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HomeMy WebLinkAboutRES 890067 - Agmt May Fair Committee• t � t w � t l w WHEREAS, the City of Georgetown, Texas, Tourism Development Board, desires to assist in the funding of the 1989 Mayfair event; WHEREAS, Committeehas submitted budget : •. requestfunding •r approval by - Tourism Development B•. • WHEREAS, the Tourism Development •- r has approved the submitted budget an• approved • commit $15,000of budgeted funds to provide for the advertising and promotion of this event; WHEREAS, the MayFair Committee agrees to refund to the City an amount up to $13,000 from the proceeds of the event, if such proceeds NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS. That the City Council of the City of Georgetown approves the funding agreement between the City of Georgetown and the MayFair Committee for the advertising and promotion of MayFair 1989, attached hereto and incorporated herein as if fully set forth at length and commits to providing Fifteen Thousand Dollars in funding from the tourism development budgeted funds, with the written and understood condition that up to $13,000 of those funds is to be refunded to the City from the MayFair Committee • the proceeds of y That the Mayor be • execute_ agreement City Secretary to attest thereto. RESOLVED this � day of , 1989. Tim Kennedy, gayor ATTEST r �.ccs� COUNTY OF WILLIAMSON i BetweenFunding Agreement Georgetown May Fair Committee WHEREAS, OF #known agrees to enter into a fundingcontract COMMITTEE,-. - known as COMMITTEE, by and through coordinator,Delana Lands,the following termsd conditions a• the COMMITTEE- • be subjectterms and conditions forth heroin. WHEREAS, the purpose of this funding contract is to promote tourism in the City of Georgetown through the advertisement of the MayFair event. I. Term The period of this contract shall be from Larch 1, 1989 to May 31, 1989. II. Parties The parties to this agreementGEORGETOWN • the MAYFAIR known.. The total amount of funds to be expended by the CITY under this Agreement to the COMMITTEE shall not exceed i teen ousan Dollars ($15,000). The COMMITTEE agrees it will spend funds allocated b the CITY only i1. the categories listed in : + _ m on the Sauare. 1989 Rea est for_HIMda, which is attached as Exhibit A and incorporated herein as if fully set forth at length. In consideration of this funding,agrees refund to CITY's hotel/motel tax revenue fund all monies up to Thirteen Thousand #t#), the COMMITTEE receives from includingthe MayFair event, •i the sale of dance tickets a booth providing funr •-r this contract to COMMITTEE is shallsubject to the following covenants and conditions: 1. COMMITTEE agrees it • I ll all • pp licable state statutesand localordinances MayFair on the Square 1989 Funding Agreement 2. No contract funds shall be distributed by the CITY, unless requestsfor funds are accompanied with documentation of a.. • Admissioninvoices or substantiated invoices which require payment by the COMMITTEE. 3. tickets that are utilized for entrance to the May Fair dance shall be sequentially numbered in a manner + receipts may be audited • - COMMITTEE and CITY in ordto match revenues to tickets distributed and sold. er COMMITTEE covenants- • agrees to maintain accurate and complete +• dof w • pertaining to promotion, operation and expenditures of asrequest, has + right to review all recordsof - COMMITTEE to assure the funds under the contract were expended as proposed and verify any remittance due to the CITY from the sale of dance tickets • booth rentals. 5. COMMITTEE agrees to indemnify CITY, its officers, agents, and employees for all claims, suits, and causes of action for damages arising from the intentional or negligent acts or omissions of the COMMITTEE, its agents, representatives, employees in the operation and performance of the activities of the MayFair event and any contracts, oral or written, entered into by .. COMMITTEE with third persons fo MayFair event. 6. The parties agree that COMMITTEE shall be deemed to be an independent contractor of the CITY and not an agent or employee + CITY with respect.. or omissions hereunder.parties i activities performed under this Agreement is not and sha not be construed as a joint venture between the parties. 7. COMMITTEE agrees that no complimentary tickets shal be issue for dance. 9. After payment of all expenses, funds due the CITY as a result of the MayFair event shall be remitted to the CITY by May 24, ., win partyEither written notice by - to the other party. event of termination,•. furnished by i the COMMITTEE shall be promptly refundea to the CITY. MayFair on the Square 1989 Finding Agreement sm Notice, as required by this Agreement, shall be in writing to the following: Bob Hart Delana Lands City Manager MayFair Coordinator P.O. Box 409 P.O. Box 346 Georgetown, Texas 78627 Georgetown, Texas 78627 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed this day of 1989. CITY: COMMITTEE: Tim Kennedy, 0(yor Delana Lands, MayFair Coordinator APPROVED: Diane Cklander, City Attorney MayFair on the Square 1989 Funding Agreement STATE OF TEXAS X COUNTY OF WILLIAMSON ) This instrument was acknowledged be ore me day ot otary Public, State of Texas Fainted name: / 0— Commission expires: >.2 MayFair on the Square 1989 Funding Agreement