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HomeMy WebLinkAboutMIN 07.27.1999 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor presiding. CouncilPresent: CouncilAbsent: Charles "Hoss" Burson, Charlie Barton, Shorty Valdez Ferd Tonn, Lee Bain, Susan Hoyt, Clark Lyda Bob Hart, City Manager; George Russell, Assistant City Manager, Marianne Banks, City Attorney; Sandra Lee, City Secretary; Murray Blackman, Assistant to the City Manager; Shirley Rinn, Administrative Assistant to the Assistant City Manager; Verna Browning, Director of Community Services; Lenny Welch, Convention and Visitors Bureau Director; Jim Briggs, Director of Community Owned Utilities; Kevin Stofle, Police Lieutenant; Wendy Walsh, Development Planner; Tom Balt, Plan Reviewer; Clyde von Rosenberg, Chief Long -Term Planner; Terry Jones, Purchasing Director; David Munk, Plan Reviewer A Review of Policy Priorities in Preparation of Annual Operating Plan -- Bob Hart Hart announced that the recommended property tax will decrease from $0.35 to $0.34, saying it is a decrease in the rate, but an increase in the "effective" tax rate. Morgan explained the procedure required for public notice. Hart gave Council an overview of the projects to be covered in the new budget, such as implementation of the Urban Design Plan, and opening of Fire Station No. 4, among others. Regular Session - To convene Executive Session 6:26 p.m. Council reserves the right to convene into Executive Session at any time during the meeting regarding any agenda item.) B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property D Sec. 551.074 personnel matters E Sec.551.075 conference with employee 7:28 p.m. Recessed Executive Session and Resumed Open Session City Council Meeting Minutes/July 27, 1999 Page 1 of 4 Pages F Action from Executive Session There was no action from Executive Session. G Mayor, Council, City Manager, and staff comments and reports Mayor asked about the City's acquisition of a log cabin. Hart said it would be first submitted to the Parks and Recreation Board, then brought to the Council. Mayor suggested asking the Chair of one of the Boards or Commissions to come to each Council Meeting. Hoyt suggested inviting the entire board to attend. Hoyt and Kersch spoke about the Marshall -Carver High School dedication ceremony that was held on Saturday, July 24. Hoyt asked Council to let her know about attending the Capital Area Planning Council (CAPCO) Meeting on August 11. Hart asked Council to consider August 18 or 19 for an evening meeting with consultant, Dennis Wilson, on the Urban Design Plan. It was determined that the Workshop would be held on August 18 at 5:30. Hart noted that he had met with the new Executive Director of the Turnpike Authority, Phillip Russell. He told Council he has scheduled a lunch meeting for them with Russell and Pete Winstead on August 31. Lyda asked to confirm additional dates with Dennis Wilson. Hart noted he would follow up with Wilson. Lyda asked that the Urban Design Committee be invited to attend the Council workshop on August 18. H Citizens wishing to address the Council Mayor noted that no citizens had registered to speak to the Council. I Consideration of approval of the minutes for the Regular Council Meeting on July 13, 1999 -- Sandra Lee Various corrections and clarifications were made by Kersch and Lyda. J Consideration of appointment of Shirley Rinn as City of Georgetown Deputy City Secretary -- Sandra Lee K Consideration of a resolution authorizing the City's continued use of the General Services Commission purchasing contracts -- Terry Jones and Susan Morgan L Consideration of the purchase of Bioxide chemicals, from U.S. Filter/Davis Process Products, of Sarasota, Florida, in an amount not to exceed $30,000.00 -- William Adams and Jim Briggs M Consideration of a Detailed Development Plan of Hartman Acres, Lot 1, for the location of the Community Montessori School, located at the terminus of Pleasant Valley Drive and Valley Drive, with Variances to the Subdivision Regulations -- Wendy Walsh and Ed Barry N Consideration of a Record Final Plat of 6.607 acres in the Antonio Flores Survey, to be known as A Planned Unit Development of Katy Crossing, Section Four, located along Katy Crossing and Meadowlark Circle -- Wendy Walsh and Ed Barry O Consideration of a Preliminary Plat of The Planned Unit Development of Sun City Georgetown, Phase 4-B, Neighborhood Seventeen A, located on Sun City Boulevard -- Tom Bolt and Ed Barry P Consideration of a Short Form Final Plat of the Resubdivision of River Oaks-IH35 Business Park, Lot 1, located on the IH -35 frontage road -- David Munk and Ed Barry City Council Meeting Minutes/July 27, 1999 Page 2 of 4 Pages O Consideration of a Detailed Development Plan of 1.41 acres in the Nicholas Porter Survey, for the renovation of the Sonic Drive-in, with variances to the Subdivision Regulations -- David Munk and Ed Barry R Consideration of a Detailed Development Plan of Lake Aire Subdivision, Section Two, Lot 3, located at 2409 Dawn Drive with variances to the Subdivision Regulations -- David Munk and Ed Barry (Kersch filed an affidavit of conflict of interest) S Consideration of waiving the requirement for a Detailed Development Plan for City of Georgetown, Division A, a part of Outlot 4 to allow the addition of an entry feature to the Monument Cafe, located at 1953 South Austin Avenue -- David Munk and Ed Barry (Lyda filed an affidavit of conflict of interest and abstained from voting) T Consideration of a petition for annexation of 19.310 acres out of the Daniel Monroe and Frederick Foy Surreys, to be known as Sun City Georgetown Phase 4-13, Neighborhood 17-A -- Clyde von Rosenberg and Ed Barry Motion by Barton, second by Bain to approve the Consent Agenda with the corrections noted to the minutes. Approved 6-0. (Valdez absent) (Lyda filed an affidavit of conflict of interest and abstained from voting on Item S) Legislative Regular Agenda Kersch moved Item Z to the beginning of the meeting. Z Consideration of a recommendation from the Council Compensation Committee -- Sandra Lee Carl Doering, Chair of the Council Compensation Review Committee, gave Council an overview of the proceedings of the Committee Meeting on July 19, and told Council that the Committee voted to maintain the current compensation. Motion by Lyda, second by Bain to approve the Committee's recommendation. Approved 6-0. Hoyt suggested that the Charter requirement for review every two years be changed to coincide with the current Councilmember terms of three years. U First reading of an ordinance providing for the annexation into the City of 19.310 acres out of the Daniel Monroe and Frederick Foy Surveys, to be known as Sun City Georgetown Phase 4-13, Neighborhood 17-A -- Clyde von Rosenberg and Ed Barry von Rosenberg read only the caption of the ordinance after having satisfied the requirements of the City Charter. Motion by Tonn, second by Barton to approve the annexation on first reading. Approved 6-0. V First Reading of an Ordinance to Rezone 19.31 acres in the Daniel Monroe Survey, to be known as The Planned Unit Development of Sun City Georgetown, from A, Agricultural to RP, Residential Planned, or any more restrictive district, located on Sun City Boulevard -- Tom Bolt and Ed Barry This item was removed from the agenda. W First Reading of an Ordinance to extend the school speed zone on Leander Road -- Bob Hart Hart noted that the City has been working with the Texas Department of Transportation (TxDOT) for the last two or three years to obtain a change in the school speed limit on Leander Road. Hart explained that, in an attempt to make the ordinance effective as soon as possible, and because the letter from TxDOT was received too late to publish in the newspaper in order to qualify for an abbreviated reading, it was necessary for him to read the entire ordinance. Motion by Hoyt, second by Tonn to approve the ordinance on first reading. Approved 6-0. X Consideration of a Letter of Understanding with Davis, Kinard & Co., P.C. to perform the independent audit of City accounts for fiscal year ended September 30, 1999 -- Susan Morgan and Bob Hart Morgan noted that this is the fourth year that Davis Kinard has done the audit. Motion by Tonn, second by Bain to approve. Approved 6-0. City Council Meeting Minutes/July 27, 1999 Page 3 of 4 Pages Program, to assume responsibilities for the spring festival/May Fair -- Bob Hart Hart noted that the Chamber of Commerce is looking for other entities to take responsibility for the spring festival. He told Council after consulting with staff he determined that the City could very capably handle the administration of the festival through the coordination by Main Street Project Coordinator Debbie Charbonneau. He said Charbonneau co-chaired it last year and would have been Chairman this year and because of her previous involvement as a volunteer, it would be easy for her to run it again this year as a City employee. Charbonneau said that volunteer committees are a tremendous help in organizing and running the festival. Hart noted that in order to avoid competition with the Austin Pecan Street Festival on the first Saturday in May, staff has suggested moving the festival to April and focusing the celebration on the downtown square. He noted that the Downtown Georgetown Association and Main Street Advisory Board are supportive of the City's plans. Hoyt asked about endorsement from the Convention and Visitors' Bureau (CVB) Board. Lyda questioned whether the downtown merchants would approve due to past problems. Welch explained that the issue would be presented to the CVB Board at their meeting next week. Lyda asked to delay the Council's decision until after the CVB has had a chance to react. Hart cautioned that a delay would eliminate valuable time needed to begin organizing the festival. Hart asked Police Lieutenant Kevin Stofle to respond to the staff hours spent each year by the police department. Stofle said many police staff hours have been spent on the festival in the past years. Lyda asked if this was a "for-profit" project for the City. Hart said the goal for the City is to gain publicity for the downtown area, and the plans for redesigning the way the booths are set up will help. A question from the audience about parking was answered by saying that a shuttle system would be used again this year as in past years. Barton suggested authorizing the City to take on the project and get it underway as soon as possible. Motion by Barton, second by Lyda for staff to assume the responsibilities for the spring festival contingent on approval by the Convention and Visitors' Bureau Board. Bain said Council should be the ones who make the policy and not depend on the CVB Board to give Council permission to go forward, saying he does not want to set a precedent for future issues. Hoyt agreed that the Council should make the decision. Barton withdrew his motion. Motion by Barton, second by Tonn for staff to assume the responsibilities for the spring festival without seeking approval from CVB. Approved 5-1. (Lyda opposed) Z This item was handled at the beginning of the Regular Session. 8:29 p.m. Recessed Open Session to Reconvene Executive Session 9:37 p.m. Resumed Open Session meetingThe was adjourned at 19 ApOroved '-Mayor MaryEllen Kersch City Council Meeting Minutes/July 27, 1999 Page 4 of 4 Pages Attest' as City Secretary Sandra Lee