Loading...
HomeMy WebLinkAboutMIN 04.22.2014 CC-RNotice of Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, April 22, 2014 The Georgetown City Council will meet on Tuesday, April 22, 2014 at 6:00 PM at the Council Chambers at 101 E. 7`h St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8`h Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order— 6:50PM Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures City Council Regional Board Reports Eason said she does not have a report to provide at this meeting. City Manager Comments - Mayoral Election May 10, 2014 - Red Poppy Festival - Applications for Strategic Partnerships for Community Services Grant Funding Action from Executive Session Motion by Gonzalez, second by Eason, based on the annual review with the Municipal Judge, to direct staff to make planning for a municipal court facility a high priority in future planning. Approved 7-0 Motion by Gonzalez, second by Eason to reappoint Randy Stump as Municipal Court Judge for a term beginning June 1, 2014 through May 31, 2016. Approved 7-0 Motion by Gonzalez, second by Fought to approve the employment agreement Jessica Brettle, City Secretary, and to approve a 3.25% increase in compensation effective next pay period Approved 7-0 Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - Mr. Dan Marek would like to address the City Council regarding comments about the Downtown Georgetown Association. Marek said, as President of the Downtown Georgetown Association (DGA), he has been recommended by his Board of Directors to Council to address concern about actions made by Jonrowe and some rumors being spread downtown. He gave Council a brief background of the DGA and described some of the concerns he has received from merchants. Councilmember read an email response that was sent to Mr. Marek. The letter has been attached in its entirety to the official minutes. - Anna Eby, Chair of the Historic and Architectural Review Commission (HARC) would like to speak about HARC's role and purpose Eby spoke about HARC, what they are doing and some of their goals. She spoke about how HARC is a decision making body and is sometimes put in a difficult position of having to accept to deny items. She said she views HARC as a body that helps to foster growth and preserve the fine character of Georgetown. She spoke about the tools they use to aid in their process and decision making. She said her goal as Chair is to keep the Commission focused on the guidelines so that HARC makes consistent decisions. She said this is an ongoing process. She said they are all invested in learning as much as they can and do the best they can for the City. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, April 8, 2014 — Jessica Brettle, City Secretary D Consideration and possible action to promote Ty Gipson, currently a Commissioner in Training on the Historic and Architectural Review Commission, to a voting member position on that board to fill a vacancy — Mayor George Garver E Consideration and possible action to appoint seven (7) members to the Strategic Partnerships for Community Services Ad Hoc Committee for the FY 2014-15 Grant Cycle -- Mayor George Garver F Forwarded from Georgetown Utility Advisory Board (GUS): Consideration and possible action to amend Task Order M&S -14-001 with M&S Engineering, LLC in the amount of $30,000.00 for a total of $75,000.00 for electric substations-- Jimmy Sikes, T&D Services Manager and Glenn Dishong, Utility Director G Consideration and possible direction to staff to submit an application to Williamson County to request FY 2014-15 Community Development Block Grant funding — Jennifer Bills, Housing Coordinator H Consideration and possible action to execute a contract amendment to the Citigroup Electric Service Agreement between the City of Georgetown and Citigroup -- Jimmy Sikes, T&D Services Manager and Glenn W. Dishong, Utility Director Motion by Brainard, second by Gonzalez to approve the consent agenda in its entirety. Approved 7-0 Legislative Regular Agenda I Consideration and possible action to approve an Ordinance authorizing the issuance of 2014 General Obligation bonds -- Micki Rundell, Chief Financial Officer Rundell said the next three items will be Ordinances for the 2014 bond issuance. She showed Council a copy of the annual ratings meeting update. She said staff has provided the Council with a copy of the presentation staff gives each time they go to Dallas to meet with the ratings agencies. She said the city's bond rating was reaffirmed at AA+ and received an upgrade for the utility bond rating to AA. Gary Kimball, of Specialized Public Finance, spoke about the bond rating results and the interest rates the city received on the market. He said they are very pleased with the rates. Rundell read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Jonrowe, second by Brainard to approve the Ordinance on first and only reading. Approved 7-0 J Consideration and possible action to approve an Ordinance authorizing the 2014 Certificates of Obligation (CO) bond issue -- Micki Rundell, Chief Financial Officer Rundell described the item and listed the projects that will be paid for with these bonds. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Brainard, second by Gonzalez to approve the Ordinance on first and only reading. Approved 7-0 K Consideration and possible action to approve an Ordinance authorizing the 2014 Utility System Revenue bond issue -- Micki Rundell, Chief Financial Officer Rundell described the item and read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Kimball described the bid process and the rates received for this bond issuance. Motion by Gonzalez, second by Hesser to approve the Ordinance on first and only reading. Approved 7-0 L Public Hearing for the Voluntary Annexation of 3.40 acres in the Thompson Survey, located near the intersection of Leander Road and the proposed Southwest Bypass roadway -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director Spurgin described the item for Council. Public Hearing was opened at 7:24PM No persons were present to speak. Public Hearing was closed at 7:25PM No action required. M Public Hearing for the Voluntary Annexation of 45.79 acres in the Fish Survey located near Williams Drive and Penny Lane -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director Spurgin described the item for Council. Public Hearing was opened at 7:26PM No persons were present to speak. Public Hearing was closed at 7:26PM No action required. N Public Hearing for the Voluntary Annexation of 98.22 acres in the Hudson Survey located at Rabbit Hill Road and Westinghouse Road -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director Spurgin described the item for Council. Public Hearing was opened at 7:27PM No persons were present to speak. Public Hearing was closed at 7:27PM No action required. Brainard asked and Spurgin said the main impact of this development will probably be traffic control. O Public Hearing for the Voluntary Annexation of 4.92 acres in the Wright Survey, located at Williams Drive and Serenada Drive -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director Spurgin described the item for Council. Public Hearing was opened at 7:29PM No persons were present to speak. Public Hearing was closed at 7:29PM No action required. P Consideration and possible action to approve a Resolution consenting to the creation of two in -City Municipal Utility Districts for the Wolf Ranch Project — Bridget Chapman, City Attorney Chapman described the item and said the developer is requesting consent to create two municipal utility district within the city limits for the development of Wolf Ranch project. She noted the developer is Hillwood Enterprises, LP. She said the city, developer and owners are currently negotiating several definitive agreements for the development of this project. She said this Resolution would give conditional consent for the applicant to petition the Texas Commission on Environmental Quality to approve this process. She said the terms of the city's consent and the conditions of the consent are included in the packet. She noted the Resolution is also attached. Motion by Fought, second by Eason to deny the request. Speaker, Brian Carlock who represents the applicant, said he is here to answer any questions Council may have. He said this item is just a conditional approval as they go through and negotiate the definitive agreements. He said the Council's position on the MUDs drive the equation moving forward. Fought said he is proposing to reject this has nothing to do with the MUDs. He said the reason is this is principally a residential development. He said the Council expects that this area would be principally commercial. He noted he could not vote in favor of a residential development. He said he does not want to give them the impression that Council approves of a residential development by approving this conditional consent. Gonzalez said there is 178 acres that have been added to the residential component and noted he wants to be sure those acres remain commercial development and will not be residential. Eason said she is not supporting this because the City needs to work out some of this issues and it will be disingenuous to approve this if Council does not support the entirety of the project. She spoke about how that corridor is hugely important to the City in terms of commercial or retail. Brainard asked and Spurgin spoke about how the 2030 plan had set out the area as more of a mixed use development than residential. Hesser said his issue is that they do not have any financial information. He noted there is a lot of vagueness in the proposal. He said he would prefer to see the whole package before making a decision. Hammerlun said there were issues that need more discussion and noted they want to send a message as to their concerns. He noted there are issues they would like to know more about before moving ahead. Jonrowe said her inclination is to give them what they ask for as long as they understand that Council may say no to a lot of things they are requesting. Carlock spoke about how they are in compliance with the 2030 Comprehensive Plan. He spoke about how it is not feasible for this to be entirely commercial. He described why he feels their development is the best combination of residential and commercial. He said he would like to have the opportunity to hold a workshop discussion regarding the entire development and what they are planning to do. Fought said he would definitely be interested in a Workshop discussion. Gonzalez said he agrees with Jonrowe and he is fine with this as long as Carlock and Hillwood do not leave with the impression that everything is great. He said there has to be a number in there that would work for the residential/commercial ratio. Eason asked and Chapman said the TCEQ process is a very long process. She noted, while they are going through that process, the city will be negotiating all of the necessary agreements. There was much discussion. Vote on the motion: Failed 2-5 (Eason, Brainard, Hammerlun, Jonrowe, Gonzalez opposed) Motion by Gonzalez, second by Jonrowe to approve the Resolution. Approved 7-0 Carlock requested to schedule another workshop with the City Council. Q Presentation and overview of an Awareness Campaign to focus attention and alert customers to a phone scam targeting Hispanic businesses along the 1-35 corridor -- Leticia Zavala, Customer Care Manager and Micki Rundell, Chief Financial Officer Zavala spoke about the Awareness Campaign and how the city is bringing attention to this utility phone scam. She played the campaign segments for the Council. She noted this is for Council's information only and no action is required. R Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve Task Order HDR 14-002, to HDR Inc. of Austin, Texas, for the completion of the 2014 Sidewalk Master Plan in the amount of $188,175.00 -- Nat Waggoner, PMP®, Transportation Analyst and Edward G. Polasek, AICP, Transportation Services Director Waggoner introduced the item and said this was unanimously approved by GTAB. He noted this item will complete the 2014 sidewalk master plan. He said it will provide a little more than the sidewalk inventory, which is needed. He said it provided us with a list of needed infrastructure as well as a facilities audit. He said this new inventory will help us understand the city's ADA compliance issues and where need exists. Motion by Jonrowe, second by Eason to approve. Approved 7-0 S Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award a bid to American Road Maintenance of Itasca, IL, in the amount of $499,112.25 for pavement maintenance (Rejuvenator) -- Wesley Wright, P.E., Systems Engineering Director and Mark Miller, Transportation Services Manager Wright described the item and said the next three items tonight are the items in the tool kit that helps to keep the pavement intact. He said this is a rejuvenator which is oil that is applied to a road to revive it. He described the bid process for this item for the Council. Motion by Jonrowe, second by Fought to approve. Approved 7-0 T Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award a bid to Cholla Pavement Maintenance of Apache Junction, AZ in the amount of $779,212.33 for pavement maintenance (Chip Seal) --Wesley Wright, P.E., Systems engineering Director and Mark Miller, Transportation Services Manager Wright described the item and said all of the streets included in the chip seal maintenance schedule are arterials and collectors. He said they are moving forward with a two course chip seal process with an initial pass and a second pass. He said they are coming in with a fog seal over everything as well. He said there is a map in the packet that shows all of the streets that will be affected. Motion by Jonrowe, second by Eason to approve. Gonzalez asked and Wright said this texture is not completely smooth but it will be smoother and quieter than last year. Wright said they are putting a smaller aggregate on top and then a fog seal to fill in more holes. He said the bigger the aggregate, the bigger the noise. He added they will not be doing this process in any residential areas. Fought asked and Polasek said they will go to Sun City and do a second round of measurements and, if the noise has not subsided, they will take measures to improve it. Hammerlun asked and Wright confirmed this will be done before school starts. Polasek said the chip seal will not be applied if it gets above 98 degrees outside. Vote on the motion: Approved 7-0 U Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award a bid to Cutler Repaving of Lawrence, KS in the amount of $523,792.75 for pavement maintenance (Hot -in -Place Recycling) -- Wesley Wright, P.E., Systems Engineering Director and Mark Miller, Transportation Services Manager Wright described the item and spoke about this repaving process. He described the process for Council and said it is a successful process that will provide 10-15 years of life to the roads that are treated. Motion by Jonrowe, second by Gonzalez to approve the award of bid. Approved 7-0 V Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible direction from City Council concerning the creation of a Bond Committee to finalize a potential Road Bond Package -- Edward G. Polasek, AICP, Transportation Services Director and Micki Rundell, Chief Financial Officer This item was pulled from the agenda by staff. W Forwarded from Georgetown Utility Advisory Board (GUS): Consideration and possible action to award the bid for two substation transformers to Virginia Transformer Corp., of Roanoke, Virginia in the amount of $1,304,556.00 -- Jimmy Sikes, T&D Services Manager and Glenn Dishong, Utility Director Sikes said this item is for the purchase of two transformers in order to maintain the expected capacity and reliability. He described the bid process for the Council. He said they are going in at the Rivery and Georgetown East substation. Motion by Hesser, second by Brainard to approve. Approved 7-0 X First Reading of an Ordinance amending the Code of Ordinances Chapter 2.64 Building Standards Commission — Bridget Chapman, City Attorney (action required) Chapman described the item and said this is to clarify an inconsistency in the voting standards for the Building Standards Commission. She briefly described the change. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Jonrowe, second by Eason to approve. Approved 7-0 Y Second Reading of an Ordinance for a Special Use Permit for North Georgetown Addition, Block 4, Lots 1-4, to allow an accessory dwelling unit in the RS Zoning District, located at 807 North Myrtle Street -- Mike Elabarger, Senior Planner and Andrew Spurgin, AICP, Planning Director (action required) Spurgin described the item and read only the caption of the Ordinance on second reading. Spurgin spoke about why an accessory dwelling unit requires a special use permit. He read an excerpt from the official minutes that determined this decision. Motion by Jonrowe, second by Hesser to approve. Approved 7-0 Z Second Reading of an Ordinance adopting the proposed amendments to Title 13, Chapter 13.15 of the Code of Ordinances entitled Water Utility Services to include provisions for landscaping and irrigation procedures, and enforcement of those provisions, to more effectively manage the City's water resources and maintain compliance with Texas Administrative Code Title 30, Chapter 288 -- Kathy Ragsdale, Conservation Services Manager and Mike Babin, Deputy General Manager of Utilities (action required) Babin described the item and read only the caption of the Ordinance on second reading. Speaker, Hank Smith, said he would like to thank Council for this Ordinance. He said the homebuilder's association has been trying to come up with a standard of its own, which is similar to this ordinance. He noted they acknowledge and recognize that this is something that needs to be done. Brainard asked and Smith said Austin has a standard but it seems Georgetown is ahead of the curve at this point. There were many questions about the ordinance. Motion by Jonrowe, second by Eason to approve. Brandenburg spoke about the public outreach that has been done on this subject. Brainard asked and Babin said the effective date will be June 1. Brainard said that seems very soon. Briggs said this is for new plats and new development. Vote on the motion: Approved 7-0 Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AA Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Hoskins Litigation Update - Garey Park Architect Contract Update - Wolf Ranch Project Update - Lake Water Treatment Plant Contract Update Sec 551.072 - Deliberation Regarding Real Property - Discussion regarding possible land exchange with San Gabriel River Place Foundation, LTD, located between Rock Street and Scenic Drive Sec. 551.074: Personnel Matters - City Manager Annual Performance Evaluation - City Attorney Annual Performance Evaluation - City Secretary Annual Performance Evaluation - Municipal Court Judge Annual Performance Evaluation and possible reappointment Adjournment — Meeting was adjourned at 8:31PM Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8`h Street, a place readily accessible to the general public at all times, on the day of , 2014, at , and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary George gover, ayor