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HomeMy WebLinkAboutMIN 06.09.1998 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council resent: ICouncil Absent: t Charles "Hors" Burson, Charlie Barton, I None Ferd Tonn, Lee Bain, Shelley Davis, Shorty Valdez, Susan Hoyt George Russell, Asst. City Manager; Marianne Banks, City Attorney; Sandra Lee, City 'Secretary; Art Rodriguez, Asst. City Attorney, Susan Morgan, Director of Finance and Administration; Teresa Hersh, Director of Employee and Organizational Services, Jim Briggs, Director of Community Owned Utilities; Ed Barry, Director of Development Services; Clyde von Rosenberg, Chief Long -Range Planner; Laurie Brewer, Senior Accountant; Laura Eix, Finance Division Admin. Assistant; Sheila Henderson, Library Director; Terry Jones, Purchasing Director; Cathy Leloux, Municipal Court Clerk; Tom Bolt, Building Plan Reviewer; Dave Hall, Building Official, Bob Stevenson, Code Enforcement Officer The workshop was called to order at 5:50 p.m. A Discussion on the proposed ordinance establishing a Municipal Court building security fee to pay for the services of a bailiff/security officer and/or security equipment during court -- Susan Morgan and Cathy Leloux Morgan explained that because of the increase in the number of items on the court dockets, the time needed for a Police Officer to serve as bailiff/security has also increased. Due to the fact that off-duty officers are needed for this service, and overtime wages are paid, staff is recommending a $3 user fee per ticket, which is allowed through SB 349. B Discussion on the Customer Satisfaction Survey for the City of Georgetown -- Susan Morgan Morgan explained the recent staff emphasis on performance measuring, and informed them of a survey that is being conducted to 400 citizens at random in order to determine their level of satisfaction with City service. She noted that the results would be available by the end of June in order to have influence on the budget process. Mayor and Council expressed their appreciation for the survey and suggested that the citizens be informed by newspaper and cable television announcements that the surveys were being done. City Council Meeting Minutes/June 9, 1998 Page 1 of 5 Pages Regular Session - To convene Executive Session - Called to order at 6:34 p.m. Executive Session C Sec.551.071 consultation with attorney D Sec.551.072 deliberation on real property E Sec.551.075 conference with employee 7:03 p.m. reconvened open session F Action from Executive Session Motion by Hoyt, second by Valdez to authorize expenditure up to $150,000 for legal fees to Lloyd, Gosselink and Blevins. Approved 7-0. G Mayor, Council, City Manager and staff comments and reports: Davis spoke about the success of the Summer Excel Program for young people in the community. Wood told Council he is working with County Judge Doerfler and the County Commissioners to ensure that the Exposition Center be located in Georgetown. He said he is looking for financial support to keep it here, and expressed that he is open to suggestions. H Citizens wishing to address the Council Keith Peshak, 800 Oak Crest Lane, spoke to Council of his concerns about the Georgetown Police Department. Questions on Consent Agenda: Davis asked, about Item L, if negotiations had been settled. Banks replied that the appraisal has not been completed. She said the owners are aware of the project and have given permission for the appraisers to enter the property. She noted that the title acquisition is a little more complicated with the number of people involved due to a divorce decree. Wood asked Briggs to comment on Item K - Briggs noted that the amendment is an update on the amount of power that would be purchased from LCRA. Bain questioned, in Item S, the additional funds needed to refurbish the smokestack, and was told by Jones that the additional was needed due to the extent of the deterioration that was discovered when the chimney was inspected saying that the total to be spent will be $36,528.00 1 Consideration of approval of the minutes for the Regular Meeting of Tuesday, May 26, 1998 -- Sandra Lee J Consideration of approval of a correction to the Council Meeting minutes of March 25, 1997, reference the award of bids to Rogers Construction rather than Parker Construction -- Sandra Lee K Consideration of an amendment to the City's Wholesale Power Agreement with the Lower Colorado River Authority (LCRA) -- Jim Briggs L Consideration of a resolution authorizing the acquisition of certain property either by negotiation and/or condemnation for purposes of widening Country Club Road -- Marianne Banks M Consideration of Amendment No. 49 to the contract between the City of Georgetown and Camp, Dresser & McKee, Inc., to provide the conceptual design study for the Pecan Branch Wastewater Treatment Plant, in the amount of $35,000.00 -- Dan Wallace and Jim Briggs N Consideration of approval of a contract between the City of Georgetown and Texas Electric Cooperative City Council Meeting Minutes/June 9, 1998 Page 2 of 5 Pages (TEC) -- Bob Hart O Consideration of an amendment to Georgetown Village Planned Unit Development, located on Shell Road -- Ed Barry and Wendy Walsh P Consideration of a detailed development plan of J.C.S. Morrow Addition, a portion of Block O, located at 1205 South Austin Avenue -- Kim Shaw and Ed Barry Q Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted five (5) foot and ten (10) foot public utility easements on the east property line of Lot 20 and west property line of Lot 21, Block 2, Oak Crest Estates, Unit 1, located at 408 Oak Crest Lane -- Ed Barry and Jim Babcock R Consider authorizing the City Attorney to issue a quit claim deed to abandon to Texas Electric Cooperative, Inc. twenty feet of an eighty -foot section of right-of-way known as Cooperative Way -- Marianne Banks S Consider authorizing an increase of $20,938.00 to the original award of bid for the cost of refurbishing the Police Department chimney -- Terry Jones and Susan Morgan Motion by Barton, second by Valdez to approve the Consent Agenda in its entirety. Approved 7-0. T Second reading of an ordinance providing for the annexation into the City of approximately 86.648 acres in the Frederick Foy Survey to be known as The Planned Unit Development of Sun City Georgetown, Golf Course No. 2, Phase 2, located on the proposed extension of Sun City Boulevard -- Ed Barry and Clyde von Rosenberg von Rosenberg read the caption on second reading. Motion by Tonn, second by Valdez to approve Ordinance No. 98-28. Approved 7-0. U Second reading of an ordinance to rezone 86.648 acres in the Frederick Foy Survey, from A, Agricultural to RP, Residential Planned or any more restrictive district, to be known as The Planned Unit Development of Sun City Georgetown, Golf Course No. 2, Phase 2, located on the proposed extension of Sun City Boulevard -- Ed Barry and Gary Warnock Wendy Walsh read the caption on second reading. Motion by Bain, second by Hoyt to approve Ordinance No. 98-29. Approved 7-0. V Second reading of an ordinance providing for the annexation into the City of approximately 51.525 acres in the Antonio Flores Survey to be known as Katy School Subdivision, located on FM971 and CR151A -- Ed Barry and Clyde von Rosenberg von Rosenberg read the caption on second reading. Motion by Tonn, second by Bain to approve Ordinance No. 98-30. Approved 7-0. W Second reading of an ordinance to rezone 51.525 acres in the Antonio Flores Survey, from A, Agricultural, to RS, Residential Single Family, or any more restrictive classification, to be known as Katy School Subdivision, located on FM971 and CR151A -- Ed Barry and Tom Bolt Bolt read the caption on second reading. Motion by Burson, second by Valdez to approve Ordinance No. 98-31. Approved 7-0. X Second reading of an ordinance to rezone 1.41 acres in the Clement Stubblefield Survey, from RS, Residential Single Family to C-1, Local Commercial, or any more restrictive zoning district classification -- Ed Barry and Tom Bolt Bolt read the caption on second reading. Motion by Tonn, second by Barton to approve Ordinance 98-32. Approved 7-0. Y Second reading of an ordinance authorizing the issuance of the City of Georgetown, Texas Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 1998 in an amount not to City Council Meeting Minutes/June 9, 1998 Page 3 of 5 Pages exceed $5,225,000 -- Susan Morgan and Bob Hart Morgan introduced Gary Kimball of First Southwest and distributed copies of the summary of the sale of the bonds. Kimball told Council that refinancing the entire City utility debt, issuing new debt, and financing new projects occurred in three separate transactions due to IRS rules. He noted that this procedure modernized the bond ordinance to effectively finance the utility system. Morgan noted that part of the strategy was to help hold down utility rates in the future. Wood spoke of the impressive bond presentation that was made by the staff in New York before the rating companies. Morgan read the caption on second reading. Motion by Valdez, second by Bain to approve Ordinance No. 98-33. Approved 7-0. Z Second reading of an ordinance authorizing the issuance of City of Georgetown, Texas Utility System Revenue and Refunding Bonds, Series 1998A in an amount not to exceed $30,210,000; and Utility System Refunding Bonds, Taxable Series 19988 in an amount not to exceed $1,550,000 -- Susan Morgan and Bob Hart Morgan read the caption on second reading. Motion by Bain, second by Davis to approve Ordinance No. 98-34. Approved 7-0. AA First Reading of an ordinance amending Chapter 14.04 of the Code of Ordinances relating to the franchise agreement with Williamson County Cablevision Company -- Marianne Banks Banks explained that this was an extension to the current franchise agreement. She mentioned there were no changes to the agreement. Banks read the caption only on first reading after having satisfied the Charter requirements. Motion by Tonn, second by Burson to approve on first reading. Approved 7-0. BB First Reading of a telecommunications franchise ordinance for Williamson County Cablevision -- Marianne Banks Banks read the caption only of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Davis, second by Hoyt to approve on first reading. Approved 7-0. The possibility of reviewing the City Charter was discussed briefly. CC First Reading of an ordinance to protect drinking water by adding a new chapter 18-5 (Cross Connection Control) to the Georgetown Municipal Code of 1997 -- Jim Briggs and Dan Wallace Briggs described the potential hazard of potable lines becoming contaminated by back-flow from other connecting water lines such as for sprinkler systems. He also noted that there would be an annual test required of each system. Motion by Valdez, second by Tonn to approve the ordinance on first reading. Approved 7-0. DD First Reading of an ordinance amending the 1997/98 Annual Operating Plan Element (budget) for various mid year adjustments as outlined during the May 12, 1998 Mid Year Review Report to Council -- Susan Morgan Morgan told Council that these adjustments were done to accommodate the funds received from various grants to the City. Motion by Bain, second by Tonn to approve the ordinance on first reading. Approved 7-0. EE First Reading of an ordinance establishing a Municipal Court building security fee to pay for the services of a bailiff/security officer and/or security equipment during court sessions establishing an effective date of August 1, 1998 -- Cathy Leloux and Susan Morgan Leloux read the caption only of the ordinance after having satisfied the requirements of the City Charter. She noted that the item had been discussed on the workshop. Motion by Tonn, second by Hoyt to approve the ordinance on first reading. Approved 7-0. FF First reading of an ordinance amending Chapter 12.10 of the Code of Ordinances to disallow the use of streamers within the City limits and its extraterritorial jurisdiction -- Marianne Banks Banks read the caption only of the ordinance after having satisfied the requirements of the City Charter. Ron Draeger told Council he thought they were legislating a matter of taste. Barton noted that some streamers and banners are done distastefully, and felt the gateways into the City City Council Meeting Minutes/June 9, 1998 Page 4 of 5 Pages should be protected. Motion by Barton, second by Hoyt to approve the ordinance on first reading. Denied 4-3. (Bain, Tonn, Valdez, and Burson opposed) Bain said he would prefer to address this item again after the Urban Design Plan is adopted. Barton and Davis agreed that they would like to see this item on the agenda after the Urban Design Plan is adopted. Barton invited everyone to attend the hearing on the Urban Design Plan on Thursday night at 7:00 p.m. at Williams School. GG Consideration of a fee waiver for building permit fees for GISD Hexagon alteration and addition -- Ed Barry and Tom Bolt Bolt explained that the amount of the building permit fee is $829.09. Motion by Barton, second by Valdez to approve the fee waiver. Approved 7-0. HH Consideration of a fee waiver for building fees for First Presbyterian Church interior alterations and addition -- Ed Barry and Tom Bolt Bolt explained that the amount of the building permit fee is $292.50 Motion by Valdez, second by Davis to approve the fee waiver. Approved 7-0. II Consideration of adopting Council Policy on Private Commercial Ventures in City Parks -- George Russell Russell read the caption of the resolution. Motion by Bain, second by Tonn to approve. Approved 6-1. (Hoyt opposed) JJ Consideration of adopting Council Policy on City Council Travel -- George Russell Russell explained that this policy amendment is a result of Council discussion at the Budget Advance. Davis said that he is concerned that approval is being requested even though the system is not presently being abused. He spoke of being a member of NBC -LEO because it helps him service his constituency. He stated that NBC -LEO is an affiliate of the National League of Cities. Motion by Davis, second by Tonn to adopt the Policy on Council travel. Approved 7-0. KK Consideration of appointment of one member to the Planning and Zoning Commission -- Leo Wood Mayor recommended Darryl Schriver to fill the position. Barton recommended Sarah Milburn. Motion by Tonn, second by Barton to approve Sarah Milburn. Approved 5-2. (Bain and Valdez opposed) LL Notification of the need to appoint one member to the Convention and Visitors Bureau Board at the next Council Meeting -- Murray Blackman It was taken under consideration that a member will be appointed to the Board at the next Council Meeting. 8:29 p.m. recessed to resume Executive Session 8:50 p.m. resumed Open Session There was no further action from Executive Session. d ours ent The meeting was adjourned at 08:51 PM. Approved Mayor Leo Wood City Council Meeting Minutes/June 9, 1998 Page 5 of 5 Pages Attest::,' City Secretary Sandra Lee