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MIN 10.21.2003 CC-SMinutes of the Overall 'Transportation Plan Public Meeting Tuesday, October113333 6:00 8:00 San Gabriel Room Georgetown 11 ..1je. GeoL%LL=i Council Present: Council Absent: Mayor Gary Nelon, Patty Eason, Gabe Sansing, Doug John Kirby Smith, Jack Noble, Farley Snell, Ken Evans GTEC Board Present: Board Absent: Gabe Sansing, Doug Smith, Jack Noble, Ken Evans, Mary Masterson Louis Poquette, Henry Carr Planning and Zoning Commission Present: Commission Absent: Chris Aadnenson, Johnny Anderson, Marlene McMichael Harry Gibbs, Audrey McDonald, William Moore, Jennife Brian Ortego, Shield, Linda Turner 1.. Jim Briggs, Assistant City Manager for Utility Operations; Amelia Sondgeroth, Director Planning and Development Services; Anthony Lincoln, Fire Chief; Clay Shell, Operations Chief/911; Mark Miller, Transportation Manager; Mike Mayben, Energy Services Manager; David Munk, Development Engineer; Ed Polasek, Chief Long Range Planner; C Bryce, GIS Analyst Open House A. The Open House was held from 6:00 to 7:00 p.m., with City and consultant staff available to review and accept comments on future roadways, street cross sections, and other plan elements. Three sets of plan maps were placed throughout the San Gabriel Room. Wilbur Smith Associate staff will be using these comments to finalize the draft Overall Transportation Plan Staff Presentation B. Opening Remarks At 7:00 p.m. Ed Polasek, Chief Long Range Planner, welcomed everyone to the second public meeting regarding the Overall Transportation Plan. He introduced staff from the consulting team of Wilbur Smith Associates, council members, and city staff working on the project. C. Presentation of the Overall Transportation Plan Elements Bob Hamm, Director, Transportation Engineering and Planning Services, Wilbur Smith Associates, presented the draft Overall Transportation Plan maps and modeling results. He described the two 2010 modeling maps with build and no build constraints. He discussed the two different 2030, or ultimate build -out, scenarios available for comment. One shows a freeway sections following the Inner Loop southwest of SH 29 to an area southeast of Mankins Crossing and SH 29. The second option followed Westinghouse Road. He emphasized the importance of receiving feedback from the public concerning the preferred alternative. Minutes of the Second Public Hearing Overall Transportation Plan October 21, 2003 Page 1 of 2 Pages Amelia Sondgeroth adudd that there is a lot of information presenteu to "digest" is one meeting. Planning and Development Services staff will have a set of the maps presented at tonight's meeting available for public review in their offices. Sondgeroth or Polasek will be available to discuss the maps with anyone visits the Planning and Development Services office. Bob Hamm added that all the maps will be available on the project website, as well as the feedback and response form. The web site address is: http://www.wilbursmith.com/GeorgetownOTP/ D. Public Comment Question form the audience concerning cost of building the new roads and responsible agency. Bob Hamm, Wilbur Smith Associates, responded that the short-range projects, to year 2010, have been assigned a preliminary cost through the GTEC Budgeting process. Wilbur Smith Associates is developing cost analysis, cost constraints and project descriptions that will include responsible agencies in the plan. That information will be available in the draft Overall Transportation Plan released in November. Question from the audience concerning the City committees, Stakeholder Committee and other community groups involved in the planning process. Polasek introduced the Council, GTEC Board, and Planning and Zoning Commission members present as those responsible for the final adoption of the plan. He described the Stakeholder Committee as an ad hoc planning committee created for this planning process, that included neighborhood representatives informally recommended by Council members, and interest groups like bikers, schools, and industries. With no further questions or comments from the public, Bob Hamm announced staff would remain after the formal comment period to respond to inquiries and take comments. He asked that everyone attending with comments please respond to staff in the next two weeks so those comments can be considered in the first draft of the Overall Transportation Plan. T he formal presentation and public comment period adjourned at 7:40 p.m. E. Open House and Public Comment Staff and planning consultants remained available to receive individual comments from attendees until 8:30 p.m. These minutes were compiled by Chief Long Range Planner Ed Polasek. Approved: I Mayor ry Nelon Minutes of the Second Public Hearing Overall Transportation Plan October 21, 2003 Page 2 of 2 Pages Attest: City Secretar Seftd