HomeMy WebLinkAboutMIN 10.08.2013 CC-RMinutes of the Meeting of the Governing Body
of the City of Georgetown, 'Texas
Tuesday, October 8, 2413
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present. Council Absent:
Patty Eason, Tommy Gonzalez, Rachael Jonrowe, Steve Fought
Jerry Hammerlun, John Hesser
Staff Present.
Paul E. Brandenburg, City Manager; Micki Rundell, Chief Financial Officer; Jessica Brettle, City
Secretary; Laurie Brewer, Assistant City Manager; Jim Briggs, General Manager for Utilities; John
Sullivan, Fire Chief; Andrew Spurgin, Planning Director; Jordan Maddox, Principal Planner; Jennifer
Bills, Housing Coordinator; Matt Synatschk, Historic District Planner; Chris Foster, Utilities Financial
Analyst; Mike Peters, Information Technology Director; Glenn Dishong, Utility Director; Bridget
Chapman, City Attorney; Mark Thomas, Director of Economic Development; Bill Dryden, Transportation
Engineer; Jimmy Sikes, T&D Services Manager; Paul Elkins, Energy Services Manager; Wesley Wright,
Systems Engineering Director; Curtis Benkendorfer, Acting Airport Manager; Mike Elabarger, Senior
Planner; Leticia Zavala, Customer Care Manager
Minutes
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
- Presentation of Proclamation for Colonial Heritage Month
Mayor read the proclamation and presented it to Genny Williams of the local Colonial Dames Organization.
City Council Regional Board Reports
City Manager Comments
- November Election
- Brazos River Authority Drought Contingency Update
Action from Executive Session
Motion by Gonzalez, second by Hammerlun to approve a settlement agreement in civil action Number
1 -12 -CV -137 styled Danny Tucker vs. City of Georgetown, Texas in the United States District Court for the
Western District of Texas, Austin Division. Approved 5-0 (Fought absent)
City Council Meeting Minutes/
Page 39 of 351 Pages
Public Wishing to Address Council
On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subiect not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held
on Tuesday, September 24, 2013 -- Jessica Brettle, City Secretary
D Consideration and possible action to approve a Resolution acknowledging a petition and setting public
hearing dates for the Voluntary Annexation of 37.88 acres in the Roberts, Lewis and Lord Surveys, located
off of Shell Road near Georgetown Village — Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin,
AICP, Planning Director
E Consideration and possible action to approve a Resolution acknowledging a petition and setting public
hearing dates for the Voluntary Annexation of 7.74 acres in the Porter Survey, located at Northwest
Boulevard and River Bend -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning
Director
F Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an annual appropriation to Flair Data Systems (Flair) in the
amount of $72,000 for IT hardware/software maintenance expense (Cisco Phone System) -- Mike Peters,
Information Technology Director
G Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an annual appropriation to Presidio Networked Solutions
(Presidio) in the amount of $65,000 for IT hardware/software maintenance expense -- Mike Peters,
Information Technology Director
H Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an annual appropriation to Electsolve Technology Solutions
and Services, Inc. (Electsolve) for the amount of $50,400 for annual software maintenance of the City's
Meter Data Management System. -- Mike Peters, Information Technology Director
I Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve a Resolution to formally establish the City's decision to
implement the Self -Insurance Program for employee health care beginning January 2014 -- Susan
Morgan, Finance Director and Micki Rundell, Chief Financial Officer
J Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve the purchase of Bioxide from Siemens Water Technologies of
Sarasota, Florida, in an amount not to exceed $70,000.00 for Fiscal Year 2013/2014 -- David Thomison, Water
Services Manager and Glenn W. Dishong, Utility Director
K Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to award a blanket agreement for office supplies to V -Quest of
Georgetown, Texas in the estimated amount of $80,000.00 — Trina Bickford, Purchasing Manager and Mick
Rundell, Chief Financial Officer
City Council Meeting Minutes/
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L Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to award a blanket agreement for paper products and janitorial supplies
to Gulf Coast Supply in the estimated amount of $65,000.00 -- Trina Bickford, Purchasing Manager and Micki
Rundell, Chief Financial Officer
M Consideration and possible action to approve the Madrid Interlocal Agreement with Williamson County —
Bridget Chapman, City Attorney and Ed Polasek, Transportation Services Director
N Consideration and possible action to approve a Memorandum of Understanding with Williamson County for
a sidewalk easement to connect Mitchell Elementary to Belmont Drive as part of the Safe Routes to School
Sidewalk Construction Project -- Edward G. Polasek, AICP, Transportation Services Director and Bill Dryden,
P.E., Transportation Engineer
O Forwarded from the Main Street Advisory Board:
Discussion and possible action to approve the purchase order and budgeted amount up to $60,000 to
Preferred Landscape and Lighting, LLC for downtown holiday lighting -- Shelly Hargrove, Main Street
Manager and Laurie Brewer, Assistant City Manager
P Forwarded from the Georgetown Economic Development Corporation (GEDCO):
Discussion and possible action regarding the Freeport Exemption Study -- Mark Thomas, Director of
Economic Development
Q Consideration and possible action to approve a Real Estate Contract for the sale of the former Albertson's
property to MF Trinity Management, LLC -- Bridget Chapman, City Attorney
R Consideration and possible action to approve a Resolution of the City Council of the City of Georgetown, Texas,
Authorizing the Nomination of Candidates for Membership on the Williamson Central Appraisal District
Board of Directors -- Paul Brandenburg, City Manager
S Consideration and possible action to appoint Rachael Jonrowe to the Capital Area Council of Governments
General Assembly -- Mayor George Garver
Motion by Gonzalez, second by Hesser to approve the consent agenda in its entirety. Approved 5-0 (Fought
absent)
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
Motion by Gonzalez, second by Hammerlun to approve the procurement items on the agenda, which include items
X -CC and items HH -00. Approved 5-0 (Fought absent)
T Public Hearing for the Voluntary Annexation into the city limits of 37.88 acres in the Roberts, Lewis and Lord
Surveys, located off of Shell Road near Georgetown Village -- Jordan J. Maddox, AICP, Principal Planner
and Andrew Spurgin, AICP, Planning Director
Spurgin described the item and listed what this voluntary annexation would accomplish. He said it will enable a
future project called "The Arbors at Georgetown" and will provide clean up for the Georgetown Village
annexation. He said this is the first public hearing and noted there will be three additional steps in the process.
He said the complete annexation service plans are available online at the Planning Department offices. He said
this item is public hearing only and no action is required.
Public Hearing was opened at 6:19PM
No persons were present to speak.
Public Hearing was closed at 6:29PM
U Public Hearing for the Voluntary Annexation into the city limits of 7.74 acres in the Porter Survey, located at
Northwest Boulevard and River Bend -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin,
AICP, Planning Director
City Council Meeting Minutes/
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Spurgin described the item and said this land was previously under an annexation agreement in 2008. He said
the City is aware that a future development application is pending for this property as well.
Public Hearing was opened at 6:21 PM
No persons were present to speak
Public Hearing was closed at 6:21 PM
V Public Hearing for the Disannexation from the city limits of 28.9 acres in the Mott Survey at Westinghouse
Road and the former MoKan right-of-way, for the Avery North development in Round Rock -- Jordan
Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director
Spurgin described the item and said this is a little different as it is for a disannexation. He said this property
straddles the jurisdiction of the City of Georgetown and Round Rock. He said he majority of the property is on
Round Rock's side. He briefly described the terms of the agreement for disannexation.
Public Hearing was opened at 6:22PM
No persons were present to speak.
Public Hearing was closed at 6:22PM
W Consideration and possible action to approve a Resolution expressing official intent to reimburse costs for
electric, water, wastewater and stormwater drainage capital improvements, the purchase of public safety
vehicles and equipment, and costs associated with various facility, downtown and park improvements,
in an amount not to exceed $14.2 million with proceeds from bonds that will be issued at a later time -- Micki
Rundell, Chief Financial Officer
Rundell said this is a Resolution for approval of a bond reimbursement resolution. She noted this will allow the
city to move forward with projects without having to issue bonds at one time. She added this is allowable under
IRS guidelines. She described the projects and dollar amounts included. She said the City is allowed 18 months
to issue the bonds.
Motion by Gonzalez, second by Hesser to approve the Resolution. Approved 5-0 (Fought absent)
X Forwarded from the General Government and Finance Advisory Board (GGAF) :
Consideration and possible action to approve the proposed 2014 City of Georgetown Healthcare Plan --
Micki Rundell, Chief Financial Officer and Chris Foster, Utilities Financial Analyst
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
Y Forwarded from the General Government and Finance Advisory Board (GGAF)
Consideration and possible action to approve an annual appropriation to Sungard Public Sector, Inc.
(Sungard) in the amount of $139,000 for IT software maintenance expense (Public Safety Computer Aided
Dispatch System) -- Mike Peters, Information Technology Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
Z Forwarded from the General Government and Finance Advisory Board (GGAF)
Consideration and possible action to approve an annual appropriation to SHI Government Solutions in the
amount of $115,000 for Microsoft Enterprise Agreement licensing and maintenance -- Mike Peters,
Information Technology Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
AA Forwarded from the General Government and Finance Advisory Board (GGAF)
Consideration and possible action to approve an annual appropriation to Verizon Wireless in the amount of
$113,500 for wireless data services -- Mike Peters, Information Technology Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
City Council Meeting Minutes/
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BB Forwarded from the General Government and Finance Advisory Board (GGAF) :
Consideration and possible action to approve an annual appropriation to Modis Inc. (Modis) in the amount of
$113,000 for IT temporary staffing services -- Mike Peters, Information Technology Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
CC Forwarded from the General Government and Finance Advisory Board (GGAF) :
Consideration and possible action to approve an annual appropriation to Tyler Technologies (Tyler) in the
amount of $105,000 for IT software maintenance expense for the Incode system (Financial, Court and
Utility Billing Systems) — Mike Peters, Information Technology Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
DD First Reading of an Ordinance to amend the ordinance establishing a Franchise Fee payment between
Pedernales Electric Cooperative and the City of Georgetown, changing the Franchise Fee rate from 2% of
gross annual revenues to 4.0% of gross annual revenues -- Christopher Foster, Utilities Financial Analyst
(action required)
Rundell said this is an Ordinance that Finance has been working on for 18 months.She added, just as a
reminder, franchise fees are paid to the City for use of right of way by external utilities. She said this franchise is
a change between PEC and the City. She said the recommendation is an increase from 2% to 4% and is a
requirement to be competitive. She noted this particular ordinance has been reviewed two times by the GGAF
Board. She read only the caption of the Ordinance after having satisfied the requirements of the City Charter.
Motion by Hesser, second by Eason to approve the Ordinance on first reading.
Hammerlun asked and Rundell said they verified that this increase has been adopted by Cedar Park and Round
Rock as well. She said San Marcos went as high as 4.5%.
Vote on the motion: Approved 5-0 (Fought absent)
EE First Reading of an Ordinance to amend the ordinance establishing a Franchise Fee payment between
Oncor Electric Delivery LLC and the City of Georgetown, changing the Franchise Fee rate from 4% of gross
annual revenues to $0.002629/kwh -- Christopher Foster, Utilities Financial Analyst (action required)
Foster said this is the second half of the franchise fee Ordinances. He said the rate is equitable to the
percentage rate the city charges them now. He said this is a revenue neutral plan. He read only the caption of
the Ordinance on first reading after having satisfied the requirements of the City Charter.
Motion by Hesser, second by Hammerlun to approve. Approved 5-0 (Fought absent)
FF Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action concerning the Signal Warrant Study, Shell Road at Bellaire
Drive/Westbury Lane -- Edward G. Polasek, AICP, Transportation Services Director and Bill Dryden P. E.,
Transportation Engineer
With a Powerpoint Presentation, Dryden described a signal warrant study and added that the City has to meet at
least one of those warrants in order to get a traffic signal at a particular location. He introduced Santiago Arakey
with Kimley Horn and association who spoke about the intersection of Shell Road and Ballaire/Westbury as well
as the intersection of Williams Drive and Jim Hogg. He said the intersections met three out of five applicable
signal warrants. He said a traffic signal is warranted at this time for each location.
Motion by Gonzalez, second by Hammerlun to approve. Approved 5-0 (Fought absent)
GG Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action concerning the Signal Warrant Study, Williams Drive at Jim Hogg Road --
Edward G. Polasek, AICP, Transportation Services Director and Bill Dryden P. E., Transportation Engineer
Dryden described the item for Council.
Motion by Gonzalez, second by Hammerlun to approve. Approved 5-0 (Fought absent)
City Council Meeting Minutes/
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HH Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to renew annual contracts for Tree Trimming and Vegetation
Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of
$310,000.00 -- Jimmy Sikes, T&D Services Manager and Glenn W. Dishong, Utility Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
II Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to renew annual contracts for the Electric System Underground
Construction & Maintenance and the Electric System Trenching & Conduit Installation Labor to Pedro
S.S. Services, Inc. of Austin, Texas, in the estimated amount of $1,950,000.00 -- Paul Elkins, Energy Services
Manager and Glenn W. Dishong, Utility Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
JJ Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to renew the annual agreement for Material Acquisition for the purchase
of electric distribution, fiber and substation materials for the FY 2013-2014 from Techline Ltd. under their
contract with the Lower Colorado River Authority ("LCRA") Electric Material Acquisition Program in the
estimated amount of $ 2,800,000.00 -- Paul Elkins, Energy Services Manager/Glenn W. Dishong, Utility Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
KK Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve annual task orders: Task Order MEI-14-001 for Planned Capital
Improvement Projects in the amount of $550,000.00, Task Order MEI-14-002 for Electric System
Engineering Planning and Engineering Assistance in the amount of $150,000.00 and Task Order
MEI-14-003 for New Development Engineering and Design Assistance for New Development Engineering
and Design Assistance in the amount of $400,000.00 for with McCord Engineering, Inc., of College Station,
Texas, for professional engineering services -- Wesley Wright, P.E., Systems Engineering Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
LL Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve Task Order CDM-13-006 with CDM Smith, Inc. of Austin, Texas,
for professional services related to the Sequoia EST (Elevated Storage Tank), Pumping and Water
System Improvements Project in the amount of $825,900.00 -- Wesley Wright, P.E., Systems Engineering
Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
MM Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve the contract for construction of the North Georgetown
Addition Water Line Improvements to Royal Vista Inc., of Liberty Hill, Texas for the amount of $697,250.00
-- Wesley Wright, P.E., Systems Engineering Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
NN Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve the contract for the Edwards Aquifer Recharge Zone (EARZ) —
2012-2013, Wastewater Rehabilitation to IPR South Central, LLC of Houston, Texas, for the amount of
$1,628,050.00 -- Wesley Wright, P.E., Systems Engineering Director
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
00 Consideration and possible action to renew the current contract with Avfuel Corporation to supply aviation
fuel (Jet-A and 100LL/Avgas) and services to the Georgetown Municipal Airport, City of Georgetown, in the
estimated annual amount of $2,600,000.00 -- Curtis Benkendorfer, Acting Airport Manager, Edward G.
Polasek, AICP, Transportation Services Director and Bridget Chapman, City Attorney
Approved. See blanket motion at the beginning of the Legislative Regular Agenda.
City Council Meeting Minutes/
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PP Second Reading of an Ordinance of a Rezoning of 20.03 acres in the Lewis J. Dyches and Francis A. Hudson
Surveys from the Agriculture (AG) District to the Multifamily (MF) District, located on the west side of FM
1460, approximately 1,500 feet south of Southeast Inner Loop -- Mike Elabarger, Senior Planner and
Andrew Spurgin, AICP, Planning Director (action required)
Spurgin described the item and read only the caption of the Ordinance on second reading.
Motion by Hesser, second by Hammerlun to approve. Approved 5-0 (Fought absent)
QQ Second Reading of an Ordinance for a Rezoning of 44.57 acres in the Foy Survey from the Agriculture (AG)
District to a Planned Unit Development (PUD) District for Sun City Neighborhood Forty -Eight, located on
Pedernales Falls Drive in northwest Sun City -- Jordan J. Maddox, AICP, Principal Planner and Andrew
Spurgin, AICP, Planning Director (action required)
Spurgin described the item and read only the caption of the Ordinance on second reading.
Motion by Hammerlun, second by Hesser to approve. Approved 5-0 (Fought absent)
RR Second Reading of an Ordinance for a Rezoning of 18.70 acres in the Foy Survey from the Agriculture (AG)
District to a Planned Unit Development (PUD) District for Sun City Neighborhood Forty -Nine, located on
Pedernales Falls Drive in northwest Sun City -- Jordan J. Maddox, AICP, Principal Planner and Andrew
Spurgin, AICP, Planning Director (action required)
Spurgin described the item and read only the caption of the Ordinance on second reading.
Motion by Gonzalez, second by Hammerlun to approve. Approved 5-0 (Fought absent)
SS Second Reading of an Ordinance amending chapter 13.28 entitled "Drainage Utility" section 13.28.100
"Calculation of Drainage Utility Fees" of the Code of Ordinances of the City of Georgetown, Texas, repealing
conflicting ordinances and resolutions; including a severability clause, and establishing an effective
date -- Leticia Zavala, Customer Care Manager and Micki Rundell, Chief Financial Officer (action required)
Zavala described the item and read only the caption of the Ordinance on second reading.
Motion by Hammerlun, second by Hesser to approve. Approved 5-0 (Fought absent)
Adjournment
Approv d .
ayor George Garver
City Council Meeting Minutes/
Page 45 of 351 Pages
The meeting was adjourned at 06:42 PM.
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