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HomeMy WebLinkAboutMIN 02.14.2012 CC-R_.............._. _ ................. Minutes of the Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, February 14, 2012 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council Absent: Patty Eason, Danny Meigs, Bill Sattler, Pat All Council Present. Berryman, Tommy Gonzalez, Rachael Jonrowe, Troy Hellmann Staff Present: Paul E. Brandenburg, City Manager; Bridget Chapman, City Attorney; Jessica Brettle, City Secretary; Micki Rundell, Chief Financial Officer; Jim Briggs, Assistant City Manager; Laurie Brewer, Deputy City Manager; Ed Polasek Transportation Services Director; Minutes Regular Session - To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order -- Mayor called the meeting to order at 6:12 PM Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Mayor presented an Eagle Scout with a pin from the City. City Council Regional Board Reports -CAMPO Garver said CAMPO met last night and heard a fine presentation from TXDOT on the possibility of rapid rail between downtown Austin and downtown Houston He said there is more discussion going on about rail than what we have seen in a long time. - Lone Star Rail District Eason said the Rail District staff conducted a coordination meeting with two of Union Pacifids highest ranking government and public relations people on the freight bypass route. She noted they are headed to Omaha for meetings with Union Pacific to finalize the three conceptual freight bypass alignments that will go into environmental analysis, and also to discuss joint operations on the current Union Pacific line (future LSTAR line) City Manager Comments Action from Executive Session There was no action out of Executive Session. City Council Meeting Minutes/ Page 1 of 9 Pages Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - Wally Brown regarding the community gardens at First United Methodist Church and related water issues Brown said what he has discovered looking at community gardens and trying to feed the hungry is harder than working at the hospital. He said he realizes there are some things the Council can not do. He said when he spoke with Jonrowe about putting a community garden in, he realized it is a lot more work than he originally thought He said they are is need of some funding. He said the reason he is here is to thank the council. He said it takes a lot of time to spend time here and listen to what is going on in the community. He said he has found this is a great community to live in. He spoke about how there are a lot of people in the community who are wanting to step forward and work on community gardens. He thanked Council for what they do. Mayor asked and Brandenburg said there have been ongoing discussions between Brown and staff - Mark Allen regarding the reliability of the official city zoning map Allen said he is not attacking the guy who drew the map and noted they have a good hand in him. He noted he needs help and it is so tough doing business. He said these people came to them from the map and the zoning of C-3. He said he is pleading to have the zoning that it on the map. Mayor asked and Brandenburg said there has been a lot of correspondence between the staff and the correspondent He noted he will share with Council the other documents staff has on this subject and then, at that time, decide if an agenda item is necessary. - Terry Irion regarding the reliability of the official city zoning map Irion said he is here representing Rivery Partners Limited, which is the owner of four lots in Rivery Park Phase Two. He noted they have some of their land open to an apartment group who would like to build here in Georgetown. He said the original buyer said this is where they wanted to be by looking at the official zoning map of the City and seeing that the property was zoned C-3, which permits apartment use. He noted, however, the staff said they can not have apartments on that particular property. He said he has been trying to get this issue resolved with staff for the past two months. He noted he had been told that the applicant must file a rezoning application. He described the handouts provided to the Council. He said the City's zoning map is either official or it's not. He urged Council to ask staff to take another look at this. He noted he would like to have an item on the agenda to determine the exact zoning on this property. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on Tuesday, January 24, 2012 — Jessica Brettle, City Secretary D Consideration and possible action to permit the City of Georgetown and the Georgetown Public Library to apply for a grant, not to exceed $75,000, from the Texas State Library and Archives Commission. The grant, which would run from September 2012 through August 2013, is to fund a second year of salary and benefits ($56,250) for a full time Community Outreach Librarian plus $18,750 for books for the library's bookmobile -- Eric P. Lashley, Library Director E Consideration and possible action to authorize application for a Training Grant for $8925.00 from the Texas Forest Service -- Robert Fite, Fire Chief F Discussion and possible action regarding amending the 2011/12 Georgetown Transportation Enhancement Corporation (GTEC) Budget for projects with remaining funding and approval from 2010/11 -- Lorie Lankford, Controller; Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer City Council Meeting Minutes/ Page 2 of 9 Pages G Discussion and possible action regarding amending the 2011/12 Georgetown Economic Development Corporation (GEDCO) Budget for projects with remaining funds and approval from 2010/11 -- Lorie Lankford, Controller; Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer H Consideration and possible action to approve the declaration of two chip spreaders to be disposed of using online auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville, Texas -- Trina Bickford Purchasing Manager and Micki Rundell, Chief Financial Officer I Forwarded from the General Government and Finance Subcommittee (GGAF): Consideration and possible action to authorize payment of transaction fees to Tyler Technologies for online web payment processing in the amount of $64,500 — Leticia Zavala„ Utility Office Manager and Micki Rundell, Chief Financial Officer J Consideration and possible action to approve a resolution of support for Highland Property Group LLC to apply for the Housing Tax Credit and HOME Partnership Programs for the rehabilitation of the San Gabriel Apartments, located at 1100 Leander Road -- Jennifer C Bills, AICP, LEED AP, Housing Coordinator and Elizabeth A. Cook, Community Development Director Motion by Berryman, second by Meigs to approve the consent agenda in its entirety. Approved 7-0 Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: K Consideration and possible action to appoint new members to the City's 2012/2013 Boards and Commissions — Mayor George Garver Mayor spoke about the Boards and Commissions recruitment process and how it functions. He said there was a public meeting where four members of the council joined the Mayor to review the list and gather recommended appointments to bring to the Council. He said it seems each year, the number of applications received are greater. He said, when allowed, the subcommittee has also recommended a Chair appointment for each of the committees. Motion by Meigs, second by Jonrowe to approve the 2012/2013 Boards and Commissions appointments. L Public Hearing and First Reading of an Ordinance providing for the abandonment by quitclaim deed of a portion of unimproved, unopened and unnamed public street right-of-way in the vicinity of East 18" & Pine Streets -- David Munk, Utility Engineer and Glenn Dishong, Utility Director (action required) Munk described the item and the location of the right of way. He said staff recommends this Ordinance because it will promote. development in the area. He said the applicant is also proposing to dedicate a comparable amount of right of way back to the City. He said the zoning is in place for single family residential. Munk read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Public Hearing was opened at 6:40 PM No persons were present to speak. Public Hearing was closed at 6:40 PM Motion by Hellmann, second by Meigs to approve the Ordinance on first reading. Approved 7-0 M Consideration and possible action to approve a resolution to extend the expiration deadline of certain development related applications, including Site Plans, Construction Plans, Preliminary Plats, and Stormwater Permits — Elizabeth A. Cook, Community Development Director Cook reviewed the proposal Berryman brought to the Council at the last meeting regarding grandfathering development applications. She said staff has proposed an amnesty resolution which would work in two part$ that any application approved after January 1, 2007 but expired could be resubmitted for review and noted, if it is the same application, they have get an automatic extension to what is normal for a new project She said the City Council Meeting Minutes/ Page 3 of 9 Pages City has some anticipated UDC amendments at the second meeting in March related to this issue. She said she would like to give pending applications an automatic extension to May 1 so they can take advantage of some of these proposed UDC amendments. She said they anticipate that there may be as many as 71 applications that can come in. Motion by Berryman, second by Gonzalez to approve the Resolution. Berryman thanked the staff for their work and asked that staff also notify the applicants that this option is available. Jonrowe asked and Cook confirmed this Resolution does not apply to the residential applications Jonrowe asked and Cook said the direction staff received was for site plans, which is only for commercial developemnt. Jonrowe said she would definitely be interested in getting some data on having this amnesty for individual homeowners as well. Berryman asked and Cook said this not only address site plans but also subdivision plats, construction plans and stormwater permits. Vote on the motion: Approved 7-0 Jonrowe asked and Chapman suggested that Jonrowe and Cook talk about this and bring it back as a separate item on a later agenda. N Consideration and possible action to approve a Resolution suspending the effective date for ninety (90) days in connection with the rate increase filing of ATMOS Energy Corporation on or about January 31, 2012 -- Jim Briggs, Assistant City Manager Briggs described the Resolution and said ATMOS filed a statement of intent to increase gas rates by $49 million system wide. He said Georgetown is a part of a group called the ATM cities, a group of served by the groups across the State. He noted, as proposed by ATMOS, the fixed customer charges would increase for each customer class while charges based on consumption would be reduced. He said this is a little odd in the rate making arena. He said enclosed in the agenda item, Council can see the proposed increase. He said Council has three options which is to approve, deny or suspend the increase. He said the suspension option has been recommended by the attorney and the suspension has been included in the action of the resolution Motion by Meigs, second by Hellmann to approve the Resolution. Approved 7-0 O Consideration and possible action to approve an Interlocal Agreement with Chisholm Trail Special Utility District (CTSUD) for a Feasibility Study related to the consolidation of activities/operations between the City of Georgetown and CTSUD -- Glenn Dishong, Utility Director and Jim Briggs, Assistant City Manager Briggs said on December 15, 2011, CTSUD voted to investigate the dissolution and transfer of their system to the City of Georgetown including a proposed expenditure matching of $100,000 for a feasibility study. He said since that time, the City has been working on an interlocal that staff thought would be back in Council a month ago. He said it was delayed by about a month. He said CTSUD and the City would share in the cost of the study and it would go on for approximately six months. He said there is a project team assigned to work on this and noted some of the effort has already begun. He said he has received a lot of calls on this issue regarding what is going to happen. He noted he does not know until a feasibility study is done. He said water supply and development is a long term plan. He noted it is not a short term spin to make a profit and it is critical to the development of any community. He spoke about what the costs would be if the system goes to the private sector. He said this is a huge task to take for the next six months. He said the goal is to do the study and bring it back to the Council by June 12. He reviewed the process of putting together the Interlocal Agreement Motion by Hellmann, second by Jonrowe to approve the Interlocal Agreement Sattler asked and Briggs said staff is proposing this will go to the Georgetown Utility System Advisory Board in May prior to it coming to the City Council. Sattler asked and Briggs said staff will not be identifying the exact water supplies but noted they will discuss that issue. He said they will talk about how water supplies can be maintained in a period of time until which additional water supplies can be acquired He said they have had discussions with BRA and what their system permit will be. He said staff has looked under every rock and that is going take time. Vote on the motion: Approved 7-0 P Consideration and possible action to approve an Interlocal Agreement between the City and Chisholm Trail City Council Meeting Minutes/ Page 4 of 9 Pages Special Utility District (CTSUD) regarding the provision of wholesale water service to the Shady Oaks Subdivision -- Glenn Dishong, Utilities Director and Jim Briggs, Assistant City Manager Dishong described the item and said staff is also looking at providing wholesale water service to the Shady Oaks subdivision. He said Shady Oaks wanted to reduce the demand on their existing water supply and enhance fire protection. He said this would provide water to the subdivision on a wholesale service and CTSUD will still be providing the residents with that water. Motion by Berryman, second by Meigs to approve the Resolution Sattler asked and Dishong said the price to the current customer is the retail price and the wholesale price anticipates bulk delivery and economies of scale. He said the wholesale cost is a lower cost Sattler asked and Dishong said as a wholesale buyer and a business that is going to resell the water, they would be getting a better price than a retail customer. Sattler asked why we would sell our water to an outside vendor cheaper than the retail price. Dishong said this is just the cost of treating the water and delivering it to a bulk meter. He said the City does not do any maintenance to the water. Sattler asked and Briggs spoke about how this issue could compare to solid waste services. There was much discussion. Gonzalez asked how this helps their capacity and Briggs said their capacity is limited by their distribution system. Berryman asked and Briggs confirmed this is a temporary arrangement. Dishong said this contract is good until the end of this calendar year. Hellmann asked and Dishong said the feasibility study and this wholesale service are executed simultaneously, but they are not intertwined. He said the goal is to get that subdivision water for the next irrigation season. Berryman asked and Briggs said this is to buy time for the negotiations. Briggs said it will allow Shady Oaks to mirror us a lot better than what they were able to do before. Vote on the motion: Approved 7-0 Q Consideration and possible action to approve Task Order #WRM-12-001 with Water Resources Management, LLC of Austin, Texas, related to the potential integration and consolidation of the Chisholm Trail Special Utility District into the operation of the City of Georgetown Utility System, in the amount of $106,650.00 -- Jim Briggs, Assistant City Manager Mayor asked and Briggs said this is the actual firm that will undertake the endeavor with CTSUD.He said we have used them in a past and they are in the Austin area. He said they just completed doing this in the Southeast Travis County are. He said they will work in coordination with HDR Engineering and Tony Bagwell to take a look at impact fees and other financial analysis. He said staff will also be working with Carol Polumbo and Gary Kimball on this as well relative to the bonding issues. He said the effort of the combined entities is around $184,739. He noted this is under the $200,000 budget. He called Council's attention to page 1 and 2 of the proposal for feasibility. He noted the proposal gives a schedule for consideration. He said, as we go through to do the evaluation, there is a minor conclusion, a write up and executive committee recommendation under each functional area. He said he thinks it is concise, well prepared and noted he was pleased with the work that has been done so far. He said, once the City gets this completed, they will be billing CTSUD for their portion of the agreement. Motion by Berryman, second by Meigs to approve the task order. Berryman thanked Briggs and his staff for their hard work providing consistent water service to the entire City. She said it gives her great confidence. Briggs said this task order is with a team that has done this multiple times in the past. Sattler said and Briggs noted our portion of the cost is $100,000 maximum. Sattler asked and Briggs said he will keep track of staffs time spent on the project. Vote on the motion: Approved 7-0 X Second Reading of an Ordinance Rezoning 0.126 acres of the Glasscock Addition, Block 5, Lots 5 (w/pt) & 6 (sw/pt) from Multifamily (MF) District to Mixed -Use Downtown (MU -DT) District, located at 415 W. 10 h Street -- Robbie Wyler, Historic District Planner and Elizabeth Cook, Community Development Director (action required) Wyler described the item and said, currently, the property is zoned MF, which inhibits future development other than an apartment complex or town homes. He said the applicant wishes to go to mixed use downtown. He read only the caption of the ordinance on second reading. Motion by Berryman, second by Jonrowe to approve Ordinance 2012-10. Approved 7-0 City Council Meeting Minutes/ Page 5 of 9 Pages R Forwarded by the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve the First Amendment to Task Order KAI-10-001 with Klotz Associates, Inc., (dated January 12, 2010) related to the Northwest Boulevard Bridge over IH 35 Project (Washam Drive to Austin Avenue) in the amount of $231,000.00 -- Edward G. Polasek, AICP, Transportation Services Director and Bill Dryden, P.E., Transportation Engineer Polasek said this item has been in the GTEC TIP for two and a half years and it is to fund the preliminary design of the northbound frontage road. He said, with the environmental approvals complete, TXDOT has asked for the City to proceed. He said, in looking at the purposed of the NW Boulevard Bridge, the City thought a frontage road would be ideal to alleviate traffic in that area. Motion by Meigs, second by Hellmann to approve the first amendment Sattler asked and Polasek said the initial contract was for the NW Blvd Bridge preliminary design and schematics and the total cost of that was about $362,000 for the schematics and alternatives of the bridge structure. Sattler asked and Polasek said this amendment is just to add the frontage road. Polasek said the City can not finalize the bridge design without knowing what the frontage road is supposed to look like. Sattler asked and Polasek said the estimate for the bridge is close to $7.5 million. Berryman said she has been reading this thing and is trying to understand what staff is talking about Berryman asked and Polasek explained where the access road is going to be built. Vote on the motion: Approved 7-0 S Forwarded from the General Government and Finance Subcommittee (GGAF): Presentation and direction to staff regarding the possible allocation of Fiscal Year 2011 Excess Funds from the City's General Fund for various projects to be included in a future 2011/12 Annual Budget amendment -- Micki Rundell, Chief Financial Officer Rundell said the excess funds in the budget are $920,971. She said these are the funds greater than what were projected for the 2011/12 budget. She said most of this excess relates to the return on investment from the utilities. She said, per the City policy, those excess funds must be used for one time projects. She said the money can not be used for ongoing operational costs. She said if not allocated, it will be the basis for the 2013 budget for that fiscal year. She said the staff recommendations include allocating funds to the the Bellaire Improvements, unspent funds for Arts and Culture, Christmas lights on the square, city facility renovation reserve, builders/developers incentive program, employee compensation study and an employee bonus program. She said the remaining balance of $85,111 will remain in the fund for one time projects or other expenses. She spoke of the next steps in this process which is to determine the final allocations, amend the 2011/12 annual budget and move forward with allocated projects and award the employee bonuses in March Motion by Meigs, second by Eason to approve the allocation of funds. Jonrowe asked and Rundell said we usually have between $200,000 and $300,000 in excess funds but this years excess was abnormally large due to the utilities. She said the City sold a lot of water and did not anticipate the drought being as severe as it was. Jonrowe asked and Rundell said it is staffs goal to never have less than what is budgeted. Jonrowe said her concern is that the City made a lot of cuts and, now that the City has this money, it is not going back to things that were cut but to new projects. She asked why the excess funds do not go back to what was cut Brandenburg said a lot of things that were cut were ongoing programs and this money should be used for one time funds. Berryman said what Jonrowe is talking about Social Services Fund, which is a set amount out of the budget each year. She said that is separate from what Rundell is talking about Jonrowe said her concern is that there are excess funds for one projects but she does not want to get into the habit of cutting things and then reallocating the funds to other projects. Jonrowe said the list of projects is good but noted there are other things that need to be done as well. Gonzalez said one of the things with the excess funds is that it is impossible to predict what you are going to have at the end of the year. Gonzalez said, if we are going to have this money, we are going to need to look at the things that are going to cost the City money unexpectedly. He said he would like to see a larger amount to meet those unexpected costs. Gonzalez asked if we can use the money to renovate and start fixing buildings that we own and be proactive with those structures Rundell said what this money is for is the case when the City has to relocate someone from one building to another. Sattler asked and Rundell said we are funded at about 82-83% in TMRS. She said TMRS is one of the most well funded plans in the nation and add our unfunded liability is where the City wants it to be from a targeted perspective. Sattler asked and Rundell said the City can use the funds to buy down next years tax rate as well. Hellmann asked and Rundell said the estimated loss for next year is much lower than $1 million. Rundell said City Council Meeting Minutes/ Page 6 of 9 Pages Council will see the preliminary numbers for next year's budget as early as May. Eason said she is wondering about the Christmas lights. She noted, if we pulled this from the list, it would not preclude Council adding it back in at a future time. She said her amendment would be to take that $30,000 off the list. She said that is the one item on here she would like to see postponed. Eason said she agrees with Rachel regarding cutting the budget and now there is a large excess. Motion by Eason, second by Jonrowe to amend the original motion to remove the $30,000 amount for the Christmas lights from the list. Mayor asked and the Council weighed in on the issue of the Christmas lights. Hellmann and Meigs said it is important to keep the Christmas lights on the list. Berryman said she supports it and added it creates an environment that supports the downtown merchants. Jonrowe said she is on the fence on this one. Mayor asked and Rundell said GGAF reviewed and approved this. Rundell said the Council would need to amend the policy in order to change the social service funding. Gonzalez said he agrees with keeping the Christmas lights in the budget. Brandenburg spoke about how the staff came up with the items on this list He said another priority is employee compensation and the fact that they are not receiving an pay increase. Eason withdrew her amendment. Berryman said she has come concerns and said much of them are coming from the utility. She said there will be expenses incurred as well as profits incurred with the agreement with CTSUD. She noted all of this is on the backs of the rate payers. She said she is troubled they are setting aside monies for things that most cities would not set aside money for. She said she is afraid that, this summer, staff will come back and say the City is broke again. Sattler said one of the things he is concerned about is that we could be paying bonuses when the residents could be paying higher taxes. He said the rest of the expenditures are great but he has a problem with providing employees with bonuses. Meigs asked and Rundell estimated about 150 out of 500 employees would receive bonuses. Meigs said 15% of this money to our best employees is well worth it Vote on the original motion: Approved 5-2 (Berryman, Sattler opposed) Berryman said she wants it on the record that she did not vote against the motion for the same reason Sattler voted against the motion. T Forwarded from the General Government and Finance Subcommittee (GGAF): Consideration and possible action to approve the award of contract for a compensation study to Public Sector Personnel Consultants in the amount of $50,000 — Laurie Brewer, Deputy City Manager and Kevin Russell Director of Human Resources Brewer said Council has heard reference to a classification and compensation study. She said the cost is $50,000 and would come from the money discussed in the previous item. She explained why it is good to do a classification and compensation study. She gave a background on this issue and said the previous study was done in 200/2002. She said from that study, they created a classification tool that is used by the HR department to maintain the system. She said the maintenance is done through a job audit process. She said the City issued cost of living adjustments to pay grades. She said their benefits are reviewed annually. She spoke about the compression issues that occur when new employees come in at the same level as someone who has been at the City for many years. She said in October 2011, the GGAF asked staff to review compensation as well as benefits. She explained the process of choosing a consultant for the Council. She spoke about the next steps of this process. She said staff would like this to be approved quickly. She said staff plans to have a complete report in April and present the finding to Council in May or June. She said they would like to include recommendations for implementation as well. Motion by Meigs, second by Jonrowe to approve. Approved 7-0 U Forwarded from the General Government and Finance Subcommittee (GGAF): Consideration and possible action to renew the heating, ventilation and air conditioning (HVAC) annual maintenance contract with HVAC Masters in the estimated annual amount of $120,000.00 --Terry Jones, Support Services Manager and Micki Rundell, Chief Financial Officer Rundell reviewed the item and said this is a request to increase the appropriation to the vendor to $120,000 mainly due to unknown services and unknown expenses that were incurred after the original contract date of 2009. She said this would extend the contract until 2013. City Council Meeting Minutes/ Page 7 of 9 Pages Motion by Eason, second by Meigs to approve the renewal. Mayor asked and Rundell said this does not relate to the units at the old library because those would be renovation costs. Berryman asked and Rundell said the City is renting temporary air conditioning units for the Old Library for temporary tenants. Berryman spoke about she disagrees with paying for HVAC for the library. Sattler asked and Rundell said this cost is for the maintenance for all of the City buildings. Vote on the motion: Approved 7-0 V Forwarded from the General Government and Finance Subcommittee (GGAF): Consideration and possible action to approve the selection of an architect for the design of the Public Safety facility -- Terry Jones, Support Services Manager and Micki Rundell, Chief Financial Officer Rundell spoke about the committee that was appointed to make a recommendation for an architect for the design of the new public safety complex. She said 23 bids were received and she said the architect will be using local vendors in portions of this project. Nero said a selection committee was formed and they narrowed 23 submission down to four. He listed the four vendors they interviewed. He said, after that process, the unanimously approved Architect Design Group and KA Hickman. He said the total amounts to $1,983,084. Motion by Meigs, second by Gonzalez to approve the selection. Sattler asked and Nero confirmed the fee for the total design of the project. Jonrowe said when she was on the committee for one of the fire stations, she learned just how involved this process is. She said there is a reason why there is not a lot of discussion on the dais and that is because the committee has met many times to discuss this issue. She said she has the ultimate confidence that this was discussed and looked at bit by bit She said this is the biggest project that Georgetown has ever had. Vote on the motion: Approved 7-0 W Forwarded from the General Government and Finance Subcommittee (GGAF): Consideration and possible action to renew the contract with Dataprose/CSG Systems, Inc. as the City's vendor for utility bill printing and mailing services and approve funding at a cost of $190,400 for the year -- Leticia Zavala, Utility Office Manager and Micki Rundell, Chief Financial Officer Zavala said this is the final renewal of the original contract for the City's bill print vendor. She said the City is currently under an interlocal agreement with the City of Plano that allows economies of scale She said the city partners with them through the interlocal to bring rates down. She said they are going to ask for an additional $5,000 in the contract that will allow the city to present bills electronically. Motion by Berryman, second by Hellmann to approve the renewal. Approved 7-0 Y Second Reading of an Ordinance renaming Southfork Road to "J.M. Page Lane"; renaming a portion of County Road 110 to "Rockride Lane"; renaming a portion of County Road 104 to "Patriot Way"; renaming a portion of County Road 104 to "Bell Gin Road"; naming the roadway under construction referred to as SE1 to "Sam Houston Avenue" -- Edward G. Polasek, AICP, Transportation Services Director (action required) Polasek read only the caption of the Ordinance on second reading. Motion by Berryman, second by Hellmann to approve Ordinance 2012-11. Approved 7-0 Z Consideration and possible direction to staff to identify and prepare the procedures for adding two citizen members to the Georgetown Economic Development Corporation beginning with the 2013 appointment process -- Mayor George Garver Mayor noted the Council subcommittee said they wanted an item on the agenda to discuss expanding the board from 5 people to 7 members. Berryman said she thinks it is a good idea to have citizen members however, she is not certain they need three Council members on the Board. She said Mayor should look at Council's participation on the Boards and perhaps revamp that process. She said the way it works now is that the Council members inherit Board positions when they are elected. Mayor said he concurs with Berryman's judgement. He said, after the May election, he would like to put up all of the committee council appointments to determine how they should put the council members in each of those positions. Mayor spoke about the pros and cons of keeping Council members on a City Council Meeting Minutes/ Page 8 of 9 Pages Board for a while versus switching the membership each term. Berryman spoke about the Council members who are serving on both of the Economic Development Boards. She said that is way too much for one Council member to carry. Eason said there was also consideration made to the idea of dismantling the economic development advisory board because the had not met once last year. She said she happens to agree with the idea of reducing the number of City Council members on each Board. She noted she also wanted to clarify that the composition of each Board is set by the City Council as a whole and not by just a couple of Council members Motion by Berryman, second by Eason to approve the item. Gonzalez said it never hurts to have increased participation on these boards, but every decision made by every board will come back to Council either way for final approval He noted if a Council member has the disposition to serve on five boards, he does not see where that can go wrong. Approved 7-0 AA Consideration and possible action to add two citizen members to the General Government and Finance Subcommittee beginning with the 2013 appointment process — Mayor George Garver Mayor described the item to the City Council. Motion Hellmann, second by Jonrowe to approve the item. Approved 7-0 BB Discussion and possible action to nominate a candidate to fill a vacancy on the Williamson Central Appraisal District-- Paul E. Brandenburg, City Manager Brandenburg described the item and no nominations were brought forward by the City Council No action was taken. Meeting adjourned — 8:36 PM Adjournment The meeting was adjourned at 08:36 PM. A 1: ?iy Mayo cretary Jessica Brettle 1)A I -e -�- S S City Council Meeting Minutes/ Page 9 of 9 Pages