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MIN 04.08.2003 CC-WThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. 'Council resent: '!Council Absent: 'Mayor Gary Nelon, Doug Smith, Mayor Pro Tem, IIJack Noble ;Sam Pfiester, Gabe Sansing, Farley Snell, Ken ,Evans, Llorente Navarrette i) Staff Present: Paul Brandenburg, City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Trish Carls, City Attorney; Tom Yantis, Assistant City Manager for Operations, Shirley Rinn, Deuty City Secretary; Micki Rundell, Director of Finance and Administration; Amelia Sondgeroth, Director of Planning and Development Services, Tina Dunbar, Administrative Assistant, Carl Miller, Staff Assistant, Mike Mayben, Energy Services Manager, Glenn Dishong, Water Services Manager Policy Development/Review Workshop - Call to order at 4:00 p.m. A Joint Workshop with the Convention and Visitors Bureau (CVB) Board to review the existing Vision and Mission Statements, review the 2002 Bluegrass Festival and plans for the 2003 event, and to discuss future CVB Advertising Budget CVB Members in Attendance: Kent Huntsman, Chair, Scherry Chapman, Rosemary "Posey" Duncan, W. P. (Bill) Lipscomb, Carolyn Martin, Michael Martin, James Timmons, Ellen Weimer, John Wiley. The CVB Board shared its current vision/mission statement, as well as its current tourism goals and objectives. The Board indicated that it wanted to support activities that bring visitors to Georgetown, which included youth sports activities, activities at Lake Georgetown, as well as activities at the Palace Theatre. They talked about how these types of events eencourage tourism and how the City should capitalize on those opportunities and resources by encouraging people to stay overnight, eat in our restaurants and shop with our merchants. The Council and the Board went on to talk about the "jewels in community" and how they could be promoted. There was further discussion regarding 1st Fridays and how we could utilze that event to figure out a way to encourage overnight stays in Georgetown. There was also discussion regarding regarding the promotion of Southwestern University and all of its activities. They also discussed the activities and events that the City no longer has (i.e. Airshow) and ways to replace those events with others (i.e. Bluegrass Festival) and how to ensure the new events will have the same type of impact on tourism, as well as the need to coordinate those events with other downtown stakeholders so that everyone will benefit from the full impact of those events. In relation to that, the CVB Board indicated that they may be asking the council for seed money to promote the Blue Grass Festival so that it will be a commercial success. They also discussed how important word of mouth is and how day trips can help get the word out and encourage future overnight trips. City Council Workshop Minutes/April 7, 2003 Page 1 of 4 Pages There was additional discussion regarding hotel/motel tax revenues and the past and current conditions of the industry, as well as the need to review the CVB budget to make sure that the dollars are being allocated in the appropriate areas. B Discussion regarding the Seventh Amendment to the Del Webb Development Agreement and WatertWastewater Agreements with Del Webb Mayor Nelon recused himself from the workshop discussion and stepped away from the dias. Paul Brandenburg gave an overview of the Del Webb Agreements. There was discussion regarding the quantified difference between the utility commitments in the Original Development Agreement and the 7th Amendment and what it means, where the 10% of the City's actual costs came from with regard to the water/wastewater capacity, as well as the additional water/wastewater supply. Brandenburg told council that the purpose of this overview was to try and help council work through the details of the proposed agreements. The Council had a lengthy discussion regarding clarification of terms of the 7th Amendment and the Water/ Wastewater agreement, including potable and non -potable water capacity, treated effluent vs. untreated raw water. There was also discussion regarding the clarification of the committment of the water supply to Del Webb, which would be 18% of Georgetown's potable water supply and that Del Webb is in agreement with this figure. The Council went on to discuss the capacity of non -potable water, which is either treated effluent or untreated raw water. Jim Briggs confirmed that the discharge of non -potable capacity out of the City's four (4) facilities (San Gabriel, Dove Springs, Pecan Branch and Berry Creek) is 3 1/2 mgd and that the City's total capacity, exclusive of Cimmarron Hills, is 8.39mgd. He also clarified that the City has all of the rights to this effluent discharge under our current permit. There was further discussion as to the current amount of effluent that is available to Sun City as well as the amount that can be provided once all of the lines have been completed. There was additional discussion regarding whether or not water used from the wells was included in the figures used to calculate the total amount of irrigation supply available. They also discussed how many other customers we serve with treated effluent or untreated raw water. There was also additional discussion regarding clarification that the non -potable water demand doesn't really draw on the total City of Georgetown supply because it can be supplied by treated effluent, as well as how the City would handle irrigation demand if we didn't have a water/wastewater treatment plant to support it. Briggs indicated that the City could tie into the BRA raw water line and build a storage facility to store additional water to meet the demand until such time the demand would justify building a or expanding a water/wastewater plant. The Council also discussed the City's 210 permit and related issues with regard to BRA and TCEQ. Staff clarified that future developments in Georgetown's CCN could expect to have committment of the water supply only if the development is approved and platted. With this agreement, Del Webb will receive a present commitment for the water as opposed to the committment after they plat. However, they wouldn't actually receive the water until the platting and infrastructure is complete. It was clarified that Del Webb would have 3 years of 10% payments to reserve the water, then they have to pay 100% to reserve the water and that the infrastructure would need to be in the ground by 2010 in order to start taking the water. Staff also clarified that if the payments are not made in accordance with the agreement and if the infrastructure is not built by 2010, then the reservation is cancelable. Once the infrastructure is in the ground, the reservation is non -cancelable. Further discussion regarding the differences between the 4th and 7th Amendment and that the 7th Amendment overrides the 4th Amendment. The Council went on to discuss the difference between the capacity to provide the water and the amount actually provided, the relationship between stranded costs, stranded facilities, and impact fee credits, and clarification of "capacity" with regard to permits, land aquisition, environmental studies and building a plant. Staff clarified that providing "capacity" did not necessarily mean building a plant. There was additional discussion regarding clarification of the assignment language with regard to the water/wastewater agreement and whether or not the City has any input with regard to the sale of the land the reasons for attaching the Water/Wastewater Agreement as an attachment to the the 7th Amendment instead of keeping them separate, and that the water/wastewater agreement would be assigned with the conveyance of the northern lands in the event they are sold. The Council also discussed Traffic Impact Analysis and whether or not schools should be considered in the City Council Workshop Minutes/April 7, 2003 Page 2 of 4 Pages Concept Plan and whether or not there would be the possible need to require "good faith effort" by Del Webb to dedicate a certain percentage of land for schools. C Strategic Plan/Century Plan Policy Review-- Paul Brandenburg, City Manager Brandenburg told Council that he previously gave the Council the 15 policy Statements, staff comments and asked them to review them and add comments of their own. He told council that we are required to periodically review the policy statements and update them and that he will use them as a basis for strategic planning with staff and incorporating that into our budget process. Council reviewed the policy statements and the updated and revised statements will be as follows: 1. The community enjoys the benefits of well-planned land use in which conflicting needs are balanced. 2. Georgetown's natural and physical resources are managed so that citizens enjoy the benefits of economic and social development. 3. City owned, sponsored or managed health and human services enhance the quality of life of the citizens of Georgetown. 4. Prehistoric and historic resources are preserved, protected and promoted for the benefit of the citizens of Georgetown. 5. All citizens have access to safe and adequate housing opportunities. 6. City owned, sponsored or managed public information and education services enhance the quality of life of the citizens of Georgetown. 7. Citizens of Georgetown are well protected from crime and disorder, natural disasters and emergencies. 8. Parks, open space, recreation facilities and services, and social and cultural activities contribute to an enhanced quality of life for the citizens of Georgetown. 9. Citizens and commercial goods move safely and efficiently throughout all parts of the City. 10. Georgetown's citizens and businesses enjoy an attractive community with a unique sense of place and a positive, identifiable image, at a cost which is consistent with other City social and economic priorities. 11. City owned, sponsored or managed utilities are competitively priced and provide safe, adequate and reliable services to all customers. 12. The City provides for the safety of its citizens and supports the responsive delivery of coordinated services by the City and other public agencies. 13. All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both current and future need are provided. 14. A high level of cooperation and involvement exists among Georgetown's citizens and governmental organizations. 15. The City manages it resources in a sound and fiscally conservative manner. 16. Georgetown City government will operate openly and under the highest ethical standards. 17. All citizens of Georgetown are treated in a fair and impartial manner. During the course of the discussion Council noted that Georgetown's tax rate is second only to Amarillo in cities over 30,000 in population. Amarillo's tax rate is .296 cents and Georgetown's is .303 cents. City Council Workshop Minutes/April 7, 2003 Page 3 of 4 Pages The Staff told council that the revised and updated policy statements would be adopted during the budget process. D Council Calendar - Special Joint Workshop with the Economic Development Commission, Tuesday, April 8, 2003, at 4:00 p.m. in the San Gabriel Room, Georgetown Municipal Complex - Regular Council Meeting on Tuesday, April 8, 2003, at 6:00 p.m., in the San Gabriel Room, Georgetown Municipal Complex, 300 Industrial Avenue, Georgetown, Texas - Early Voting at the Courthouse on the Square and/or at the GISD Aministration Building, April 16 - 29, 2003 - Election Day, Saturday, May 3, 2003, 7:00 a.m. to 7:00 p.m. Vote in one of four locations depending on County Voting Precinct (listed on voter registration card). Recessed to Executive Session at 6:30 p.m. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. E Sec.551.071 consultation with attorney -Pending Litigation - Thomas L. Suarez, Jr. vs. City of Georgetown, Texas, City of Georgetown Police Department, Georgetown Police Sgt. Kelly Devoll, Georgetown Police Officer Jack Lacey, Matt Painter, Brian Grubbs, Cause No. 03-113-C368 in the 368th Judicial District Court of Williamson County, Texas - Matthew Painter and Brian Grubbs, Plaintiffs v. David Morgan, Individually and in his Official Capacity as Chief of Police of the Georgetown Police Department; Robert Hernandez, individually and in his Official Capacity as Captain of the Georgetown Police Department; Gary Todd Terbush, Individually and in his Official Capacity as Lieutenant of the Georgetown Police Department,, Georgetown Police Department; and the City of Georgetown, Defendants, Cause No. A03-CA-014JN, In the United States District Court for the Western District of Texas, Austin Division. - Potential Litigation/Settlement Offers - Del Webb regarding Development Agreement - Don L. Dison Complaint to FAA - Legal Advice regarding agenda items F Sec.551.074 personnel matters - Performance Review of Council -appointed employees City Manager - Six Months City Secretary - Annual G Sec.551.086 deliberation regarding economic development - Simon Properties Group djour e The meeting was adjourned at 07:45 PM. Appr=oved Mayor r8ary Nelon City Council Workshop Minutes/April 7, 2003 Page 4 of 4 Pages Attes City Secretary Sandra ee