HomeMy WebLinkAboutMIN 05.20.2003 CC-SMINUTES OF a OF
GOVERNING• OF
CITY OF • ' • `:
Regular Session
Called to Order at 5:15 p.m. by Mayor Gary Nelon
Councilmembers in attendance: Patty Eason, Gabe Sansing, Doug Smith, Jack Noble, John
Kirby, Farley Snell and Ken Evans
Councilmembers absent: All councilmembers were present.
Staff present: Paul Brandenburg, City Manager; Trish Carls, City Attorney; Sandra Lee, City
Secretary; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City
Manager for Utility Operations; Micki Rundell, Director of Finance and
Administration; Anthony Lincoln, Fire Chief; Carla Bourland, Human Resources
Director; Dennis Schoenborn, Director of Information Technology; Eric Lashley,
Library Director; Randy Morrow, Director of Finance and Administration; David
Morgan, Police Chief
Brandenburg explained to Council that this presentation would be more detail, by
division, on the priorities established by the staff for the upcoming budget, along with
detail on the status of the Council priorities for the current budget year. He noted that a
computer and printer are available to list the Council priorities and provide that list at the
end of the meeting.
Rundell noted that compliance with Scenario H is the main issue. She said funds of
$200,000 are available for on-going programs and $500,000 is available for new
programs. She said all funds look to be policy compliant.
Evans said he wants something in the budget to implement some of the Downtown
Master Plan. Brandenburg noted that it has been identified and was listed as number 5
on page 2.
Nelon noted that the Public Safety Compensation Plan was important last year.
Sansing said Parks should be a priority, specifically San Gabriel Park.
Snell asked that general city employee compensation be a priority.
Noble added affordable housing, compliance with the WTTB, and next phase of public
safety.
Eason added that Georgetown needs a recycling center.
Minutes of the Council Budget Priority Meeting
May 20, 2003
Page 1 of 5 Pages
Smith asked that there be a balanced budget. He also asked for wayfinding signs for the
downtown, burying the downtown utilities, and public safety compensation.
Sansing asked for another 4B '/4 cent tax for transportation enhancement for economic
development. Mayor noted that would require budgeting for an election. He suggested
using some of the GTEC funds for wayfinding signs for downtown. Rundell noted that
the GTEC sales tax revenue would have to be used for "new" economic development.
Eason added library.
Sansing added social services funding.
Brandenburg asked that Council see Staff's recommendation. He reviewed the following
from the handout provided:
Economic Development:
Brandenburg noted the need to add staff and increase marketing. He explained the
problem of coordinating the economic development budget with the hotel/motel tax.
Nelon asked and Rundell explained what would need to be done to correct the current
funding program.
Evans asked if any sales tax from the Rivery is plugged into the budget. Rundell replied that
they are using a conservative amount of $600,000.
Finance and Administration
Rundell noted that there are security issues at the facilities (cameras in parking lots,
access and i.d. cards, etc.); staffing issues for the additional utility customers; additional
vehicle and fleet maintenance (fire quints). There were further questions regarding the
number of incidences where the quints are used. Lincoln noted that one of the first
response vehicles runs on the First Responder Program to all "life threatening" auto
accidents as well as fires. He said he hopes to have a contract next year for outside the
city limits. There was further discussion regarding fire vehicles and equipment.
Rundell spoke about the need to implement Phase II of patrol vehicle replacements.
There was discussion regarding lease vs. purchase.
Fire Services
Lincoln noted three items: staffing strategy to satisfy mandated staffing requirements;
adding in-house training personnel; and implementation of civil service requirements.
Snell noted that there needs to be a priority to implement Phase 11 of Public Safety
Compensation.
Georgetown Utility System
Briggs noted the following projects: creation and implementation of a regional wastewater
system; creation and implementation of response to development; increased staffing due
to additional workload created by GUS Advisory Board and GTEC; and a maintenance
program utilizing the '/4 cent street maintenance sales tax funds.
Minutes of the Council Budget Priority Meeting
May 20, 2003
Page 2 of 5 Pages
There was discussion regarding identifying administrative allocation of the GTEC funds.
Human Resources
Human Resources Director Carla Bourland noted the need for a review and
implementation of employee compensation; funding for enhancement of employee
benefits; upgrading the TMRS contribution to 7% and 14% which would cost the City
approximately $200,000; additional staffing; and a centralized filing system for personnel
records.
There was discussion regarding the recent request for bids for employee health
insurance.
Information Technology
Schoenborn noted four issues: development of a disaster recovery plan for the City's
technology systems; implementation of service application throughout the City; website
enhancements; and increased staffing levels to support new systems and increased
workload.
There were questions about off-site electronic storage. Noble noted that Lotus Notes is
difficult to use for website email. There were questions and discussion regarding the IP
Telephony System provided by Cisco.
Library
Lashley highlighted the need for a Library Facilities Plan providing for expansion within
two years and upgrade of some part-time employees to full-time due to increased
workload and to allow for expansion of the Library hours of operation.
Management Services
Brandenburg spoke about updating the Airport Master Plan; completing construction of
the new animal shelter; reevaluating staff levels to extend hours at the Shelter; reviewing
records in storage and becoming compliant with the records retention schedules;
evaluating options for automated records management; implementing a long-range
facilities plan, and developing an action plan for implementation of the Downtown Master
Plan.
There was discussion regarding a study of the use of downtown property.
Parks and Recreation
Morrow noted three items: increasing the administrative and recreation staffs; restoring
the old log cabin in the park; and reviewing possible out -sourcing of park mowing.
Development Services
Sondgeroth spoke to Council about the continued implementation of the PIRC
consolidated service area; the completion and implementation of the Transportation Plan
and UDC (adding an additional planner); and implementation of Year 2 of the GIS Plan,
saying their focus is to improve the customer service to the development community and
promote that the City is "open for business" and looking forward to development projects.
There was discussion .
Minutes of the Council Budget Priority Meeting
May 20, 2003
Page 3 of 5 Pages
Police Services
Morgan noted that the budget issues for Police Services were similar to last year:
implementation of Phase II of the Public Safety Compensation Plan; increased staffing
level due to increased workload and call volumes; expansion of the laptop program for
the patrol vehicles; developing a wireless system to ease communication in the field; and
review of the possibility of a centralized city-wide dispatch. There was discussion about
revenue from motorcycle patrols and the software used for the patrol laptops.
Nelon asked for response to promoting and enhancing the downtown as the highest priority for
this year's budget.
There were suggestions of additional items and discussion as to how to rank the items.
(The items are listed on the attached sheet.)
7:08 p.m. – recessed
7:20 p.m. -- reconvened
B Discussion and possible action regarding the Simon Property Group Development
Agreement -- Tom Yantis, Assistant City Manager
Yantis noted that this item would be done in two phases—the first phase to be presented
by Bill Hammer of Simon Properties Group to show Council other Simon projects across
the country and the second phase would be done in Executive Session to share some of
Simon's confidential financial information with the Council. He said there would also be a
Question and Answer Report coming from Brandenburg at the end of the week to explain
off-site transportation costs, sales tax revenue projections, impact on city services, etc.
Yantis introduced Bill Hammer who gave a slide presentation to show the Council what
some of the other cities in Texas have done regarding their projects and showed Council
some of the other Simon projects across the country. There was discussion. He offered
to share the actual project proforma, but requested that the information be shared with
the Council in Executive Session.
7:45 p.m. – recessed to Executive Session
Executive Session
C Sec.551.071 consultation with attorney
-Pending Litigation
- Thomas L. Suarez, Jr. vs. City of Georgetown, Texas, City of Georgetown Police Department,
Georgetown Police Sgt. Kelly Devoll, Georgetown Police Officer Jack Lacey, Matt Painter, Brian
Grubbs, Cause No. 03-113-C368 in the 368th Judicial District Court of Williamson County, Texas
- Matthew Painter and Brian Grubbs, Plaintiffs v. David Morgan, Individually and in his Official Capacity
as Chief of Police of the Georgetown Police Department, Robert Hernandez, individually and in his
Official Capacity as Captain of the Georgetown Police Department, Gary Todd Terbush, Individually
and in his Official Capacity as Lieutenant of the Georgetown Police Department; Georgetown Police
Department; and the City of Georgetown, Defendants, Cause No. A03-CA-014JN, In the United
States District Court for the Western District of Texas, Austin Division.
- Potential Litigation/Settlement Offers
Minutes of the Council Budget Priority Meeting
May 20, 2003
Page 4 of 5 Pages
- Don L. Dison Complaint to FAA
- Legal Advice regarding agenda items
D Sec. 551.087 deliberation regarding economic development negotiations
-Discussion or deliberation regarding commercial or financial information received from SIMON
related to the Wolf Ranch project and/or to deliberate the offer of a financial or other incentive to
SIMON
8:25 p.m. — adjourned Executive Session
8:27 p.m. — resumed Open Session
Regular Session
E Action from Executive Session
There was no action from Executive Session.
Council requested that Bill Hammer return for more questions, regarding return on net investment,
discounted cash flow, levels of amenities, etc.
8:32 p.m. -- adjournment
ayor ry [Melon
Minutes of the Council Budget Priority Meeting
May 20, 2003
Page 5 of 5 Pages
Attest:
City Secretary Sandra Lee
Prov ---- - �4 13 r
!U�v
Implement Phase I of Downtown Master Plan
• Underground Utilities
® Signage for Downtown Plan
® Sidewalk program
Phase If Public Safety Compensation Plan and staffing issues
® Vehicle and equipment program
• Research Emergency Services District
Policy Compliance for General Fund
Affordable Housing
Work with Habitat for Humanity
TRG
Prepare a property inventory available for affordable housing
Encourage citizen cooperation
Parks
• San Gabriel Park
• Fund for parkland acquisition
Employee Compensation
Expand Recycling Program
® Recycling Center
• Household hazardous waste
Airport Master Plan Update
Funding Economic Development
® Research 4A Corporation Election
Research 4B funds for signage downtown
Library bond issue
Social Services funding