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MIN 10.27.2003 CC-WThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with [Mayor Gary Nelon presiding. Council Present: Council sent: Mayor Gary Nelon, Mayor Pro Tem Doug Smith, Jack Noble, Ken Evans, Gabe Sansing, Farley Snell, Patty Eason, John Kirby Staff Present: Gretchin Pruitt, Assistant Library Director, Paul Brandenburg, City Manager, Tom Yantis, Assistant City Manager, Shirley Rinn, Deputy City Secretary, Trish Carls, City Attorney PolicyPolicy Development/Review Workshop Development/Review•, •;• r • • 11 • The Mayor •called the Regular Sessionto • •- 01• A Joint Workshop with Library Advisory Board to discuss Sunday hours at the Library, ways to increase use the of the Library by youth, mechanisms for raising money for a new library, and a proposed bond election for November 4, 2004 Members of the Library Advisory Board, Judy Griffith, Ema Fielder, and Jerry Sensabaugh, and Assistant Library Director, Gretchen Pruitt attended the workshop. The Liberia Board and Council discussed expanding hours of Library to include Sunday later in the budget year. They also discussed whether or not to plan to have a bond election coincide with the Presidential Election and the necessity to set the bond election date as soon as possible so that educational information could be distributed to the public, whether or not the facilities plan would be completed in time to have a November 2004 Bond Election, and whether or not this would be a standalone bond issue or if other items would be included as well. There was additional discussion regarding fundraising efforts and public information about the bond election. They went on to talk about the need to review that the plan that was done at the last bond election instead of paying to have a new one done, as well as the need to have staff input and users of the library as to the design of the library. They also discussed community awareness and education and how the library can work with other agencies such as the Georgetown Project to work with students who currently use the resources of the library. They also talked about the ancillary programs offered by the Library, including tax preparation and the need for space to continue that program, as well as the need for collaboration between Southwestern and the Library. Council told the Library Board to come back in Spring with a plan to move forward. B Joint Workshop with the Main Street Advisory Board to Discuss and Prioritize Expenditures and Projects for Downtown City Council Meeting Minutes/October 27, 2003 Page 1 of 3 Pages Main Street Advisory Board members, Liz Atherton, Bryant Boyd, Josh McClure, Bob Wiemer, and Ellie Skross, attended the workshop. The Council and the Main Street Board discussed the usage of available funds for projects to implement Phase I of the Downtown Masterplan and the use of excess funds in the general fund and street maintenance fund for use in a Downtown Marketing/Branding/Promotion program and other projects that the Main Street Advisory Board is interested in that were not included in the staff recommendations. There was also discussion regarding the reallocation of sidewalk money for sidewalks along the Hewlett parking lot instead of to Southwestern. There was additional discussion regarding the renovation of Hewlett parking lot and that if the City purchases the parking lot we need to keep some funds available to renovate the lot. They went on to discuss the ERA Report and a marketing program for the downtown and how important it would be for Georgetown and how it is a multi-year, multi -budget project. Staff indicated that there is approximately $44,000 in excess funds that can be used to start the marketing program and then review the funding from year to year. There was additional discussion as to whether marketing and "bricks & mortar" compete with each other and how to find the balance between the two and being careful not to allow one to erode the other. Both are important. However, the City needs to be careful because of the potential for "open-ended" spending. The Council and the Board also discussed the importance of improving those things that we can "see" to attract business, as well as the perception and concepts as they relate to marketing & branding and ways to initiate/create a brand for the City. The discussion included coordination of wayfinding signage with the branding, as well as having marketing brochures in each shop restaurant in Georgetown guiding visitors to other venues in Georgetown. The Main Street Board also reiterated that it supports at TIF District for the continuous downtown projects. Yantis explained that the City could not get the TIF District into this calendar year, but staff is working on something to bring back to Council for the next calendar year. Brandenburg gave the Council and the Board an update of the progress of the Managed Parking Committee. He briefly explained how the managed parking program would work and that the City hoped to have to have the program implemented by January 2004. He also told them that the committee was going to meet with the downtown business owners, the County, etc. to educate them about the managed parking program. C Council Calendar - Regular Council Meeting on Tuesday, October 28, 2003, at 6:00 p.m., in the City Council Chambers at the northeast corner of Seventh and Main Streets Recessed at 5:13 p.m. for Executive Session Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. D Sec.551.071 consultation with attorney - Pending Litigation - Thomas L. Suarez, Jr. vs. city of Georgetown, Texas, City of Georgetown Police Department, Georgetown Police Sgt. Kelly Devoll, Georgetown Police Officer Jack Lacey, Matt Painter, Brian Grubbs, Cause No. 03-113-C368 in the 368th Judicial District Court of Williamson County, Texas - Matthew Painter and Brian Grubbs, Plaintiffs v. David Morgan, individually and in his Official Capacity as Chief of Police of the Georgetown Police Department; Robert Hernandez, Individually and in his Official Capacity as Captain of the Georgetown Police Department; Gary Todd Terbush, individually and in his Official Capacity as Lieutenant of the Georgetown Police Department; Georgetown Police Department, and the City of Georgetown, Defendants, Cause No. A03-CA-014JN, In the United States District Court for the Western District of Texas, Austin Division. - Legal Advice Regarding Agenda Items and other Matters E Sec.551.086 competitive matters - Consideration and possible action related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA) -- Michael W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations F Sec. 551.072 deliberation on real property - Discussion and possible action regarding acquisition of property for downtown parking City Council Meeting Minutes/October 27, 2003 Page 2 of 3 Pages Motion to adjourn at 6:00prn The meeting was adjourned at 06:00 PM. City Council Meeting 27.2O83 Attest: I 41, City Secretary Sandra Lee