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HomeMy WebLinkAboutMIN 02.23.1999 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Present:Council " - Charles •Burson,-• • - Ferd Tonn,-- Bain, ShelleyDavis, Shorty• -Hoyt ;eorge Russell, Asst. City Manager; Marianne Banks, City Attorney; Sandra Lee, City ecretary; Susan Morgan, Director of Finance and Administration; Eddie Clanton, Fire hief; Jim Briggs, Director of Community -Owned Utilities; Verna Browning, Director of ,ommunity Services; Mickie Rundell, Accounting Director; Laurie Brewer, Chief ccountant; Terry Jones, Purchasing Director; Wendy Walsh, Development Planner; om Bolt, Building Plan Reviewer; Jim Babcock, Development Technician A Workshop discussion of the Comprehensive Annual Financial Report for Fiscal Year Ended September 30, 1998 -- Micki Rundell and Susan Morgan Russell turned the workshop over to Morgan who introduced Don Ashmore of Davis -Kinard Accounting and Micki Rundell and Laurie Brewer of the City Finance Staff. She stated that the City is required to have an annual audit to give the financial results of the city's operations in the previous year. She gave a brief overview of the highlights of the budget year. She noted high coverage of debt service and high contingency reserves. Don Ashmore gave his audit opinion saying the City received an "unqualified" or "clean" report. He suggested that Council put sufficient money toward Y2K compliance. He noted that there was no audit letter included with this report because his firm could not find any anything negative to report about. He said the City is complying with all audit requirements. Rundell gave an overview of the actual Comprehensive Annual Financial Report (CAFR) document, noting that the balance sheet reflects the growth that the City is experiencing. Called to order at 6:21 p.m. - Recessed for Executive Session B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property -- Purchase of land for Fire Station No. 4 D Sec.551.075 conference with employee City Council Meeting Minutes/February 23, 1999 Page 1 of 6 Pages Executive Session was recessed in order to resume Regular Session Called to order at 7:12 p.m. E Action from Executive Session Barton stated that he is a strong proponent for fire protection of the Berry Creek, Logan Ranch, Indian Mound, Tonkawa area. He said he has spent a lot of time talking to people on the phone and has received a fax from 62 households opposing the proposed fire station. He said the City will not be able to complete the station by December 1999 as promised to the residents because of the controversy as to the location. He asked for volunteers to work with Chief Clanton as a Citizens Group to determine where the fire station should be located. He spoke of the tight timeframe and that the Citizens Group would be allowed 30 days to come up with an appropriate location within a 5 -minute run time of the areas to be served. Motion by Barton, second by Tonn to delay the location decision until April 1, and to complete the construction of the fire station by March 1, 2000. Approved 7-0. Wood confirmed that the City would continue to provide fire service to the areas, and Barton ensured that there would be representation on the Citizens Group from all of the subdivisions in the area. Various residents in the audience volunteered to work with Chief Clanton on selecting a location for the fire station. Kevin Gramley, 103 Champions Court, spoke of being insulted that the City would vote to locate the fire station without prior notification of the residents. One man in the audience asked why there was a rush to build a fire station in the area. Wood replied that the residents were promised at an annexation hearing that a fire station would be built in that area. Another man in the audience said he had been told that other locations were eliminated because of an increase in the cost of the land. Others asked why the City would go out and purchase land when they could locate the station on airport property that the City already owns. Wood invited the residents to meet further with Chief Clanton in the foyer outside the Council Chamber Item CC was brought forward from the Regular Agenda to be handled at this time. CC Consideration of authorizing the Mayor to execute the Water Service, Water Rights, and Facility Ownership Contract with Chisholm Trail Special Utility District -- Marianne Banks and Bob Hart Banks explained that Council was given a copy of the agreement in their packet and that it is in compliance with what they had directed. Motion by Tonn, second by Valdez to approve the agreement. Approved 7-0. Wood recognized Bert Mansfield. Mansfield complimented the City staff and recognized his board members and office manager in attendance. At this time, the documents were signed in the presence of all in attendance. F Mayor, Council, City Manager, and staff comments and reports Wood announced that Item T was pulled by the applicant. Revisions to Item I were explained. G Citizens wishing to address the Council City Council Meeting Minutes/February 23, 1999 Page 2 of 6 Pages Mark Townsend, 602 Greenwood, told Council he has coached for 18 years and thanked the Council for their time and attention to the concerns of citizens and how much he enjoys living in Georgetown. He noted that he is concerned about the quality of life in Georgetown and hopes the Council will help to preserve the rivers and trails. H Consideration of approval of the minutes for the Special Meeting of Tuesday, February 2, 1999, and the Regular Meeting of Tuesday, February 9, 1999 -- Sandra Lee I Consideration of a resolution appointing election officials for the General Election to be held on May 1, 1999 -- Sandra Lee J Consideration of acceptance of the report of the independent audit of all accounts of the city, report to management and single audit reports for the fiscal year ended September 30, 1998 -- Michelle Rundell and Susan Morgan K Consideration of an award of a bid for furniture for the Police Department to various bidders in the estimated amount of $17,040.56 -- Terry Jones and Larry Hesser L Consideration of an award of a bid for the purchase and installation of utility bodies to Dealer Truck Equipment Company, Inc. in the amount of $28,620.00 -- Terry Jones and Susan Morgan M Consideration of approval of Amendment No. 57 to the contract between the City of Georgetown and Camp, Dresser, & McKee, for professional services to design the Rabbit Hill and Sun City Potable Water Pump Stations, in the amount of $155,600.00 -- Jim Briggs and Dan Wallace Bain asked and was told that the pump stations are each a little different and the designs have to be engineered to handle specific requirements. He said this price would also include preparation of the water pollution abatement plan for each. N Consideration of a resolution establishing the Georgetown Village Public Improvement District No. 1 and making findings as to the advisability, nature, estimated costs, and method of assessment within said district -- Marianne Banks Hoyt asked if the City would be reimbursed for staff time spent on this issue, and whether it would establish a precedence for future Public Improvement Districts (PID's). Kingma said and Crossfield confirmed that there were administrative fees allotted in the budget for the PID, with fees established to handle that expense. O Consideration of a resolution setting a date, time, and place for a public hearing on the levy of assessments within the Georgetown Village Public Improvement District No. 1 -- Marianne Banks P Consideration of approval of an office lease agreement with the Downtown Georgetown Association (DGA) -- Lenny Welch C Consideration of a resolution authorizing the Mayor to execute a second addendum to the airport land lease with the Civil Air Patrol -- Travis McLain and Verna Browning R Consideration of a resolution authorizing the Mayor to execute an addendum to the airport land lease with D.E. Rhodes -- Travis McLain and Verna Browning S Consideration of a resolution authorizing the Mayor to execute an addendum to the airport land lease with Tom Womack -- Travis McLain and Verna Browning T Consideration of a resolution authorizing the Mayor to execute an addendum to the airport land lease with Clark Thurmond -- Travis McLain and Verna Browning (pulled by applicant) City Council Meeting Minutes/February 23, 1999 Page 3 of 6 Pages U Consideration of the ratification of the airport lease of the Southeast Corporate Ramp Site to B.B.M. Hangar -Georgetown, Ltd. and amendment of the lease to allow qualified Specialty Fixed Base Operators to store and sell aviation fuels from approved aircraft fuel trucks -- Travis McLain and Verna Browning V Consideration of a Resolution authorizing the City Attorney to issue a Quit Claim Deed to be filed abandoning the deeded Electric Utility Easement contained within the buildable area, thus excluding the easternmost twenty-five (25) feet of the easement located between the eastern property line and the platted twenty-five (25) foot building line, of a 3.0 acre tract in the Clement Stubblefield Survey, located at 550 West 22nd Street and also known as The Oaks of Georgetown apartments -- Hildy Kingma and Jim Babcock W Consideration of a resolution to authorize a License to Encroach for a proposed patio approximately five (5) feet into a portion of the platted proposed thirty (30) foot drainage and public utility easement on the rear property line of A Planned Unit Development of Katy Crossing, Section Three -A, Block K, Lot 12, located at 153 Meadowlark Lane -- Hildy Kingma and Jim Babcock X Consideration of a Short Form Record Final Plat of a Resubdivision of Foster Square, Block C, Lots 1 and 2 and 0.651 acres combining multiple tracts in the Nicholas Porter Survey, to be known as C.E.R.P. Foods, Inc. Subdivision, located at the intersection of the IH -35 frontage road and Morrow Street, with Variances to the Subdivision Regulations -- Thomas Bolt and Hildy Kingma Hoyt asked about the drainage issue brought up by one of the neighbors to these tracts. Bolt replied that he had no information on how that would be handled. Hoyt will make the satisfaction of this issue included on the approval of the Consent Agenda. Y Consideration of a Detailed Development Plan of a Resubdivision of Foster Square, Block C, Lots 1 and 2 and 0.651 acres combining multiple tracts in the Nicholas Porter Survey, to be known as C.E.R.P. Foods, Inc. Subdivision, for Kentucky Fried Chicken Restaurant located at the intersection of the IH -35 Frontage Road and Morrow Street, with Variances to the Subdivision Regulations -- Thomas Bolt and Hildy Kingma Hoyt asked about the drainage issue brought up by one of the neighbors to these tracts. Bolt replied that he had no information on how that would be handled. Hoyt will make the satisfaction of this issue included on the approval of the Consent Agenda. Z Consideration of a Short Form Record Final Plat, being a Resubdivision of Gabriel Heights Addition, Block 1, Lots 1, 2, 5, and 6 and 16.161 acres and 0.861 acres in the Nicholas Porter Survey, to be known as McCoy School Subdivision located on Williams Drive, with Variances to the Subdivision Regulations -- David Munk and Hildy Kingma AA Consideration of a Variance to the Subdivision Regulations for The Planned Unit Development of Sun City Georgetown, Neighborhood 36, Block 10, Lot 43, located at 104 Wild Turkey Lane -- Hildy Kingma and Thomas Bolt Mayor Wood called on two people who had asked to speak on this item. Applicant, Gerardo Lopez, 2111 N. Austin Ave. #1207, a contractor, said that because of the terrain, the houses in Sun City have high foundations and residents have had planter beds constructed to hide the foundations. He said that numerous houses have been approved in the past but when he requested approval of a handicap ramp, the Planning and Zoning Commission denied the use of mortar in the planter beds. He said in over a year that he has done construction in Sun City, he has never had a problem before regarding the planter beds. Scott Friggie, a contractor, spoke of being a landscape architect at Sun City and having worked there for over three years and said this was the first time he could recall being denied the use of mortar in planter beds. Bolt explained that the ordinance does not specifically address landscape features which, when they reach 36 inches in height, become structures. He said the dry stack planters would be easier to remove if necessary. He said the Planning and Zoning Commission favored the dry stack method and denied the City Council Meeting Minutes/February 23, 1999 Page 4 of 6 Pages beds with mortar. He confirmed that the existing planter beds with mortar had not come to Council for approval. He said he welcomed Council guidance on writing a more specific ordinance. Bain pointed out that this particular planter box was combined with a handicap access ramp. Lopez said the City inspector had told him that the planter boxes were considered landscape items and did not require a permit. He asked that he be allowed to continue with this particular planter box along with the handicap ramp. Bain requested that the item be pulled from the Consent Agenda for a separate vote. Motion by Barton, second by Valdez to approve the Consent Agenda in its entirety except for Item AA which was pulled for the Regular Agenda and that Items X and Y be subject to the satisfaction of the drainage issue noted in the agenda item back-up material for those items. Approved 7-0. AA Consideration of a Variance to the Subdivision Regulations for The Planned Unit Development of Sun City Georgetown, Neighborhood 36, Block 10, Lot 43, located at 104 Wild Turkey Lane -- Hildy Kingma and Thomas Bolt Motion by Burson, second by Valdez to approve the construction of the planter bed with concrete mortar. Approved 6-1. (Hoyt opposed) BB Second Reading of an ordinance approving time -of -service rate schedules for Texas Utilities Electric Company -- Bob Hart Assistant City Manager George Russell read the caption of the ordinance on second reading. Motion by Tonn, second by Barton to approve Ordinance 99-14. Approved 7-0. CC Consideration of authorizing the Mayor to execute the Water Service, Water Rights, and Facility Ownership Contract with Chisholm Trail Special Utility District -- Marianne Banks and Bob Hart This item was handled at the beginning of the meeting. DD First Reading of an Ordinance to Rezone Shell Ranch, Sections One, Two -A, and Three, 7.78 acres out of the Joseph Fish and Leroy Lord Surveys, to be known as Shell Ranch, Section Two -B, and 4.98 acres out of the Joseph Fish Survey, to be known as Georgetown Village Planned Unit Development, Section Four, located on Shell Road, Westbury Lane, and Village Commons Boulevard, from A, Agricultural to RP, Residential Planned, tied to the approved plats, variances, and amendments or any more restrictive district -- Hildy Kingma and Wendy Walsh Walsh read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Tonn, second by Valdez to approve the ordinance on first reading. Approved 7-0. EE First Reading of an ordinance establishing a special Economic Development Electric Rate -- Jim Briggs and Murray Blackman Briggs read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Bain asked to whom this ordinance would apply. Briggs stated it would apply to any business relocating or anyone expanding an existing business. Motion by Valdez, second by Hoyt to approve the ordinance on first reading. Approved 7-0. FF First reading of an ordinance amending Ordinance No. 99-12 relating to the revision of the City's Single -Member District Plan to include the annexation of Shell Ranch, Sections 1 and 2 -- Marianne Banks Banks explained that staff had discovered that Shell Ranch had not been included in the wording of the previous ordinance although it did show on the map. She read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Tonn, second by Valdez to approve the ordinance on first reading. Approved 7-0 GG Consideration of a resolution to support the enactment of legislation permitting joint development, operation, and management of certain recreational and cultural facilities between a municipality and county -- Bob Hart City Council Meeting Minutes/February 23, 1999 Page 5 of 6 Pages Wood noted that he, George Russell, and Lenny Welch appeared before County Commissioners Court to support the County's similar resolution that was passed by unanimous vote. Davis noted that he had spoken with Rep. Krusee and Sen. Ogden and that they will support this proposed legislation. Russell read the entire resolution. Motion by Davis, second by Bain to approve the resolution. Approved 7-0. HH Consideration of using $12,000 of Council contingency funds to upgrade equipment in the Georgetown Library that has been identified as non-compliant by the Year 2000 consultants, Resource Management International, Inc. (RMI) -- George Russell Russell noted that the agenda item was posted for $12,000 although the cover sheet for the item shows $12,888, so Council can only approve $12,000 at this meeting. Motion by Hoyt, second by Valdez to approve the expenditure of $12,000. Approved 7-0. II Consideration of using $14,470 of Council contingency funds to compensate Resource Management International, Inc. (RMI) for completion of Phase 11 of the Year 2000 compliance project -- George Russell Motion by Valdez, second by Bain to approve this expenditure. Approved 7-0. 8:25 p.m. recessed Open Session to resume Executive Session 8:45 p.m. resumed Open Session E Action from Executive Session Motion by Hoyt, second by Valdez to authorize payment up to $125,000 to Lloyd, Gosselink, Blevins, Rochelle, Baldwin & Townsend, Attorneys at Law. Approved 7-0. The meeting was adjourned at 08:50 PM. Approved fy City Council Meeting Minutes/February 23, 1999 Page 6 of 6 Pages Attest. City Secretary Sandra Lee