HomeMy WebLinkAboutMIN 01.28.2014 CC-RNotice of PfVleeting of the
Covet.ttittiy;Body of the
Cit), of G"col-getown, Texas
Tuesday, Janoaiy 28, 2014
The Georgetown City Council will meet on Tuesday, January 28, 2014 at 6:00 PM at the Council. Chambers at 101
E. 7`t' St., Georgetown, Texas
The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8"'
Street for additional information; TTY users route through Relay Texas at 711.
ite ttiat- Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A Call to Order— Mayor called the meeting to order at 6:05PM
All members of the Council were present.
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
City Council Regional Board Reports
City Manager Comments
- Mary 10, 2014 General Election
- 19t Annual Cupid's Chase Run/Walk
- The Development Guide — A guide for the development community
Action from Executive Session
There was no action out of Executive Session.
Pttiaiic NVishin,14 to . ddi t ss Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish
to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be
called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda
Statutol-y Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote.
An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of
the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on
Tuesday, January 14, 2014 — Jessica Brettle, City Secretary
D Discussion and possible action regarding amending the 2012/13 GTEC Budget and the 2013/14 GTEC Budget
for projects with remaining funding and approval from 2012/13 -- Susan Morgan, Finance Director and Micki
Rundell, Chief Financial Officer
E Consideration and possible action to approve an agreement between the City of Georgetown and Mr. Jack
Garey related to development of Garey Park -- Kimberly Garrett, Parks and Recreation Director, Laurie Brewer,
Assistant City Manager and Bridget Chapman, City Attorney
F Consideration and possible action to approve the Joint Election Agreement and Contract for Elections
Services with Williamson County for purposes of conducting city elections -- Jessica Brettle, City Secretary
G Consideration and possible action to approve a Resolution ordering a General Election for the Election of
the Mayor and City Council Members for Districts 2 and 6 -- Jessica Brettle, City Secretary and Bridget
Chapman, City Attorney
H Forwarded from the Housing Advisory Board:
Consideration and possible action to approve a Housing Tax Credit Resolution requested by Hamilton Valley
Management, Inc. for Northwest Apartments, located at 1623 Northwest Boulevard -- Jennifer C. Bills, AICP,
LEED AP, Housing Coordinator and Laurie Brewer, Assistant City Manager
Motion by Brainard, second by Hesser to approve the Consent Agenda with the exception of item H, which was
pulled to the regular agenda by Fought and item E, which was pulled from the agenda by staff. Approved 7-0
Legislative Regu(ar- Agenda
H Forwarded from the Housing Advisory Board:
Consideration and possible action to approve a Housing Tax Credit Resolution requested by Hamilton Valley
Management, Inc. for Northwest Apartments, located at 1623 Northwest Boulevard -- Jennifer C. Bills, AICP,
LEED AP, Housing Coordinator and Laurie Brewer, Assistant City Manager
Pulled from the consent agenda by Fought.
Fought said he had many questions regarding this item. He noted the Council is being asked to approve this item
but noted he does not see any backup information on analysis that supports the idea that Council should approve
it. He said he cannot vote in favor of this unless he has those answers. He continued to speak about why he has
concerns about this resolution. He said he would like staff to go back and address the questions he has. Bills
clarified that this is an existing complex and it will not have any impact on the schools. Fought spoke about the 2
to 1 ratio. Bills said she will be able to do more research on that for him. Bill said this money would be used to
bring these existing apartments up to ADA and energy efficiency standards. Fought spoke about the Gateway and
how the City should look at this in the same package. Eason asked if a postponement of this would cause an
issue in terms of timelines. Bills said the apartments have to have the resolution approved by the end of February.
She said this will just add funds from the tax credit fund to rehab the property. Gonzalez asked why the City has
to be involved. Bills said it is a requirement from the TDHCA that the group receives approval from Council.
Gonzalez asked and Bills said this does not guarantee them the money, it just allows them to apply for the
funding. Brainard asked and Bills confirmed this is already an existing property and they are just asking for
funding for upgrades. Gonzalez said, when any new projects come forward, all of Fought's questions need to be
addressed.
Motion by Jonrowe, second by Brainard to approve.
Jonrowe said, going forward, we need to delve deeper into the dispersal of multi -family housing throughout the
city and other issues related to workforce housing. Vote on the motion: Approved 7-0
1 Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve a resolution supporting the activities of Capital Area
Metropolitan Planning Organization (CAMPO) regarding a multimodal regional transportation system --
Edward G. Polasek, AICP, Transportation Services Director and Jim Briggs, General Manager of Utilities
Polasek said, as the City is working on the transit issue of potentially losing CARTS service, CAMPO had a
working group studying these regional connectivity issues that were touched on, but with the CARTS service. He
said they were finding alternatives to the automobile in the context of transit. He said they came up with a map
where they could implement a multi -modal transit system. He said we have been working on what this means for
the City through a Resolution of support. He said Round Rock wrote a resolution supporting the vision and the
analysis that comes with the Project Connect north corridor. He said it did not commit to funding or participating in
the programs. He said this would request specific financial analysis and funding strategies and will be supporting
the vision of moving forward with the study. He said this will allow us to make any kind of budgeting decisions in
the future. He included the original Project Connect map with the Council.
He said he also included some background material on the project as well. He said staff is starting to get some of
the detailed information Council asked for when they first had this discussion. He said they are getting answers
out of this program. He said the City is not being asked to pay anything but it is being asked to continue working
with them. He introduced some of the Capital Metro employees here tonight. He said GTAB recommended
approval of the resolution. Motion by Jonrowe, second by Fought to approve. Approved 7-0
J Forwarded from the Parks and Recreation Advisory Board:
Consideration and possible action to approve the selection of Baker-Aicklen & Associates, Inc. as the
landscape architect for the design of Garey Park. -- Kimberly Garrett, Parks and Recreation Director and
Laurie Brewer, Assistant City Manager
This item was pulled from the agenda by staff.
K Forwarded from the Parks and Recreation Advisory Board:
Consideration and possible action to approve Task Order BA -14-001 with Baker-Aicklen & Associates, Inc. of
Round Rock, Texas for landscape architect design services related to Garey Park in the amount of
$1,123,305 -- Kimberly Garrett, Parks and Recreation Director and Laurie Brewer, Assistant City Manager
This item was pulled from the agenda by staff.
L Forwarded from the Parks and Recreation Advisory Board:
Consideration and possible action to approve Task Order LDT-14-001 with Luck Design Team , LLC of Austin,
Texas for professional services related to VFW Park in the amount of $132,700 -- Kimberly Garrett, Parks and
Recreation Director and Laurie Brewer, Assistant City Manager
Garrett said VFW Park is located at 2nd and College and was built in 1975 and has only had minor renovations
since that time. She said they plan to update and renovate many things at this park and she described the project
renovations for Council. She said they would like to build a girls' softball complex in that park that will bring sports
tourism to the area. She said Luck Design was selected off of a list of approve architects and said they have done
projects like this in similar cities. She said they will work with staff and citizens to determine the best use of the
park. She noted ideally this would be constructed at the same time as the 2nd street improvements in that area to
reduce disturbance in the area. She said the task order is within the budgeted amount and from bonds already
issued.
Motion by Fought, second by Hesser to approve.
Jonrowe asked and Garrett said it will take about 6 months from design to construction plans and then the city will
bid it out. She said it will be completed about 15 months from now. Jonrowe asked and Garrett spoke about the
status of the 2nd street improvements. She noted they are trying to tag team on this for both projects so that it
reduces the disturbance in the area. Jonrowe asked about the plan for parking in the area. Garrett said part of
this design will be the parking.
Vote on the motion: Approved 7-0
M Consideration and possible action authorizing the City of Georgetown to enter into an Agreement for Medical
Director Services for the Georgetown Fire Department EMS First Responders Program — John Sullivan, Fire
Chief
Sullivan said this pertains to Medical Director Services for the Fire Department. He said they are proposing the
City enter into a contract with a person who has medical and emergency room experience to guide the
department as they move toward more personal EMS services. He said he could provide detailed information if
they have questions.
Motion by Fought, second by Jonrowe to approve.
Jonrowe asked and Sullivan confirmed this person will work about 20 hours a week. Sullivan noted the City
borrowed this from Sugarland, Texas and 20 hours seems sufficient at this point. He said the City has the prevue
to allocate hours accordingly. He noted the 20 hours is a mainstay for the foreseeable future.
Vote on the motion: Approved 7-0
N Consideration and possible action to approve an interlocal agreement with the Georgetown Independent
School District (GISD) regarding photographic enforcement and administrative adjudication of school bus
stop arm violations through American Traffic Solutions, Inc. — Wayne Nero, Chief of Police and Bridget
Chapman, City Attorney
Nero said in November 29, staff did workshop with David Jackson and Carlos Cantu and they proposed a school
bus stop arm enforcement system. He said they feel the number of violations is significant and they feel this
system, as well as public education, will help to impact those numbers. He said the first step would be to approve
this agreement as well as the ordinance. He summarized the process for finding and administering violations for
the City Council. He said the fine amount is $300. He spoke about the hearing process for violations.
Motion by Jonrowe, second by Eason to approve. Approved 7-0
Jonrowe said this is a great example of the City and GISD working together to better the community. Jonrowe
asked and Nero said the $300 for would be for all subsequent offenses. Jonrowe said she would like to see a
step system for the fines. Fought said he agrees with that. Brandenburg said they can bring forward a step
approach for multiple violations for the second reading of the Ordinance. Jonrowe asked and Nero said, once this
program starts, they will have a summary of data showing the efficacy of the program on a monthly basis. Hesser
asked and Nero said this is not a moving violation because it is not considered a criminal offense. He said it is a
civil penalty similar to red light camera violations. Brainard asked and Nero said 60% of the fines would go to
American Traffic Solutions and the rest to the City. Brainard asked and ATS said 80% of their participants have a
step system for fines but notes most in Texas do not. Brainard asked and Chapman said the video would be an
open record.
Vote on the motion: Approved 7-0
O First Reading of an Ordinance amending Chapter 10 of the Code of Ordinances related to vehicles and traffic
by adding photographic enforcement and administrative adjudication of school bus stop arm violations —
Wayne Nero, Chief of Police and Bridget Chapman, City Attorney (action required)
Nero described the item and read only the caption of the Ordinance after having satisfied the requirements of the
City Charter.
Motion by Jonrowe, second by Fought to approve. Approved 7-0
P First Reading of an Ordinance creating "Assignment Pay" for certain assignments within the Fire
Department, repealing all ordinances or parts of ordinances in conflict therewith, providing a severability
clause, finding and determining that the meetings at which the Ordinance is passed are open to the public
as required by law and providing an effective date -- John Sullivan, Fire Chief (action required)
Sullivan described the item and said this establishes assignment pay for the reorganization. He read only the
caption of the Ordinance on first reading after having satisfied the requirements of the City Charter.
Motion by Jonrowe, second by Eason to approve.
Hesser asked and Sullivan described how assignment pay works.
Vote on the motion: Approved 7-0
Q Second Reading of an Ordinance for a Special Use Permit to allow an automotive use in a General
Commercial (C-3) District for Dennis P. McCoy Subdivision, dba Mac Haik Dodge, located at 5255 IH 35 and
107 Fox Drive -- Carla Benton, Planner and Andrew Spurgin, AICP, Planning Director (action required)
Spurgin described the item and read only the caption of the Ordinance on second reading.
Motion by Eason, second by Jonrowe to approve. Approved 7-0
R Second Reading of an Ordinance for a Rezoning of Lot B of the Replat of Lot 28 of Chaparro Estates
Subdivision, from Agriculture (AG) District to Residential Single-family (RS) District, located at 225 Sedro
Trail -- Carla Benton, Planner and Andrew Spurgin, AICP, Planning Director (action required)
Spurgin described the item and read only the caption of the Ordinance on second reading
Motion by Eason, second by Jonrowe to approve. Approved 7-0
S Second Reading of an Ordinance for a Rezoning of Chapriel Place, Lot 1-A, located at 4889 Williams Drive,
from the Office (OF) District to the Local Commercial (C-1) District -- Mike Elabarger, Senior Planner and
Andrew Spurgin, AICP, Planning Director (action required)
Spurgin described the item and read only the caption of the Ordinance on second reading.
Motion by Eason, second by Jonrowe to approve. Approved 7-0
T Second Reading of an Ordinance for a Rezoning of Chapnel Place, Lot 2-A and 3-A, located at 4877 & 4871
Williams Drive, from the Office (OF) District to the Local Commercial (C-1) District -- Mike Elabarger, Senior
Planner and Andrew Spurgin, AICP, Planning Director (action required)
Spurgin described the item and read only the caption of the Ordinance on second reading.
Motion by Eason, second by Jonrowe to approve. Approved 7-0
U Second Reading of an Ordinance amending the 2012/13 Annual Budget due to conditions that resulted in
year-end budget variances and the 2013114 Annual Budget due to conditions that resulted in new program
requirements in the current year, and excess fund balance at the end of fiscal year 2012/13 due to the
timing of capital projects and other expenditures; appropriating the various amounts thereof; and repealing
all ordinances or parts of ordinances in conflict therewith -- Susan Morgan, Finance Director (action
required)
Rundell described the item and read only the caption of the Ordinance on second reading.
Motion by Hesser, second by Jonrowe to approve. Approved 7-0
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
V Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Council, including agenda items
A€i, ottrniiir;ttt — Meethig adjourned urned att 7:01 PM
Certificate of Posting
1, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting
was posted at City Hall, 113 E. 8`h Street, a place readily accessible to the general public at all times, on the
day of , 2014, at , and remained so posted for at least 72 hours preceding the scheduled
time of said meeting.
Jessica Brettle, City Secretary
George arver, Mayor
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,Ae : City Secretary