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HomeMy WebLinkAboutMIN 01.27.1998 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Charles "Huss" Burson, Ferd Tonn, Lee 1 None Bain, Shelley Davis, Susan Hoyt, Lorenzo il "Shorty" Valdez, Charlie Barton RMOV". ii+ Bob Hart/City of Georgetown, Marianne Banks/City of Georgetown, Sandra Lee/City of Georgetown, Jim Briggs/City of Georgetown, Ed Barry/City of Georgetown, Eddie Clanton/City of Georgetown, Randy Morrow/City of Georgetown, Verna Browning/City of Georgetown, Susan Morgan/City of Georgetown, Hildy Kingma/City of Georgetown, Leon Henderson/City of Georgetown, Wendy Walsh/City of Georgetown, Thomas Bolt/City of Georgetown, Julia Temple/City of Georgetown, Vickie Robinson/City of Georgetown, Terry Jones/City of Georgetown, Pat Taylor/City of Georgetown, Murray Blackman/City of Georgetown, David Munk/City of Georgetown, Carla Benton/City of Georgetown, Kim Shaw/City of Georgetown The Workshop was called to order at 5:39 p.m. A Report on the National League of Cities Annual Conference by Shelley Davis Davis reported that he enjoyed the training sessions at the Conference and that he had brought back some training materials for the City Community Services Division regarding Fair Housing as well as some HUD information to be shared at the Georgetown Library. B Annual Report of the Georgetown Project Director of the Georgetown Project Barbara Pearce introduced the Board Members of the Georgetown Project , Vista Volunteers, and her Administrative Assistant, and told the Council that the Mission of the Georgetown Project is to mobilize the community to take action for children and youth. She described the Georgetown Project as organizer of all the services available for the benefit of children. She spoke about the "asset building approach" for taking responsibility for children in the community. Board Member Larry Michaels explained the 1997-1998 Budget, saying that the Project's goal to raise $78,000 is well underway, having raised $57,000 thus far. He noted appreciation of the City's contribution of $70,000 to the overall budget of $148,000. City Council Meeting Minutes/January 27, 1998 Page 1 of 7 Pages Pearce showed a video called "Kid City" about the Summer Food Program. She noted that they served 350 lunches per day, saying it was federally funded and open to all school children in the community. Board Member Billy Ray Stubblefield noted his appreciation for the Council's support of the Project. C Answer questions on Statutory Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (For questions only, no action to be taken until Regular Session) Council asked for and received information regarding several Consent Agenda items. 6:50 p.m. - Open Session called to order and recessed for Executive Session Executive Session D Sec.551.071 consultation with attorney E Sec.551.072 deliberation on real property F Sec.551.074 personnel matters - (Annual Evaluation of Job Performance of Council Appointed Municipal Employees: Municipal Judge and City Secretary) (Evaluations of City Attorney and City Manager scheduled for February 10, 1998, Council Meeting) G Sec.551.075 conference with employee 7:30 p.m. recessed Executive Session and resumed Open Session Regular Session H Mayor, Council, City Manager and staff comments and reports Proclamation for National Volunteer Blood Donor Month Wood read the proclamation and presented it to Nancy Stugart of the Blood and Tissue Center of Central Texas and Danielle Odom of Georgetown Hospital. Update on the activities and progress of the Development Process Core Team. Jim Babcock and Carla Benton, Development Technicians, reported on the significant changes of combining staff in one building, streamlining the platting process through the Georgetown Builders Program, and simplifying the fee payment process. Babcock explained that the Team plans to monitor the program and solicit quantitative feedback. He also noted that monthly customer and citizen orientations are planned prior to the Planning and Zoning Meeting. Winter Council Retreat at Katy Lake Training Center on January 31 Hart reminded Council of the Retreat scheduled for the 31 st from 8:30 a.m. to 3:00 taW Citizens wishing to address the Council Jean Johnson distributed copies of an article about Georgetown that she had previously written for the Williamson County Sun. She told Council she is concerned about the power lines that have been installed at Highway 195 and IH35. She complained about the traffic on 195, and said she is concerned about the electro-magnetic fields around the power lines power lines. Dean Horton of LCRA explained that they try to follow strict guidelines for installing lines. City Council Meeting Minutes/January 27, 1998 Page 2 of 7 Pages The property owners, who would not benefit from the power, asked that the line by-pass their property. He noted that an Open House was held at the Berry Creek Country Club and notification and request for comment was advertised in the newspaper. He said they did their best to locate the power lines in unpopulated areas and took into consideration the requests made by the property owners. Barton asked for clarification on when the notices were published. Horton responded that the first public notice was mailed on March 13, on March 11 the notice was published in the paper, the Open House was held on March 28 and another meeting was held on November 15 with the affected property owners. Another public notice was published on November 11 and December 17 in the Austin and Georgetown newspapers. Ms. Johnson asked what other options had been available. Horton noted that the option was to run the line further north and then back to the substation. Ms. Johnson asked if the options were discussed with the City officials, but Horton said the City was probably notified through the public notification process as were the residents of Berry Creek. She asked that the Berry Creek residents to be specifically notified in the event of future installations. Barton asked the voltage and relationship to the amount of EMF's. It was clarified that the amount of EMF's from the power lines is as low or lower than that emitted from microwave ovens. Horton said LCRA has been told that the government has decided not to fund any more research on EMF's due to the lack of evidence that has been produced thus far. Ms. Johnson advised that the Council consult the Internet for information on EMF's so they can be better informed. Presentation by Downtown Georgetown Association Glenda Overfelt, President of DGA introduced her officers and Eugenia Harrell. Harrell spoke of being very proud to be in Portland, Oregon to receive the Main Street Award where they received a $5,000 award. She said the award would be used to hold a Downtown Symposium. They presented the Mayor with a framed collage of photographs taken at the award ceremony in Portland. J Consideration of approval of the minutes for the Regular Meeting of Tuesday, January 13, 1998 -- Sandra Lee K Consideration of a resolution and contract approving a joint use agreement between the City of Georgetown and Georgetown Independent School District for a joint school/park playground at McCoy Elementary School in the amount of $10,000 with McCoy PTA contributing $8,000 for a total playground cost of $18,000 -- Randy Morrow L Consideration of a resolution and contract approving a joint use agreement between the City of Georgetown and Georgetown Independent School District for a joint school/park playground at Carver Elementary School in the amount of $5,000 with Carver PTA contributing $5,000 for a total playground cost of $10,000 -- Randy Morrow M Consideration of approval of a contract in the amount of $150,000 with National Tree Expert Company, Inc. to provide electric system right of way clearing services -- Leon Henderson and Jim Briggs N Consideration of an award of a bid for a 1998 one -ton truck and hydraulic sewer cleaner to U.S. Jetting, Inc. in the amount of $57,966.00 -- Terry Jones and Susan Morgan O Consideration of approval of the purchase of three (3) copiers in the amount of $24,864.00 from the Texas State Contract -- Terry Jones and Susan Morgan P Consideration of declaring a used four -cylinder gasoline engine as surplus and authorizing the sale -- Terry Jones and Susan Morgan City Council Meeting Minutes/January 27, 1998 Page 3 of 7 Pages Q Consideration of an award of a bid for vehicles to Draeger Motor Co., Ramey Chrysler, and Longhorn International in the amount of $117,543.00 -- Terry Jones and Susan Morgan (Lee Bain will abstain) R Consideration of approval of contracts to KBS Electrical Distribution, Inc., Techline, Inc., Temple, Inc., Priester Supply Co., Inc. and Wesco Distribution, Inc. for the annual electric distribution transformer bid -- Terry Jones and Jim Briggs S Consideration of approval of contracts to KBS Electrical Distribution, Inc., Cummins Utility Supply, Priester-Melt & Nicholson, General Electric Supply, Techline, Inc., Priester Supply Co., Inc., and Wesco Distribution, Inc. for the annual electric overhead materials bid -- Terry Jones and Jim Briggs T Consideration of an award of a bid for a 2000 KVA transformer to Priester Supply in the amount of $14,660.00 -- Terry Jones and Jim Briggs (pulled by Barton) U Consideration of approval of an award of bid to Cash Construction Company to construct the Williams Drive Wastewater Interceptor, Phase I, in the amount of $837,995.00 -- Don Rundell and Jim Briggs V Consideration of approval of Amendment No. 1 to the Contract between the City and the Texas Department of Economic Development on behalf of Alu-Cut International, Inc. -- Bob Hart W Consideration of approval of a contract with Q.E.D., Inc. (Queues Enforth Development) for the purchase of public safety software in an amount not to exceed $245,000 -- Terry Jones and Murray Blackman X Consideration of a Concept Plan of 102.01 acres in the Joseph Pulsifer Survey, to be known as River Chase, located on SH 29 West -- Kim Shaw and Ed Barry Y Consideration of a Public Review Final Plat of 75.6 acres in the Joseph Pulsifer survey, to be known as River Chase, located on SH 29 West and CR 265, with variances to the Subdivision Regulations -- Kim Shaw and Ed Barry Z Consideration of a Public Review Final Plat of 4.16 acres, 4.13 acres and 3.43 acres in the Joseph Thompson Survey, a vacation and resubdivision of a portion of River Ridge Section Three-B, to be known as River Ridge Three, Sections E, F and G, with a variance to the Subdivision Regulations -- Gary Warnock and Ed Barry AA Consideration of a Public Review Final Plat of 19.089 acres in the J.B. Pulsifer Survey, to be known as Bonnett Subdivision, located on SH29 West and CR265 -- Kim Shaw and Ed Barry BB Consideration of a Variance to the Subdivision Regulations for River Haven Nursing Home located at 903 River Haven Drive -- Thomas Bolt and Ed Barry CC Consideration of a Resolution granting a petition for the annexation into the City of approximately 12.33 acres in the J.B. Pulsifer Survey owned by Norman N. Bonnett and located along CR265 and north of SH29 -- Clyde von Rosenberg and Ed Barry Motion by Tonn, second by Valdez to approve the Consent Agenda with the exception of Item T. Approved 7-0. T Consideration of an award of a bid for a 2000 KVA transformer to Priester Supply in the amount of $14,660.00 -- Terry Jones and Jim Briggs (pulled by Barton) Hart explained that the transformer was custom-made for Georgetown Hospital. He asked Council to approve with the consideration that the bid would be awarded based on a thorough investigation of costs and whether the transformer meets the required specifications. Motion by Barton, second by Tonn to accept based on two factors, lowest bid and total owning cost, provided the bid meets the specification. Approved 7-0. City Council Meeting Minutes/January 27, 1998 Page 4 of 7 Pages DD First Reading of an ordinance establishing the Georgetown Builders' Program -- David Hall and Marianne Banks Banks stated that this ordinance had been brought to Council several months ago and has been revised. Banks read the ordinance on first reading. Jack Hunnicutt, a builder in Georgetown, told Council that he appreciates the initiation of this program. Motion by Bain, second by Hoyt to approve the ordinance on first reading. Approved 7-0. EE First Reading of an ordinance amending the customer charge portion of water rates for utility customers for billing periods beginning after February 25, 1998 -- Lee Bain and Shelley Davis. Morgan read the caption only of the ordinance on first reading after having satisfied the requirements of the City Charter. Barton asked for and received clarification that there would be an even greater revenue shortfall if the water rates were lowered. Wood clarified that this ordinance had been placed on the agenda at the request of a citizen. Hoyt asked Morgan to explain how this would negatively effect the City's bond rating. Morgan stated that the Council's willingness to maintain utility rates would be considered very highly by the rating agencies. Barton noted that the citizen that had precipitated this action was not in attendance. There was no motion to approve. FF Consideration of a Variance to the Subdivision Regulations for Sun City Georgetown, Neighborhood 5A, Lot 217, known as 144 Enchanted Drive -- Thomas Bolt and Ed Barry Bolt explained that the applicant is asking for a variance for an existing patio. He reminded Council that this item had been presented to Council at the previous meeting and was being brought back for consideration after a meeting between Hart, Barry, Bolt and the applicant's attorney, Bill Connor. Bolt explained the alternatives derived from that meeting. Connor stated that his, client will not choose to relocate the patio, but remove it entirely, unless it would be allowed to stay as it is. Motion by Bain, second by Valdez to grant a variance allowing the patio to remain if it is kept three feet from the side setback and requiring approval from Del Webb for location adjacent to the golf course and from the Architectural Review Committee of the Sun City Neighborhood Association. Approved 6-1. (Barton opposed) GG Consideration of a resolution in support of the technically preferred route alternative for SH130, Segment A -- Clyde von Rosenberg and Ed Barry von Rosenberg explained that this resolution is requested by the Texas Department of Transportation. He read the resolution. Larry Hemenes from the Chamber of Commerce told Council that the Chamber unanimously supported the preferred route, but they have concerns about the placement of the intersection of SH130 with IH 35. Hemenes asked that this be taken into consideration as the work on the highway progresses. Motion by Bain, second by Hoyt to approve the resolution. Approved 7-0. HH Consideration of a Resolution to create the Century Plan Urban Design Plan Working Group and to direct the Working Group to proceed with the preparation of the Urban Design Functional Plan Element of the Century Plan -- Clyde von Rosenberg and Ed Barry von Rosenberg told Council that he has gathered the names from each of the organizations that were to submit a representative. He listed for Council the suggested names that had come to him since the agenda item had been distributed to them, adding: Cal Wilkerson from Planning & Zoning, Jack Pittman from Chamber of Commerce, Tom Swift from Parks & Recreation Board, Sherri Chapman from Historical Preservation Commission, Will Moore from Heritage Society, and Robert Mathis from Southwestern University. Hoyt noted that she would have to resign from the appointment by the Mayor to be one of the Council co-chairs due to time constraints. Wood appointed Councilmember Hoss Burson to replace Hoyt. Council added Ercel Brashear, Julia Allen, Ross Duncum, Karalei Nunn, and Larry Michaels to fill the remaining positions. von Rosenberg read the resolution including the additions as stated. City Council Meeting Minutes/January 27, 1998 Page 5 of 7 Pages Motion by Tonn, second by Davis, to approve the resolution as read. Approved 7-0. Consideration of authorizing the City Manager to execute a contract with J. Dennis Wilson and Associates for the completion of the Urban Design Plan Element of the Century Plan -- Clyde von Rosenberg and Ed Barry von Rosenberg said the RFP process resulted in two proposals and interviews from which it was determined that J. Dennis Wilson and Associates would be the best qualified consultant. He noted that the contract is not to exceed $25,000. Motion by Tonn, second by Bain to approve. Approved 7-0. JJ Receive status report from Georgetown 150th Birthday Celebration Committee and consider request for additional funding -- Verna Browning Browning introduced Marvin Waley, Chair of the Committee, who shared the status of the event planning over the past year. Waley stated that they were looking for funding from four large corporations, but in the meantime, funding is needed to engage the caterers and the band. Motion by Barton, second by Davis to approve a draw account of up to $50,000 for use by the Committee. Approved 6-1. (Hoyt opposed) KK Consideration of a Concept Plan for 292.29 acres in the Lewis P. Dyches, C, Joyner, and John Sutherland Surveys, to be known as The Woods of Fountainwood, located on Jim Hogg Road and Russell Park Road (CR 262) -- David Munk and Ed Barry This item was pulled due to technical flaws in the submission. First reading of an ordinance providing for the annexation into the City of approximately 12.33 acres in the J.B. Pulsifer Survey owned by Norman N. Bonnett and located along CR265 and north of SH29 -- Clyde von Rosenberg and Ed Barry von Rosenberg read the caption only of the ordinance on first reading after having satisfied the requirements of the City Charter. von Rosenberg explained that a portion of this tract had been annexed, so the remainder of the property needed to be annexed in order to rezone for the proposed use. Motion by Bain, second by Davis to approve on first reading. Approved 7-0. MM First reading of an ordinance to Rezone 19.089 acres in the J. B. Pulsifer Survey, from A, Agricultural and RM-3, Office and Service Use to C-1, Local Commercial, or any more restrictive zoning district, to be known as Bonnett Subdivision, located on SH29 West and CR 265 -- Kim Shaw and Ed Barry Shaw read the caption only of the ordinance after having satisfied the requirements of the City Charter. Motion by Burson, second by Valdez to approve the ordinance on first reading. Approved 7-0. NN First Reading of an ordinance providing for the disannexation of approximately 70.69 acres in the John Berry Survey, owned by Mildred Vogler -- Clyde von Rosenberg and Ed Barry von Rosenberg read the caption only of the ordinance after having satisfied the requirements of the City Charter. Motion by Tonn, second by Barton to approve the ordinance on first reading. Approved 7-0. 00 Discussion on the development of standards for manufactured housing -- Clyde von Rosenberg and Ed Barry von Rosenberg told Council that staff has currently suspended accepting applications for manufactured housing developments due to the need to clarify the standards. He reviewed the previous standards and the way they compare to the proposed Windmill Hill Development. He noted there have been other requests, and he asked for Council's direction. Burson asked about the standard for metering. Hart explained the need to have control of the water system in the event of fire or possible contamination of the drinking water, and the need to be able to send the appropriate price signals for water conservation. City Council Meeting Minutes/January 27, 1998 Page 6 of 7 Pages Motion by Barton, second by Hoyt to prepare an ordinance based on the parameters of the original workshop with the stipulation that a gated community not be considered. 10:06 p.m. recessed for Executive Session 11:55 p.m. resumed Open Session Motion by Hoyt, second by Barton to extend Municipal Court Judge Don Higginbotham's contract with the City of Georgetown for another two years and increase the contract for services from $2,1 00/month to $2,300/month. Approved 7-0. The meeting was adjourned at 11:56 p.m. The meeting was adjourned at Approved.-, Al Mayor Leo Wood City Council Meeting Minutes/January 27, 1998 Page 7 of 7 Pages Attest* 1? `City Secretary