HomeMy WebLinkAboutMIN 01.12.1999 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the
above date with Mayor Leo Wood presiding.
Council Present:
Charles
• Burson, Charlie Barton, None
Ferd Tonn, Lee Bain, Shelley Davis,
• Valdez, Susan Hoyt
Staff Present:
Bob Hart/City Manager, George Russell/Assistant City Manager, Marianne Banks/City
Attorney, Allison Copple/Deputy City Secretary, Jim Briggs/Director of COU, Verna
Browning/Director of Community Services, Clyde von Rosenberg/ Chief Planner
Long -Range Planning, Terry Jones/Purchasing Director, Tom Bolt/Building Plan
Reviewer, Eddie Clanton/Fire Chief, Adriana Sigala/Director of EOS, Murray
Blackman/Assistant to the City Manager, Lenny Welch/ Director of CVB, Ed
Barry/Chief of Development Support, Jim Babcock/Development Technician
Policy Development/Review Workshop
A Review of recent National League of Cities Conference -- Shelley Davis
Davis gave a brief report of the informative and educational sessions he attended at the recent conference.
B Review of 1999 meeting calendar -- Bob Hart
Proposed Council activities for 1999 were reviewed.
C Discussion of Manufactured Home Ordinance -- Bob Hart, Ed Barry, and Clyde von Rosenberg
Hart presented various suggested statements for Council to affirm or reject regarding the regulation of
manufactured housing in Georgetown.
Called to order at 6:20 p,m, and recessed to Executive Session.
D Sec.551.071 consultation with attorney
E Sec.551.072 deliberation on real property
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Sec.551.075 conference with employee
wnm
Returned from Executive Session and resumed Open Session at 7:12 p.m.
G Action from Executive Session
There was no action from Executive Session.
H Mayor, Council, City Manager, and staff comments and reports
-- Grand opening of Sun City Fire Station at 11:30 AM on January 29, 1999
-- Hart announced that County Extension agents will sponsor a seminar on electric deregulation on
Thursday, January 14, 1999, at the County Annex from 7:00 p.m. until 8:30 p.m. Hart and Jim Briggs will
be speaking about the City's efforts in anticipation of electric deregulation.
-- Wood asked for an update on the newly established Downtown Facade Fund. Hart replied that he knows
that the fund contains at least $1,000 at this point.
-- Hoyt thanked the members of the Council boards and commissions committee as well as City staff for
trying out the new interview process. Hart noted that there was 100% participation from new members at
the training session held on Thursday, January 7, 1999. Davis noted that the new process worked well,
and resulted in the selection of great people for the boards and commissions. Hoyt asked City staff to give
the Councilmembers feedback and suggestions for improvement on the new process. Wood reiterated that
the Council committee did a great job.
Citizens wishing to address the Council
There were no citizens who wished to address Council at this time.
Consideration of approval of the minutes for the Regular Meeting of Tuesday, December 8, 1998 -- Sandra
Lee
Bain noted a correction to the minutes of December 8, 1998 regarding item LL. Bain does not remember
saying that he had not heard from the School Board since his previous meeting with them. Bain and Hart
agreed that Hart was actually the one who made this statement.
Motion by Bain for approval of the minutes with this correction. Second by Davis. Approved 7-0.
K Consideration of approval of the renewal of Agreement No. 95-1 between the City of Georgetown and
McCord Engineering to provide engineering services related to the electric service and street light
design of the Sun City Project in the amount of $150,000 -- Jim Briggs
Bain asked Briggs how the City's agreement is set up with Sun City as far as how electric service and street
light design are paid for (i.e., does Sun City reimburse the City). Briggs explained that in developments, the
City pays for all the engineering fees when a subdivision goes in. He added that at Sun City, they are
compensating the City back on a percentage of the cost of the construction of the underground utilities.
McCord Engineering's fees are approximately 8% of the total construction costs, and the City pays these
engineering fees. Wood reiterated that this $150,000 represents 8% of the total construction costs.
L Consideration of approval of Amendment No. 14 to the contract between the City of Georgetown and
Roming-Parker Associates for engineering services related to the Holly Street extension and
improvements to the portions of 7th and 8th Streets connecting to the IOOF cemetery in the amount of
$104,550 -- Jim Briggs and Don Rundell
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Bain asked Briggs where these planned improvements will be made. Hart and Briggs explained the
location. Wood pointed out that the extension and improvements will significantly improve traffic flow when
the new softball complex is completed.
M Consideration of approval of Amendment No. 56 to the contract between the City of Georgetown and
Camp, Dresser & McKee to provide engineering services related to the design of the Serenada 12 -inch
water line in the amount of $62,300 -- Jim Briggs and Dan Wallace
N Consideration of approval of use of water/wastewater operations management services from Operations
Management International (OMI) for a six-month period in the amount of $59,000 -- Jim Briggs
O Consideration of approval of a contract with National Tree Expert Company, Inc. in the amount of $150,000
to provide electric system right-of-way clearing services -- Jim Briggs and John Thomas
Bain asked Briggs about the tree company's experience in working around the City thus far (e.g., have they
run into any oak wilt). Briggs said that they have several arborists and licensed foresters on staff, and that
it has worked out well thus far. He noted that the company will often replace a tree that has had to be
removed with a new, free tree in another location, and citizens appreciate that exchange. Bain asked if
they are trimming along the streets, too. Briggs replied that yes, in some cases they are working in
conjunction with the Parks and Recreation Department to trim trees in San Gabriel Park, for example, and
also along the streets.
Hart pointed out that in the ice storm just before Christmas no power lines were downed in the City due to
fallen tree limbs. He noted that this speaks to the success of the program. Davis asked how the tree
trimming needs were determined. Briggs explained the process of prioritizing the needs.
P Consideration of approval of Change Order Pio. 2 for the Cooperative Way paving, drainage, and
utilities project to the contract between the City of Georgetown and Bay Maintenance Company, Inc. in the
amount of $6,000 -- Jim Briggs and Don Rundell
Q Consideration of authorizing the Mayor to execute a contract with the State of Texas Department of
Commerce on behalf of Georgetown Waterpark, Ltd. -- Bob Hart
Frank Parmenter, 4106 Sequoia Trail East, said that he went to the Library to review this contract and was
overwhelmed by it. He questioned whether the Councilmembers fully understand the ramifications of the
entire contract. He stated that he does not think that the City should be involved with a private enterprise
like this waterpark. He added that he does not see how this waterpark could possibly compete with
Schlitterbahn in San Marcos. He also noted that he does not think that the City should be taking action
when the financing for the waterpark has not been fully worked out. He would like for this item to be
removed from the Consent Agenda.
Barton questioned whether the roads stipulated in the grant are something the City needs whether the
waterpark is built or not. Hart replied that yes, the roads need to be built. Hart noted that if the waterpark is
not built, the developer will have to repay the $750,000 grant. Hart delineated the process for the
Councilmembers: (1) the City would contract for the roads, pay the bills, then submit the bills to the State
for reimbursement; (2) the developer would then have two years from the execution of the contract to create
the 75 jobs required by the grant; (3) if the developer does not meet the demands of the grant, the State
would seek repayment from the City, and in turn the City would seek repayment from the developer.
Barton asked if building the waterpark was contingent on these roads being built. Hart answered in the
affirmative.
Hart noted that this item was placed on the Agenda because the City has been awarded the grant, and if it
is not executed by the City, then the funds will be deobligated and will return to the State to be redistributed
to other cities. Barton asked whether the City could withdraw from the project if the developer did not work
out the financing. Hart said that the City could, but that this probably would not be necessary because the
developers themselves would probably withdraw if the funds are not worked out within next nine (9)
months. Hart pointed out that the City would not have to spend any money for the construction of these
roads until the developers' financing has been worked out.
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Hoyt asked if the funds were tied to this particular project, or could be transferred to another. Hart replied
that the funds are tied to the waterpark. He added that on occasion, in the past, the State has transferred
funds on a few projects, but that this was not likely. Burson asked about the planned location for the
waterpark, and Hart explained the location to Council. Burson reiterated that whether the waterpark is built
or not, these roads are needed. Davis pointed out that these roads will tie into the City's Transportation
Master Plan. Hart added that transportation was also the number one Council priority from the 1998
Retreat.
Bain asked what would happen if the project fell through and the developer was unable to repay the grant
funds. Hart said that this has happened before, and the State has worked something out each time. Wood
pointed out that in this case, the money is not going to be spent until the developer's funding is approved.
Barton requested that the City add to this contract the caveat that the funds must be in place before any
money is spent by the City. Motion by Barton for approval, with the exception that expenditure of all funds
by the City be held back until the development has been fully approved. Second by Bain. Approved 7-0.
R Consideration of renewal of the contract for employee uniforms to Unifirst in the estimated annual amount
of $27,000 -- Terry Jones and Susan Morgan
S Consideration of approval of payment for the City of Georgetown's portion of the 800 MHZ antenna site
rental to Motorola in the amount of $19,596 -- Terry Jones and Susan Morgan
T Consideration of approval for the emergency purchase of self contained breathing apparatus from Casco
Industries in the amount of $67,896 -- Terry Jones and Eddie Clanton
Hoyt asked how long the emergency suits usually last. Clanton pointed out that this item does not deal with
suits, but with a self contained breathing apparatus. He noted that the ones being replaced are about
seven (7) years old, but that they should be expected to last about 20 years. He anticipates that the brand
that they are purchasing this time will last closer to 20 years. Hoyt asked if the apparatus have a warranty.
Clanton replied that they have a warranty of five (5) years.
U Consideration of a resolution to authorize a License to Encroach into the platted thirty (30) foot wide
Temporary Access Easement, ten (10) foot wide Waterline Easement, and twenty (20) foot wide
Wastewater Easement running from east to west through the center of San Gabriel Village, Section Two,
Phase 1, Block 1, Lot 2, located at 200 South IH -35 (or 200 San Gabriel Village Boulevard) also known as
the Holiday Inn Express -- Jim Babcock and Hildy Kingma
V Consideration of a resolution setting a date, time, and place for a public hearing on the advisability of
establishing the Georgetown Village Public Improvement District #1, and authorizing publication of
notice of said hearing -- Bob Hart
Motion by Davis, second by Valdez for approval of the Consent Agenda. Approved 7-0.
W Second reading of an ordinance providing for the annexation into the City limits of approximately 36.575
acres in the John Berry Survey, located on CR152, to be known as the Chisholm Park subdivision -- Ed
Barry and Clyde von Rosenberg
Von Rosenberg read the caption of the ordinance on second reading. Motion by Valdez, second by Bain to
approve Ordinance No. 99-01. Approved 7-0.
X Second reading of an ordinance to rezone from RS, Residential Single Family, to C -2A, Commercial First
Height, or any more restrictive use, North Georgetown Addition, Block 17, Lot 7, located at 105 West
Morrow Street -- Hildy Kingma and Tom Bolt
Bolt read the caption of the ordinance on second reading. Motion by Burson, second by Hoyt to approve
Ordinance No. 99-02. Approved 7-0.
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Y Second reading of an ordinance assigning the name "West University Avenue" to the western portion of
State Highway 29 -- Marianne Banks
Banks read the caption of the ordinance on second reading. Motion by Bain, second by Barton to approve
Ordinance No. 99-03. Approved 7-0.
Z Second reading of an ordinance amending Chapter 14.04 of the Code of Ordinances relating to the Lone
Star Gas Company franchise agreement -- Marianne Banks
Banks read the caption of the ordinance on second reading. Motion by Valdez, second by Burson to
approve Ordinance No. 99-04. Approved 7-0.
AA Second reading of an ordinance adopting Martin Luther King, Jr. Day as an official City holiday -- Bob
Hart and Adriana Sigala
Sigala read the caption of the ordinance on second reading. Motion by Davis, second by Valdez to approve
Ordinance No. 99-05. Approved 7-0.
BB Second reading of an ordinance to amend the City of Georgetown Municipal Code by amending Chapter
2.64, Section 2.64.010 "Building Standards Commission - Created Membership" by adding two members
-- David Hall and Bob Stevenson
Stevenson read the caption of the ordinance on second reading. Motion by Hoyt, second by Barton to
approve Ordinance No. 99-06. Approved 7-0.
CC Second reading of an ordinance to amend the City of Georgetown Municipal Code by deleting Chapter
2.60, "Electrical Examiners Board" -- David Hall and Bob Stevenson
Stevenson read the caption of the ordinance on second reading. Motion by Davis, second by Bain to
approve Ordinance No. 99-07. Approved 7-0.
DD First reading of an ordinance amending the City of Georgetown Municipal Code Chapter 12.38.040
"Historical Preservation Commission" by changing the membership eligibility requirements -- Bob Hart
and Murray Blackman
Blackman noted that this ordinance changes the make-up of the commission from four (4) property owners
and one (1) business owner in the historic district to two (2) property or business owners in the historic
district with an increase of citizens -at -large from two (2) to five (5). Blackman read the ordinance in its
entirety. Davis and Hoyt pointed out that the make-up of the commission was changed to increase the
number of citizens -at -large from two (2) to five (5) because the applicants for this commission did not
exactly fit the defined positions.
Motion by Davis, second by Hoyt to approve the ordinance on first reading. Approved 7-0.
EE First Reading of an ordinance amending the Zoning Ordinance to eliminate requirement of joint public
hearing by City Council and Planning and Zoning Commission to approve applications for special permits --
Marianne Banks
Banks noted that in reviewing some zoning applications last month, staff became aware of this ordinance's
requirement of joint public hearing on special permits, though staff and Council have not been holding these
hearings. Hoyt noted that zoning items will still come before Council, just as they have in the past.
Banks read the caption only on first reading after satisfying the requirements of the City Charter.
Motion by Bain, second by Barton to approve the ordinance on first reading. Approved 7-0.
FF Consideration of authorizing the payment from Council Contingency of $4,038.04 for the disposal of a
dangerous structure at the corner of Scenic Drive and University -- Bob Hart
Hart explained that fire destroyed an uninsured house at the corner of Scenic Drive and University Avenue.
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Hart noted that he talked with the owner and discovered that the owner did not have the money to dispose
of the damaged structure. Hart said that since the structure was located at a gateway to the City, he met
with code enforcement officers and they disposed of the building.
Bain asked if staff had attached a lien to the property. Hart said that in his haste to remove the damaged
structure, he did not think to attach a lien to the property. Wood noted that Hart's decision to remove the
structure quickly was in line with the City's Urban Design Plan. Bain asked if there is any way for the City to
be reimbursed for their expenses from the value of the property. Banks said no, not after the fact, unless
the owner voluntarily agreed to it, and then it would still have to go before the Building Standards
Commission according to the mandate of the ordinance. Banks said that she would be glad to do some
research into the issue. Wood commented that the cleared lot looks nice.
Stevenson noted that the City signed an agreement with the owner that the demolition would be taken care
of at no cost to him, so the City has no recourse in this instance. In light of that fact, Hart asked for
instruction from Council in case this issue should arrive in the future. Tonn asked Banks to research and
report at the next Council meeting what the City's options would be.
Motion by Tonn, second by Hoyt to authorize payment. Approved 7-0.
GG Consideration of the appointment of three members to the Building Standards Commission -- Murray
Blackman
Blackman announced that two additional electricians have expressed interest in serving on the commission:
Farrell Prewitt and Jim Schiller (incumbent/alternate). He added that Stanley Bland (incumbent) has also
expressed interest in serving for another term. Hoyt noted that she thought that the Council committee had
agreed not to reappoint Stanley Bland because of their policy of not reappointing members who have
reached their term limit. Hart noted that under the ordinance, members stay on the commission until they
are reappointed or their position is filled. He suggested that Bland not be officially reappointed; this would
mean that he could stay on the commission until a replacement is selected and appointed.
Motion by Burson, second by Davis to appoint Farrell Prewitt and Jim Schiller (alternate) to the Building
Standards Commission. Approved 7-0.
HH Consideration of the appointment of seven people to form the Affordable Housing Task Force -- Murray
Blackman
Blackman read the names of seven (7) citizens -at -large to be appointed to the task force: Mike Barnes, Jim
Bland, Jimmy Coffman, Ed Evans, Delia Green, Bill Nahay, and Richard Vasquez. Blackman added that, at
a later date, the remaining members will be appointed; they will represent various organizations/groups
around the City. Hart noted that Verna Browning will be the staff liaison for this committee, and will contact
the various organizations to solicit the additional members of the task force. Hart asked Council which
Councilmembers would like to be represented on the task force. Davis volunteered, stating that affordable
housing represents a great need all over the City, and especially in his district. Wood asked Tonn to serve,
as well. Tonn agreed. Davis recognized that one of the recommended task force members, Jim Bland,
was present in the audience and thanked him for his commitment.
Hart noted that in the past, the Councilmember representatives to task forces such as this have acted as
co-chairs. Wood asked that the record reflect that Davis and Tonn will act as co-chairs of the Affordable
Housing Task Force.
Motion by Bain, second by Hoyt to appoint the seven (7) citizens -at -large to the Affordable Housing Task
Force. Approved 7-0.
Consideration of the appointment of six people to form the Complete Count Committee -- Murray
Blackman
Blackman read the names of the six (6) citizens to be appointed: Red Abels, Jane Atencio, Dick George,
Vaughn Gray, David Johnston, and Bob Stinson. Bain and Valdez agreed to co-chair the committee. Hart
noted that George Russell would serve as the staff liaison for this committee.
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Motion by Davis, second by Hoyt to appoint the six (6) citizens to the Complete Count Committee.
Approved 7-0.
JJ Notification of the need to fill a vacant position on the Board of Adjustment at the January 26, 1999
Council meeting -- Murray Blackman
Blackman noted that one (1) member of the Board of Adjustment has resigned. He stated that the Council
selection committee will present a suggestion for replacement at the next Council meeting.
KK Notification of the need to fill seven positions on the Historic Preservation Commission at the January
26, 1999 Council meeting -- Murray Blackman
Blackman reminded Council that the annual appointment of the Historic Preservation Commission members
was postponed in December until membership changes could be made to the commission's charter. The
second reading of the ordinance modifying that charter will be on the next Council agenda, and then the
new appointments can be made at that time.
Regular Session was recessed at 8:20 p.m. for Council to return to Executive Session.
:._.
The meeting was adjourned at 09:12 Ptd.
Approved
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Attest;.
City Secretary Sandra Lee