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MIN 10/28/2003 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present: ' Council Absent: Mayor Gary Nelon, Mayor Pro Tem Doug Smith, Jack Noble, Ken Evans, John Kirby, Gabe Sansing, Patty Eason, Farley Snell Staff Present: Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Patricia Carls, City Attorney; Shirley J. Rinn, City Secretary; Amelia Sondgeroth, Director of Planning & Development Services, Micki Rundell, Director of Finance and Administration, Dennis Schoenborn, Director of Information Technology,', Mark Thomas, Director of Economic Development, Clay Shell, Assistant Fire Chief, Glenn Dishong, Water Services Manager, Ed Polasek, Chief Long Range Planner, Carla Benton, Development Planner, Melissa McCollum, Development Planner, David Munk, Development Engineer, Mark Miller, Transportation Services Manager, John Aldridge, System Engineering Manager, Rachel Osgood, Key Account Manager .O,olicy Development/Review Workshop In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows A Sec.551.071 consultation with attorney - Pending Litigation - Thomas L. Suarez, Jr. vs. city of Georgetown, Texas, City of Georgetown Police Department, Georgetown Police Sgt. Kelly Devoll, Georgetown Police Officer Jack Lacey, Matt Painter, Brian Grubbs, Cause No. 03-113-C368 in the 368th Judicial District Court of Williamson County, Texas - Matthew Painter and Brian Grubbs, Plaintiffs v. David Morgan, Individually and in his Official Capacity as Chief of Police of the Georgetown Police Department, Robert Hernandez, Individually and in his Official Capacity as Captain of the Georgetown Police Department; Gary Todd Terbush, Individually and in his Official Capacity as Lieutenant of the Georgetown Police Department; Georgetown Police Department, and the City of Georgetown, Defendants, Cause No. A03-CA-014JN, In the United States District Court for the Western District of Texas, Austin Division. - Legal Advice Regarding Agenda Items and other Matters B Sec.551.086 competitive matters - Consideration and possible action related to future generation resource plans for portions of the City of Georgetown electric load as requested by the Lower Colorado River Authority (LORA) -- Michael W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations C Sec. 551.072 deliberation on real property - Discussion and possible action regarding acquisition of property for downtown parking f City Council Meeting Minutes/October 28, 2003 Page 1 of 10 Pages D s i Called to Order at 6:00pm F Comments from the dais regarding the following items: - Welcome to Audience and Opening Comments -- Mayor Gary Nelon - Board/Commission Vacancies: - One position on the Housing Authority - One alternate position on the Planning and Zoning Commission G Announcements and Comments from City Manager Brandenburg made announcements regarding the 2003 Leadership Symposium, the UDC Amdendment Workshop, and the UDC Public Hearings H Public Wishing to Address Council Wayne McKee of Pedernales Electric Cooperative (PEC) to update customers on recent PEC activities. Wayne McKee addressed the Council regarding programs that PEC have participated in and sponsored. He also presented Council with a franchise check. Jack Hunnicutt regarding a favorable report on a state grant received by the Community Clinic. Jack Hunnicutt of 26 Meadows, addressed as treasurer of the Community Clinic addressed the Council about a grant that the Community Clinic received from the State of Texas for almost $300,000 that allowed them to implement mental health and dental programs for the community. Keith Peshak regarding taxes charged to renters of Airport hangars. Keith Peshak of 800 Oak Crest Lane addressed the Council regarding property taxes charged to renters of Airport hangars and issues related to Chief of Police David Morgan and Williamson County Sheriff John Maspero. Larry W. Hathorn of Hathorn Realty Advisors, Inc. or Tony Sisk of Churchill Residential regarding a request for letters of support for a Georgetown Seniors Apartment Community Mr. Hathorn did not appear before Council. Action from Executive Session Motion by Smith, second Snell to authorize staff to submit an offer to purchase land for downtown parking purposes. Amendment by Kirby, second by Smith to amend the motion so that no offer shall be made for the purchase of said lot for purposes of the parking lot until a package of appropriate incentives and understandings for revitalizing the downtown area has been formulated and agreed to by the City, County, and downtown property owners and businesses, including churches. Council discussion regarding the need to buy a downtown parking lot to alleviate a perceived and real problem of parking, the commitment of the Council to keep downtown vital, the need to get others involved, the need for the City to have control of the parking lot to protect the City in its implementation of the downtown masterplan, and the time sensitivity of purchasing the lot now instead of later due to bond timelines and the ability of the City to do it now without a tax rate increase. There was also discussion as to whether or not there should be understanding between all of the parties before the lot is purchased. Vote on Amendment. (1-6). (Noble, Smith, Sansing, Snell, Eason, Evans opposed) Amendment Failed City Council Meeting Minutes/October 28, 2003 Page 2 of 10 Pages Statutory Consent Agenda J Consideration and possible action to approve the minutes of the Council Workshop on Monday, October 13, and the Regular Council Meeting on Tuesday, October 14, 2003 -- Sandra Lee, City Secretary K Consideration and possible action to accept a grant of $3,600.00 from the Texas Commission on Fire Protection -- Anthony Lincoln, Fire Chief L Consideration and possible action regarding the recommendation by the Convention and Visitors' Bureau Board for the approval of an allocation of $500 to the Downtown Georgetown Association in Hotel Occupancy Tax (HOT) funds -- Kent Huntsman, Chair of the Convention and Visitors Bureau Board and Shannon Baldridge, Tourism Director and Main Street Manager M Consideration and possible action authorizing payment of the City's pro -rata portion of the cost of operation of the Williamson County Appraisal District -- Micki Rundell, Director of Finance and Administration Mr. Peshak addressed the council regarding operations of the Williamson County Appraisal District. He also discussed being billed for personal property taxes for value of the city -owned airport hanger that his mother rents. N Consideration and possible action to cast the City of Georgetown's 60 votes to elect Harry Gibbs as a Director of the Williamson County Appraisal District -- Paul Brandenburg, City Manager O Consideration and possible action regarding a resolution of support for the application from the Georgetown Community Clinic for federal funding -- Mayor Gary Nelon P Consideration and possible action to authorize the purchase of contract services for network servers, storage, support, software, security, and data communications in the amount of $20,000 to the The Harding Group -- Dennis Schoenborn, Director of Information Technology There was discussion regarding the use of acronym's in coversheets. Council asked that staff clarify coversheets in the future. Q Consideration and possible action to authorize the purchase of Novell Support from Software House International (SHI) through the State of Texas catalogue in the amount of $23,000 -- Dennis Schoenborn, Director of Information Technology R Consideration and possible action to authorize vendor expenditure limit of not to exceed $40,000 for network cabling services from CoCom -- Dennis Schoenborn, Director of Information Technology Council wanted to make sure that these items were included in the budget. Schoenborn clarified that the items are in the budget, and that each expenditure will come out of the appropriate department's budgets for the work performed. During this discussion, Council requested requested a workshop to discuss IT's operations. There was also a request from Council to include full names of vendors in its coversheets as opposed to acronyms. Schoenborn also explained to council how the QISV State Bidding process works and that they are required to offer the lowest bid and that we have worked with these vendors in the past and are satisfied with the quality of their work. Yantis went on to explain that annual maintenance contracts are renewed each year and that if they are over $15,000 they have to come to council for approval. Motion by Noble, second Sansing to approve the Consent Agenda. Approved 7-0. S Consideration and possible action regarding approval for an increase for the IP telephone system expenditure with Verizon Communications -- Dennis Schoenborn, Director of Information Technology Schoenborn explained the item and the reasons for the increase. He explained centranet charges to the Council and told them that the City is still saving money by migrating to the VoIP system. City Council Meeting Minutes/October 28, 2003 Page 3 of 10 Pages Motion by Smith, second Evans, to approve an increase for the IP telephone system expenditure with Verizon Communications. Approved (7-0) T Discussion and possible action to direct staff to apply for the CAPCO Regional Solid Waste Grant Program to expand services, including recycling, at the Georgetown Collection Station -- Micki Rundell, Director Finance and Administration Rundell told Council that Texas Disposal Systems approached the City with the possibility of applying for this CAPCO grant to expand its recycling services. Ralph Weller with Texas Disposal Systems explained to Council TDS's plans for the grant money, which includes improvements and upgrades to the collection station. Mr. Weller told Council that he didn't think that Williamson County's application for the same grant would not conflict with their application. It was clarified that this grant would expand the recycling services. Rundell told Council that the City would have to get full funding in order for this project to move forward. The City doesn't currently have funding set aside to undertake the project. Motion by Snell, second by Farley Noble (*as corrected at the November 11, 2003 Council Meeting.) to direct staff to apply for the CAPCO Regional Solid Waste Grant Program to expand services, including recycling, at the Georgetown Collection Station. Approved (7-0) U Consideration and possible action regarding a resolution expressing support of Williamson County's submission of a grant application with CAPCO for a regional recycling facility -- Micki Rundell, Director Finance and Administration and Tom Yantis, Assistant City Manager Rundell explained the item and read the caption of the resolution. Motion by Snell, second Smith to approve a resolution expressing support of Williamson County's submission of a grant application with CAPCO for a regional recycling facility a resolution expressing support of Williamson County's submission of a grant application with CAPCO for a regional recycling facility. Approved (7-0) V Consideration and possible action regarding a resolution expressing official intent to reimburse costs of fleet capital replacement not to exceed $500,000 with proceeds from bonds that will be issued at a later time -- Micki Rundell, Director of Finance and Administration Rundell explained the item and read the caption resolution. Rundell also clarified the life of the apparatus. Motion by Kirby, second by Snell to approve a resolution expressing official intent to reimburse costs of fleet capital replacement not to exceed $500,000 with proceeds from bonds that will be issued at a later time. Approved (7-0) 1. Second Reading of an ordinance amending Chapter 12.24 of the Code of Ordinances, relating to parades and processions, to be titled "Events and Celebrations" -- Tom Leggitt, Fire Marshal and Anthony Lincoln, Fire Chief Mayor clarified that all councilmembers received the changes to the Ordinance. Assistant Fire Chief Shell read the only the caption on second reading. There was discussion regarding the impact of the changes to Section 12.24.035 Waiver of Fees and what is included in "all fees". Yantis explained that it would mean any charges incurred for city time (police, fire, parks, and personnel), application fees, etc. Further discussion regarding the waiver of application fees for non-profit organizations and the impact of those waivers on the budget. Yantis went on to explain that the "city sponsored events" have the largest expenditures. Most events don't cost that much and the budge impact is minimal. He told council that we have a line item set up in the Budget for the "city sponsored events", which departments charge their time/fees to. He went on to tell the Council that if the City did receive a large waiver request, such as the Texas Mission of Mercy, staff would bring that to Council for approval on a case by case basis. Discussion regarding the possible need to set up an additional line item for special events to charge this type of expenditure. Yantis told Council that staff can evaluate how much it costs the City to provide these services over the course of the year and bring back something to Council City Council Meeting Minutes/October 28, 2003 Page 4 of 10 Pages during the budget process. Brandenburg told Council that he had evaluated the applications over the past year and that under the new policy, the City still would have collected from about 30% of the applicants. Motion by Sansing, second Eason to approve Ordinance No. 2003-75. Approved (7-0) 2. Second Reading of an ordinance for a Century Plan Amendment for 307.848 acres out of the Isaac Donagan Survey and the Joseph Thompson Survey, from the existing Intensity Level 1 to Intensity Level 3, located at 2951 SH 29 West, 2.5 miles West of IH35 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services Ed Polasek explained the item and read the only the caption on second reading. Motion by Smith, second by Sansing to approve Ordinance No. 2003-76. Approved (7-0) Kirby went on record to disagree with the financial impact analysis, particularly the sales tax and requested a workshop on sales tax. 3. Second Reading of an ordinance providing for the annexation into the of City 9.88 acres, more or less, in the Joseph Thompson Survey, located 100 feet north of and parallel to the approximate center line of the South Fork of the San Gabriel River — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services Ed Polasek explained the item and read only the caption on second reading. Motion by Noble Second by Kirby to approve an ordinance providing for the annexation into the of City 9.88 acres, more or less, in the Joseph Thompson Survey, located 100 feet north of and parallel to the approximate center line of the South Fork of the San Gabriel River. Amended by Smith, seconded by Kirby to defer action on this item until next council meeting in hopes that the issues on the mining issues related to the McLester tract are resolved. Vote on Amendment. Approved (7-0) Vote on Original Motion, as amended to defer this item until the next council meeting. Approved (7-0) 4. Second Reading of an ordinance providing for the annexation into the of City 308.06 acres, more or less, in the Joseph Thompson Survey, Abstract 608, located at 2951 SH 29 West, 2.5 miles West of IH35 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services Ed Polasek told the Council that the Applicant requested deferral until the next Council Meeting. Motion by Smith, second by Evans to defer this item until the next Council Meeting. Approved (7-0) 5. Second Reading of an ordinance providing for the annexation into the City of 0.484 acres, more or less, in the Clement Stubblefield Survey, located .49 miles southwest corner of the intersection of IH 35 and State Highway 29 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services Polasek explained the item and read only the caption on second reading. Motion by Smith second by Kirby to approve Ordinance No. 2003-77. Approved (7-0) Second Reading of an ordinance providing for the annexation into the City of 90.141 acres, more or less, in the Burrell Eaves Survey, located .40 miles north of the intersection of Texas Avenue and Sun City Boulevard, for Sun City Neighborhood 25 and 26 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services City Council Meeting Minutes/October 28, 2003 Page 5 of 10 Pages Ed Polasek explained the item and read only the caption on second reading. Motion by Noble, second Evans to approve Ordinance No. 2003-78. Approved (7-0) 7. Second Reading of an ordinance providing for the for the annexation into the City of 50.381 acres, more or less, in the Joseph Fish Survey, Abstract 232, located 0.6 miles east of the intersection of Shell Road and Williams Drive — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services Ed Polasek explained the item and read only the caption on second reading. Motion by Sansing, second by Smith Sansing to approve Ordinance No. 2003-79. Approved (7-0) X Consideration and possible action on a Reinstatement of Public Review Final Plat of 31.31 acres in the William Roberts, Joseph Fish and Leroy Lord Surveys, to be known as Georgetown Village Section Six, located off Village Commons Blvd. -- Carla Benton, Development Planner and Amelia Sondgeroth, Director of Planning and Development Services Carla Benton explained the item and told them that the Planning & Zoning Commission approved the reinstatement. Motion by Kirby, second by Sansing to approve a Reinstatement of Public Review Final Plat of 31.31 acres in the William Roberts, Joseph Fish and Leroy Lord Surveys, to be known as Georgetown Village Section Six, located off Village Commons Blvd. Approved (7-0) Y Consideration and possible action on a Preliminary Plat of 62.0048 acres in the Isaac Donegan Survey to be known as Estancia Subdivision, located on SH 29 West -- Carla Benton, Development Planner and Amelia Sondgeroth, Director of Planning and Development Services Carla Benton explained the item and told them that the Planning & Zoning Commission approved the Preliminary Plat. Extensive discussion regarding elimination of street lighting because of safety issues. Benton explained that the applicant is proposing a lighted entry feature off Hwy 29 and that subdivision has a single road through a rural development. Motion by Snell, second by Smith to approve a Preliminary Plat of 62.0048 acres in the Isaac Donegan Survey to be known as Estancia Subdivision, located on SH 29 West with an exception of the 2nd waiver on street lighting. The applicant Steve Richmond addressed the Council and explained why they are proposing less lighting and that they are trying to create a more rural type atmosphere. Motion by Sansing, second by Kirby to amend the motion to the original proposal as suggested by staff and approved by the Planning & Zoning Commission. Benton clarified that location of development is in the City's ETJ. Vote on Amendment. (5-2) (Smith and Snell opposed) Amendment Passes. Vote on original motion as amended. Approved (7-0) Z Consideration and possible action on a Preliminary Plat of 100.00 acres in the William Addition Survey to be known as Pinnacle Subdivision, located South of the Inner Loop and east of the Future extension of Maple Street -- Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development Services Melissa McCollum explained the item. She told Council that this project will be considered under the rules of the Unified Development Code and not under the previous Subdivision regulations. She told the Council that the Planning & Zoning Commission approved the Preliminary Plat with the restriction that Parks approve the parkland size and the remaining 1.21 acres of parkland be worked out. She told them that it City Council Meeting Minutes/October 28, 2003 Page 6 of 10 Pages had been approved by Parks and that fees are going to be paid for parkland improvements within the dedicated 8.03 acre parkland, as well as agreeing to the TIA obligations. The developer clarified that the homes would have deed restrictions and home owner's association. Developer also clarified that membership in the homeowners association would be mandatory. It was also clarified that parkland will be dedicated to City of Georgetown. Further discussion regarding need to maintain our current parks and concern about adding more parkland. Additional discussion regarding the Parkland Dedication Ordinance and the possibility of Homeowner's Associations taking up some of the burden of maintenance. Council indicated it would like to discuss this issue at a future time. Discussion regarding the location of the subdivision and that it is being serviced by Oncor Electric and whether the subdivision has a "negative" impact on the City. Motion by Smith, second by Sansing to approve a Preliminary Plat of 100.00 acres in the William Addition Survey to be known as Pinnacle Subdivision, located South of the Inner Loop and east of the Future extension of Maple Street. Approved (4-3) (Sansing, Kirby, Evans* Noble opposed) (*as corrected at the /November 11, 2003 Council Meeting) AA Consideration and possible action on a Public Hearing for a Detailed Development Plan for Lot 3-A of Eckerd's at Cedar Breaks Amended Plat of Lots 3 and 6, located on the corner of Williams Drive and Cedar Breaks Road, with variances to the Subdivision Regulations — Melissa McCollum, Development Planner, and Amelia Sondgeroth, Director of Planning and Development Services McCollum explained the item and told Council that the Planning & Zoning Commission recommended approval. McCollum clarified that the parking variances requested would be required under the UDC, but are variances under the subdivision regulations. Discussion regarding the design of the development. McCollum clarified that the development would have parking in the front of the building. Discussion regarding the original annexation of the property and the intent of the developer. Further discussion regarding electric service for the development. Sondgeroth clarified that the development is under the Subdivision Regulations and not the UDC. She told the council that when the developer started the development that one of the developer's representatives alerted staff that more trees were being cleared than should have been. Further discussion regarding the Williams Drive Corridor Study, land use and design standards for Williams Drive. She further clarified that unless a development comes under the UDC, they are subject to the Subdivision Regulations and processes allowed under those regulations. There was further council discussion regarding its understanding of the developer's intent. There was an understanding the that while the developer was not required to comply with the UDC, that they would follow the UDC. Sondgeroth confirmed that the developer is meeting the landscape ordinance, all of our requirements and have done a tree preservation plan. She told council that the tree preservation plan is very difficult to monitor. Further discussion regarding remediation. The Mayor clarified that this particular item is a different site than that Eckerds. Sondgeroth clarified that Council would only see the detailed development plans of each of the sites in this development if they had variances to the subdivision regulations. Sondgeroth confirmed that that the variance requests are consistent with the UDC and that the request is for a waiver of the subdivision requirements. Staff clarified that this property has been annexed. Further Council comment that it was understood that this development would be an Arboretum -like development, which it does not appear to be. Motion by Snell, second by Smith to approve a Detailed Development Plan for Lot 3-A of Eckerd's at Cedar Breaks Amended Plat of Lots 3 and 6, located on the corner of Williams Drive and Cedar Breaks Road, with variances to the Subdivision Regulations Failed (3-4) (Sansing, Noble, Evans, Eason Opposed) It was clarified that the developer would need to meet the variances and that this item would not come back to council. The Developer would need to design the parking spaces to comply with Subdivision Regulations and that the procedure would be done administratively by staff. BB Consideration and possible action to allocate Council Contingency Funds not to exceed $10,000 to have Mr. Randall Arendt, lead a design and demonstration workshop for landowners, developers, engineers, Planning and Zoning and Council on the topic of Conservation Design for Subdivisions -- City Council Meeting Minutes/October 28, 2003 Page 7 of 10 Pages Councilmember Farley Snell Snell told Council that Sam Pfiester and Amelia Sondgeroth attended a workshop in Austin last year led by Mr. Arendt and told Council that Pfiester thought it would be a good idea for Georgetown to hold a similar conference/workshop as a "mind-expanding" exercise for builders and developers". Sondgeroth discussed the concept of "Conservation Design for Subdivisions". She said that this type of workshop is good for not only the developers and builders, but staff and policy makers as well, because it helps them "think out of the box" on subdivision design. Discussion as to whether or not this would be an amendment to UDC or just another way to design subdivisions. Sondgeroth indicated that she thought this type of design could fall under the UDC and not require any amendments at this time. There was also discussion as to how this type of development would impact low income housing and whether or not it would be a requirement of subdivision design or an option. Motion Noble, second by Smith to allocate Council Contingency Funds not to exceed $10,000 to have Mr. Randall Arendt, lead a design and demonstration workshop for landowners, developers, engineers, Planning and Zoning and Council on the topic of Conservation Design for Subdivisions. Approved (7-0) CC Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC) 1. Consideration and possible action to approve a contract with Steger and Bizzell Engineering, Inc., to provide engineering services to the City of Georgetown for design of a road connecting the Georgetown Inner Loop NE with industrial Park Circle -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller explained the item and clarified that this is on the Transportation Plan. Miller explained that this connection is an interim tie-in to the overpass. It was clarified that GTEC approved this item. Motion Sansing, second by Evans to approve a contract with Steger and Bizzell Engineering, Inc., to provide engineering services to the City of Georgetown for design -of a road connecting the Georgetown Inner Loop NE with Industrial Park Circle Approved (7-0) Further discussion regarding the traffic flow on frontage roads and whether it was required that all frontage roads eventually become one-way instead of two-way. 2. Consideration and possible action to award a contract to H. Deck Construction Company for the installation of sidewalks identified as Phase One in the HDR Sidewalk Study, in the amount of $376,128.00 and a project budget of $464,800.00 -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller explained the item and told council that this contract includes the cost of sidewalk/trail construction for Parks. Discussion regarding the amount of the grants from Parks & Wildlife and the LCRA and GTEC funding of sidewalks. Motion by Smith, second by Kirby to award a contract to H. Deck Construction Company for the installation of sidewalks identified as Phase One in the HDR Sidewalk Study, in the amount of $376,128.00 and a projecf'budget of $464,800.00 Approved (7-0) DD Forwarded from the Georgetown Utility Systems Hoard (GUS) 1. Consideration and possible action to enter into a contract with the Brazos River Authority (BRA) for a period starting October 31, 2003 through September 30, 2008 with the first year operating budget of $910,000 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item and gave background on negotiations to this point. Dishong discussed the concerns that staff had with BRA's original proposed contract and how those terms were renegotiated. Dishong clarified that the only changes in the contract that are different from the original contract is the pricing structure, the amount of flow proposed for this year, and the maintenance and repair budget is taken out of the volumetric fee and increasing it based on some recommendations from OMI. Further discussion regarding maintenance and repairs and BRA's reporting requirements City Council Meeting Minutes/October 28, 2003 Page 8 of 10 Pages regarding the same. Council indicated that staff did a good job negotiating this contract. Motion by Snell, Second by Kirby to approve contract with the Brazos River Authority (BRA) for a period starting October 31, 2003 through September 30, 2008 with the first year operating budget of $910,000. Approved 6-0 (Noble Abstained) 2. Consideration and possible action to approve continuation of the second phase of the GSWW Edwards Aquifer Program testing and to approve the annual budget of $180,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item. He said that the TCEQ requires this testing. Motion by Sansing, second by Noble to approve continuation of the second phase of the GSW W Edwards Aquifer Program testing and to approve the annual budget of $180,000.00 Approved (7-0) 3. Consideration and possible action to approve the purchase of Bioxide chemicals from U.S. Filter/Davis Process products, of Sarasota, Florida, in an amount not to exceed $75,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item and told Council that this supplier is the sole source supplier of the chemical. Dishong explained that Bioxide is not a hazardous chemical. Motion by Sansing, second by Kirby to approve the purchase of Bioxide chemicals from U.S. Filter/Davis Process products, of Sarasota, Florida, in an amount not to exceed $75,000.00 Approved (7-0) 4. Consideration and possible action to award the annual bid for water meters and accessories to National Waterworks ($253,000.00) -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item. He said that they only received one sealed bid. We only specify one brand of meter and this is the supplier in this region. Motion by Snell, second by Noble to award the annual bid for water meters and accessories to National Waterworks ($253,000.00) Approved (7-0) Dishong clarified that the city is still using the smaller meters to reduce the impact fee for smaller houses. 5. Consideration and possible action to approve a contract amendment between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., for professional services related to the design of Phase 1 EARZ remediation in the amount of $109,000.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item. He told council that they approved an item earlier related to the 2nd phase of testing in the EARZ and that is this item allows the engineer to do the necessary design work for the city to fix problems found in the 1 st phase of testing. Motion by Noble, Second by Evans to approve a contract amendment between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., for professional services related to the design of Phase 1 EARZ remediation in the amount of $109,000.00. Approved (7-0) Further discussion regarding repairs in the collection system in the EARZ. 6. Consideration and possible action to amend the General Services Agreement between the City of Georgetown and Camp, Dresser & McKee (CDM) for engineering services related to the design of the off-site wastewater improvements for the Wolf Ranch Project -- Glenn Dishong, Water City Council Meeting Minutes/October 28, 2003 Page 9 of 10 Pages Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Dishong explained the item and told Council that the improvements includes a new lift station on the north shore of the South San Gabriel, a force main and gravity main that run on west side if IH35 to around Leander Road, a bore across IH 35, and upsizing the line from that point down to Austin Avenue, and to design the new collection mains that will head from the new lift station west to the south end of the Simon Property. It was clarified that GUS approved this item. Motion by Smith, second by Evans to amend the General Services Agreement between the City of Georgetown and Camp, Dresser & McKee (CDM) for engineering services related to the design of the off-site wastewater improvements for the Wolf Ranch Project. Approved (7-0) Councilmember Ken Evans announced to he the Council and the Citizens of the City of Georgetown that he is resigning his position because he and his family are moving to Nashville. Councilmembers expressed well wishes to Councilmember Evans. Motion by Smith, second by Noble to accept resignation. Approved (7-0) Motion to Adjourn Meeting was adjourned at 7:55 p.m. d, mr 777,177 The meeting was adjourned at 07:55 PM. Appr "ved . Attest -,V Ali i ayor ry Nelon - City Secretary Sandra Lee City Council Meeting Minutes/October 28, 2003 Page 10 of 10 Pages '{ City Council Meeting Minutes/October 28, 2003 Page 10 of 10 Pages