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MIN 07.22.2003 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Pro Tem Doug Smith presiding. Council Present: ! Council Absent: �I Patty Eason, Gabe Sansing, Doug Smith, Jack j Gary Nelon Noble, John Kirby, Farley Snell, Ken Evans Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Patricia Carls, City Attorney; Sandra Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Laurie Brewer, Controller; Amelia Sondgeroth, Director of Planning and Development Services; Ed Polasek, Chief Long -Range Planner; Bobby Ray, Chief Current Planner; Called to order at 4:00 p.m. A Workshop presentation and discussion on revisions to the Fiscal and Budgetary Policy for 2003/04 budget cycle -- Micki Rundell, Director of Finance & Administration and Paul Brandenburg, City Manager Rundell gave the history of the WTTB (What it Takes to Balance) transfers to support the General Fund, and explained the creation of the "Scenario H" recovery plan. She reviewed for Council the policy areas and the proposed changes for 2003/04. There were questions from the Council and discussion. B 2004 Employee Compensation Plan -- Carla Bourland, Human Resources Director and Paul Brandenburg, City Manager Brandenburg reviewed the need for compensation to employees other than public safety employees. He said there will be a 2.5% adjustment for all non-public safety employees and a one-time bonus based on annual performance appraisal. He said the evaluation process will be revised to become incentive -based so that those employees who "exceed" or are 'outstanding" will qualify for the one-time bonus. Snell suggested that there be a workshop regarding the evaluation process. Brandenburg suggested that the evaluation process be centered on customer service. He said Longevity Pay will remain. Bourland explained that TML produces a salary study in which most cities participate. She explained the public safety compensation, attraction of quality applicants, retention of quality employees, and market competiveness. She noted that the quality of applicants for police and fire positions has improved since Phase 1 o the public safety compensation has been implemented. Bourland compared Georgetown to other cities regarding salaries for the Police and Fire Departments. C 2004 Budget Overview -- Micki Rundell, Director of Finance and Administration City Council Meeting Minutes/July 22, 2003 Page 1 of 6 Pages Brandenburg and Rundell highlighted the Proposed 2003/2004 Budget, noting that this is a balanced budget that is policy compliant, meets all of Council's priorities, and keeps the tax rate at less than 3%. There were questions from Council and discussion. The following was noted: Effective Tax Rate of $0.31277 Recommended Property Tax Rate of $0.32194 Increase in water rates from $2.13 to $2.25 per 1000 gallons Increase in wastewater rates from $2.95 to $3.20 per 1000 gallons No change in rates for electric, garbage, or stormwater drainage. 5:41 p.m. -- adjourned Workshop Executive Session There was no Executive Session held at this meeting. Regular Session E Call to Order Called to order at 6:00 p.m. by Mayor Pro Tem Doug Smith. Pledge of Allegiance Mayor Pro Tem Smith led the Pledge. G Comments from the dais regarding the following items: - Welcome to Audience and Opening Comments -- Mayor Pro Tem Doug Smith Mayor Pro Tem Smith explained the procedure for addressing the Council. - Announcement of Vacanies on City Boards/Commissions -- Mayor Pro Tem Doug Smith - Two vacancies on the Board of Adjustment One vacancy on the Main Street Advisory Board One vacancy on the Parks and Recreation Board Mayor Pro Tem Smith announced the vacancies. H Announcements and Comments from City Manager There were no comments from the City Manager. Citizens Wishing to Address Council - Wayne McKee of Pedernales Electric Cooperative, Inc. (PEC) regarding activites in the PEC service area in Georgetown McKee told Council about the recent annual meeting on June 1 where the board voted to return all of the deposits to the PEC customers. He presented the franchise check to Mayor Pro Tem Smith. Action from Executive Session There was no action from Executive Session. K Consideration and possible action to approve the minutes of the Council Workshop on Monday, July 7 and the Council Workshop and Regular Council Meeting on Tuesday, July 8, 2003 -- Sandra D. Lee, City Secretary L Consideration and possible action to authorize the Georgetown Police Department to accept $35,000 in reimbursement from the Texas Department of Public Safety for upgrades to the Public Safety Software System -- David Morgan, Police Chief M Consideration and possible action to authorize acceptance of the State Homeland Security Grant for equipment only in the amount of $63,910 -- David Morgan, Police Chief N Consideration and possible action to authorize the approval of the annual license renewal between the City of Georgetown and Itron Incorporated for system support, software activation, and hardware repair for the AMR Genesis System -- Michael W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations City Council Meeting Minutes/July 22, 2003 Page 2 of 6 Pages O Item forwarded from the Georgetown Utility System (GUS) Board Consideration and possible action to award a bid for water meter ERT installation to U. S. Metering and Technology in the amount of $51,450.00 -- Michael W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations P Consideration and possible action regarding the recommendation by the Convention and Visitors' Bureau Board for the approval of an allocation of $1800 from the Hotel Occupancy Tax (HOT) funds to the GHS Boys' Basketball Booster Club -- Kent Huntsman, Convention and Visitors Bureau Board Chair, Shannon Baldridge, Main Street Manager and Paul Brandenburg, City Manager Motion by Sansing, second by Evans to approve the Consent Agenda in its entirety. Approved 7-0. Legislative Regular Agenda Q Consideration and possible action to approve the appointment of Nancy Rister to the Main Street Advisory Board to fill the vacancy due to Patty Eason's election to the City Council -- Mayor Gary Nelon Motion by Evans, second by Noble to approve the appointment. Approved 7-0. R Consideration and possible action to approve a resolution to appoint Pat Whiteaker and David Tristan as resident board members to the Georgetown Village Public Improvement District #1-- Trish Carls, City Attorney Motion by Noble, second by Sansing to approve the appointments. Kirby asked and Carls explained that the City's role is to appoint the members, saying the improvement district is a funding mechanism to maintain public amenitites in the subdivision. Approved 7-0. S Discussion and possible action to approve the Fiscal and Budgetary Policyto be used in preparing the 2003/04 Annual cycle -- Micki Rundell, Director of Finance and Administration Rundell told Council this item is a follow-up to the earlier workshop and noted the change of adding the word "utility" as a result of a suggestion by Kirby at the Workshop. There were also other wording changes made by Council. Motion by Snell, second by Kirby to approve the policy with the suggested wording changes. Approved 7-0. T Items forwarded from the Georgetown Utility System (GUS) Board 1. Consideration and possible action for the award of the annual bid for water and wastewater pipe and fittings to various bidders in the estimated amount of $112,079.00 -- Terry Jones, Support Services Director and Jim Briggs, Assistant City Manager for Utility Operations Jones explained the item. Motion by Evans, second by Eason to approve the award of bid to various bidders. Approved 7-0. 2. Consideration and possible action for the award of bid for curb, gutter and sidewalk installation and repair to Dayco Construction Company in the amount of $265,659.60, and authorize a project budget of $292,000.00 -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller explained the item and listed the various projects. Motion by Noble, second by Sansing to approve the award of bid to Dayco Construction. Approved 7-0. U Consideration and possible action on a Preliminary Plat for 69.197 acres, out of the Burrell Eaves Survey, and the Frederick Foy Survey, to be known as Sun City Georgetown, Neighborhood Twenty -Four A and B, located north of Sun City Boulevard and west of Texas Drive — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development McCollum explained the item saying it will be a total of 224 units consistent with the development agreement and concept plan. Snell asked and McCollum explained that this is a "cluster lot attached" product. Snell asked and Gary Newman explained that they have met with the surrounding neighbors and have agreed to put up some separation berms. Motion by Sansing, second by Noble to approve the City Council Meeting Minutes/July 22, 2003 Page 3 of 6 Pages preliminary plat. Approved 7-0. V Second Readings 1. Second Reading of an Ordinance amending Chapter 10.16 of the Code of Ordinances regarding parking to establish a "No Parking Zone" on portions of North Austin Avenue and FM971 -- Kevin Stofle, Assistant Police Chief and David Morgan, Police Chief Stofle read only the caption on second reading. He confirmed with Council that the ordinance was modified after first reading to include a portion of the right of way on FM971. Motion by Snell, second by Sansing to approve Ordinance No. 2003-48. Smith confirmed that there will be public education to notify citizens, prior to the start of enforcement of the ordinance. Approved 7-0. 2. Second Reading of an Ordinance Rezoning of 0.22 acres out of Block 3 of the City of Georgetown, from RS, Residential Single -Family to C-2, Downtown Commercial, or more restrictive district, located on Austin Avenue north of 2nd Street -- Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray read only the caption on second reading. Motion by Kirby, second by Evans to approve Ordinance No. 2003-49. Approved 7-0. 3. Second Reading of an Ordinance for a Century Plan Amendment for 1.639 acres out of the Nicholas Porter Survey, to change the existing Intensity Level 3 to Intensity Level 4, and change the Future Land Use Plan and Williams Drive Corridor Study maps from Residential to Office/Retail/Commercial, located at 1504 Williams Drive -- Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Polasek read only the caption on second reading and explained the . Motion by Sansing, second by Snell to approve Ordinance No. 2003-50. Approved 7-0. 4. Second Reading of an Ordinance Rezoning of 1.639 acres out of the Nicholas Porter Survey, Abstract No. 497 from OF, Office District to C-1, Local Commercial District, located at 1504 Williams Drive -- Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray read only the caption on second reading. Motion by Evans, second by Sansing to approve Ordinance No. 2003-51. Approved 7-0. Second Reading of an Ordinance Rezoning a total of 70 acres out of the Burrell Eaves Survey, Abstract No. 216 and the Frederick Foy Survey, Abstract No. 229, to be known as Sun City Georgetown, Neighborhood Twenty -Four A & B, from A, Agriculture and RP, Residential Planned to Planned Unit Development (PUD), or more restrictive district, located north of Sun City Boulevard and west of Texas Drive -- Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray read only the caption on second reading. Motion by Snell, second by Noble to approve Ordinance No. 2003-52. Approved 7-0. 6. Second Reading of an Ordinance Rezoning 1.0818 acres, described as Block B of the South San Gabriel Urban Renewal Tract from MF Multi -Family District to C-1, Local Commercial District located on the south side of West University Avenue (SH29) between Scenic Drive and Railroad Street -- Bobby Ray, Chief Current Planner and Amelia Sondgeroth, Director of Development Services Ray read only the caption on second reading. Motion by Evans, second by Sansing to approve Ordinance No. 2003-53. Approved 7-0. W Public Hearings/First Readings 1. Public Hearing to consider possible action on a Special Use Permit to allow the installation of a portable classroom building on the campus for the Everette Williams Elementary School, located at 507 E. University Avenue — Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development City Council Meeting Minutes/July 22, 2003 Page 4 of 6 Pages Ray explained the item. He noted that the School District had held several meetings with surrounding neighbors. He said the Planning and Zoning Commission voted to approve with conditions that have been met with this special use permit. The Public Hearing was opened at 6:29 p.m. Evans asked Dr. Gunn (in the audience) about comments from several people in the surrounding neighborhood. Dr. Gunn said the school district met with the neighbors and worked out a compromise about moving out the custodial building that created delivery truck traffic and moving in the portable building for the alternative education students. The public hearing was closed at 6:31 p.m. Motion by Snell, second by Noble to approve the special use permit. Snell said he has always considered this an eyesore, always disagreed with "temporary" buildings, and was originally going to vote against it, but read all of the special considerations that will be given to putting in this building, and said he understands that the School District is to report annually about finding a location to move the alternative school. Vote on the motion: Approved 7-0. 2. First Reading of an Ordinance for a Century Plan Amendment to modify the Thoroughfare Plan by creating a future Southwest Bypass from the Inner Loop south of the South San Gabriel River to State Highway 29 -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Planning and Development Polasek read the caption of the ordinance after having satisfied the requirements of the City Charter. He said HDR is going to study the best connection from 265 and the InnerLoop to the bypass and how that's going to work. Snell confirmed with Polasek that this ordinance is a temporary action to protect the corridor and right of way and to put in the public record the Land Use Plan and Thoroughfare maps, so the public knows that the corridor is there. Polasek said there would be another modification after the study is complete. Motion by Kirby, second by Noble to approve the ordinance on first reading. Approved 7-0. Public Hearing to consider a Rezoning of Williams Addition, Block 1, Lot 6, from RS, Residential Single -Family to OF, Office District, located at 1621 Williams Drive - Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray explained the request for rezoning. The public hearing was opened at 6:39 p.m. There were no comments. The public hearing was closed at 6:40 p.m. 4. First Reading of an Ordinance Rezoning of Williams Addition, Block 1, Lot 6, from RS, Residential Single -Family to OF, Office District, located at 1621 Williams Drive - Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Sansing, second by Kirby to approve the ordinance on first reading. Approved 7-0. 5 Public Hearing to consider a Rezoning of Reata Trails unit 1, Block P, Lot 1, from RS, Residential Single -Family to C-1, Local Commercial, or more restrictive district, located at 110 Lakeway Drive - Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray explained the request for rezoning. He said staff supports the rezoning request and the Planning and Zoning Commission is recommending the C-1 zoning designation. The public hearing was opened at 6:41 p.m. Kirby and Sansing questioned the parking. Ray said parking will be looked at during the site plan process. The public hearing was closed at 6:42 p.m. First Reading of an Ordinance Rezoning of Reata Trails Unit 1, Block P, Lot 1, from RS, Residential Single -Family to C-1, Local Commercial, or more restrictive district, located at 110 Lakeway Drive - Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray read only the caption of the ordinance on first reading after having satisfied the requirements City Council Meeting Minutes/July 22, 2003 Page 5 of 6 Pages of the City Charter. Motion by Snell, second by Sansing to approve the ordinance on first reading. Approved 7-0. Public Hearing for consideration and possible action on a Rezoning of 19.34 acres in the John Berry Survey, to be known as Chisholm Park, Section Two, from RP, Residential Planned to RS, Residential Single -Family district, located at 300 CR 152 - Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray explained the request for rezoning. He said the project was first presented as a manufactured home park that was approved by Council in November 2001, but then modified to a townhouse project, and now proposed as a single-family housing project. He said the proposed rezoning is supported by the Planning and Zoning Commission. The public hearing was opened at 6:48 p.m. There were no comments. The public hearing was closed at 6:48 p.m. First Reading of an Ordinance Rezoning 19.34 acres in the John Berry Survey, to be known as Chisholm Park, Section Two, from RP, Residential Planned to RS, Residential Single -Family district, located at 300 CR 152 -- Bobby Ray, Chief Development Planner and Amelia Sondgeroth, Director of Planning and Development Ray read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Sansing, second by Evans to approve the ordinance on first reading. Approved 7-0. 6:49 p.m. -- motion to adjourn "M n rn The meeting was adjourned at 06:49 PM. Approved �r rI Mayor,/{'rc Tem Doub Smith City Council Meeting Minutes/July 22, 2003 Page 6 of 6 Pages Attest` �» ,;' City Secretary Sandra Lee