Discussion and recommendation regarding a Solar Purchase Power Agreement with Sun Edison -- Chris Foster, Manager of Resource Planning and Integration See. 551.074: Personnel Matters - Interim City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as allowed under Tex. Gov. Code - Review and discussion of City Manager position Section 551.086: Competitive Matters - Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Discussion and recommendation regarding a Solar Purchase Power Agreement with Sun Edison -- Chris Foster, Manager of Resource Planning and Integration Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Tax sharing opportunity related to Texas Direct Payment Permits Meeting Adjourned — 7:25PM Approved roved by the Georgetown City C Dale Ross, Mayor on March 10, 2015. Atte: City Secretary