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HomeMy WebLinkAboutMIN 08.27.2013 CC-RMinutes of the Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 27, 2413 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council 'resent: Council Absent: Patty Eason, Tommy Gonzalez, Rachael Jonrowe, All Council Present. Jerry Hammerlun, Steve Fought, John Hesser Staff 'resent: Paul E. Brandenburg, City Manager; Bridget Chapman, City Attorney; Jessica Brettle, City Secretary; Jim Briggs, General Manager of Utilities; Laurie Brewer, Assistant City Manager; Micki Rundell, Chief Financial Officer; Edward Polasek, Transportation Services Director; Minutes Regular Session begin no earlier than 00:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order -- Mayor called the meeting to order at 6:27PM Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures City Council Regional Board Reports Eason said Project Connect made a presentation to Council this afternoon. She thanked John -Michael Cortez for the presentation. She said a meeting of the Lone Star Rail Finance Committee will occur tomorrow morning in San Marcos at 10am. City Manager Comments - Budget and Tax Ordinance Readings - Election for District 2 - Labor Day Closings - Labor Day Trash Collection - Labor Day Pool Information Action from Executive Session Motion by Gonzalez, second by Hammerlun to approve a settlement agreement with Kasberg, Patrick and Associates, L.P. concerning claims related to the Southeast Arterial One Project. Approved 6-0 Public Wishing to Address Council On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to City Council Meeting Minutes/ Page 90 of 351 Pages speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subiect not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on Tuesday, August 13, 2013 -- Jessica Brettle, City Secretary D Consideration and possible action to approve the appointment of Mr. Ron Swain to the Rivery TIRZ to fill a vacancy — Mayor George Garver E Consideration and possible action to authorize submittal of an application for the Staffing for Adequate Fire and Emergency Response Program (SAFER) through the Federal Emergency Management Agency (FEMA) -- John Sullivan, Fire Chief F Consideration and possible action to extend the termination date of the Rivery Memorandum of Understanding (MOU) from August 31, 2013 to December 31, 2013 — Bridget Chapman, City Attorney G Consideration and possible action to approve a Resolution to accept the 2013 Tax Appraisal Roll for the City of Georgetown as presented by Deborah Hunt, Tax Assessor -Collector -- Micki Rundell, Chief Financial Officer H Consideration and possible action to authorize the Mayor to sign the HEB Community Challenge Pledge and participate in the program -- Kimberly Garrett, Parks and Recreation Director I Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Discussion and possible action to approve an Agreement between the City of Georgetown and Highlands at Mayfield Ranch MUD for the operation and maintenance of its wastewater collection system -- David Thomison, Water Services Manager and Glenn Dishong, Utility Director J Consideration and possible action to approve an Interlocal Cooperation Contract with Texas State University to conduct forty-five controlled buy/sting and follow-ups of tobacco permitted retail outlets -- Wayne Nero, Chief of Police Motion by Fought, second by Eason to approve the consent agenda in its entirety. Approved 6-0 Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: K Public Hearing on the proposed 2013/14 Annual Budget -- Paul Brandenburg, City Manager and Micki Rundell, Chief Financial Officer Brandenburg said Items K through O are all related to the budget. He said this is the public hearing and the second hearing will be at the next meeting. Rundell said tonight starts the official adoption process for the 2013/2014 budget. He said state law requires the City to have a public hearing on the budget. He said the budget's total is $220.7 million, a 9% increase from the prior year. She said there is $48 million in the General Fund, Capital Improvements make up $42.2 million and Purchased Power makes up $36.8 million. She said the largest funding component of the budget is utility revenues. She spoke about the property tax component and said only 9.9% comes from property taxes. She said this budget is policy compliant and she briefly described the fiscal and budgetary policy for the Council. She said this year's contingency reserves are a little over $17.85 million. She said this represents 75 days of city-wide operating expenses. She showed Council a pie chart showing the budget total broken up by funds. Rundell spoke about the "City of Excellence" and how this vision City Council Meeting Minutes/ Page 91 of 351 Pages was established at September 2012 retreat. She said the five focus areas of the vision are economic development, signature destination, public safety, transportation and utilities with the goal of being the premier community in central Texas. She spoke about the various budget strategies within the five focus areas. She said there are additional support programs in the budget as well. She said they are looking at doing a complete website redesign. They will be adding a risk and safety management, doing city-wide organizational development as well as an internal communications intranet. She said they are going to implement self insurance for employee health benefits, EAM support and the continuation of internal systems support. She spoke about the 2012/2013 budget capital improvements and say they total $42.2 million. She listed the General Capital and Utility Capital Projects for the Council. She listed some other issues in the budget. She said the salaries and compensation is included in the budget and noted they will be funding the final phases of the compensation plan implemented in 2013/14. She said there is money in the budget to maintain it as well. She said they have also included the public safety step increases. She spoke about employee health insurance and how the self insurance program is included in the budget. She said there is a 25% increase assumed to cover higher premiums. She mentioned the employee retirement plan and said the city is meeting or exceeding industry standards and city policy for funding liability. She provided Council with a staffing update and said there are 19.25 new full time employees being requested. She outlined the new positions for the Council. She noted that hiring dates for these positions are staggered throughout the fiscal year. She outlined how the City will be funding the new full time employees. She spoke about utility rates and fees and said there is no anticipated increase in the wastewater and garbage rates. She said the water rates and electric rates will address fixed versus variable cost imbalance. She said there is a 50 cent rate increase proposed for stormwater drainage. She spoke about the proposed 2013 property tax rate and described the certified assessed valuation. She said the average home value is $190,802. She said the proposed rate is $0.43950, an almost 3 cent increase. She said that increase is due to voter approved bonds that were issued from October 2011. She said, however, there is a 2 cent increase to the general fund. She showed Council a pie chart of the general fund budget and said it is $48 million. She described the various tax rate components for the Council. She spoke about the impacts of this new rate for the average home. She said the increase would be $77.77 annually. She said, for the first time, we are not the lowest tax rate on the graph according to the published proposed rates. She described the next steps in the budget process for the Council. Public Hearing was opened at 7:01 PM No persons were present to speak. Public Hearing was closed at 7:01 PM No action was taken by Council. L Consideration and possible action to approve a Resolution ratifying the property tax increase included in the 2013114 Annual Budget and acknowledging that the 2013 tax rate will raise more revenue from property taxes than the previous year -- Micki Rundell, Chief Financial Officer Rundell described the resolution and said this is a requirement under a state law. She said this is a resolution the Council must adopt prior to adopting budget and property tax ordinances. Motion by Fought, second by Jonrowe to approve the Resolution Gonzalez asked and Rundell said the City is spending more on O&M and there are also some capital elements included in that $48 million. He said he does not want to seem like we are telling the public that the budget went down, because it did not. Vote on the motion: Approved 5-1 (Gonzalez opposed) M First Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2013 -- Micki Rundell, Chief Financial Officer (action required) Rundell described the item and said this Ordinance would set the tax rate at $0.439650. She read only the caption of the Ordinance after having satisfy the requirements of the City Charter. Motion by Hammerlun, second by Jonrowe to approve the Ordinance on first reading. Approved 5-1 (Gonzalez opposed) N First Reading of an Ordinance adopting the 2013/14 City of Georgetown Annual Budget for the fiscal year City Council Meeting Minutes/ Page 92 of 351 Pages beginning October 1, 2013, and ending September 30, 2014 -- Micki Rundell, Chief Financial Officer (action required) Rundell described the item and said this item requires a record vote. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Hammerlun, second by Jonrowe to approve the Ordinance on first reading. Jonrowe asked and Rundell confirmed the budget included debt service for the Albertson's building. Vote on the motion: Gonzalez- No Jonrowe- Yes Hammerlun- Yes Fought- Yes Hesser- Yes Eason -Yes Approved 5-1 (Gonzalez opposed) O First Reading of an Ordinance amending § 2.08.010 "Administrative Divisions and Departments" of the Georgetown Code of Ordinances -- Micki Rundell, Chief Financial Officer (action required) Rundell described the item and said this Ordinance establishes the organizational hierarchy for the City. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Eason, second by Hammerlun to approve the Ordinance on first reading. Approved 6-0 P First Reading of an Ordinance amending Section 13.04.010 entitled "Rates and Charges—Electricity— Schedule" and the subsequent sections 13.04.015 through 13.04.100 of the Code of Ordinances of the City of Georgetown Texas, repealing conflicting ordinances and resolutions, including a severability clause and establishing an effective rate -- Leticia Zavala, Customer Care Manager and Micki Rundell, Chief Financial Officer (action required) Zavala described the item and read only the caption of the Ordinance on first reading. Motion by Fought, second by Eason to approve. Approved 6-0 O First Reading of an Ordinance amending section 13.04.120 entitled "Rates and Charges—Water— Schedule" of the Code of Ordinances of the City of Georgetown Texas, repealing conflicting ordinances and resolutions including a severability clause, and establishing an effective date -- Leticia Zavala, Customer Care Manager and Micki Rundell, Chief Financial Officer (action required) Zavala described the item and read only the caption of the Ordinance on first reading. She said the rates in the Ordinance are different than what was described in the Workshop. She said the correct rates will be in the Ordinance on second reading. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. There were many questions regarding why there was a change in rates and whether it will also include the rates for the very high usage as well as very low usage. Motion by Fought, second by Gonzalez to defer this item until the next meeting. Approved 6-0 R Discussion and possible action to verify allocations for Social Service Funding and Youth Program Funding for FY2013-14 — Paul E. Brandenburg, City Manager Brandenburg described this item and summarized the allocations that were discussed at the last meeting. Motion by Hammerlun, second by Fought to approve the allocations. Approved 5-1 (Jonrowe opposed) S Consideration and possible action to adopt a resolution directing the exclusive use, by the City, of native and City Council Meeting Minutes/ Page 93 of 351 Pages drought resistant landscaping at all newly constructed or rehabilitated city facilities -- Kathy Ragsdale, Conservation Services Manager and Jim Briggs, General Manager of Utilities Ragsdale described the item for Council. Motion by Eason, second by Fought to approve. Brandenburg briefly described the education process for the Council. Approved 6-0 T Public Hearing and First Reading of an Ordinance for a Rezoning of Airport Industrial Park Lot 3 and Lot 4 from the Agriculture (AG) District to the Industrial (IN) District, located at 100 and 114 Halmar Cove, east side of Airport Road adjacent the Georgetown Airport -- Mike Elabarger, Senior Planner and Andrew Spurgin, AICP, Planning Director (action required) Spurgin described the item and the requested rezoning for the property. He said all of the other lots in the park do already have the industrial zoning in place. He said there have been no comments received from the public and no speakers. He said the commission voted in favor of the request for this rezoning. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Fought, second by Eason to approve the Ordinance on first reading. Public Hearing was opened is at 7:26PM No persons were present to speak. Public Hearing was closed at 7:26PM Vote on the motion: Approved 6-0 U Public Hearing and First Reading of an Ordinance for a Rezoning of 81.58 acres in the Walters Survey from the Agriculture (AG) District to the Residential Single -Family (RS) District and the Residential Low -Density (RL) District for the Madison at Georgetown Section 111, located near the intersection of SH 195 and Ronald Reagan Blvd -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director (action required) Spurgin said the applicant has requested this rezoning for a planned section III of that development and planned for 160 lots at a somewhat lower density. Public Hearing was opened at 7:28PM No persons were present to speak. Public Hearing was closed at 7:28PM He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Eason, second by Gonzalez to approve the Ordinance on first reading. Approved 6-0 V Second Reading of an Ordinance for the Voluntary Annexation of 81.58 acres in the Walters and Eaves Surveys, to be known as Madison at Georgetown Section III, located near SH 195 and Ronald Reagan Boulevard -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director (action required) Spurgin said this is the same property as the previous item. He described the item, said this is the annexation and said there was a companion rezoning that Council just considered on first reading. He said public hearings were held and added staff recommends approval. He read only the caption of the Ordinance on second reading. Motion by Fought, second by Hammerlun to approve. Approved 6-0 City Council Meeting Minutes/ Page 94 of 351 Pages Adjournment The meeting was adjourned at 07:32 PM. Approved A Mayor George (Orver City cretary Jessica Brettle City Council Meeting Minutes/ Page 95 of 351 Pages