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HomeMy WebLinkAboutMIN 01.12.1999 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Charles • Burson, Charlie Barton, None Ferd Tonn, Lee Bain, Shelley Davis, • Valdez, Susan Hoyt Staff Present: Bob Hart/City Manager, George Russell/Assistant City Manager, Marianne Banks/City Attorney, Allison Copple/Deputy City Secretary, Jim Briggs/Director of COU, Verna Browning/Director of Community Services, Clyde von Rosenberg/ Chief Planner Long -Range Planning, Terry Jones/Purchasing Director, Tom Bolt/Building Plan Reviewer, Eddie Clanton/Fire Chief, Adriana Sigala/Director of EOS, Murray Blackman/Assistant to the City Manager, Lenny Welch/ Director of CVB, Ed Barry/Chief of Development Support, Jim Babcock/Development Technician Policy Development/Review Workshop A Review of recent National League of Cities Conference -- Shelley Davis Davis gave a brief report of the informative and educational sessions he attended at the recent conference. B Review of 1999 meeting calendar -- Bob Hart Proposed Council activities for 1999 were reviewed. C Discussion of Manufactured Home Ordinance -- Bob Hart, Ed Barry, and Clyde von Rosenberg Hart presented various suggested statements for Council to affirm or reject regarding the regulation of manufactured housing in Georgetown. Called to order at 6:20 p,m, and recessed to Executive Session. D Sec.551.071 consultation with attorney E Sec.551.072 deliberation on real property City Council Meeting Minutesl/-1-2 - Page 1 of 7 Pages Sec.551.075 conference with employee wnm Returned from Executive Session and resumed Open Session at 7:12 p.m. G Action from Executive Session There was no action from Executive Session. H Mayor, Council, City Manager, and staff comments and reports -- Grand opening of Sun City Fire Station at 11:30 AM on January 29, 1999 -- Hart announced that County Extension agents will sponsor a seminar on electric deregulation on Thursday, January 14, 1999, at the County Annex from 7:00 p.m. until 8:30 p.m. Hart and Jim Briggs will be speaking about the City's efforts in anticipation of electric deregulation. -- Wood asked for an update on the newly established Downtown Facade Fund. Hart replied that he knows that the fund contains at least $1,000 at this point. -- Hoyt thanked the members of the Council boards and commissions committee as well as City staff for trying out the new interview process. Hart noted that there was 100% participation from new members at the training session held on Thursday, January 7, 1999. Davis noted that the new process worked well, and resulted in the selection of great people for the boards and commissions. Hoyt asked City staff to give the Councilmembers feedback and suggestions for improvement on the new process. Wood reiterated that the Council committee did a great job. Citizens wishing to address the Council There were no citizens who wished to address Council at this time. Consideration of approval of the minutes for the Regular Meeting of Tuesday, December 8, 1998 -- Sandra Lee Bain noted a correction to the minutes of December 8, 1998 regarding item LL. Bain does not remember saying that he had not heard from the School Board since his previous meeting with them. Bain and Hart agreed that Hart was actually the one who made this statement. Motion by Bain for approval of the minutes with this correction. Second by Davis. Approved 7-0. K Consideration of approval of the renewal of Agreement No. 95-1 between the City of Georgetown and McCord Engineering to provide engineering services related to the electric service and street light design of the Sun City Project in the amount of $150,000 -- Jim Briggs Bain asked Briggs how the City's agreement is set up with Sun City as far as how electric service and street light design are paid for (i.e., does Sun City reimburse the City). Briggs explained that in developments, the City pays for all the engineering fees when a subdivision goes in. He added that at Sun City, they are compensating the City back on a percentage of the cost of the construction of the underground utilities. McCord Engineering's fees are approximately 8% of the total construction costs, and the City pays these engineering fees. Wood reiterated that this $150,000 represents 8% of the total construction costs. L Consideration of approval of Amendment No. 14 to the contract between the City of Georgetown and Roming-Parker Associates for engineering services related to the Holly Street extension and improvements to the portions of 7th and 8th Streets connecting to the IOOF cemetery in the amount of $104,550 -- Jim Briggs and Don Rundell City Council Meeting Minutes/I—/Z®49 Page 2 of 7 Pages Bain asked Briggs where these planned improvements will be made. Hart and Briggs explained the location. Wood pointed out that the extension and improvements will significantly improve traffic flow when the new softball complex is completed. M Consideration of approval of Amendment No. 56 to the contract between the City of Georgetown and Camp, Dresser & McKee to provide engineering services related to the design of the Serenada 12 -inch water line in the amount of $62,300 -- Jim Briggs and Dan Wallace N Consideration of approval of use of water/wastewater operations management services from Operations Management International (OMI) for a six-month period in the amount of $59,000 -- Jim Briggs O Consideration of approval of a contract with National Tree Expert Company, Inc. in the amount of $150,000 to provide electric system right-of-way clearing services -- Jim Briggs and John Thomas Bain asked Briggs about the tree company's experience in working around the City thus far (e.g., have they run into any oak wilt). Briggs said that they have several arborists and licensed foresters on staff, and that it has worked out well thus far. He noted that the company will often replace a tree that has had to be removed with a new, free tree in another location, and citizens appreciate that exchange. Bain asked if they are trimming along the streets, too. Briggs replied that yes, in some cases they are working in conjunction with the Parks and Recreation Department to trim trees in San Gabriel Park, for example, and also along the streets. Hart pointed out that in the ice storm just before Christmas no power lines were downed in the City due to fallen tree limbs. He noted that this speaks to the success of the program. Davis asked how the tree trimming needs were determined. Briggs explained the process of prioritizing the needs. P Consideration of approval of Change Order Pio. 2 for the Cooperative Way paving, drainage, and utilities project to the contract between the City of Georgetown and Bay Maintenance Company, Inc. in the amount of $6,000 -- Jim Briggs and Don Rundell Q Consideration of authorizing the Mayor to execute a contract with the State of Texas Department of Commerce on behalf of Georgetown Waterpark, Ltd. -- Bob Hart Frank Parmenter, 4106 Sequoia Trail East, said that he went to the Library to review this contract and was overwhelmed by it. He questioned whether the Councilmembers fully understand the ramifications of the entire contract. He stated that he does not think that the City should be involved with a private enterprise like this waterpark. He added that he does not see how this waterpark could possibly compete with Schlitterbahn in San Marcos. He also noted that he does not think that the City should be taking action when the financing for the waterpark has not been fully worked out. He would like for this item to be removed from the Consent Agenda. Barton questioned whether the roads stipulated in the grant are something the City needs whether the waterpark is built or not. Hart replied that yes, the roads need to be built. Hart noted that if the waterpark is not built, the developer will have to repay the $750,000 grant. Hart delineated the process for the Councilmembers: (1) the City would contract for the roads, pay the bills, then submit the bills to the State for reimbursement; (2) the developer would then have two years from the execution of the contract to create the 75 jobs required by the grant; (3) if the developer does not meet the demands of the grant, the State would seek repayment from the City, and in turn the City would seek repayment from the developer. Barton asked if building the waterpark was contingent on these roads being built. Hart answered in the affirmative. Hart noted that this item was placed on the Agenda because the City has been awarded the grant, and if it is not executed by the City, then the funds will be deobligated and will return to the State to be redistributed to other cities. Barton asked whether the City could withdraw from the project if the developer did not work out the financing. Hart said that the City could, but that this probably would not be necessary because the developers themselves would probably withdraw if the funds are not worked out within next nine (9) months. Hart pointed out that the City would not have to spend any money for the construction of these roads until the developers' financing has been worked out. City Council Meeting Minutes/ J -1Z®49 Page 3 of 7 Pages Hoyt asked if the funds were tied to this particular project, or could be transferred to another. Hart replied that the funds are tied to the waterpark. He added that on occasion, in the past, the State has transferred funds on a few projects, but that this was not likely. Burson asked about the planned location for the waterpark, and Hart explained the location to Council. Burson reiterated that whether the waterpark is built or not, these roads are needed. Davis pointed out that these roads will tie into the City's Transportation Master Plan. Hart added that transportation was also the number one Council priority from the 1998 Retreat. Bain asked what would happen if the project fell through and the developer was unable to repay the grant funds. Hart said that this has happened before, and the State has worked something out each time. Wood pointed out that in this case, the money is not going to be spent until the developer's funding is approved. Barton requested that the City add to this contract the caveat that the funds must be in place before any money is spent by the City. Motion by Barton for approval, with the exception that expenditure of all funds by the City be held back until the development has been fully approved. Second by Bain. Approved 7-0. R Consideration of renewal of the contract for employee uniforms to Unifirst in the estimated annual amount of $27,000 -- Terry Jones and Susan Morgan S Consideration of approval of payment for the City of Georgetown's portion of the 800 MHZ antenna site rental to Motorola in the amount of $19,596 -- Terry Jones and Susan Morgan T Consideration of approval for the emergency purchase of self contained breathing apparatus from Casco Industries in the amount of $67,896 -- Terry Jones and Eddie Clanton Hoyt asked how long the emergency suits usually last. Clanton pointed out that this item does not deal with suits, but with a self contained breathing apparatus. He noted that the ones being replaced are about seven (7) years old, but that they should be expected to last about 20 years. He anticipates that the brand that they are purchasing this time will last closer to 20 years. Hoyt asked if the apparatus have a warranty. Clanton replied that they have a warranty of five (5) years. U Consideration of a resolution to authorize a License to Encroach into the platted thirty (30) foot wide Temporary Access Easement, ten (10) foot wide Waterline Easement, and twenty (20) foot wide Wastewater Easement running from east to west through the center of San Gabriel Village, Section Two, Phase 1, Block 1, Lot 2, located at 200 South IH -35 (or 200 San Gabriel Village Boulevard) also known as the Holiday Inn Express -- Jim Babcock and Hildy Kingma V Consideration of a resolution setting a date, time, and place for a public hearing on the advisability of establishing the Georgetown Village Public Improvement District #1, and authorizing publication of notice of said hearing -- Bob Hart Motion by Davis, second by Valdez for approval of the Consent Agenda. Approved 7-0. W Second reading of an ordinance providing for the annexation into the City limits of approximately 36.575 acres in the John Berry Survey, located on CR152, to be known as the Chisholm Park subdivision -- Ed Barry and Clyde von Rosenberg Von Rosenberg read the caption of the ordinance on second reading. Motion by Valdez, second by Bain to approve Ordinance No. 99-01. Approved 7-0. X Second reading of an ordinance to rezone from RS, Residential Single Family, to C -2A, Commercial First Height, or any more restrictive use, North Georgetown Addition, Block 17, Lot 7, located at 105 West Morrow Street -- Hildy Kingma and Tom Bolt Bolt read the caption of the ordinance on second reading. Motion by Burson, second by Hoyt to approve Ordinance No. 99-02. Approved 7-0. City Council Meeting Minutes/ Page 4 of 7 Pages Y Second reading of an ordinance assigning the name "West University Avenue" to the western portion of State Highway 29 -- Marianne Banks Banks read the caption of the ordinance on second reading. Motion by Bain, second by Barton to approve Ordinance No. 99-03. Approved 7-0. Z Second reading of an ordinance amending Chapter 14.04 of the Code of Ordinances relating to the Lone Star Gas Company franchise agreement -- Marianne Banks Banks read the caption of the ordinance on second reading. Motion by Valdez, second by Burson to approve Ordinance No. 99-04. Approved 7-0. AA Second reading of an ordinance adopting Martin Luther King, Jr. Day as an official City holiday -- Bob Hart and Adriana Sigala Sigala read the caption of the ordinance on second reading. Motion by Davis, second by Valdez to approve Ordinance No. 99-05. Approved 7-0. BB Second reading of an ordinance to amend the City of Georgetown Municipal Code by amending Chapter 2.64, Section 2.64.010 "Building Standards Commission - Created Membership" by adding two members -- David Hall and Bob Stevenson Stevenson read the caption of the ordinance on second reading. Motion by Hoyt, second by Barton to approve Ordinance No. 99-06. Approved 7-0. CC Second reading of an ordinance to amend the City of Georgetown Municipal Code by deleting Chapter 2.60, "Electrical Examiners Board" -- David Hall and Bob Stevenson Stevenson read the caption of the ordinance on second reading. Motion by Davis, second by Bain to approve Ordinance No. 99-07. Approved 7-0. DD First reading of an ordinance amending the City of Georgetown Municipal Code Chapter 12.38.040 "Historical Preservation Commission" by changing the membership eligibility requirements -- Bob Hart and Murray Blackman Blackman noted that this ordinance changes the make-up of the commission from four (4) property owners and one (1) business owner in the historic district to two (2) property or business owners in the historic district with an increase of citizens -at -large from two (2) to five (5). Blackman read the ordinance in its entirety. Davis and Hoyt pointed out that the make-up of the commission was changed to increase the number of citizens -at -large from two (2) to five (5) because the applicants for this commission did not exactly fit the defined positions. Motion by Davis, second by Hoyt to approve the ordinance on first reading. Approved 7-0. EE First Reading of an ordinance amending the Zoning Ordinance to eliminate requirement of joint public hearing by City Council and Planning and Zoning Commission to approve applications for special permits -- Marianne Banks Banks noted that in reviewing some zoning applications last month, staff became aware of this ordinance's requirement of joint public hearing on special permits, though staff and Council have not been holding these hearings. Hoyt noted that zoning items will still come before Council, just as they have in the past. Banks read the caption only on first reading after satisfying the requirements of the City Charter. Motion by Bain, second by Barton to approve the ordinance on first reading. Approved 7-0. FF Consideration of authorizing the payment from Council Contingency of $4,038.04 for the disposal of a dangerous structure at the corner of Scenic Drive and University -- Bob Hart Hart explained that fire destroyed an uninsured house at the corner of Scenic Drive and University Avenue. City Council Meeting Minutes//��2� Page 5 of 7 Pages Hart noted that he talked with the owner and discovered that the owner did not have the money to dispose of the damaged structure. Hart said that since the structure was located at a gateway to the City, he met with code enforcement officers and they disposed of the building. Bain asked if staff had attached a lien to the property. Hart said that in his haste to remove the damaged structure, he did not think to attach a lien to the property. Wood noted that Hart's decision to remove the structure quickly was in line with the City's Urban Design Plan. Bain asked if there is any way for the City to be reimbursed for their expenses from the value of the property. Banks said no, not after the fact, unless the owner voluntarily agreed to it, and then it would still have to go before the Building Standards Commission according to the mandate of the ordinance. Banks said that she would be glad to do some research into the issue. Wood commented that the cleared lot looks nice. Stevenson noted that the City signed an agreement with the owner that the demolition would be taken care of at no cost to him, so the City has no recourse in this instance. In light of that fact, Hart asked for instruction from Council in case this issue should arrive in the future. Tonn asked Banks to research and report at the next Council meeting what the City's options would be. Motion by Tonn, second by Hoyt to authorize payment. Approved 7-0. GG Consideration of the appointment of three members to the Building Standards Commission -- Murray Blackman Blackman announced that two additional electricians have expressed interest in serving on the commission: Farrell Prewitt and Jim Schiller (incumbent/alternate). He added that Stanley Bland (incumbent) has also expressed interest in serving for another term. Hoyt noted that she thought that the Council committee had agreed not to reappoint Stanley Bland because of their policy of not reappointing members who have reached their term limit. Hart noted that under the ordinance, members stay on the commission until they are reappointed or their position is filled. He suggested that Bland not be officially reappointed; this would mean that he could stay on the commission until a replacement is selected and appointed. Motion by Burson, second by Davis to appoint Farrell Prewitt and Jim Schiller (alternate) to the Building Standards Commission. Approved 7-0. HH Consideration of the appointment of seven people to form the Affordable Housing Task Force -- Murray Blackman Blackman read the names of seven (7) citizens -at -large to be appointed to the task force: Mike Barnes, Jim Bland, Jimmy Coffman, Ed Evans, Delia Green, Bill Nahay, and Richard Vasquez. Blackman added that, at a later date, the remaining members will be appointed; they will represent various organizations/groups around the City. Hart noted that Verna Browning will be the staff liaison for this committee, and will contact the various organizations to solicit the additional members of the task force. Hart asked Council which Councilmembers would like to be represented on the task force. Davis volunteered, stating that affordable housing represents a great need all over the City, and especially in his district. Wood asked Tonn to serve, as well. Tonn agreed. Davis recognized that one of the recommended task force members, Jim Bland, was present in the audience and thanked him for his commitment. Hart noted that in the past, the Councilmember representatives to task forces such as this have acted as co-chairs. Wood asked that the record reflect that Davis and Tonn will act as co-chairs of the Affordable Housing Task Force. Motion by Bain, second by Hoyt to appoint the seven (7) citizens -at -large to the Affordable Housing Task Force. Approved 7-0. Consideration of the appointment of six people to form the Complete Count Committee -- Murray Blackman Blackman read the names of the six (6) citizens to be appointed: Red Abels, Jane Atencio, Dick George, Vaughn Gray, David Johnston, and Bob Stinson. Bain and Valdez agreed to co-chair the committee. Hart noted that George Russell would serve as the staff liaison for this committee. City Council Meeting Minutes/1-1- Page 6 of 7 Pages Motion by Davis, second by Hoyt to appoint the six (6) citizens to the Complete Count Committee. Approved 7-0. JJ Notification of the need to fill a vacant position on the Board of Adjustment at the January 26, 1999 Council meeting -- Murray Blackman Blackman noted that one (1) member of the Board of Adjustment has resigned. He stated that the Council selection committee will present a suggestion for replacement at the next Council meeting. KK Notification of the need to fill seven positions on the Historic Preservation Commission at the January 26, 1999 Council meeting -- Murray Blackman Blackman reminded Council that the annual appointment of the Historic Preservation Commission members was postponed in December until membership changes could be made to the commission's charter. The second reading of the ordinance modifying that charter will be on the next Council agenda, and then the new appointments can be made at that time. Regular Session was recessed at 8:20 p.m. for Council to return to Executive Session. :._. The meeting was adjourned at 09:12 Ptd. Approved �. � -• TT���' City Council Meeting Minutesll—/2-ff Page 7 of 7 Pages Attest;. City Secretary Sandra Lee