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MIN 09.22.2003 CC-WThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Pro Tem Doug Smith presiding. Council Present: Cocsncil Absent: Patty Eason, Gabe Sansing, Doug Smith, John jGary Nelon, Jack Noble Kirby, Farley Snell, Ken Evans11 'Staff Present: ------- Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Trish Carls, City Attorney; Sandra Lee, City Secretary; Mike Mayben, Energy Services Manager r ..,..i' utes .. _ -------- Called to order at 4:00 p.m. by Mayor Pro Tem Doug Smith A Joint Workshop with the Airport Advisory Board to discuss noise abatement recommendations Arnold Wieder and Tim Sullivan of the Airport Board joined the Council for this workshop item. Tom Yantis noted that the Council has certified the Noise Exposure Maps, which was the first step in the noise compatibility program, and told Council and the Airport Board that Coffman Associates would present the maps and recommendations. He introduced Jim Harris of Coffman Associates who acknowledged Michelle Hannah of TXDOT and noted that the Noise Exposure Maps have been revised at Council's request. He introduced Dave Fitz of Coffman who, with a handout and map displays, briefed the Council on the maps and noted that the long-range forecast and the outer two countours (55 and 60) have been removed from the documents as requested by Council. He said fuel sales and based aircraft have been reviewed to see how the baseline numbers for 2000 compare to 2003. He said Georgetown is basically at the same level they were when the study was started. It was determined that there are seven fewer based aircraft than before. He said the base year for the study will now be 2003 and the five-year projection will be 2008. He said the document has been submitted to the FAA for preliminary review. He explained the five different noise abatement alternatives for consideration in the second half of the study. There was discussion and questions from the Council. B Discussion regarding the City of Georgetown Facility Plan Yantis presented to Council the final plan, including a description, function, and location of each current city facility; a listing of the current city -owned properties available for building future facilities; and the number of employees per facility. He asked for Council to direct the staff at the action item on the Tuesday Council Meeting as to the recommendations provided in the agenda packet, such as centralized vs. decentralized, maximized use of land already owned by the City, a needs prioritization regarding city facilities, and funding strategies. There were Council questions and discussion. C Joint Workshop with the Planning and Zoning Commission to discuss Annexation Procedures, Annexation Policy, Maps and Century Plan Chair Chris Aadnesen, Linda Turner and Marlene McMichael of the Planning and Zoning Commission joined the Council for this workshop item. Brandenburg called Council's attention to a City Council Meeting Minutes/September 22, 2003 Page 1 of 2 Pages map prepared to demonstrate cost benefit analyses for annexations in specific areas of Georgetown, showing beneficial areas in green and economically non -beneficial in red, considering impacts on utility infrastructures, police and fire, other city services and general land use. He said staff is concentrating on "infill" areas (shown in dark green) to utilize existing infrastructure. Smith expressed concern that developers will put in septic tanks to serve their developments if the City doesn't annex them and provide sewer. Snell asked and Briggs responded that a Regional Wastewater Facility would assist the City in making these annexation decisions. Rundell noted that 10% of the City's General Fund revenue comes from utility payments. Sondgeroth noted that roadways are also a driving force in the annexation decision, saying to finance roadways without annexation would take away the Council's ability to maintain zoning controls. There were comments and questions from the Planning and Zoning Commissioners. There was discussion regarding the City's negotiation options for voluntary annexation. There was general agreement from the Council regarding staffs recommendations as shown on the map. D Council Calendar - Regular Council Meeting on Tuesday, September 23, 2003, at 6:00 p.m., in the San Gabriel Breakroom, Georgetown Municipal Complex Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. E Sec.551.071 consultation with attorney - Pending Litigation - Thomas L. Suarez, Jr. vs. city of Georgetown, Texas, City of Georgetown Police Department, Georgetown Police Sgt. Kelly Devoll, Georgetown Police Officer Jack Lacey, Matt Painter, Brian Grubbs, Cause No. 03-113-C368 in the 368th Judicial District Court of Williamson County, Texas - Matthew Painter and Brian Grubbs, Plaintiffs v. David Morgan, individually and in his Oficial Capacity as Chief of Police of the Georgetown Police Department; Robert Hernandez, Individually and in his Official Capacity as Captain of the Georgetown Police Department; Gary Todd Terbush, Individually and in his Official Capacity as Lieutenant of the Georgetown Police Department; Georgetown Police Department; and the City of Georgetown, Defendants, Cause No. A03-CA-014JN, In the United States District Court for the Western District of Texas, Austin Division. - Potential Litigation/Settlement Offers - Legal Advice Regarding Agenda Items and other Matters F Section 551.086 Economic Development - Discussion regarding request from Gavurnik Builders for Assistance with The River Place Development G Sec.551.086 competitive matters - City Council will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter" of the Energy Services Department as provided for under Section 551.086 Consideration and possible action to award the annual bid for 2003-2004 to various vendors for the Electric System Materials -- Marsha Iwers, Purchasing Agent, Michael W. Mayben, Energy Services Manager, and Jim Briggs, Assistant City Manager for Utility Operations Consideration and possible action to renew the contract with Flowers Construction Comapny, L.P., for electric system maintenance and construction services — Michael W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Staff update related to Wholesale Power Supply options for the year 2004-2005 — Michael W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations The meeting was adjourned at 07:55 PM. Approved : Mayor P Tem Doug Smith City Council Meeting Minutes/September 22, 2003 Page 2 of 2 Pages Attest City Secretary SandFa Lee