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HomeMy WebLinkAboutMIN 11.24.1998 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. ;Council Present: CouncilAbsent: Ferd Tonn, Charles "Hoss" Burson, None L Charlie Barton, Lee Bain, Shelley Davis, i Shorty Valdez, Susan Hoyt Bob Hart, City Manager, George Russell, Assistant City Manager, Marianne Banks, City Attorney, Allison Copple, Deputy City Secretary, Art Rodriguez, Assistant City Attorney,- Browning, i - : of •Services,•e von Rosenberg, Chief Planner Long -Range PlanniLenny Welch,Director •'Debbie Charbonneau, Main Street Coordinator, Susan Morgan, Director of Finance, Wendy Development Planner, Eddie Clanton,- Chief,• Barry, Chiefof Development Support, Tom Bolt, Building Plan Reviewer, David Munk, Development Engineer,• • • Director of • and Recreation,- • Purchasing Director Policy Development/Review or sho A Review of downtown parking issues with DGA Parking Committee -- Verna Browning and Bob Hart Browning reminded the Council of the Parking Study conducted earlier this year by John Hickman & Associates. She noted that a small committee has been working since the study was released to create solutions to the City's parking problems, and introduced the following representatives of that committee: John Montgomery, Judy Lester, Wilson Morris, Glenda Overfelt, Lenny Welch, Julie Lyons. John Montgomery of the Downtown Georgetown Association (DGA) gave a presentation entitled, "Parking Solutions Addressing Downtown Georgetown, Including Parking, Transportation, People Flow, and Way Finding." His presentation included statistics on the current parking situation in Georgetown, including the following: Current Short -Term Demand: 451 spaces; Current Short -Term Supply: 682 spaces; Current Long -Term Demand: 637 spaces; Current Short -Term Demand Satisfied: 33%. Montgomery said that the committee's proposal would result in Short -Term Demand Satisfied of 98%. He presented two hypothetical scenarios. The committee is proposing to create a Georgetown Development District (GDD). Their goal is to get the City and County out of capital and operations funding for parking. The primary objective is to implement parking, transportation, people flow, and way finding solutions. John listed the major benefits of the City Council Meeting Minutes/ Page 1 of 7 Pages proposal for the Council. The committee is seeking Council approval of the plan and support of movement to the petition phase of GDD implementation. Barton asked what the merchants on the Square thought about the 1/2 cent sales tax increase. The committee replied that the merchants were not concerned about losing customers. Merchants feel that the sales tax increase would result in a substantial increase in store traffic and sales because of increased places to park. Barton asked what would preclude customers from going outside the district to purchase items (e.g., auto parts, clothing) to avoid paying the extra sales tax. Montgomery replied that nothing would prevent people from shopping outside of the GDD, but that this is apparently not a big concern to most shop owners. Wood asked what type of legislation is necessary to create the GDD. Montgomery replied that a petition of the local property owners would be the first step. The petition would be followed by a referendum of registered voters within the GDD area. Then the collected data would have to be submitted to the Comptroller. Montgomery noted that the County Commissioners passed a resolution this morning supporting this process. Wood asked what role the City should play in this process. Montgomery replied that the committee would like to get a resolution of support from the Council. They want to make sure that they have a consensus with the City on the plan. Wood said that this idea looks like it will work and will be a good solution to what has been a long-term problem in downtown Georgetown. Hoyt agreed. B Discussion of selection of applicants for Boards and Commissions -- Charlie Barton, Shelley Davis, and Susan Hoyt Barton noted that there were 96 applicants for City Boards & Commissions. The Council committee, consisting of Barton, Hoyt, and Davis, conducted interviews with all of the applicants over a four-day period. Barton noted that he had never seen as much expertise and enthusiasm as was displayed by everyone who interviewed for these positions. The committee distributed their list of recommendations. Barton noted that the committee had charged each applicant with being willing to help elsewhere in the City (i.e., focus groups) if not appointed to a Board or Commission. Hoyt pointed out that the committee had made two assumptions across the board in the selection process: (1) Not to renew anyone who had reached their term limit; and (2) Not to place on a Board anyone who did not interview. Wood questioned the term limitation requirement, noting that it had been waived in the past. Hoyt said that the consensus of the committee was that they needed to keep the term limit requirement because so many citizens are willing to serve. Davis pointed out that new blood and new ideas were good for the boards and commissions. Wood said that he appreciates all the hard work that the Council committee has put in during the interview process. But he has strong feelings about folks who have served faithfully in the past and still want to serve. Davis pointed out that only three people had reached their term limit. He also noted that there were several who did not reapply because they had reached their term limit. The committee noted that letters will go out to each applicant letting them know whether they were selected. Special letters will go out to the three current committee members who have reached their term limits. The list of recommended members will be on the next Council agenda. Hoyt noted that the committee would like to plan a one-hour "pep rally" type meeting to introduce the new board and commission members to the City. She added that the committee discovered during this process that many of the applicants do not really know what their responsibilities will be, so this "pep rally" would serve as education. C Discussion of need for a Census Count Committee -- Clyde von Rosenberg and George Russell Hart pointed out that Council will need to appoint members to two more committees: the Census Count Committee and the Housing Plan Element Group. He said that citizens who were not selected for boards and commissions can be considered for these groups. Hart noted that staff will work with Barton, Hoyt, and Davis to put together lists for these two committees. Hart also noted that there is going to be a ribbon -cutting ceremony for Northwest Boulevard on December 14th at 11:45 AM. He asked that Council attend, if possible. City Council Meeting Minutes/ Page 2 of 7 Pages Hart reminded the Council of the annual dinner sponsored by Pedernales Electric Cooperative on Monday, December 7th at 6:30 PM in Cedar Park at the County Annex. Regular Session - To convene Executive Session Called to order at 6:30 p.m. and recessed to Executive Session Executive Session D Sec.551.071 consultation with attorney E Sec.551.072 deliberation on real property F Sec.551.075 conference with employee Returned from Executive Session and resumed Open Session at 7:04 p.m. G Action from Executive Session There was no action from Executive Session. H Mayor, Council, City Manager, and staff comments and reports Bain noted that Northwest Boulevard opened last week, and that it looks very nice. Bain also noted that there have been some problems around the City with concrete being spilled on the roads by construction trucks. He added that he appreciates Community Owned Utilities cleaning up these concrete spills. Wood noted the improved appearance of the cement plant on Georgetown Railroad property, saying that it is being demolished and the property is looking much better. Burson complimented the City's Fire Department for doing a good job handling the Lockett Building fire. Barton asked if the City had any plans for traffic control on Northwest Boulevard. Bain noted that there are three four-way stops on the Boulevard. Wood asked that the City closely monitor the Boulevard to make sure that the four-way stops are sufficient traffic control. Wood encouraged staff, in conjunction with the Historical Commission, to ensure that the Lockett Building is properly protected and refurbished. I Citizens wishing to address the Council Sharon Sanders Webster, 404 Thunderbay, spoke in favor of the City's setting aside Martin Luther King Jr. day as an official City holiday. She pointed out that other cities/governmental entities have set this day aside and it is time for Georgetown to do likewise. Wood mentioned that the City had received a letter of support from Billie Schultz of NationsBank in support of the adoption of Martin Luther King Jr. Day as an official City holiday. Statutory Consent Agenda J Consideration of approval of the minutes for the Regular Meeting of Tuesday, November 10, 1998 -- Sandra Lee City Council Meeting Minutes/ Page 3 of 7 Pages K Consideration of authorizing the Mayor to execute Amendment No. 2 to Contract No. 715032 on behalf of Advanced Cable Services between the City and the Texas Department of Economic Development -- Bob Hart L Consideration of a resolution approving an amendment to Texas Capital Fund Contract No. 714392 between the City of Georgetown and the Texas Department of Economic Development on behalf of Texas Electric Cooperatives -- Bob Hart M Consideration of an off-site parking agreement for City of Georgetown, Block 30, Lot 4, located at 401 W. 6th Street, known locally as the Old Produce Warehouse -- Wendy Walsh and Hildy Kingma N Consideration of an award of bid for an auger drill to CIA Machinery in the amount of $119,890.00 -- Terry Jones and Susan Morgan Bain asked Jones to describe an auger drill. Jones explained that an auger drill is a truck mounted drill that is used to drill holes for utility poles. He added that Item N refers only to the drill part of the equipment; Item O refers to the truck. Jones added that the auger drill that the City currently owns has lasted 30 years. O Consideration of an award of a bid for pickup trucks and a cab and chassis to Draeger Motor Co. in the amount of $163,725.50 and to Longhorn international in the amount $50,764.00 -- Terry Jones and Susan Morgan P Consideration of a resolution approving the application for a Texas Parks and Wildlife Department grant -funded "Community Outdoor Outreach Program" -- Kelli McMahan and Randy Morrow Motion by Tonn, second by Barton to approve the Consent Agenda in its entirety. Approved 7-0. •- Q Second reading of an ordinance amending the 1997/98 Annual Operating Plan Element (Budget) to offset variances in various fund budgets for increases in expenditures that are tied to service requests or revenue collection rates -- Micki Rundell and Susan Morgan Morgan read the caption only on second reading. Motion by Hoyt, second by Davis to approve Ordinance 98-71. Approved 7-0. R Second reading of an ordinance to add Chapter 6.40 to the Code of Ordinances of the City of Georgetown, Texas, relating to the regulation of alcoholic beverages within the city limits of the City of Georgetown -- Marianne Banks and Art Rodriguez Rodriguez read the caption only on second reading. He drew the Council's attention to a letter from GISD requesting that the City increase the allowable distance from any GISD school to any establishment selling alcohol to one thousand feet. Bain asked about the possibility of creating a special zoning district. Barton asked if TABC would allow the special zoning district. Rodriguez answered in the affirmative. Hoyt emphasized that Council definitely wants this possibility in the ordinance. Motion by Barton, second by Valdez to approve Ordinance 98-72. Approved 7-0. S Consideration of authorizing the Mayor to execute the Principles of Agreement with Chisholm Trail Special Utility District (CTSUD) -- Bob Hart Hart pointed out that Burt Mansfield, Kerry Russell, and Patty Rogers of CTSUD were present. He noted that they are bringing an agreement before Council tonight after many hours of work on this issue. Hart pointed out some highlights of the agreement. He noted that the City will be working very closely together in a partnership with CTSUD to address long-term water needs. Wood thanked Chisholm Trail and Kerry Russell for working with the City on this agreement. Motion by Tonn, second by Davis to approve. Approved 7-0. T Consideration of a Public Review Final Plat of 33.86 acres in the William Addison Survey, to be known as Georgian Place, Phases 1, 11, and III, located on Quail Valley Drive, Tower Drive, and Maple Street, with Variances to the Subdivision Regulations -- Wendy Walsh and Hildy Kingma City Council Meeting Minutes/ Page 4 of 7 Pages Walsh explained that the plat covers the first three phases. She pointed out that three variances are requested along with the plat. Walsh noted that the Planning and Zoning Commission did recommend approval including the extension of High Tech Drive. However, after the meeting, it was discovered that there had been a miscommunication between staff and the applicant regarding the extension of High Tech Drive. The applicant does not wish to extend High Tech Drive to Georgian Place, but proposes a temporary access instead. Staff did discuss the importance of High Tech Drive at the time the concept plan was considered, emphasizing its importance for ingress and egress, for connectivity to the surrounding streets and as a direct link to FM 1460. Walsh noted that the applicant is present to address this issue. Wood asked if staff was comfortable with what is being presented to the Council this evening. Walsh replied in the affirmative. Hoyt said that she would like to see the High Tech Drive extension included in the plat. Wood asked what the Fire Department preferred. Walsh replied that the Fire Department would prefer that High Tech Drive were extended to provide a second means of ingress/egress. Fred Lockwood, representing the applicant, pointed out High Tech Drive on a large map. He reiterated that the applicant is not in favor of extending High Tech Drive to form a permanent second means of ingress/egress. He noted that when the project is built out completely, it will have four means of ingress/egress. The applicant is proposing to hold one lot off the market to provide a second, emergency means of ingress/egress from High Tech Drive until Phase II is constructed. Once Phase II is constructed, the applicant would sell that lot, fill in the fence, etc. Lockwood noted that the areas along High Tech Drive are zoned industrial. Barton questioned why the City would want ingress into a residential area from an industrial area. He noted that the City usually tended to buffer residential areas from industrial areas. Hart pointed out that the City promotes interconnectivity of streets to reduce pressure on collector streets, like Quail Valley in this case. He also noted that the lots zoned industrial are small lots, so they will attract small businesses like the existing ones in that area (e.g., Acrotex Gymnastics). Bain pointed out that this was a case where the industrial area was already pre-existing when the residential section began to be developed, so buffering was not as great an issue. Ty Cunningham, the applicant, said that he feels that the neighborhood will have a much more secure living environment without industrial traffic coming through on High Tech Drive. He feels that this would increase the danger to children in the neighborhood. He added that it would be a much better neighborhood if industrial traffic could be routed elsewhere. Motion by Hoyt for approval with the extension of High Tech Drive. Second by Valdez. Approved 6-1. (Bain opposed.) U Consideration of a resolution adopting the Updated Land Use Assumptions and Capital Improvements Plan to be used as the basis for the City's Development Impact Fees -- Ed Barry Barry read the resolution. He explained that this is something the City is required to review every three years. After review, staff is recommending that the City stay with the existing fee structure. Motion by Tonn, second by Davis to approve. Approved 7-0. V First reading of an ordinance adopting updated impact fees for the City of Georgetown -- Ed Barry Barry explained that this is the second step in the process, after Item U. This action modifies the existing ordinance to update the impact fee structure. Barry read the caption only on first reading, after having satisfied the requirements of the City Charter. Motion by Tonn, second by Bain to approve. Approved 7-0. W First reading of an ordinance providing for the annexation into the City limits of approximately 571 acres in the Antonio Flores and John Berry Surveys, located adjacent to FM971 -- Clyde von Rosenberg and Ed Barry Von Rosenberg read the caption only on first reading, after having satisfied the requirements of the City Charter. He explained that in order to include Chisholm Park, which is the adjacent property, the City would need to adopt this ordinance and then have another ordinance at the next meeting to annex Chisholm Park. Hart suggested that Council have a general discussion on annexation issues at the December 8 Council meeting. Wood and Hart pointed out that this annexation takes the City boundaries all the way out to the preferred City Council Meeting Minutes/ Page 5 of 7 Pages route for proposed Highway 130, but does not endanger the Crystal Knoll loan programs. Tonn noted that he thought that the City was going to exclude certain portions of land to the east (i.e., the Miller and Gantt properties). Hart said that staff did not have a way to cut that property in half without doing an on -ground survey, so they included all of it. Tonn, Mayor, and Barton said that they were under the impression that these portions of land were going to be excluded. Bain, Davis, and Hoyt thought that they were going to be included. Hart noted that there had been some confusion among staff as to the Council's intentions. He also pointed out that these portions of land can be pulled out before the second reading, but had they left them out of the first reading, they could not have been added back in. He added that staff will need instructions on whether to include these portions or not before the next Council meeting. Motion by Hoyt, second by Davis to approve. Approved 5-2. (Tonn and Burson opposed.) A majority of the Councilmembers indicated that they would like to include the aforementioned portions of land in the annexation. (Tonn, Burson, and Barton were in opposition.) X Consideration of a resolution authorizing participation in the blain Street Graduate Cities Program, employment of a Main Street Manager, and designation of the Convention and Visitors Bureau Director as coordinator of program activities -- Lenny Welch and Verna Browning Welch read the resolution. Hart noted that Welch has worked hard to find a way to get Georgetown involved in this program again. Motion by Hoyt, second by Davis to approve. Approved 7-0. Welch introduced Debbie Charbonneau, the new Main Street Manager for the City. Y First reading of an ordinance adopting Martin Luther King Jr. Day as an official City holiday -- Adriana Sigala and Bob Hart Hart pointed out that staff has proposed that Martin Luther King Jr. Day be adopted as a City holiday in place of one personal holiday, keeping the total at 10 City holidays. Hart read the caption of the ordinance. Valdez asked if staff had considered adding Martin Luther King Jr. Day as an additional City holiday, instead of replacing a personal day with this holiday. He would like to know how much it would cost the City to add an 11th holiday across the board. Wood reminded Council that Sharon Sanders Webster spoke earlier in favor of the City adopting this holiday. Joyce Gadison, 904 W. 17th Street, Chairperson of the MLK March, asked that the Council support Martin Luther King Jr. by voting that his birthday become a City holiday. She added that this would show unity within the City, and that the City government would be setting an example. Davis also spoke in support of the holiday as recognition of Dr. King's work, and also as a tool for luring more minorities to the City, as it would show that the City recognizes minorities. Motion by Davis, second by Hoyt to approve the ordinance on first reading. Approved 7-0. Hart said that he will bring information to Council at the next meeting on what it would cost to add another City holiday. Valdez noted that he would like to see City staff get an extra holiday, for a total of 11 holidays. Davis agreed. Z First reading of an ordinance amending Chapter 8.28 of the Code of Ordinances of the City of Georgetown relating to junked motor vehicles -- Marianne Banks Banks read the caption only on first reading, after having satisfied the requirements of the City Charter. Banks explained that this is a clean-up ordinance; junked motor vehicles are better handled by the Fire Department, and this ordinance will transfer that duty to them. Motion by Barton, second by Burson to approve the ordinance on first reading. Approved 7-0. AA First reading of an ordinance amending Chapter 10.16.040 of the Code of Ordinances of the City of Georgetown relating to no parking zones -- Marianne Banks Banks read the caption only on first reading, after having satisfied the requirements of the City Charter. Banks noted that this ordinance will clarify the Code on the issue of no parking zones. Motion by Tonn, second by Bain to approve the ordinance on first reading. Approved 7-0. BB Consideration of a fee waiver for water tap and impact fees for Village I I of River Bend Lot 5 and Lot 29 -- City Council Meeting Minutes/ Page 6 of 7 Pages David Munk and Hildy Kingma Munk explained that the total cost of the requested fee waivers is $3,350. Hart noted that Council can waive the tap fees ($1,700) if they so choose, but that if they want to waive the impact fees, then they would have to take that money ($1,650) from the Council Contingency. Munk pointed out that this would be similar to what the Council approved earlier for the Village of River Bend. Barton questioned whether such fee waivers were going to be happening on a routine basis throughout the City. Bain noted that this is only the second time that this issue has come before the Council. Barry said that he was not sure whether this issue would arise more frequently in the future. Motion by Bain to waive the $1,700 water tap fees and pay the $1,650 impact fees from Council Contingency. Second by Barton. Approved 6-1. (Valdez opposed.) CC Briefing on Killeen Airport plans and consideration of appointment of representative to Killeen Airport Advisory Panel -- Charlie Barton and Bob Hart Barton reported that he and Hart attended a meeting last week on the Killeen Airport plans. He reminded Council of the resolution of support that was passed at the last Council meeting. He noted that representatives from all cities within a 30 -mile radius of the airport attended the meeting. Killeen is asking for the assistance of the surrounding cities through this Killeen Airport Advisory Panel. Hart added that Killeen is hoping to have the Airport open by 2002. Motion by Bain to appoint Barton as the City of Georgetown's representative to the Killeen Airport Advisory Panel. Second by Hoyt. Approved 6-0. (Davis absent from dais.) The Council Meeting was adjourned at 8:15 PM. The meeting was adjourned at 08:15 PM. Approved : Attest: May r Leo Wood City Secretary Allisontopple City Council Meeting Minutes/ Page 7 of 7 Pages