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HomeMy WebLinkAboutMIN 06.23.2009 CC-RDraft Minutes of the Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, June 23, 2009 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council Absent: Keith Brainard, Dale Ross, Gabe Sansing, Ben All Council present. Oliver, Pat Berryman, Bill Sattler, Patty Eason Staff Present: Paul E. Brandenburg, City Manager; Patricia E. Carls, City Attorney; Jessica Hamilton, City Secretary; Jim Briggs, Assistant City Manager for Utility Operations; Micki Rundell, Chief Financial Officer; Elizabeth Cook, Acting Director of Community Development; Jennifer Bills, Housing Coordinator; Robert Fite, Fire Chief; Thomas R. Benz, Systems Engineering Manager; Mark Miller, Transportation Services Manager; Rachel Osgood, Environmental Services Coordinator; Kenneth Arnold, Energy Services Director; Glenn Dishong, Water Services Director; Marsha Iwers, Purchasing Manager; Mark Thomas, Economic Development Director Minutes Regular Session - To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures -Mayor said that Item H was pulled from tonight's agenda. City Manager Comments -To encourage wise water usage and as part of the City's drought contingency plan, residential conservation water rates for the City of Georgetown are in effect in the summer months. The rates are in effect for utility bills mailed from June 1 to October 31. For details on water rates, go to water. georgetown. org. The voluntary schedule for the summer allows for outdoor watering no more often than three times each week between the hours of 7 p.m. to 10 a.m. Your schedule is based on the last digit of your address number. Odd addresses: Tuesday, Thursday, Saturday. Even addresses: Wednesday, Friday, Sunday. You can also contact our utility department for more information about conservation efforts at 512-930-3640. -The City of Georgetown offices will be closed on Friday, July 3`d in observance of the Independence Day Holiday, including City Hall, the Georgetown Municipal Complex (including the Utility Billing Office), the Library, Municipal Court, Parks Administrative Offices, Convention and Visitors' Center and the Tennis Center. The Recreation Center is open for regular hours on July 3rd The Recreation Center and the Library will be closed on Saturday, July 4th. -All Outdoor City Pools will be open normal hours on July 3,d and 4h, including the outdoor spray pool at the City Council Meeting Minutes/June 23, 2009 Page 1 of 9 Pages Recreation Center. However, the indoor pool at the Recreation Center will be closed on Saturday July4". - The Sertoma 4`h of July Celebration will take place at San Gabriel Park on Saturday, July 4`h. Please come and enjoy this annual event that includes arts & craft booths, kids' activities, food, and a GREAT fireworks display to top off the evening. - Each year the Texas Public Power Association recognizes individuals and organizations for their accomplishments and contributions to their communities and to public power. Jim Briggs has been selected to receive the Distinguished Service Award. This award recognizes outstanding leadership and dedication to public power by an official of a TPPA member system. The award presentation will be made on Wednesday, July 29, 2009 during the TPPA Annual meeting in San Antonio. Action from Executive Session - There was no action out of Executive Session. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - As of the deadline, there were no persons who requested to address the Council on items other than what was already posted on this Agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop held on Monday, June 8; and the Council Meeting held on Tuesday, June 9 -- Jessica Hamilton, City Secretary D Consideration and possible action to adopt a resolution authorizing the City of Georgetown to participate in an interlocal agreement with the Cities of Round Rock, Cedar Park, Hutto, Leander, and Taylor, Texas and the Brushy Creek Regional Utility Authority, Inc. for the purpose of participating in a Joint and Cooperative Purchasing Program -- Marsha Iwers, Purchasing Manager and Micki Rundell, Chief Financial Officer E Consideration and possible to authorize the Mayor to enter into a Purchase Agreement with Duke's Smokehouse, Ltd. for the purchase of a 0.057 -acre right-of-way tract in fee simple, a 0.0023 -acre Permanent Slope Easement and 0.079 -acre Drainage and Utility Easement in connection with the Rock Street Extension Project -- Thomas R. Benz, P.E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations F Consideration and possible action to approve a Resolution authorizing the abandonment and vacation of a 20' public utility easement area consisting of two contiguous platted 10' easements along the common lot line of Lot 36D of the Resubdivision of Lot 36, Whitetail, a subdivision of record in Cabinet Q, Slide 35, and Lot 37-C of the Replat of Lot 37, Whitetail, a subdivision of record in Cabinet L, Slide 178 (actually 1/178), Plat Records of Williamson County, Texas, and located at 400 Patricia Road, Georgetown, Texas, in connection with replatting of the subject lots into one lot to be known as "Lot 1 of the Amended Plat of Lot 36D of a Resubdivision of Lot 36, Whitetail and Lot 37-C Whitetail", a proposed 5.0 -acre subdivision situated in the anastasha Carr Survey, Abstract No. 122, Williamson County, Texas -- Thomas R. Benz, P.E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations G Consideration and possible action to authorize the application to the Federal Fire Station Construction Grant -- Robert Fite, Fire Chief Motion by Sansing, second by Berryman to approve the Consent Agenda in its entirety. Approved 7-0 Legislative Regular Agenda City Council Meeting Minutes/June 23, 2009 Page 2 of 9 Pages Council will individually consider and possibly take action on any or all of the following items: H Consideration and possible action to appoint members of the City Council to a subcommittee with the Housing Advisory Board to review and revise the draft Housing Element of the 2030 Plan -- Jennifer C. Bills, AICP, Housing Coordinator and Elizabeth Cook, Acting Director of Community Development This item was pulled by staff. Consideration and possible action to approve purchase of self-contained breathing apparatuses from Municipal Emergency Services, Inc. through the City of Ft. Worth Interlocal Purchasing Agreement in the amount of $303,456 -- Robert Fite, Fire Chief Chief Fite described the item and said the Fire Department was able to do an Interlocal Agreement with the City of Ft. Worth which gave staff a discount on prices. He explained the documentation given to the Council on this purchase. Mayor said he was able to take a look at the apparatuses and said they are very advanced and sophisticated. He explained how the equipment is used. Motion by Sansing, second by Berryman to approve the purchase. Sansing asked and Fite said this is Scott brand equipment. Sattler asked and Fite said the older equipment does not meet the standard and he can not sell it to a public fire department. Berryman thanked Chief Fite for bringing the City under bid by over $100,000. Approved 7-0 J Consideration and possible action to approve the amended Bylaws and Hearing Procedures for the City of Georgetown Ethics Commission -- Peggy Moore, Chair, Ethics Commission Moore reviewed the recommended changes made to the Bylaws. Motion by Sansing, second by Eason to approve the Bylaws. Approved 7-0 Moore reviewed the recommended changes made to the Hearing Procedures. Motion by Sansing, second by Oliver to approve the amended Hearing Procedures. Approved 7-0 K Discussion and possible action on recommendations from the Ethics Commission on future amendments to the City's Ethics Ordinance -- Peggy Moore, Chair, Ethics Commission Moore described the changes the Commission made to the Ordinance and said a lot of the changes reduced the redundancy and simplified the formatting. She said they also changed the name of the organization to "Ethics Commission" from "Ethics Review Commission." She said one of the larger changes was to take away the term "client" from the definition of substantial interest. She said they also changed terminology to make it more consistent such as "substantial economic interest' and "substantial financial interest." Motion by Sansing, second by Sattler to approve the changes and direct staff to bring the Ordinance back to Council for first and second reading. Hunnicut addressed the question of going back to State law and said the original Ethics Committee looked at that option years ago. Hunnicut said the State Ordinance appears to be precise in that it gives you numerical statistics for economic interest. He said the Georgetown Ordinance using the 'reasonable person' standard instead of a numerical standard. He said the City's Ordinance spells out the many different legal ways that one might have an Economic Interest He said by spelling it out, it brings clarity to the situation. He said, for a group of reasonable people, this Ordinance does not hold a city official to any sort of higher standard that the State Ordinance. He said a bulk of the Ordinance is also procedural. Oliver asked and Hunnicut confirmed one could infer from State law the same things that are in the Georgetown Ethics Ordinance. Carls also explained another difference between the two including properties by saying that the Georgetown Ordinance outlines all types of property outside of just real property in addition to the reasonable person standard. She said the City Ordinance also deletes the term "client." Oliver asked and Carls said the Commission also clarified the role of the City Attorney. Vote on the motion: Approved 7-0 Public Hearing and First Reading of an Ordinance to amend the Unified Development Code (UDC) Section 1.03 "Applicability'; Table 2.01.020 "Summary of Review Authority'; Section 2.02.010.13 "Powers and Duties'; Table 3.01.020 "Applicability of Procedures'; Section 3.02.010 "Pre -Application Conference"; Table 3.03.010 "Summary of Notice Requirements"; Table 3.03.020 "Summary of Required Public Hearing'; Section 5.02.090 "Places of Worship"; Section 9.03.020 "Parking Space and Parking Lot Design'; Section 10.03.020 "Provisionally Exempt Signs'; Section 10.07 "Temporary Signs'; Section 11.02 "Impervious Cover Limitations'; and Section 16.04 Definitions of Uses'; and to add Section 3.20 "Development Agreement"; Section 10.07.040 "Temporary Signs for Temporary Events"; and Section 12.03.050 "Access Point Connection Exemption" -- Elizabeth Cook, City Council Meeting Minutes/June 23, 2009 Page 3 of 9 Pages Acting Director of Planning and Development Cook said this is the second round of the'08-'09 annual update to the Unified Development Code (UDC). She said the series of items are outlined in the staff memo. She summarized the major amendments. She said one item is related to parking lot design and she added it would provide some flexibility to the current restrictions She said there is also a new chart proposed regarding parking lot widths. She added the next large section relates to temporary event signs. She said this includes events held on both public and private properties. She said the next section is related to impervious cover and noted part of the charge that staff looked at was to provide more flexibility and clarity in the regulations. She said these changes would increase the amount of impervious cover for non-residential development. She explained the percentage of impervious cover one could receive depending on the amount of acreage they are on. She said there was a proposal related to swimming pools and giving credits for swimming pools. She said the idea will be to give 50% credit, especially for smaller lots, because it provides some room for accepting water. She spoke about the Task Force and the compromises that were made. She explained the Commission's reaction to the suggestions. She said there are differences of opinion between the Planning and Zoning Commission as well as the Task Force. She continued to review minor amendments and changes. She said there is also a connectivity exemption proposed and she explained that proposal. Cook read only the caption of the Ordinance after having satisfied the requirements of the City Charter. Public Hearing was opened at 6:46 p.m Speaker, Bruce Barton, thanked Council and said there has been a lot of public participation in this process. He said he hopes more trust will come out of it. He thanked the staff and said they have worked hard to get to this point. He said the City will end up with a much better document and he encourages Council to approve the recommendation in front of them. He spoke about impervious cover and the history of this issue in the City. He said he thinks it is important that the City use improved methods to reach higher quality of water treatment He said it was an across the Board compromise. Speaker, Mel Pendland, thanked staff and acknowledged Brandenburg and Cook for their outstanding work He said the Planning Department has great sensitivity to customer service and their performance has improved significantly. He said he is there to ask for Council for approval of the amendments as submitted by the Task Force. He said the best practices exceed removal capabilities of sand filtration and added this is an economic issue. He spoke about being good stewards of the land and said the City has taken a bold step toward development. Public Hearing is closed at 6:54 p.m. Motion by Sansing, second by Berryman to approve recommendations as submitted by the Task Force. Sansing asked and Cook clarified a portion of the impervious cover amendment. Berryman said she is the one who originally brought this up and she thanked Maddox, staff and Cook for their hard work. She spoke about the activity at the Task Force meetings and said it was a come and go atmosphere. She said the meetings went over a period of several months and noted there was deep discussion over the impervious cover mandates She said the rules formed from the meetings put the tools in the toolbox for the staff. She said creating more impervious cover will benefit the community as a whole. She said, with the current rules, it almost creates an urban sprawl and it goes against the City's commitment to create a walkable community. She spoke about pools and how it creates a water receptacle in the backyard and she added she thinks a person should get credit for pools. She spoke about water retention ponds and said the UDC process should be between the staff and a development community that should be responsive. Oliver asked and Cook said there have not been any higher acquifer problems with the new changes. Mayor asked and Cook said the only questions that came out of the working group was whether or not to give credit for swimming pools. Sattler asked if there is restriction for electrical outlets in parking lots. Cook said she is not aware of such a restriction. Eason said she disagrees with the idea of giving credit for swimming pools. She said retention ponds are useful because they are a temporary retention of water that allows the water to be somehow scrubbed and removed of toxins before the water goes to the acquifer. She said the swimming pools contain water and does not release it into the environment like the retention ponds. Eason said she will not be supporting this and made a motion to amend, second by Sattler that the original motion delete the section on swimming pool credits. Sansing said he disagrees with Eason and added he does not understand why pools are considered impervious cover. Ross asked and Cook said someone could make the argument either direction for pools being pervious or impervious cover. Ross asked and Cook said she is not sure how many swimming pools are within the City of Georgetown Sattler asked and Mayor clarified the original motion. Vote on the amendment to the motion: Denied 2-5 (Brainard, Ross, Sansing, Sattler, Berryman opposed) City Council Meeting Minutes/June 23, 2009 Page 4 of 9 Pages Vote on original motion: Approved 6-1 (Eason opposed) Oliver thanked Cook and her staff for their hard work. M Consideration and possible action to approve legal fees regarding the creation of an Independent and Autonomous Utility Board not to exceed $23,000 -- Paul E. Brandenburg, City Manager and Jim Briggs, Assistant City Manager for Utility Operations Mayor introduced the item and said there was a request to research the possibility of an autonomous utility board and, in the process, the City has incurred costs for legal services. Brandenburg gave a brief history of this issue. He said the current expenditure on this has been almost $14,000 but, before the City runs up more fees, he would like for Council to approve this additional amount of $23,000. He explained where the amount comes from. Brandenburg said, if this is approved, the study will come back to Council in August. He reviewed the proposed calendar and process of this issue. He said the current motion is to authorize and continue the research. Sansing said he does not understand why the citizens of the community would want to give up the right to its utilities to an independent and autonomous board. Sattler said the future of Georgetown is based upon how good the utility system is and he looks at the Cities of Austin, San Antonio, New Braunfels and others who have created these type of boards. He said he does not advocate the creation of this type of board, but he would like to research and see if it fits for Georgetown. Sansing asked and Sattler said he is not sure if those communities have Boards similar to the Georgetown Utility System Advisory Board. Brandenburg described how other utility offices and Boards are organized in surrounding communities. Briggs said New Braunfels does not generate its own power but it does have an autonomous utility board. Briggs explained the requirements of that Board and to which level the Council could have pervue over a Board like this. Oliver asked and Briggs said the Board would be granted whatever responsibiltiy the Council would allow. Berryman asked and realized there has been a tremendous amount of information gathered and wondered if there is still a need to go into this issue further. She said she is not prepared to vote on creating a Board but added it would be something to look into in the future as the City grows. Sattler said he would like to know a little more why other surrounding cities have decided to proceed down this path. Ross asked and Briggs said with the work that has already been done, the research is completed. He spoke about Carol Polumbo and said she would be able to find out how this would affect the City's debt. Ross asked and Briggs said it would cost Polumbo $2,000 or less to research that issue. Ross said he is not in favor of spending legal fees on this anymore and added he can not foresee the Council wanting to relinquish control of the utility department. Motion by Ross, second by Sansing to authorize $2,000 or less for Carol Polumbo to complete the additional research and to approve the current expediture of $13,800 to date. Brainard asked and Briggs said this was paid for through utility funds. Approved 7-0 N Consideration and possible action to set a public hearing date for public comments regarding the proposed changes to the Utility Impact Fees for Water and Wastewater -- Richard Lenning, Chairman Impact Fee Advisory Committee and Jim Briggs, Assistant City Manager for Utility Operations Briggs reminded Council that last night's item on impact fees was pulled from the agenda. He explained that there is a lot of uncertainty in the market and noted it would be a good idea for the committee to put this off for another year. He said the recommendation would be to set a public hearing for June 2010 because that is when the City is legislatively mandated to do so. He said, between now and then, the City will retain the committee and, in the next 60 days, it ill evaluate where they are and reconvene in March 2010 to study the changes in the market. He said putting it off for a year will give the City a clearer picture of what the fees should be. Motion by Berryman, second by to postpone the item until the committee comes back to Council in 2010. Briggs reviewed the timeline if this motion is approved. Oliver noted the City is required to review this and bring it to Council within the next year. Brainard said he hopes the City will keep researching methods in how to notify and educate people of their utility use. Approved 7-0 O Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action for the award of the 2009 Street Rehabilitation- Asphalt supply contract to J. D. Ramming Paving Co. Ltd of Austin, Texas in the amount of $298,887.00 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz said items O and P are directly connected and he reviewed Item O. He said this is for the purchase of the the asphalt for the hot in place recycling in the next item on the agenda. Motion by Sansing, second by Berryman to approve the item. Approved 6-0 (Ross off the dais) City Council Meeting Minutes/June 23, 2009 Page 5 of 9 Pages P Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action for the award of the 2009 Street Rehabilitation-HIPR (Hot in Place Recycling) to Cutler Repaving, Inc., of Lawrence, KS, in the amount of $500,220.75 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz reviewed the item and said this is a process which was used last year. He said this is a successful process that recycles one inch of asphalt and brings back a green product. Motion by Sansing, second by Berryman to approve. Approved 6-0 (Ross off the dais) Q Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve Amendment No. 1 to Task Order No. 3 with Baker-Aicklen & Associates, Inc., of Georgetown, Texas, for professional engineering services for additional scope of work encountered during the performance of Task Order No. 3 in an amount not to exceed $26,060.00 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz reviewed the item and said this is requested by the City and additional drainage was found so an amendment was needed. Ross returned to the dais. Motion by Berryman, second by Sansing to approve the amendment. Approved 7-0 R Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve a Master Services Agreement with Kennedy Consulting, Ltd. (KCI), of Georgetown, Texas, for professional engineering services -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz said the next two items are connected and he described the item. He said this is a Master Services Agreement which outlines how the City and consultant are to work together, it lays out the terms and there is no cost associated with this item. Motion by Berryman, second by Ross to approve the agreement. Approved 7-0 S Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve Task Order No. KCI -09-001 with Kennedy Consulting, Ltd., of Georgetown, Texas, for professional engineering services in developing the First Phase of Engineering for the intersection improvements of D B Wood Road/Shell Road at Williams Drive in an amount not to exceed $101,800.00 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz reviewed the item and said this is the first bond project and engineering associated with the intersection He said it is a complicated intersection with water quality issues and that is why the engineering is going to be phased in. Motion by Sansing, second by Berryman to approve the task order. Sattler asked and Benz said the City will be working with the County so there will be minimal impact on traffic. Approved 7-0 T Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action for the award of the annual bid for hot mix asphalt to RTI of Pflugerville, Texas in the estimated amount of $350,500.00 -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller reviewed the item and said this asphalt will be used in the overlay in the downtown area as well as on an as needed basis. Motion by Sansing, second by Ross to approve to award of bid. Approved 7-0 U Forwarded from Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to approve Task Order HCI -09-003 with Haynie Consulting, Inc., of Round Rock, Texas for professional services related to Decommission of the River Down and River Ridge Lift Station in an amount not to exceed $58,915.00 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz said this went to the GUS Board and was unanimously approved. He summarized the item. Motion by Sansing, second by Oliver to approve the task order. Brainard asked and Benz said he is not sure when the properties will be relieved of their dependency on the two current lift stations. Approved 7-0 V Forwarded from Georgetown Utility System (GUS) Advisory Board: Consideration and possible recommendation to award a contract to Joe Bland Construction, LP of Austin, Texas, for the Part A -Civil construction of the underground 25 kilovolt feeder from Chief Brady Substation City Council Meeting Minutes/June 23, 2009 Page 6 of 9 Pages under Interstate Highway 35 in the amount of $636,788.00 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz said the next two items go together and added the decision to bid the two sections allowed for more flexibility. He said this decision resulted in $150,000 worth of savings. He reviewed the item and said it was unanimously approved by the GUS Board. He said this item involves only the construction portion. Motion by Berryman, second by Eason to approve to award of contract. Approved 7-0 W Forwarded from Georgetown Utility System (GUS) Advisory Board: Consideration and possible recommendation to award a contract to MasTec North America Inc., of Austin, Texas, for the Electrical construction of the underground 25 kilovolt feeder from Chief Brady Substation under Interstate highway 35 in the amount of $ 30,705.00 for Part B (Electrical) -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz reviewed the item and said this is for installing and pulling the wire on the project Motion by Eason, second by Berryman to approve the award of contract. Approved 7-0 X Forwarded from Georgetown Utility System (GUS) Advisory Board: Discussion and possible action to apply for Material Conservation and Recycling funding to implement curbside residential single -stream recycling program -- Rachel Osgood, Environmental Services and Jim Briggs, Assistant City Manager for Utility Operations Osgood described the item and said the City of Georgetown is eligible for $150,000 in grant funding to research the possibility of a single -stream recycling program. She said staff has prepared the documentation and noted the deadline is Thursday evening and all funds should be expended within 36 months. Motion by Berryman, second by Oliver to approve the application. Sansing asked and Osgood spoke about recycling yard waste. She said this item refers only to single stream, which is a good approach to improve the current recycling program in the City. She noted, if the City implements single stream, it will be able to pick up more recyclable waste curbside. Ross asked and Osgood said matching fees are not required with this grant. Approved 6-0 (Oliver absent from the dais) Y Forwarded from Georgetown Utility System (GUS) Advisory Board: Discussion and possible action to apply for a Block Grant from the Department of Energy for Material Conservation and Recycling to subsidize citizen recycling costs at the Collection Station and fund municipal recycling facility collection costs -- Rachel Osgood, Environmental Services and Jim Briggs, Assistant City Manager for Utility Operations Osgood described the item and said this is another grant in the amount of $75,000 to help offset the City costs to help fund the products brought into the collection station. She said they have funding from CAPCOG and this money would ensure that the City could keep the programs in place and guarantee sustainability of it for at maximum the next three years. Motion by Berryman, second by Sansing to approve the application. Brainard asked and Osgood explained the City is spending $11,000 a year to allow residents to bring in recyclable materials to the collection station. Brainard asked and Osgood said there is no financial effort on our part. Approved 7-0 Z Forwarded from Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to approve a Memorandum of Understanding, (MOU), between The City of Lampasas and The City of Georgetown Utility Systems for Wholesale Energy Cost Savings -- Kenneth Arnold, Energy Services Director and Jim Briggs, Assistant City Manager for Utility Operations Arnold reviewed the item and said the City of Lampasas recently entered into a long term agreement with LCRA. He said, as a part of that agreement, they have an option to go out in the market in order to engage Georgetown as a conduit and mentor. He said they would provide this service through an existing agreement He said the cost to the City is zero and it would allow Georgetown to act as a mentor to them. He said the current agreement extends through next year and added it would be good to show of neighborly support Mayor asked and Arnold said this agreement would allow the City to sell its surplus power to Lampasas Motion by Sansing, second by Berryman to approve the memorandum of understanding. Brainard asked and Arnold said the City is only charging a small administrative fee. Approved 7-0 AA Public Hearing for the voluntary annexation into the City of 184.91 acres, more of less, in the Barney C. Low City Council Meeting Minutes/June 23, 2009 Page 7 of 9 Pages Survey, Abstract A-385, for Oakmont Crossing, located southwest of the intersection of Westinghouse Road and CR 116/Rabbit Hill Road -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Acting Director of Community Development Maddox reviewed the item. Public Hearing was opened on 8:13 p.m. No persons were present to speak. Publci Hearing was closed at 8:13 p.m Maddox said the First Reading will be on the July 13th agenda. BB Public Hearing for the voluntary annexation into the City of 14.31 acres, more or less, in the Burrel Eaves SUrvey, Abstract 216, for Sun City Community Gardens, located north of Sun City Boulevard and west of the Sun City Softball Park -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Acting Director of Community Development Maddox reviewed the item and described the area up for rezoning. Public Hearing was opened 8:14 p.m. No persons were present to speak. Public Hearing was closed at 8:14 p.m. CC Public Hearing and First Reading of an Ordinance to Rezone from RS, Residential Single -Family to IN, Industrial for 2.71 acres in the Flores Survey, also known as the City of Georgetown Impound Yard, located at 300 Walden Drive -- Tommy Garcia, Planner II and Elizabeth Cook, Acting Director of Community Development Garcia described the item and reviewed the area involved in this item. He described the area and said this will be for the Georgetown Impound Yard. Public Hearing was opened at 8:16 p.m. No persons were present to speak. Public Hearing was closed at 8:16 p.m. Garcia read only the caption of the Ordinance after having satisfied the requirements of the City Charter. Motion by Ross, second by Oliver to approve the Ordinance on first reading. Berryman asked and Garcia said there is already an impound yard on this site but it is just a little smaller. Approved 7-0 DD Public Hearing and First Reading of an Ordinance to Rezone from AG, Agriculture District to PUD, Planned Unit Development 35.16 acres in the Foy Survey, also known as Sun City Neighborhood Fifty-four, located on the future extension of Pedernales Falls Drive -- Jordan J. Maddox, AICP, Planner III and Elizabeth Cook, Acting Director of Planning and Development Maddoz described the item and said this rezoning affects 123 single family lots. He read only the caption of the ordinance after having satisfied the requirements of the City Charter. Public Hearing was opened at 8:20 p.m. No persons were present to speak. Public Hearing was closed at 8:20 p.m. Motion by Berryman, second by Sattler to approve the Ordinance on first reading. Approved 7-0 EE Consideration and possible action regarding scheduling Council Workshops on the same day as Council meetings -- Dale Ross, Councilmember District 6 Ross said currently the Council Workshops are held on Monday at 4 p.m. and the regular meetings are at 6 p.m. on Tuesdays and added, in the past, the Workshop and Council meetings were held on the same day. He said he would like for Council to consider going back to holding both the workshop and meeting on the same day. He outlined a proposed schedule for how the meeting would run. He said it has many benefits including saving staff time and other various expenses. He said he would suggest that this change begin in August. City Council Meeting Minutes/June 23, 2009 Page 8 of 9 Pages Motion by Ross, second by Sansing that, beginning in August, schedule the Workshops on the same days as the regular Council meetings. Oliver said he feels it is very important that the Council starts its regular meeting at 6 p.m. Oliver said and Brandenburg confirmed there has to be a way to shorten the Workshop and Regular Agenda. Brandenburg said it would be an administrative duty to make sure every item is given enough time and that items have time limits placed on them. He said the one disadvantage is the benefit of posing questions to staff on Monday who would then bring the answers back to Council on Tuesday. Sansing said there are exceptions, especially during budget time, and you could limit the time for presentations. Sattler asked and Brandenburg said the only requirement by Charter is the Council meetings must be held on the Tuesdays. Brainard said that, by restricting the time, the City and its staff will become more efficient. Oliver said he will have trouble with this if Council will have to go back into Executive Session after the regular meeting. Eason said she is open to this unless the public feels that the City Council is closing opportunities to them or if they feel that their concerns are not heard. She said she has found great benefit in having Workshops that give Board and staff more time to present ideas and projects to the Council. Mayor reminded Council that this would dictate the need for food on every meeting night He said it would make it more difficult to go into great detail and added the Council needs to also be attentive to the fatigue elements. Vote on the motion: Approved 7-0 FF Consideration and possible action to reappoint Councilmember Pat Berryman to the Georgetown Economic Development Corporation (GEDCO) -- Mayor George Garver Motion by Ross, second by Sattler to approve the reappointment. Approved 6-0 (Berryman abstained) Meeting adjourned at 8:30 p.m. Adjournment The meeting was adjourned at 08:30 PM. Approved : Mayor George Garver City Council Meeting Minutes/June 23, 2009 Page 9 of 9 Pages Attest: City Secretary Sandra Lee