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HomeMy WebLinkAboutMIN 06.23.1998 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: ECouncil Absent: Charles "Hoss" Burson, Charlie Barton, None Ferd Tann, Lee Bain, Shelley Davis, E Shorty Valdez, Susan Hoyt taff Present: ob Hart, City Manager; George Russell, Assistant City Manager; Marianne Banks, ity Attorney, Sandra Lee, City Secretary; Ed Barry, Chief of Development Services; ddie Clanton, Fire Chief; Randy Morrow, Director of Parks and Recreation; Verna rowning, Director of Community Services; Susan Morgan, Director of Finance and dministration; Jim Briggs, Director of Community Owned Utilities; Terry Jones, urchasing Director; Dan Wallace, Acting Water/Wastewater Superintendent; Carla enton, Development Technician; Wendy Walsh, Development Planner - .TV OTT IN F ff-TEM TIM Called to order at 5:45 p.m. A Discussion of fire flow provisions for Cedar Hollow Crossing Hart gave Council an overview of the issue and Ed Barry explained that Cedar Hollow is not a legal subdivision and is in the City's ETJ. He said the water service is provided by Chisholm Trail SUD and the fireflow does not meet City Code. Hart explained that allowing the fireflow to remain as it is would cause the City's ISO fire rating to be raised if the property were to be annexed. Barry explained that the provision of the correct sized waterline to the far end of the subdivision would be very expensive, and the property owners would probably not be willing to participate in the cost. Hart suggested that a Council Policy Workshop was needed to discuss establishing policy for utility impact fees and the extension of water service. Regular Session - To convene Executive Session Called to order at 6:15 p.m. B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property D Sec.551.075 conference with employee City Council Meeting Minutes/June 23, 1998 Page 1 of 5 Pages Adjourned Executive Session - Opened Regular Session at 7:00 p.m. E Action from Executive Session There was no action from Executive Session. F Mayor, Council, City Manager and staff comments and reports Davis thanked Mayor Wood for attending the Juneteenth Festival. G Citizens wishing to address the Council Kathryn Heidemann, 407 Golden Oaks, offered to answer questions regarding the variance requested in Item Q. Keith Peshak, 800 Oak Crest Lane, spoke to Council about people taking responsibility for their actions. H Questions on Consent Agenda Barton asked for and received confirmation from Banks that Item N was an addition. Bain noted, regarding Item M, that the County Administrators need to be educated regarding the City's expenses associated with services for the County. Burson questioned Item S and Carla Benton verified that the addition of the ramp and handrail were to allow for handicap access. Statutory Consent Agenda I Consideration of approval of the minutes for the Regular Meeting of Tuesday, June 9, 1998 -- Sandra Lee J Consideration of a resolution authorizing signatures for the transaction of business regarding the Texas Capital Fund Grants on behalf of Don Hewlett Chevrolet, Texas Electric Cooperatives, Reedholm Instruments, Advance Metal Systems, Advanced Cable Services, Alu-Cut International, Schunk Quartz, and Xycarb Ceramics -- Bob Hart K Consideration of approval of awarding a contract to Bay Maintenance Company, Inc. in the amount of $607,887.00 for the construction of Cooperative Way on behalf of Texas Electric Cooperative, Inc. -- Bob Hart L Consideration of awarding a contract to Hall Construction in the amount of $96,407.00 for restroom construction at San Gabriel and Blue Hole Parks -- Randy Morrow and Terry Jones M Consideration of approval of a Mutual Aid Agreement with various Williamson County fire departments -- Eddie Clanton N Consideration of approval of an amendment to the professional services contract with Camp Dresser & McKee, Inc. in the estimated amount of $20,700, related to services as expert witness regarding the Domel/Dove Springs Wastewater Treatment Plant Lawsuit -- Marianne Banks O Consideration of approval of Change Order #1 to the contract between the City of Georgetown and Odell Geer Construction Company, Inc. in the amount of $18,443.39 for the Northwest Boulevard to Serenada construction project -- Jim Briggs and Don Rundell P Consideration of a Request to Reinstate the expired plat approval for the Bouffard Subdivision, located at the 2400 block of N. Austin Avenue, across from the Georgetown High School -- Ed Barry and Wendy Walsh Q Consideration of a Short Form Record Final Plat, a Resubdivision of 0.33 acres in Shell Addition, Block 6, located at 845 and 809 E. 4th Street, with Variances to the Subdivision Regulations -- Ed Barry and Tom Bolt City Council Meeting Minutes/June 23, 1998 Page 2 of 5 Pages R Consideration of a revision to the by-laws for the City of Georgetown's Board of Adjustment -- Ed Barry and Kim Shaw S Consideration of a resolution to authorize a License to Encroach into a portion of the Ash Street right-of-way for Hughes Addition, Block 2, locally known as the First United Methodist Church, located at 410 East University Avenue -- Ed Barry and Carla Benton T Consideration of a request to extend to December 31, 1998, the condition for Second Reading of a Rezoning and Intensity Plan change for Tract 1 of Berry Creek 5 -- Ed Barry U Consideration of the Development Agreement concerning Hewlett Subdivision, Section 1, located at the southeast corner of the IH -35 frontage road and Westinghouse Road -- Marianne Banks Motion by Tonn, second by Valdez to approve the Consent Agenda in its entirety. Approved 7-0. Legislative Regular Agenda V Second Reading of an ordinance establishing a Municipal Court building security fee to pay for the services of a bailiff/security officer and/or security equipment during court sessions and establishing an effective date of August 1, 1998 -- Cathy Leloux and Susan Morgan Leloux read the caption only on second reading. Motion by Tonn, second by Barton to approve Ordinance No. 98-35. Approved 7-0. W Second Reading of an ordinance amending the 1997/98 Annual Operating Plan Element (budget) for various mid year adjustments as outlined during the May 12, 1998 Mid Year Review Report to Council -- Susan Morgan Morgan read the caption only on second reading. Motion by Barton, second by Hoyt to approve Ordinance No. 98-36. Approved 7-0. X Second Reading of an ordinance to protect drinking water by adding a new chapter 18-5 (Cross Connection Control) to the Georgetown Municipal Code of 1997 -- Jim Briggs and Dan Wallace Briggs read the caption only on second reading. Motion by Tonn, second by Burson to approve Ordinance No. 98-37. Approved 7-0. Y Consideration of authorizing staff to negotiate a solid waste and recycling services contract, to be effective 10/1/98, with firm to be determined -- Verna Browning This item was moved to the end of the agenda. (see below) Z Consideration of a Variance to Section 34020 G.2. of the Subdivision Regulations for the encroachment of a waterfall within the platted 20 foot rear yard setback of The Planned Unit Development of Sun City Georgetown, Neighborhood Seven, Lot 143 -- Ed Barry and Gary Warnock Warnock explained that the applicant wishes to construct a waterfall, saying that the Planning and Zoning Commission had recommended denial. B. J. Long, 120 Crepe Myrtle, told Council that the 65 square foot waterfall would be installed by professionals. He told Council that the waterfall has been reviewed and approved by the Sun City Review Committee. He shared photographs of approved 2000-3000 s.f. swimming pools and contrasted that to the 65 s.f. waterfall that he is requesting. Mayor Wood asked Barry to confirm that the Sun City Review Committee has a copy of the City Subdivision Regulations. Wood asked Barry to visit with Mr. Long, and Barry explained that there would be two options: either the Council could amend the ordinance, or Council could interpret the ordinance to include the waterfall as a type of swimming pool. Barton commended Long for coming to Council before putting in the waterfall. Bain asked Barry for the reason that pools would be allowed. Barry explained that the Subdivision Regulation Review Committee had attempted to specify those items that would be allowed. Bain asked Barry if this issue could be addressed during the review of the Subdivision Regulations. Hoyt asked if Long could communicate with his neighbors about their specific objections. Motion by Hoyt, second by Barton to deny the variance. Motion denied 2-5. (Davis, Bain, Tonn, Valdez, City Council Meeting Minutes/June 23, 1998 Page 3 of 5 Pages and Burson opposed) Following the vote, the Mayor and Council requested staff to include waterfalls of this nature in the list of items to be considered during revision to the Subdivision Regulations. AA First reading of an ordinance amending the Century Plan from Intensity Level Six to Intensity Level Four for Sierra Vista, Section Four, Block B, as recorded in Volume 1636, Page 833 of the Official Deed Records of Williamson County, Texas -- Ed Barry and Gary Warnock Warnock read the caption only on first reading after satisfying the requirements of the City Charter. Motion by Barton, second by Burson to approve the ordinance on first reading. Approved 6-0. (Bain abstained) BB Appointment of one member to the Convention and Visitors Bureau Board -- Mayor Leo Wood Motion by Bain, second by Davis to approve the Mayor's recommendation of Jo Ella Broussard. Approved 7-0. CC Notification of the need to appoint one member to the Library Advisory Board -- Murray Blackman Notification was done. DD Notification of the need to appoint one member to the Housing Authority -- Murray Blackman Notification was done. At this time, Item Y was considered. Y Consideration of authorizing staff to negotiate a solid waste and recycling services contract, to be effective 10/1/98, with firm to be determined -- Verna Browning Browning recognized the members of the Staff Review Team: George Russell, Jim Briggs, Dan Wallace, Kathy Ragsdale, Patricia Rinehart, and Allison Copple. Browning reviewed the procedure for requesting bids. She noted that six proposals were received, and three proposals were eliminated based on the specifications. She noted that the remaining three proposals were rated with TDS first, BFI second, and Longhorn third. She said the cost would be incorporated into the contract negotiations and asked Council to approve negotiations with TDS. Browning mentioned that a letter had been received from TDS, as well as information and requests to speak from the other providers, as well. Wood asked Browning to summarize the letter from TDS. Barton asked if one provider was allowed to submit additional information, shouldn't the other two providers be allowed the same opportunity. Davis confirmed with Browning that the additional information had not been requested by staff. Former Councilmember Dick Vincent, reminded Council of the assistance that the City had received from Longhorn Disposal, such as the community clean up in San Jose; contributions to the GIVE Board, Palace Theatre, and Caring Place. He also noted that when Serenada East was annexed, and Clawson Disposal pulled out early, Longhorn stepped in early to begin servicing that particular area. Bob Gregory, President and Principal Owner of Texas Disposal System, noted that he was pleased to have been chosen by the staff, and gave the Council a brief summary of his business activities in the Central Texas area. He referred to a letter he sent to Hart, that was shared with the Council, noting that the letter included specific areas of service to be negotiated. Tim Herman, Texas Disposal System, asked Council to look at the rating page in the packet. He noted that they were asked to direct the staff to negotiate a contract with one provider. He noted that his company scored in the area of price. Joe Lapinski, Finance Manager, Waste Management/Longhorn Disposal, noted that his company was the lowest cost provider within the city limits. He noted a discrepancy in the level of service to be provided to the residents outside the city limits. Jim Nelson, Manager of the Williamson County Landfill, asked the Council to consider including the use of the landfill in their decision. Jack Clement, BFI, said the rates his company proposed are discounted and said he thought that re -negotiation of rates should not be done. He told Council that his company has 1800 municipal contracts. He spoke of customer -service programs that were originated by BFI and are being used by other City Council Meeting Minutes/June 23, 1998 Page 4 of 5 Pages companies. He offered to negotiate the use of the Williamson County Landfill. He also told Council he would locate an office in Georgetown and man it with staff who lives in Georgetown. He asked the Council to consider the BFI record of service. George Cantu, Waste Management/Longhorn, told Council that they are committed to Georgetown. He told Council that they opened an office in Williamson County in 1997 at the Williamson County Landfill. He noted that Longhorn has served Georgetown for eight years and asked to be able to continue to serve here. Lauren Alexander, Waste Management/Longhorn, spoke of having established a partnership with Georgetown. He noted that his company has contributed over $25,000 per year in cash or in-kind service, including contributions to the 150th Celebration. He noted their $30,000 contribution to the Capital Area Food Bank which helps to supply the Caring Place of Georgetown. He spoke of having provided 99.5% satisfactory customer service in Georgetown. He displayed the results of a survey done by a competitor and asked the Council to continue the partnership with Georgetown. Browning thanked the responders and noted that the process was unusual in that the City requested proposals rather than bids. Barton noted that he had a problem with the evaluation that was provided by staff. He disagreed with the committee effort to rate the proposals. Davis asked TDS to respond to a question from Barton regarding Management Resolution. Tim Herman of TDS told Council that their responses were developed from standards that comply with the Malcolm Baldridge Award criteria. Various questions of clarification were asked by the Councilmembers. Bain asked Council if they had a question with the process because there had been a definite methodology and criteria that were developed specifically for this determination. Barton said he had no problem with the process, but questioned the separation of price and quality. He said the process was fine, but questioned the increased rate to the customer. Bain asked Morgan to elaborate on the questions being asked on the citizen survey that is currently being done. She explained that value is a combination of price and service. Davis liked the reference of partnership in one of the proposals and the association of values with Christian ethics and the Golden Rule. He also said that he thought it was unethical to lobby. Motion by Davis, second by Hoyt to approve the recommendation of the staff to negotiate with TDS. Approved 5-2. (Barton and Burson opposed) Wood said he felt that Longhorn's service had been excellent and noted that the new contract would cause an increase in the rate to the customers. The meeting was adjourned at 08:42 PM. Approved 1� City Council Meeting Minutes/June 23, 1998 Page 5 of 5 Pages Attest: rs City Secretary Sandra Lee