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Home My WebLink About09-Georgetown Utility SystemGeorgetown Utility Systems Georgetown Utility Systems consists of Administration, Energy Services (Electric and AMR), Transportation Services (Streets and Stormwater Drainage), Systems Engineering, Water Services (Pump Maintenance, Wastewater Collection, Water Distribution, Reuse Irrigation and Wastewater and Water Treatment). This division constructs, maintains, and operates the City’s utility infrastructure. The Division is responsible to maintain positive working relationships with outside organizations including the Texas Commission on Environmental Quality (formerly the Texas Natural Resources Conservation Commission) and the Texas Department of Transportation. The Division also coordinates contracts with the private sector. This Division also oversees and coordinates the “Safe Place” children’s program. Operational funding for this division comes from the General Fund (Streets), Joint Services Fund (Administration), Stormwater Drainage Fund, Electric Fund and Water Services Fund. Georgetown Utility Systems Transportation Services Stormwater Drainage Page 114 Streets Page 116 Water Services Energy Services Electric Page 106 SCADA - AMR Page 110 Systems Engineering Page 112 Wastewater Page 118 Water Page 120 Administration Page 104 Reuse Irrigation Page 122 66 Georgetown Utility Systems 04/05 06/07 03/04 04/05 PROJECTED ESTIMATED ACTUAL BUDGET ACTUAL BASE Administration 664,845 749,449 723,007 863,707 (19.5%)886,072 Electric 1,375,223 1,975,401 1,916,575 2,471,220 (28.9%)2,441,627 Electric Contracts 21,529,751 25,381,689 23,887,003 25,452,219 (6.6%)27,144,120 AMR 610,724 615,493 613,633 649,524 (5.8%)648,201 Systems Engineering 513,013 653,896 626,470 709,509 (13.3%)675,366 Stormwater Drainage 761,586 843,177 831,006 895,075 (7.7%)895,158 Streets 1,923,969 1,975,792 1,970,134 2,088,059 (6.0%)2,087,177 Wastewater 2,931,609 3,238,849 3,278,105 3,401,392 (3.8%)3,425,038 Water 6,031,180 6,760,790 6,665,659 7,164,088 (7.5%)7,495,741 Reuse Irrigation 88,943 107,200 106,500 144,800 (36.0%)144,800 Division Total 36,430,843 42,301,736 40,618,092 43,839,593 (7.9%)45,843,300 * Percent change of 05/06 Adopted from 04/05 Projected Actual 05/06 ADOPTED (% Change*) 03/04 04/05 04/05 06/07 FINAL / ORIGINAL FINAL / PROJECTED PERSONNEL SUMMARY ACTUAL BUDGET ACTUAL Administration 91 0 1 0 1 1 Electric 19 19 19 24 AMR 666 6 Systems Engineering 899 9 Stormwater Drainage 5/.5 5/.5 5/.5 5/.5 Streets 14/.75 14/.75 14/.75 14/.75 Wastewater Collection *91 0 1 2 1 2 Water Distribution *14 16 14 14 Total (FT/PT) 84/1.25 89/1.25 89/1.25 95/1.25 14 12 95/1.25 6 9 5/.5 14/.75 11 24 05/06 ADOPTED 3,120,744 3,401,392 2,088,059 1,573,216 895,075 7,308,888 25,452,219 0 3,000,000 6,000,000 9,000,000 12,000,000 15,000,000 Stormwater *Support Streets Wastewater Ops Electric Ops Water Ops Electric Contracts *Includes Administration and Systems Engineering Personnel 12% Capital 4% Purchased Power 52% Operations 32% 104 Georgetown Utility Systems Administration DEPARTMENT DESCRIPTION The Georgetown Utility Systems (GUS) Administration Department manages financial operations and personnel services for all departments in the division. The Department provides administrative support, including customer relations, reception, record keeping, management of Key Accounts, and secretarial services, to all departments within the division. Long-term system planning is coordinated by the Department. Administration is responsible for coordination and operation of all utilities during emergency management situations. MAJOR DEPARTMENT GOALS • Provide reliable utility services and efficient, effective transportation systems that protect the community and reflect its values. • Promote a safe and positive working environment for employees. • Ensure excellent customer service to the Georgetown community. • Promote consumer education programs for efficient utility use, conservation, and customer service. • Maintain quality utilities and transportation systems that promote well-planned development. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 • Completed right-of-way acquisitions for State Highway 29 and off-site easement acquisitions for Wolf Ranch. • Created curriculum for the Georgetown Academy and implemented training classes for GUS division. • Assisted creation the Georgetown Transportation Advisory Board (GTAB). • Expanded Key Account Program through excellent customer service to industrial and commercial customer base; forging strong business relationships with key account customers and expanding the industrial and commercial customer base. • Participated in the city-wide Departmental Safety Challenge. • Developed first phase of strategies for a centralized dispatch operations center. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Complete right of way acquisitions for Southeast Arterial 1. • Complete property acquisition related to TxDOT Austin Avenue maintenance project and transfer ownership. • Assist in developing goals and direction for GTAB Board to assist efforts in funding roadway projects. • Establish a franchise with the City of Round Rock for electric service north of FM 1431. • Begin regional wastewater implementation for the San Gabriel Basin. • Develop training plan to transition utility dispatchers to system operator status to improve emergency utility response. • Implement changes to policy/procedures related to internal inventory controls • Update 10-Year Transportation Plan process for Georgetown Transportation Enhancement Corporation (GTEC). • Develop plan for assuming responsibility for signalization of traffic lights within the city. ADMINISTRATION 03/04 ACTUAL 04/05 ORIGINAL BUDGET 04/05 FINAL / ACTUAL 05/06 ADOPTED 06/07 PROJECTED Assistant City Manager for Utilities Administrative Supervisor Administrative Assistant Dispatcher Customer Service Coordinator Staff Assistant Paralegal Key Account Manager Insurance Claims Adjuster Secretary / Records Mgmt Specialist Transportation Engineer Total 1 1 1 2 1 1 1 0 1 0 9 1 1 1 2 1 1 1 1 1 0 10 1 1 1 2 1 1 1 1 1 0 10 1 1 1 2 1 1 1 1 1 1 11 1 1 1 2 1 1 1 1 1 1 11 105 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Work orders issued 10,663 13,716 13,500 14,952 14,500 2. Contracts negotiated 81 117 85 85 90 3. Purchase orders processed 1,198 1,247 1,300 1,245 1,250 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Consumer education program contacts 2. Customer satisfaction of field operations 3. Lost time injury/accidents 16,865 90% 2 140,308 93% 5 17,700 95% 0 145,563 95% 5 146,000 96% 3 DEPARTMENTAL BUDGET: JOINT SERVICES FUND MAJOR BUDGET CHANGES/ISSUES: A transportation engineer is added in 2005/06 to assist in coordinating transportation projects and related issues, as well as, to provide support to both GTEC and GTAB. 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 455,410 530,756 512,432 Personnel 615,605 647,843 209,435 218,693 210,575 Operations 243,102 238,229 Capital 5,000 664,845 749,449 723,007 863,707 886,072 106 NUMBER OF ELECTRIC CUSTOMERS 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 00/01 02/03 03/04 04/05 05/06* *Projected Georgetown Utility Systems Energy Services – Electric Operations DEPARTMENT DESCRIPTION The Electric Department constructs and maintains a complete system of electric conductors, switches, lines and transformers used for the distribution of electricity purchased wholesale from the Lower Colorado River Authority (LCRA). In addition, the Department reviews plans for construction of new lines (overhead and underground), and develops design specifications that meet all safety and construction requirements. The Department installs and maintains streetlights and security lighting systems. The Department administers a tree trimming maintenance program to minimize outages and prevent damage to electric distribution equipment and lines. The Department promotes public education and provides information through safety programs. In addition, the Department monitors proposed legislation related to electric deregulation and evaluates its potential impact on the City of Georgetown and its customers. MAJOR DEPARTMENT GOALS • Maintain a nationally recognized safety record for the City’s Electric and Automatic Meter Reading (AMR) departments. • Stay abreast of issues related to the Texas electric utility industry due to deregulation. • Explore viable options to control and reduce our purchased power expenses. • Provide reliable, cost effective electric service for our customers. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 • Completed construction of all underground feeders for the Wolf Ranch Project. • Constructed 4 miles of underground lines and 1 1/2 miles of overhead lines for system expansion. • Received a Third Place Safety Award from American Public Power Association for the department’s safety accomplishments with no lost time accidents and only one reportable accident. • Completed automation of capacitors to aid in system reliability. • Continued meter testing and thermovison of major electric facilities to insure revenue and system reliability. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Continue participation in LCRA’s Market Pricing Option for a minimum 10% of our energy requirements. • Complete early discussions with LCRA, at their request, for 2016 contract discussions and negotiations. • Continue to explore options for outage management software to enhance customer service in relations to electronic system design programs by utilizing information from the City’s Global Information System (GIS) and AMR databases for updating of the electric mapping database. • Complete construction of major electric feeder tie lines on Highway 29 West and IH-35 from Highway 29 to Leander Road. • Continue to convert overhead facilities to underground facilities within the historic downtown area. • Implement substation operations and maintenance crew for newly constructed Georgetown South Substation. ELECTRIC 03/04 ACTUAL 04/05 ORIGINAL BUDGET 04/05 FINAL / ACTUAL 05/06 ADOPTED 06/07 PROJECTED Energy Services Manager Operations Team Leader – Electric Journey Line Technician Inspector – Electric Crew Leader – Electric 1 1 2 2 4 1 1 2 2 4 1 1 2 2 4 1 1 2 2 5 1 1 2 2 5 Line Technician 3 3 3 5 5 Apprentice Line Technician Electric Engineer Materials Manager 6 0 0 6 0 0 6 0 0 6 1 1 6 1 1 Total 19 19 19 24 24 107 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. # of street lights 2. Street light repairs 2,250 850 2,270 780 2,330 800 2,375 820 2,400 850 3. Underground locates 4,440 4,600 4,950 5,600 5,900 4. Ft of 3 phase overhead line constructed 52,000 32,120 12,000 37,000 7,920 5. Ft of 3 phase underground constructed 25,000 29,568 27,500 30,000 21,120 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Compliance with ERCOT 95% LF* 100% 100% 100% 100% 100% 2. % of system GPS 100% 99% 99% 99% 99% 3. Feeder line circuit maintenance 40% 40% 50% 50% 50% 4. Average System Availability Index N/A 99.9% 99.9% 99.9% 99.9% 5. Electric System training by TEEX** 100% 100% 100% 100% 100% * ERCOT (Electric Reliability Council of Texas) Load Factor ** TEEX (Texas Engineering Extension Service) DEPARTMENTAL BUDGET: ELECTRIC FUND MAJOR BUDGET CHANGES/ISSUES: 2005/06 includes the addition of a three-man crew and an electrical engineer to meet the maintenance needs of the City’s first fully owned electric substation. Also, a materials manager is added to assist in project coordination and management. 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 994,837 1,088,124 1,088,106 Personnel 1,440,994 1,597,106 380,386 630,777 571,969 Operations 603,726 588,021 256,500 256,500 Capital 426,500 256,500 1,375,223 1,975,401 1,916,575 2,471,220 2,441,627 108 Georgetown Utility Systems Energy Services - Electric Contracts The Electric Fund transfers to the General Fund two percent of its gross billings for utility services. This transfer has been viewed as a payment of franchise fees which would have been payable to the General Fund from a non- City provider of such services. This department also accounts for the contractual obligations not specific to an individual department of the fund, such as purchased power costs paid to the City's wholesale providers. Special Projects and Services include programs such as public education, energy and contracts not attributable to the Electric Department. Allocated costs for administrative or support departments are also recognized. The City maintains 189 miles of overhead electric distribution lines, 95 miles of underground distribution lines, and currently has a 130-megawatt capacity. ELECTRIC CONTRACTS BUDGET: ELECTRIC FUND MAJOR BUDGET CHANGES/ISSUES: Revenue related expenses cause variances between years. These expenses are fully recovered through utility revenues and a budget amendment at year end is typically proposed to address the weather and cost-related expenses. 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 19,023,910 22,612,500 21,104,000 Purchased Power 22,588,000 23,609,000 546,398 502,703 517,868 General Fund Allocations 548,717 548,717 1,220,011 1,461,086 1,449,635 Internal Svc Fund Allocations 1,469,902 1,475,613 595,385 673,100 683,200 Franchise Fees 713,300 713,950 144,047 132,300 132,300 Special Projects & Svcs 132,300 796,840 21,529,751 25,381,689 23,887,003 25,452,219 27,144,120 110 ERT’s INSTALLED 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 01/02 02/03 03/04 04/05 05/06* Electric Water *Projected Georgetown Utility Systems Energy Services – SCADA-Automatic Meter Reading (AMR) DEPARTMENT DESCRIPTION The SCADA-AMR Department is responsible for operation, maintenance, and gathering of customer utility consumption data. This is accomplished by operation of a fixed wireless network for use by Utility Billing in preparing customers’ water, wastewater and electric billings and by a power line carrier system for the City’s large commercial and industrial electric customers. The Department also monitors and assists with controlling of the City’s electric, pumping, water and wastewater facilities via a Supervisory Control and Data Acquisition (SCADA) wireless network. The department currently monitors 5-electric substations with 21 substation breakers, 10 automated capacitor banks, 27-lift stations, 6-pumping stations, 3-water treatment plants, 3- wastewater treatment plants, 6-well sites, as well as the emergency notification sirens. MAJOR DEPARTMENT GOALS • Assist utility customers in conservation efforts by providing accurate, individualized water and electric consumption data. • Ensure that 96% of AMR electric and water meters are read electronically and accurately. • Enhance the control functions of the SCADA system as the City’s Water, Wastewater and Electric systems continue to grow and benefit from automated controls. • Expand the large commercial and industrial electric metering program in preparation to meet the Electric Reliability Council of Texas (ERCOT) protocols for electric deregulation of Interval Data Recorder (IDR) metering on customers with a peak demand greater than 1000kW. • Expand deployment of water and electric Encoder Receiver Transmitter (ERT’s) to new growth areas of the City’s utility system. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 h Expanded SCADA system to allow for control of switched automated capacitor bank and additional water and wastewater facilities within the service area. h Maintained AMR deployment for new electric and water meters. h Worked with engineering firm on planning of Dove Springs Wastewater Treatment Plant (WWTP) expansion SCADA needs. h Assisted manufacturer in audit of water ERTs. h Conducted an internal audit of electric meters within the system. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Develop expansion plan of AMR fixed radio network into new growth and non-networked sections of the service area. • Develop an in-house maintenance and testing program for the electric substation SCADA system. • Upgrade the control system and add SCADA interface for the Dove Springs WWTP expansion. • Install SCADA interface and controls for the new electric substation to allow for daily reporting of substation and feeder loads, and to assist during power restoration. • Work with the Information Technology (IT) department on the expansion of the City’s fiber network. AUTOMATIC METER READING (AMR) 03/04 ACTUAL 04/05 ORIGINAL BUDGET 04/05 FINAL / ACTUAL 05/06 ADOPTED 06/07 PROJECTED AMR Systems Technician AMR Meter Reader AMR System Operator SCADA System Technician Wireless Information System Manager 2 1 1 1 1 2 1 1 1 1 2 1 1 1 1 2 1 1 1 1 2 1 1 1 1 Total 6 6 6 6 6 111 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Electric ERTs installed 15,725 16,777 17,350 17,800 18,900 2. Water ERTs installed 12,450 14,982 15,550 15,900 16,950 3. RTUs Installed 61 63 71 74 81 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. AMR meters read monthly 96% 95% 96% 95.5% 96% 2. AMR reads vs. CIS billed accounts 88% 92% 92% 92% 93% 3. CCU success rate (7/24/365) 99% 99% 99% 99% 99% 4. SCADA uptime (7/24/365) 99.7% 99.7% 99.7% 99.7% 99.7% DEPARTMENTAL BUDGET: ELECTRIC FUND MAJOR BUDGET CHANGES/ISSUES: 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 292,414 306,347 305,135 Personnel 333,967 333,967 297,810 309,146 308,498 Operations 315,557 314,234 20,500 Capital 610,724 615,493 613,633 649,524 648,201 112 Georgetown Utility Systems Systems Engineering DEPARTMENT DESCRIPTION The Systems Engineering Department is responsible for the coordination and installation of Capital Improvement Projects (CIP’s) using consultant design engineering firms; assists in negotiations for the acquisition of easements and rights-of-way; provides inspection, testing services and contract management for these projects. The Department manages and maintains utility system models for departments within the Georgetown Utility Systems Division, including: Water, Electric, Stormwater Drainage, Streets, Wastewater and Water Reuse. The Department develops and maintains construction standards and specifications for CIP and Development construction projects. Systems Engineering supports the review of development plans and provides inspection, testing and contract management for the installation of these facilities. MAJOR DEPARTMENT GOALS Provide superior quality inspection and quality control for CIP and development infrastructure construction. Establish and maintain successful asset management practices within Georgetown Utility Systems. Apply modern technology to reduce the cost and disruption of utility service. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 • Worked with the development community to update City Construction Specifications and Standards. • Successfully oversaw the completion of the Edwards Aquifer Recharge Zone (EARZ) Phase II wastewater line rehabilitation projects in the Dove Springs Wastewater Treatment Facility collection basin. • Managed the Pavement Condition Survey and Pavement Information Management System project. • Managed major infrastructure projects such as the Jennings Branch Elevated Storage Tank, Berry Creek Lift Station relocation, Smith Branch Interceptor Phases III and IV, Tasus Way and Wolf Ranch infrastructure improvements and 13th Street Reconstruction. • Performed a feasibility study for ownership and operation of all signalization throughout the City’s transportation network. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Develop standards and specifications for electronic documentation of infrastructure files and plans. • Expand the engineering, geospatial and inspection capability of the department to meet the need of its customers. • Implement a business process for maintaining the pavement management plan as part of asset management. • Provide successful project management on the Austin Avenue widening project in coordination with TxDOT. • Review and update the file structure for Capital Improvement Projects. • Work with the Texas and Austin Sections of American Society of Civil Engineers to develop a report card on Georgetown infrastructure. SYSTEMS ENGINEERING 03/04 ACTUAL 04/05 ORIGINAL BUDGET 04/05 FINAL / ACTUAL 05/06 ADOPTED 06/07 PROJECTED System Engineering Manager 1 1 1 1 1 C.I.P. Coordinator 1 1 1 1 1 Utility Systems Information Manager 1 1 1 1 1 Chief C.I.P. Field Representative Transportation C.I.P. Coordinator 1 0 1 1 1 1 1 1 1 1 Field Representative Systems Engineering Tech 3 1 3 1 3 1 3 1 3 1 Total 8 9 9 9 9 CIP PROJECT COSTS $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 01/02 02/03 03/04 04/05 05/06* Pr o j e c t C o s t s 0 5 10 15 20 25 30 35 40 # o f P r o j e c t s Project Costs # of Projects *Projected 113 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Capital Improvement Projects: # of projects 19 27 27 34 25 Project budget $6,468.122 $16,240,900 $14,161,375 $13,683,500 $5,424,500 Construction costs $5,408,202 $14,701,906 $13,537,187 $12,763,500 $4,769,400 2. GTEC Projects # of projects 8 6 6 9 11 Project budgets $3,934,771 $2,860,773 $12,538,833 $12,538,833 $10,645,075 3. Development Projects: # of projects 50 50 64 85 97 4. Easement/Right-of-Way: Acquisitions/research 30 30 30 97 100 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. % CIP projects – design complete 80% 80% 100% 40% 50% 2. % CIP projects under construction 3. % CIP Projects within budget 80% 71% 80% 78% 100% 100% 100% 100% 40% 100% DEPARTMENTAL BUDGET: JOINT SERVICES FUND MAJOR BUDGET CHANGES/ISSUES: 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 432,228 533,507 506,285 Personnel 563,525 568,525 80,785 120,389 120,185 Operations 105,984 106,841 Capital 40,000 513,013 653,896 626,470 709,509 675,366 114 Georgetown Utility Systems Transportation Services - Stormwater Drainage DEPARTMENT DESCRIPTION The Stormwater Drainage Utility addresses environmental concerns over in-stream water quality, regulatory demands related to stormwater run- off controls, infrastructure operation and maintenance, and drainage/flood control related capital project needs. Other duties include sign maintenance for the Street Department and assisting Police and Fire Services on Code Enforcement issues. MAJOR DEPARTMENT GOALS • Utilize the Regional Stormwater Master Plan (RSMP) by building detention ponds and upgrading waterways as needed within the city. • Comply with Stormwater regulations. • Reduce the threat of property damage and personal injury, and enhance public safety through proper maintenance and operation of the city’s drainage system. • Improve the cleanliness and appearance of the community through the sweeping of city streets. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 • Constructed drainage improvements on River Bend Drive from Mesquite to Gabriel View. • Implemented a city-wide road striping contract. • Installed storm drain on Church Street. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Construct concrete rip-rap drainage way along the railway, from 17th Street to 21st Street to alleviate drainage backup in the area. • Repair historic retaining wall in San Gabriel Park. • Develop and implement an on-going stormwater drainage way preventive maintenance program. • Construct water quality ponds on 2nd Street, at Main, and at College, to alleviate drainage issues in the downtown area. STORMWATER DRAINAGE 03/04 ACTUAL 04/05 ORIGINAL BUDGET 04/05 FINAL / ACTUAL 05/06 ADOPTED 06/07 PROJECTED Drainage Foreman 1 1 1 1 1 Sign & Drainage Field Technician Heavy Equipment Operator Light Equipment Operator 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Street Sweeper Operator 1 1 1 1 1 Crewman 1 (P/T) .5 .5 .5 .5 .5 Total (FT/PT) 5/.5 5/.5 5/.5 5/.5 5/.5 DETENTION PONDS MAINTAINED 0 5 10 15 20 25 02/03 03/04 04/05 05/06* *Projected 115 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Miles of public right-of-way mowed and cleaned 20.5 20.5 25 25 36 2. Hours of street sweeper operation 1,500 1,500 1,500 1,200 1,800 3. Linear feet of curb and gutter installed/replaced city wide 11,467 11,467 27,643 27,643 25,000 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. # of times city streets swept annually 7 7 8 8 8 2. Cubic yards of debris prevented from entering waterways 1,350 1,350 1,350 1,200 1,200 3. # of detention ponds maintained 5 5 21 21 22 DEPARTMENTAL BUDGET: STORMWATER DRAINAGE FUND MAJOR BUDGET CHANGES/ISSUES: 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 223,678 242,753 237,371 Personnel 263,950 262,416 537,908 600,424 593,635 Operations 631,125 632,742 761,586 843,177 831,006 895,075 895,158 116 Georgetown Utility Systems Transportation Services - Street Department DEPARTMENT DESCRIPTION The Street department manages, maintains and repairs City streets and rights-of-way. Responsibilities include traffic control, emergency response operations, special events, and assistance in code enforcement. Daily, the department inspects roadways for sign repair, pavement management, and sight obstructions. The Street department participates with the Safety Committee to provide safety-training workshops. The department also oversees the management of revenues collected through the City’s ¼ cent sales tax for street maintenance. MAJOR DEPARTMENT GOALS • Continue work with Federal, State and County entities, adjoining municipalities, other departments and the public to update and maintain a Comprehensive Transportation Plan. • Protect the investment in the public transportation system through preventive maintenance and on-going rehabilitation of streets and sidewalks. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 • Determined the feasibility of assuming maintenance and control of traffic signals for the City of Georgetown. • Implemented pavement management (CarteGraph’s “Pavement View Plus”) to inventory, rate and prioritize street conditions for the five-year strategic maintenance plan necessary for implementing Governmental Accounting Standards Board (GASB) Statement No. 34 – “Modified Approach”. • Rehabilitated the following proposed roadways using the ¼ Cent Sales Tax and General Fund: • Main Street (9th to University) • Ranch Road • Martin Luther King (10th to University) • Parkway Drive • Maple Street • Airport Road • Forest Street • Morrow Street • Downtown Parking Lot (9th & Main) • College Street • Ash Street • Electric pole yard & storage yard • Vine Street • Laurel Street • Olive Street • Church Street • Worked to create an enhanced public perception, related to traffic congestion issues, by educating and informing the public regarding the City’s actions to address congestion issues. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Work with the Georgetown Transportation Advisory Board (GTAB) to identify possible funding sources for transportation improvement projects. • Continue improvements related to the Downtown Master Plan efforts. • Begin implementation of maintenance programming identified by the recently implemented pavement management system. • Assume maintenance responsibility for Austin Avenue from the Texas Department of Transportation (TxDOT). STREET DEPARTMENT 03/04 ACTUAL 04/05 ORIGINAL BUDGET 04/05 FINAL / ACTUAL 05/06 ADOPTED 06/07 PROJECTED Transportation Services Manager 1 1 1 1 1 Streets Foreman 1 1 1 1 1 Heavy Equipment Operator/Crew Foreman 1 1 1 1 1 Heavy Equipment Operator 4 4 4 4 4 Light Equipment Operator 7 7 7 7 7 Street Maintenance Worker (P/T) .75 .75 .75 .75 .75 Total (PT/FT) 14/.75 14/.75 14/.75 14/.75 14/.75 117 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Lane miles of seal coated, overlayed or microsurfaced streets 33.5 33.5 18 13 10 2. Square feet of roadway patching 30,000 30,000 30,000 79,072 30,000 3. Traffic signs repaired/installed 350 350 350 235 350 4. Lane miles of streets maintained 335 335 420 406 422 5. Linear feet of sidewalk installed 300 300 3,000 3,000 3,000 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. % of streets seal coated 1.5 % 1.5% 1% 1% 1.5% 2. % of streets overlayed 2% 2% 3% 3% 2% 3. % of streets microsurfaced 4. PCI** adopted for GASB 34 0% N/A 0% N/A 5.5% 85 0%* 91 4% 90 * Microsurfacing is being replaced with Armour Coating (combination seal coat/microsurface process) ** PCI = Pavement Condition Index DEPARTMENTAL BUDGET: GENERAL FUND MAJOR BUDGET CHANGES/ISSUES: 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 574,660 613,998 608,340 Personnel 672,502 672,502 609,769 536,794 536,794 Operations 590,557 589,675 739,540 825,000 825,000 Capital 825,000 825,000 1,923,969 1,975,792 1,970,134 2,088,059 2,087,177 118 Georgetown Utility Systems Water Services - Wastewater DEPARTMENT DESCRIPTION The Wastewater Department is responsible for the operation and maintenance of infrastructure that provides wastewater for over 13,900 customers. Wastewater infrastructure includes 5 treatment plants (San Gabriel, Dove Springs, Pecan Branch, Cimarron Hills, and Berry Creek) totaling 5.74 MGD of capacity, 31 pumping stations, 3,988 manholes, and 254 miles of wastewater collection mains. Department activities are regulated by the Texas Commission on Environmental Quality (TCEQ) and the Environmental Protection Agency (EPA). Department activities include: periodic operational checks and preventive maintenance at pumping facilities, jet cleaning and camera inspection of collection mains and manholes, and acceptance of new facilities constructed by developers, repair and preventive maintenance of collection mains, troubleshooting and repair of system blockages, marking of all underground piping prior to excavation by contractors. The operation and maintenance of treatment facilities is performed by the Brazos River Authority (BRA) under a five-year contract that began in October 2003. MAJOR DEPARTMENT GOALS • Maintain an adequate treatment capacity to allow for future growth of the community. • Maintain or exceed all regulatory standards for wastewater service (discharge limits, system integrity). • Operate and maintain the system in a cost efficient manner to provide for the lowest possible service rates for our customers. • Expand the wastewater system to provide service and minimize the proliferation of septic systems. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 • Commenced operation of the Wolf Ranch Lift Station. • Completed repairs on all system flaws identified in the FY 03/04 Edwards Aquifer Testing Program. • Completed the Global Positioning Systems (GPS) locating of system infrastructure for the FY 04/05 Edwards Aquifer Testing Program. • Conducted FY04/05 Edwards Aquifer testing on manholes. • Increased the qualification level of department personnel by providing training that resulted in the initial or upgraded TCEQ certification of three additional personnel. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Implement Year 4 (of 8 year plan) of testing for Edwards Aquifer requirements, and complete repairs identified in year 3 of testing. • Implement the 2005/06 Capital Improvement Plan to expand the capacity of the Dove Springs Wastewater Treatment Plant. • Establish a wastewater franchise area following completion of the Regional Wastewater Study. • Complete the update of the wastewater system master plan to allow for the proper development of future impact fee studies and future five-year capital improvement projects planning. • Continue the transfer for the responsibility for Edwards Aquifer Testing from outside contractors to City Staff to reduce cost and promote synergy with maintenance and repair efforts. WATER SERVICES - WASTEWATER 03/04 ACTUAL 04/05 ORIGINAL BUDGET 04/05 FINAL / ACTUAL 05/06 ADOPTED 06/07 PROJECTED Supervisor 1 1 1 1 1 Team Leader 1 1 1 1 1 Senior Water Services Technician 2 2 2 2 2 Water Services Technician 2 2 3 3 3 Water Services Apprentice 3 4 5 5 5 Total (PT/FT) 9 10 12 12 12 Reorganization between Water and Wastewater WASTEWATER SERVICE CUSTOMERS AND WORK ORDERS 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 02/03 03/04 04/05 05/06* Wa s t e w a t e r C u s t o m e r s 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 W o r k O r d e r s Customers Work Orders *Projected 119 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Wastewater service customers 12,387 13,454 13,600 13,900 14,500 2. Wastewater treated (MG) 1,050 1,175 1,275 1,275 1,300 3. Work orders 1,550 2,292 3,600 3,500 3,675 4. Locates completed 4,439 5,320 4,500 5,800 6,500 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Maintenance work order backlog 35 45 50 100 50 2. Unauthorized discharges N/A 12 10 18 10 DEPARTMENTAL BUDGET: WATER SERVICES FUND MAJOR BUDGET CHANGES/ISSUES: 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 452,274 481,771 535,603 Personnel 555,783 563,866 513,064 517,360 521,694 Operations 651,485 648,240 605 50,000 50,000 Capital 50,000 50,000 965,943 1,049,131 1,107,297 Subtotal - Operations 1,257,268 1,262,106 982,833 1,094,859 1,085,404 Operations 1,072,062 1,081,466 117,720 128,700 133,000 Franchise Fees 135,900 142,700 200,226 234,030 235,977 General Fund Allocations 251,221 251,221 610,003 678,129 662,427 Internal Svc Fund Allocation 639,941 642,545 54,884 54,000 54,000 Spec. Svc / Legal 45,000 45,000 2,931,609 3,238,849 3,278,105 3,401,392 3,425,038 120 Georgetown Utility Systems Water Services - Water DEPARTMENT DESCRIPTION The Water Services Utility is responsible for the operation and maintenance of infrastructure that provides potable water for over 15,000 customers. Water infrastructure includes 4 treatment plants with associated intake structures and wells (Lake Georgetown, San Gabriel Park, Southside, and Berry Creek) totaling 27.5 MGD of capacity, 12 storage tanks with a total storage capacity of 13.4 MG, 8 water pumping stations, 260 miles of water distribution piping including valves, 1,975 fire hydrants, and 16,130 meters. Department activities are regulated by the Texas Commission on Environmental Quality (TCEQ) and the Environmental Protection Agency (EPA). Department activities include: periodic operational checks and preventive maintenance at pumping facilities, inspection and acceptance of new facilities constructed by developers, repair and preventive maintenance of piping and valves, testing and maintenance of system metering, marking of all underground piping prior to excavation by contractors, and routine sampling of water for proper process controls. The operation and maintenance of treatment facilities is performed by Operations Management International under a five-year contract that began in October 2003. MAJOR DEPARTMENT GOALS • Maintain an adequate supply of water to allow for future growth of the community. • Maintain or exceed EPA and TCEQ standards for water service (pressure, flow, and water quality). • Operate and maintain the system in a cost efficient manner to provide for the lowest possible service rates for our customers. • Expand the system to provide water service throughout our franchise area. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 • Incorporated water main upgrades with street projects to improve service and minimize damage to new streets. • Commenced operation of the D.B. Woods and Wolf Ranch water lines, extending the west loop water line from Oak Crest subdivision to Hwy 29, allowing service by the Lake Water Plant and the Sequoia Spur Station. • Began operating Jennings Branch Elevated Storage Tank and established the 1178’ pressure plane, improving service to the Sun City area. • Restored the Leander Elevated Storage Tank to service following rehabilitation. • Implemented Water Services Qualifications manual to document training requirements for staff advancement. • Provided training, increased qualifications, and certified three additional personnel through the TCEQ. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Implement the FY 2005/2006 Capital Improvement Plans in cooperation with Systems Engineering and the Street Department to improve water service. • Continue the implementation of the water storage tank maintenance plan by coordinating the rehabilitation of the Central Elevated Storage Tank. • Establish a native landscape implementation plan to enhance our long-term water conservation program. WATER SERVICES – WATER 03/04 ACTUAL 04/05 ORIGINAL BUDGET 04/05 FINAL / ACTUAL 05/06 ADOPTED 06/07 PROJECTED Manager Supervisor Team Leader Water Services Technician Water Services Apprentice Total 1 1 1 2 9 14 1 1 1 2 11 16 1 1 1 2 9 14 1 1 1 2 9 14 1 1 1 2 9 14 Reorganization between Water and Wastewater WATER SERVICE CUSTOMERS AND WORK ORDERS 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 02/03 03/04 04/05 05/06* Wa t e r C u s t o m e r s 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 W o r k O r d e r s Customers Work Orders *Projected 121 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Water service customers 14,086 15,630 15,900 16,130 16,800 2. Annual production (MG) 3,133 2,969 3,300 3,250 3,450 3. Work orders 2,624 2,863 3,300 3,250 3,400 4. Locates completed 4,439 5,320 4,500 5,800 6,500 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Maintenance work order backlog 60 200 60 130 60 2. Production / billing ratio (%) 74% 77% 82% 76% 80% DEPARTMENTAL BUDGET: WATER SERVICES FUND MAJOR BUDGET CHANGES/ISSUES: 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 548,612 621,862 549,344 Personnel 658,384 666,590 837,116 700,322 700,322 Operations 868,563 729,782 4,106 660,000 660,000 Capital 600,000 600,000 1,389,834 1,982,184 1,909,666 Subtotal - Operations 2,126,947 1,996,372 1,063,997 1,174,934 1,174,934 Plant 1,226,172 1,276,172 1,205,564 1,401,821 1,401,821 BRA - Water Purchases 1,475,641 1,732,975 186,914 213,000 201,000 Franchise Fee 224,100 229,200 270,119 297,576 301,587 General Fund Allocations 330,672 330,672 788,869 871,626 857,002 Internal Svc Fund Allocation 848,432 851,961 1,125,883 819,649 819,649 Special Projects & Svcs 932,124 1,078,389 6,031,180 6,760,790 6,665,659 7,164,088 7,495,741 122 Georgetown Utility Systems Water Services – Reuse Irrigation DEPARTMENT DESCRIPTION The Reuse/Irrigation Department is responsible for the operation and maintenance of infrastructure that treats and distributes reuse irrigation water to five major irrigation customers. Reuse Irrigation infrastructure includes 3 storage tanks with a total capacity of 2.3 MG, 11 miles of piping and valves, and 3 major pumping stations. Department activities are regulated by the Texas Commission on Environmental Quality (TCEQ) and the Environmental Protection Agency (EPA). Department activities include: periodic operational checks and preventive maintenance at pumping facilities, inspection and acceptance of new facilities, repair and preventive maintenance of piping and valves, testing and maintenance of metering, marking of all underground piping prior to excavation by contractors, and routine sampling of water for proper process controls. MAJOR DEPARTMENT GOALS • Maintain or exceed TCEQ standards for reuse irrigation service (water quality). • Operate and maintain the system in a cost efficient manner to provide for the lowest possible service rates for our customers. • Expand the reuse irrigation system to reduce the dependence on potable water for irrigation. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2004/2005 • Commenced operation of the Cimarron Hills Wastewater Treatment Plant to provide Irrigation water to the Cimarron Hills WWTP • Completed the update of the Reuse Irrigation System Master Plan, in cooperation with Systems Engineering, to allow for the proper development of future five-year Capital Improvement Projects (CIP) planning. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2005/2006 • Complete the reuse irrigation line from the Pecan Branch Treatment Plant to the Airport Irrigation pump station to provide reuse water to the station for use at Sun City. 123 WORKLOAD MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Average Daily Production (MGD) .84 .65* 1.10 1.10 1.10 * Drop in production due to higher than average rainfall in the Spring and early Summer, 2004 PERFORMANCE MEASURES ACTUAL FY 02/03 ACTUAL FY 03/04 BUDGETED FY 04/05 PROJECTED FY 04/05 PROPOSED FY 05/06 1. Production / Billing Ratio N/A N/A N/A N/A 95% DEPARTMENTAL BUDGET: WATER SERVICES FUND MAJOR BUDGET CHANGES/ISSUES: 04/05 06/07 03/04 04/05 PROJECTED 05/06 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 86,328 101,500 101,500 Operating 139,100 139,100 2,615 5,700 5,000 Franchise Fee 5,700 5,700 88,943 107,200 106,500 144,800 144,800