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HomeMy WebLinkAboutMIN 11.10.1998 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Council Absent: Charles "Ross" Burson, Charlie Barton, None Ferd Tonn, Lee Bain, Shelley Davis, Shorty Valdez, Susan Hoyt Staff Present: Bob Hart, City Manager; George Russell, Assistant City Manager; Art Rodriguez, Assistant City Attorney; Sandra Lee, City Secretary; Ed Barry, Chief of Development Services; Verna Browning, Director of Community Services; Randy Morrow, Director of Parks, Education and Recreation; Terry Jones, Purchasing Director; Clyde von Rosenberg, Long -Range Chief Planner; Wendy Walsh, Development Planner; David Munk, Planning Engineer; Kim Shaw, Development Planner, Jim Babcock, Development Technician; Micki Rundell, Accounting Director; Travis McLain, Airport Manager, Kelli McMahan, Recreation Specialist A Governance discussion to provide direction to staff on issues including transportation planning through capital recovery fees, Escalaro/White Tail water extension, annexation, facilities/space needs, and specific use permits/zoning -- Bob Hart Hart asked for Council input on collecting capital recovery fees for transportation to be used to construct bridges across D. B. Wood Road crossing the Middle and South San Gabriel Rivers in order to complete the loop around Georgetown and relieve traffic on Williams Drive. Hart told Council that negotiations with the developers of Escalaro and White Tail (west on Highway 29) are in progress, and water and line financing will need to be made available. Hart reminded Council of the space needs at the Library, Police Department, and City Hall. He also mentioned the possibility of combining service organizations such as GIVE and Georgetown Project with City Community Services. He asked that a Facilities and Space Needs Subcommittee be created. Wood appointed Davis as Chair, along with Tonn and Barton. Hart asked for direction from Council regarding the annexation issue for the Highway 971 area. He told Council that he has spoken with Steve Carriker, State Director for Farmers Home Loan Association, who said he would be willing to work with Georgetown regarding eligibility for Farmers Horne Loans in the Crystal Knoll Subdivision. Hart told Council the need to control the right of way of the proposed State Highway 130 requires at least some City Council Minutes/November 10, 1998 Page 1 of 6 Pages minimum annexation of the area. Wood noted that he had met with the new Director of the Turnpike Authority, Phillip Russell, and told him that the City of Georgetown still wishes to be the starting point for S.H. 130. Called to order at 6:25 p.m. and recessed to Executive Session B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property D Sec.551.075 conference with employee Returned from Executive Session and Resumed Open Session at 7:45 p.m. E Action from Executive Session There was no action from Executive Session. Mayor, Council, City Manager and staff comments and reports Davis spoke of having attended the Georgetown Project Recognition Banquet. He also noted that he was recently elected as Secretary of the Texas Association of Black Commissioners and Council Members. Wood noted his attendance at the TML Conference and that Hart was chosen as Library Administrator of the Year by the TML Library Directors Association, nominated by Georgetown Public Library Director Sheila Henderson. Hoyt noted that she and Davis and Barton have been interviewing people for positions on the boards and commissions. Wood explained the new procedure of interviewing applicants for positions on the boards. -- Status Report from the Literacy Council of Williamson County Verna Browning introduced Alan Coindreau, Executive Director of the Literacy Council of Williamson County. Coindreau gave a brief overview of the programs of the Literacy Council. Wood recognized a Boy Scout in the audience and presented him with a City of Georgetown pen. G Citizens wishing to address the Council Delia Green,1901 Vine Street, asked Council to allow the Citizens Memorial Association to operate a Black heritage museum at the city -owned "shotgun house" located near the Library. She asked that it be put on a future agenda so that a decision could be made as soon as possible. Keith Peshak, Oak Crest Lane, reviewed what he was telling the Council at the last meeting when he was "cut off' due to being over the time limit. Public Hearing H Public Hearing to consider proposed land use assumptions and proposed water and wastewater improvement programs for updating the City's impact fees and adoption of water and wastewater impact fees -- Ed Barry Barry noted that every three years the fees must be examined. He rioted that the committee that is City Council Minutes/November 10, 1998 Page 2 of 6 Pages customarily appointed to do the review is the Planning and Zoning Commission plus one member who lives in the extra -territorial jurisdiction. There were no comments from the Council or the citizens. • , �:, • - M I Consideration of approval of the minutes for the Regular Meeting of Tuesday, October 2.7, 1998 -- Sandra Lee J Consideration of canceling the Council Meeting scheduled for Tuesday, December 22, 1998 -- Bob Hart K Consideration of a resolution to authorize signatories for the distribution of grant funds from the Texas Community Development Program for the Austin Avenue Water Line Project, contract number 718249 -- Bob Hart L Consideration of award of annual bid for carpet and floor cleaning services to Service Master in the estimated annual amount of $33,820.00 -- Terry Jones and Susan Morgan M Consideration of the purchase of 800 MHZ communications equipment from the Houston Galveston Area Council in the amount of $31,456.46 -- Terry Jones and Susan Morgan N Consideration of the purchase of a landscape loader from the Houston Galveston Area Council in the amount of $39,091.48 -- Terry Jones and Susan Morgan O Consideration of an award of bid for police vehicles to Draeger Motor Co. in the amount of $82,927.00 -- Terry Jones and Susan Morgan Bain asked the guideline for turnover of police vehicles. Jones noted that it was about 8 years or 100,000 miles for patrol cars. Barton and Bain questioned the reason for awarding the bid to Draeger when one of the other bids was lower. Jones replied that the City has the right to a 4 to 5 percent leeway to use a local bidder. P Consideration of a resolution authorizing the Mayor to execute a lease addendum to the Civil Air Patrol Airport Lease extending that lease for an additional 20 years -- Travis McLain and Verna Browning Q Consideration of a resolution authorizing City staff to negotiate a long-term Airport Land Lease with Robert B. Currey and Associates, Inc. for approximately four acres of Airport property located at the southeast corner of Airport Road and Terminal Drive -- Travis McLain and Verna Browning On this item as well as on Item R, Bain questioned how the lease rate is determined. McLain noted that the rate was recommended by the Airport Advisory Board, and that there is no standard rate across the state. Hart noted that McLain has created an asset management plan for the airport, and that the fees are set in order to make the airport self-supporting. R Consideration of a resolution authorizing the Mayor to sign a long-term Airport Land Lease with Chad Airport and Land Development Company for the southeast corporate ramp site -- Travis McLain and Verna Browning On this item as well as on Item Q, Bain questioned how the rate is determined. Travis McLain noted that the rate was recommended by the Airport Advisory Board, and that there is no standard rate across the state. Hart noted that McLain has created an asset management plan for the airport, and that the fees are set in a balance to help to make the airport self-sufficient. Barton asked and was told that the timeframe for the lease is standard. S Consideration of a resolution authorizing the Mayor to sign applications. contracts, and agreements with the State of Texas for State funds for the construction of a replacement Airport Terminal building -- Travis McLain and Verna Browning City Council Minutes/November 10, 1998 Page 3 of 6 Pages Bain questioned the percentages of State funds being requested. McLain responded that the maximum amount is always requested, but not always needed and utilized. Wood asked that the Facilities and Space Needs Subcommittee, composed of Barton, Davis, and Tonn, work with McLain on the decisions to be made on the terminal. T Consideration of the third amendment to the Development ,Agreement with Del Webb Texas Limited Partnership, concerning the development of the Planned Unit Development of Sun City Georgetown -- Marianne Banks U Consideration of a Preliminary Plat for 25.44 acres in the Frederick Foy Survey, to be known as The Planned Unit Development of Sun City Georgetown, Neighborhood Ten -E, for the location of a Recreational Vehicle parking lot, located along CR 245 -- Gary Warnock and Hildy Kingma V Consideration of a Record Final Plat of 35.18 acres in the Woodruff Stubblefield Survey, located on SH29 East and CR106, to be known as White Rock Estates, Phase One -- Hildy Kingma and David Munk Bain asked if the City is legally bound to comply with approval of this plat since the developer is now planning to put in manufactured homes. Barry noted that the developer is complying with everything that the City can ask of them considering that the development is in the ETJ. W Consideration of changes to a previously approved Detailed Development Plan for Bonnett Subdivision, Lot 2, to be known as Purina Mills, Inc., located on SH 29 West and CR265N -- Hildy Kingma and Kim Shaw Motion by Barton, second by Valdez to approve the Consent Agenda in its entirety. Approved 7-0. Legislative Regular Agenda X Second Reading of an ordinance providing for the annexation into the City of 1.96 acres in the David Wright Survey, known as the Dicotec Subdivision, Lots Three and Four, located on FM2338 -- Clyde von Rosenberg and Ed Barry von Rosenberg read the caption only on second reading. Motion by Tonn, second by Bain to approve Ordinance No. 98-70. Approved 7-0. Y First Reading of an ordinance amending the 1997198 Annual Operating Plan Element (budget) to offset variances in various fund budgets for increases in expenditures that are tied to service requests or revenue collection rates -- Micki Rundell and Susan Morgan Rundell read only the caption of the ordinance on first reading, after having satisfied the requirements of the City Charter. Motion by Tonn, second by Hoyt to approve the ordinance on first reading. Approved 7-0. Z Consideration of a request from Georgetown School District for the waiver of all building permit and utility connection fees for the construction of the Pat Cooper Elementary School to be located at 1550 Fm 971 -- Dave Hall and Ed Barry Barry pointed out that some of the fees were actual out-of-pocket expenses, $14,982.55 for the electrical transformer, along with approximately $3500 for the water meter. Tonn said he agrees that the City should not fund the transformer and water meter. Bain said since the City would still have to pay the fees, if waived, there should be a more equitable way to distribute the costs among the taxpayers. Wood asked Tonn and Hoyt to meet with members of the school board regarding this request for waiver. Motion by Hoyt, second by Tonn to defer this item to a future agenda. Approved 7-0. AA Consideration of approval to partially fund a full-time recreation staff member as part of a funded Georgetown Project Grant in an amount not to exceed $20,000 from Council Contingency -- Kelii McMahan and Randy Morrow City Council Minutes/November 10, 1998 Page 4 of 6 Pages McMahan explained that originally the Parks Department was approached to apply for this grant because of other activities that the Parks Program provides and that the grant would fund a full-time position devoted entirely to at -risk youth and adventure recreation which focuses on self concept, trust, and communication. She said it was determined that the Georgetown Project would apply for the grant and become the administrator of the program. She noted that the position is to be filled with someone who has counseling experience. The City would need to fund the extra $20,000 in order to provide the salary for that quality. Tonn and Barton asked to look at this on an annual basis. Della Green, 1901 Vine Street, said she thought because the position would be paid jointly by the City and by the Federal grant, the person would be "double-dipping." She claimed that because the $20,000 would come from the Council Contingency Fund, it would set a precedent. She asked to know how much money is in the Council Contingency Fund and whether $20,000 could also be put toward the "shotgun house." Morrow confirmed that the grant funds half of the salary and requires that the City pay the other half of the salary. Hart noted that there will probably be a contract between the City and the Georgetown Project and that Dr. Jo Ann Ford and Barbara Pearce will attend a training on this program next week, and will be able to find the answer to this question. Hart noted that the Contingency Fund this year has some extra funds in case a need arose, such as this. Motion by Barton, second by Tonn to approve the funding this year and review on an annual basis. Approved 7-0. BB Consideration of a Resolution supporting the joint use of Gray army Air Field for military and civilian use as a regional airport -- Travis McLain and Verna Browning McLain explained that the Gray Army Air Field is severely under used He noted that the City of Killeen is proposing joint use by the entities in a 30 -mile radius of the air field. McLain read the resolution. Motion by Tonn, second by Barton to approve the resolution. Approved 7-0. CC Consideration of a Public Review Final Plat of 27.36 acres in the John Berry Survey, to be known as Chisholm Park, a manufactured home park, located at 300 CR152 -- Hildy Kingma and Wendy Walsh Walsh noted that this plat is consistent with the Concept Plan that was approved by the Council several months ago. She noted that the requirements of the ordinance have been met. She noted a change in the buffer yard from the buffer yard that was approved by the Planning and Zoning Commission. She also noted that the 25 -year flood plain will be identified. Barry noted that the buffer yard issue had riot been addressed at the Planning and Zoning Commission Meeting. He also noted that tonight is the end of the 45 days. If the applicant concurs, the item could be taken back to the Planning and Zoning Commission. The applicant told Council he didn't notice that the buffer yard requirement contained a fence until after the Planning and Zoning Commission Meeting. He said they don't object to going back to the Planning and Zoning Commission to explain their issue. Rodriguez asked the applicant to send a letter to state that they will apply to the Planning and Zoning Commission again for this item as well as the next one. Motion by Bain, second by Davis to send Items CC and DD back to the Planning and Zoning Commission, with proper neighborhood notification, for consideration of the exclusion of a 6 foot privacy fence (buffer yard) along the north and east property lines (Wirth Tract), contingent on the applicant submitting a letter consenting to a 45 -day extension. Approved 7-0. DD Consideration of a Detailed Development Plan of 27.36 acres in the John Berry Survey, to be known as Chisholm Park, a manufactured home park, located at 300 CR152 -- Hildy Kingma and Wendy Walsh Motion by Bain, second by Davis to send Items CC and DD back to the Planning and Zoning Commission, with proper neighborhood notification, for consideration of the exclusion of a 6 foot privacy fence (buffer yard) along the north and east property lines (Wirth Tract), contingent on the applicant submitting a letter consenting to a 45 -day extension. Approved 7-0. City Council Minutes/(November 10, 1998 Page 5 of 6 Pages Adjournment The meeting was adjourned at 09.-45 PM Approved Attest: May4r Leo Wood '-,City Secretary Sa-ndee City Council Minutes/November 10, 1998 Page 6 of 6 Pages