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HomeMy WebLinkAboutMIN 04.10.2012 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council Absent: Patty Eason, Danny Meigs, Bill Sattler, Pat All Council Present. Berryman, Tommy Gonzalez, Rachael Jonrowe, Troy Hellmann Staff Present: Paul E. Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City Secretary; Micki Rundell, Chief Financial Officer; Laurie Brewer, Deputy City Manager;Edward G. Polasek, Transportation Services Director; David Munk, Utility Engineer; Glenn Dishong, Utilities Director; Mark Thomas, Economic Development Director; Kimberly Garrett, Parks and Recreation Director; Robert Fite, Fire Chief; Jennifer Bills, Housing Coordinator; Elizabeth Cook, Community Development Director _ Minutes Regular Session - To begin no earlier than 06:00 PIVI (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Lifetime Achievement Award to Don Snell Mayor Garver presented Don Snell with a Lifetime Achievement Award for his contribution in the Arts in the Georgetown community. - Proclamation in honor of Safe Digging Month Mayor read the proclamation and presented it to Brad Wigton, in honor of Safe Digging Month. City Council Regional Board Reports -CAMPO Mayor described CAMPO and said, last night, CAMPO had a meeting. He said they were given $136 million they did not expect. He noted so many gifts are not always free. He said there is a requirement that the money be used for those intersections with a high problem with density of traffic He noted there was considerable debate and there is a plan underway for the improvement of Mopac He noted if you would like to know more about what is happening, you can look up the CAMPO website for minutes of the meetings. City Council Meeting Minutes/ Page 1 of 6 Pages - Lone Star Rail District Eason said under the topic of the Lone Star Rail Passenger Rail District, work in Travis and Hays Counties to secure agreement for local operations and maintenance funding is progressing welt LSRD staff and consultants have been meeting on a regular basis with representatives of the counties, the cities, and the Austin Community College District to discuss the use and application of tax increment financing and public improvement districts to meet the operating and maintenance subsidy required for LSTAR service. Draft deal points and framework Interlocal Agreements have been worked out cooperatively between LSRD and municipal staff for review by political leadership. Following negotiations, it is planned to bring the agreements before the LSRD Board of Directors for ratification. She noted under the Union Pacific and Freight Relocation topic, the joint LSRD/Union Pacific inspection trip planned for April has been postponed to May due to schedule conflicts for Union Pacific staff with the UP Steam Train visit to San Antonio in the April time frame planned for the trip. The new dates for the trip are May 15" through 17'. As a reminder, the joint inspection trip will operate over the proposed LSTAR line, plus related UP territory and the general area of the proposed urban freight rail relocation line, to be conducted with LSRD staff, consultants, and UP staff. The purpose of the trip is to help inform and finalize the joint service planning effort currently going on between LSTAR and UP. She added under the Freight Bypass Stakeholder Engagement top, the team, consisting of LSRD staff and consultants and representatives of Union Pacific, continues to meet bi-weekly to coordinate messaging and report on ongoing outreach efforts. Meetings are currently scheduled with elected officials from Williamson to Bexar County, plus representatives of the City of Taylor and the City of Lockhart She said a Freight Bypass / Relocation web page is currently under design by LSRD consultants, as well as a redesign of the Texas Rail Relocation and Improvement Fund web page for deployment on the Lone Star Rail District web site — www.lonestarrail.com — within the next few weeks, including a project description, study documents as they become available, and a map of the study corridor. She noted Lone Star Rail District continues to participate actively in the CAMPO Transit Working Group and Project Connect initiatives to define the future Central Texas high capacity transit system. City Manager Comments Action from Executive Session There was no action out of Executive Session. Public Wishing to Address Council On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subiect not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - Ron Evans regarding safety issues from vehicles exiting Village Gate development into Sun City. With a Powerpoint Presentation, Evans introduced Roland to the City Council. - Mary Roland regarding safety issues from vehicles exiting Village Gate development into Sun City Roland said she is here on behalf od Sun City residents of neighborhoods 12, 37 and 60. She noted they are not opposed to the Village Gate Development or Walgreens, but noted they have concerns with safety on Sun City streets brought about by traffic from the development She showed Council a map of the area in front of Sun City and the proposed site for the new Walgreens. She spoke about the traffic flow in that area as well as the proposed entrances and exits to and from the development She spoke about the Yellow Rose Trail exit and how they fear that cars will be flowing down Yellow Rose, even though that street was not built for that type of capacity. She noted only an assisted living facility was originally envisioned on that facility. She noted the vision was the traffic would turn right on the property. She noted it is not difficult to see what will happen with traffic in that area. She noted the other two Walgreens in Georgetown are open Sam to 10pm every week. She noted if City Council Meeting Minutes/ Page 2 of 6 Pages the increased traffic flows down Yellow Rose Trail, an immediate problem becomes clear. She said their one road is not intended to accommodate through traffic. She said the main point is the fact there are many safety concerns with the exits and access to that development Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on Tuesday, March 27, 2012 -- Jessica Brettle, City Secretary D Consideration and possible action to approve a real estate purchase contract in the amount of $62,500.00, plus closing costs, for the purchase of a 0.776 -acre parcel of land from Georgetown Railroad Company, Inc., for the construction of road improvements in connection with Southeast Arterial One (Sam Houston Avenue) -- Edward G. Polasek, AICP, Transportation Services Director E Consideration and possible action to approve a Resolution authorizing the abandonment by quitclaim deed of a 0.130 -acre portion of a 20' wastewater easement located on Lot 1, Village Gate at Sun City Final Plat, a subdivision of record at Document No. 2011087677, Plat Records, Williamson County, Texas -- David Munk, Utility Engineer/Glenn Dishong, Utility Director F Consideration and possible approval to fund temporary personnel costs with Evins Temporaries in an amount not to exceed $80,000 -- Leticia Zavala, Utility Office Manager, Micki Rundell, Chief Financial Officer G Consideration and possible action to appoint council member Rachael Jonrowe to the Clean Air Coalition -- Mayor George Garver H Consideration and possible action to appoint David Kellerman to the Main Street Advisory Board to fill a vacancy -- Mayor George Garver Motion by Meigs, second by Eason to approve the consent agenda in its entirety. Approved 7-0 Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: I Discussion and possible action to appoint two (2) Councilmembers to a Committee, along with the City Manager, the Assistant City Manager and the Director of Community Services to review a request to rename "Washam Drive" to "Fontana Drive", pursuant to the policy established by the City Council on November 14, 2006 regarding the Naming of City Facilities, Public Park Lands and Public Streets -- Paul E. Brandenburg, City Manager Brandenburg said the City has a policy and procedure in place for changing the names of roads. He described that process for the City Council. He said is asking that Council appoint members to the committee to go through that process. Mayor asked and Brandenburg said this committee typically meets only once or twice. Hellmann and Jonrowe were nominated for the committee. Motion by Gonzaelz, second by Berryman to appoint Hellmann and Jonrowe to the street naming committee. Approved 7-0 J Consideration and possible action to approve a resolution supporting a shift in the alignment to the future improvements to FM 1460, and supporting a study to shift the future grade separation to the SE Inner Loop from FM 1460 -- Edward G. Polasek, AICP, Transportation Services Director Polasek said this is the resolution that was requested by the City Council at the last meeting. He described the content of the Resolution and how it is supporting the Georgetown Transportation Advisory Board recommendation for the shift in the alignment for the improvements of SE Inner Loop and FM 1460. Motion by Gonzalez, second by Eason to approve the Resolution. Approved 7-0 City Council Meeting Minutes/ Page 3 of 6 Pages K Discussion and possible action to discuss a Governance Ordinance regarding Council staff relations — Bill Sattler, Councilmember District 4 Sattler said, this afternoon, he put together a composite of information done by an ad hoc committee that was appointed on July 26, 2011 as well as some of his suggestions regarding Council staff relations. Sattler spoke about the history of these meetings for the Council. He said the committee was appointed to look at Council and staff relations. He noted there were two other meetings, with the third being in October 2011. He said, after that meeting, he submitted some suggestions and nothing has been done since that time. He thought he would compile all of the information and see how Council would like to proceed with this issue. Mayor said Sattler was not a member of that ad hoc committee and added the last he was told by the committee is that they were having difficulty with the items to bring forward. Mayor offered a motion to ask Council to ask the committee to return to their task and prepare a document to be brought back to Council. He noted, at this point, the duly appointed people on the committee have not made these recommendations to the Council. Sattler said he has a document that noted the item was supposed to be placed on the agenda November$, 2011 and a draft of the agenda item was provided. He noted, on November 7, her submitted some additions to that and nothing ever happened with the item. He noted he thinks this is something Council needs to do. Mayor noted Sattler is premature and added the committee has the right to bring back their suggestions on this issue. He said, if Sattler wishes this item to move forward, Council should recommend the committee meet again and forward an official document for recommendation. Hellmann said his recollection is that the committee did not have an interest to create an obtrusive law that would overburden the Council and staff. He said it was Sattler's idea that led them down that path. He noted he has no issue with getting back into the discussions. He said the problem was trying to find an efficient way to address this issue. Sattler said, when this was first brought up, it was brought up as a governance ordinance. He noted, when he spoke with the City Manager, an Ordinance would be much too restrictive. He noted it should be governance guidance policy. Mayor spoke about the importance of the recommendation coming out of the committee. Sattler spoke about when the committee was first created and how the original charge was to create an Ordinance. Berryman said she thinks this has been buried since the committee meetings. She noted she does not understand why the committee has to decide this and it can not be decided on the dais. She noted she sees no reason why it should be discussed in the committee behind closed doors Mayor said he takes objection that this is something that was done behind closed doors Mayor spoke about how each of the committee meetings were posted according to the Open Meetings Act and all action of the committee comes back to Council for full discussion. Gonzalez said to get this to where the Council wants to do is to make a motion to dissolve the committee and then bring it back at the next agenda as a full Council item for discussion. He said it seems like the Council wants to discuss it and noted he does not recall ever hearing back from the committee. He noted, if Council wants to talk about this, the Council can bring it back to the whole Council. He said he personally has no issues with what this is and would be curious to hear what Council has to say. Brandenburg said the committee met a few times and, at the last meeting, one of the Council members provided some suggestions for changes to the policy. He noted there are a lot of unintended consequences with this proposal and added it should go to the committee for more discussion. He listed some of the unintended consequences for the Council. Sattler said he brought this out not as an Ordinance but as a policy guideline. He agreed the Brandenburg that this should not be seen as an Ordinance. He said these are just his suggestions. Motion by Berryman, second by Sattler to post for the dissolution of the committee at the next meeting and come back at the next meeting to discuss this as a policy and not an Ordinance. Eason said she is appalled by the implications that are being made on the dais. She said this would set a precedent. She noted there has been no effort made to discover why the committee did not want to pursue this issue. Meigs said Brandenburg raised some great concerns and noted he agrees that this should go back to the committee. Mayor asked and Chapman said the dissolution of the committee should be placed on the next agenda. She noted that action does not require a motion. Berryman withdrew her motion. Motion by Meigs, second by Jonrowe to take this back to the committee for further review. Jonrowe said she thinks the City has a long history of having commissions and boards that look at this type of preliminary information further in order to provide for efficiency on the dais. She noted it is a dangerous precedent to set to try to dissolve a committee just because the Council never heard back from them. Sattler said, on the memo that came out 10/21/2011, it said that a draft of the discussion items for the November 8 Council meeting related to Council relations. He said the memo stated that Brandenburg would like to meet one more time prior to the November 8 Council meeting. He said that meeting was the one he attended and he made suggestions to the committee on November 7. He said, from that point on, nothing happened. He asked why this issue was buried for that period of time. Hellmann said the issue was postponed because this could be a very cumbersome and ugly law that puts a big burden on Council and staff. He noted it is good in theory but hard in City Council Meeting Minutes/ Page 4 of 6 Pages practice and practicality. Hellmann said the fact that there is renewed interest is fine with him. He said he is glad to know there is renewed interest and would be happy to go back to the committee and discuss this Gonzalez said, in this process, he would like to turn it to the Chair of the committee and make sure Council sees this again on a specific timeline. Eason asked and Brandenburg said he would like for staff and Council to look over the proposed policy and recommendations. He continued to speak of the implications of this type of policy. There was much discussion regarding timelines for this issue. Mayor asked and Gonzalez said he would like a commitment to time. Meigs said he is perfectly fine with the idea of reporting back within 30 days. Motion to amend by Berryman, second by Gonzalez for the committee to come back to Council with a report in 30 days. Berryman said she understands why Sattler is concerned. Vote on the motion to amend: Approved 7-0 Vote on the original motion as amended: Approved 7-0 L First Reading of an Ordinance amending Section 2.100 entitled "Economic Development Advisory Board" -- Bridget Chapman, Acting City Attorney (action required) Thomas described the item and spoke about the Economic Development Advisory Board and the history of the Board. He spoke about how the need for the Economic Development Advisory Board meetings has been reduced with the creation of the Georgetown Economic Development Corporation. He asked that the Economic Development Advisory Board by decommissioned. Chapman read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Gonzalez, second by Berryman to approve the Ordinance on first reading. Eason said the people who used to serve on that board have been placed on other committees Approved 7-0 M Second Reading of an Ordinance amending Chapter 12.20 entitled "Parks and Recreational Facilities" -- Kimberly Garrett, Parks and Recreation Director (action required) Garrett described the item and read only the caption of the Ordinance on second reading. Motion by Gonzaelz, second by Jonrowe to approve Ordinance 2012-19. Approved 7-0 N Second Reading of an Ordinance amending Chapter 12.24 entitled "Events and Celebrations" — Robert Fite, Fire Chief and Laurie Brewer, Deputy City Manager (action required) Brewer described the item and the proposed amendments to the Special Events Ordinance. She noted the only change that has been made since the last meeting is to establish the effective date of this Ordinance as May 1, 2012. She read only the caption of the Ordinance on second reading. Motion by Meigs, second by Hellmann to approve Ordinance 2012-20. Approved 7-0 O Second Reading of an Ordinance on a Rezoning of 78.52 acres of the N. Porter and A. Flores Surveys from Single -Family Residential (RS) District, Local Commercial (C-1) District, General Commercial (C-3) District and Planned Unit Development (PUD) with a C-1 base district to PUD with base districts of Multifamily (MF), C-1, and C-3, located on Washam Drive and 1-35, to be known as Fontana Plaza -- Jennifer C. Bills, AICP, LEED AP, Housing Coordinator, Elizabeth A. Cook, Community Development Director (action required) Bills described the item and read only the caption of the Ordinance on second reading. Motion by Meigs, second by Berryman to approve Ordinance 2012-21. Approved 7-0 Meeting adjourned at 7:33 PM City Council Meeting Minutes/ Page 5 of 6 Pages City Council Meeting Minutest Page 6 of 6 Pages