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MIN 08.07.2003 CC-SMINUTES OF THE MEETING OF THE GOVERNING BODY AND THE GEORGETOWN INDEPENDENT SCHOOL DISTRICT BOARD OF DIRECTORS THURSDAY, AUGUST 7, 2003 The meeting was held at the GISD Board Meeting Room at 603 Lakeway Drive and was called to order at 7:03 p.m. Council present: Gary Nelon, Patty Eason, Gabe Sansing, Jack Noble, John Kirby, Farley Snell, Ken Evans Council absent: Doug Smith Staff present: Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Sandra Lee, City Secretary; Dave Hall, Building Official; Ed Polasek, Chief Long - Range Planner GISD Board present: Mark Bobinger, Art Dela Cruz, John McMaster, Jerry Graham, John Whitworth and Brad Smith 2. Update on Joint Sharing of Services Brandenburg reviewed the history regarding Council/GISD shared services, beginning with a joint meeting of the two bodies in November 2002. Yantis distributed a memo regarding the additional shared services undertaken since January and a list of proposed projects. The following were discussed: a. use of school facilities for City Council meetings b. school district use of vacated City warehouse for distribution of text books C. City Geographical Information Systems services assisting the school district in obtaining aerial photographs of school district boundaries d. Review of plans for renovation of Birkelbach Stadium e. School bus shelters Yantis discussed the following proposed projects: a. surplus city computers for use in the schools b. school textbooks available in the Library C. future shared bidding of janitorial and office supplies, purchases of concrete, grout, gasoline, diesel fuel There was discussion regarding health insurance. 3. Issues related to Birkelbach Stadium, AND 4. Long-range planning issues, including land use and transportation issues regarding new school locations. Minutes of Joint Council Meeting With GISD Board of Directors August 7, 2003 Page 1 of 2 Pages The following were discussed: a. Increasing the number of seats (300 seats being added to south end zone) b. Bringing in a trailer of restrooms on the visitors side (will require a water line and increase in size of the sewer line) C. Upgrading existing restroom facilities d. Increasing the width of a walkway ramp to safely accommodate wheelchairs There was discussion regarding the need for a new stadium at a different location. It was generally agreed that upgrading the present stadium is a temporary solution. There was discussion regarding the possibility of placing a new high school on land to be purchased southeast of Georgetown. Sansing suggested a group effort between the City, County and school district to construct a future complex that would include a stadium as well as other public facilities. Brandenburg related transportation planning issues suggesting that another high school on the east side would not be sufficient for the growth that will occur west of I1-135. Polasek displayed and explained the Draft Transportation Improvement Program map. Briggs explained current and upcoming TXDOT projects. There was discussion regarding City communication with the school district regarding current and upcoming developments. Mayor Nelon noted that there will be growth to the west due to the Alliance Wastewater Region for western Williamson County, and the extension of water and wastewater infrastructure into west Georgetown. There was discussion regarding school district boundaries. 5. Unified Development Code AND 6. Permits/water/sewer fees Brandenburg distributed information regarding the fees City development fees for the ninth elementary school, saying the actual fees are a little less than $64,000, as opposed to a rumor of fees of $400,000. 7. Adjourn The meeting was adjourned at 8:05 p.m. e 17 - aryNy6n, Mayo Minutes of Joint Council Meeting With GISD Board of Directors August 7, 2003 Page 2 of 2 Pages Attest: Sandra Lee, City Secretary