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HomeMy WebLinkAboutMIN 07.23.2013 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council Absent: Tommy Gonzalez, Patty Eason, John Hesser, All Council Present. Steve Fought, Jerry Hammerlun, Rachael Jonrowe Staff Present: Paul E. Brandenburg, City Manager; Jessica Brettle, City Secretary; Micki Rundell, Chief Financial Officer; Laurie Brewer, Assistant City Manager; Jim Briggs, Assistant City Manager; Wesley Wright, Systems Engineering Directore; Mike Stasny, GISP, Information Manager; Wayne Nero, Police Chief; Michael Seery, Project Manager; Jordan Maddox, Principal Planner; Andrew Spurgin, Planning Director; Edward Polasek, Transportation Services Director; Bill Dryden, Transportation Engineer; Mark Thomas, Economic Development Director Minutes Regular Session - `Co begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order -- Mayor called the meeting to order at 6:09PM Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures City Council Regional Board Reports Eason said there is supposed to be a presence at the Lone Star Rail meetings until September. She said, on Friday, August 2, the committee will have a conference call to be held at City Hall at 1 Oam. She said it is an open, public meeting. City Manager Comments Water Conservation Watering Schedule Burn Ban 2013-24 Annual Budget Public Hearing Dates Action from Executive Session There was no action out of Executive Session. Public Wishing to Address Council On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to City Council Meeting Minutes/ Page 1 of 7 Pages speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward hnspeak when the Council considers that item. On a subiect not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary ran be reached at 512/930-3651. B-Auofthedeadline.no persons were signed up to speak on items other than what was posted on the agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon itindividually aspart ofthe Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and the amended minutes of the regular City Council meeting held on Tuesday, June 25, 2013 -- Jessica Brettle, City Secretary Gonzalez pulled this item to the Regular Agenda. O Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on Tuesday, July 9, 2013 -- Shelley Nowling, Assistant City Secretary and Jessica Brettle, City Secretary E Consideration and possible action to appoint Shelley Nowling as Deputy City Secretary -- Jessica Brettle, City Secretary F Consideration and possible action to approve a shelter agreement with the American Red Cross for the Georgetown Recreation Center in the event of a disaster -- Kimberly Garrett, Parks and Recreation Director and Laurie Brewer, Assistant City Manager G Forwarded from the Georgetown Utility Systems Advisory Board (GUG): Consideration and possible action to approve the Task Order No. SBE -13-004 with Steger and Bizzell Engineering, Inc. of Georgetown, Texas for professional services related to Georgetown Solid Waste Public Drop Facility in the amount of $55,952.00 - Wesley Wright, P.E., Systems Engineering Director Hellmann pulled this tnthe Regular Agenda. H Consideration and possible action to renew the existing School Resource Officer agreement between the Georgetown Independent School District and the City of Georgetown, Texas to include an amendment to Attachment A (annual cost for program) of the agreement and signatures of current officials -- Wayne Nero, Police Chief | Consideration and possible action to approve the City's Quarterly Financial Report, which includes the Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended June 30, 2013 -- Micki Rundell, Chief Financial Officer, Susan Morgan, Finance Director and Lisa Haines, Controller Motion by Hellmann, second by Hellmann to approve consent agenda with the exception of items C and G, which were pulled tothe Regular Agenda byCouncil. Approved 7-U Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: G Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the Task Order No. SBE -1 3-004 with Steger and Bizzell Engineering, Inc. of Georgetown, Texas for professional services related to Georgetown Solid Waste PubUoDnopFaci|ity}ntheamountuf$55.952.0O'VVeo|oyVVriQht.P.E..SyutemnEngineehngDirodor Pulled hoRegular Agenda byHellmann. Hellmann, Hammerlun recused themselves due to a conflicts of interest. Wright described this item to the City Council Meeting Minutes/ Council. Motion by Fought, second Gonzalez to approve the task order. Approved 5-0 (Hellmann and Hammerlun recused) C Consideration and possible action to approve the minutes of the Workshop and the amended minutes of the regular City Council meeting held on Tuesday, June 25, 2013 -- Jessica Brettle, City Secretary Pulled to Regular Agenda by Gonzalez. Gonzalez said he reviewed the video and said there are certain clarifications and amendments that he could not find in the content of the meeting. He said he would like to use the minutes as presented and refer people to the video. Eason said the clarifications were all relevant to the issues that were brought up and were specifically items that she had reviewed. She said she suggested changes because there were some clarifications necessary to the content of the discussion. Fought said the minutes can be more succinct or more expansive. Fought said he prefers the more expansive minutes and added they are more useful to the public. He said he thinks a clarification is fine and he does not think the City should be quite so strict in how they put down the minutes. He noted this was a serious issue and a large discussion and the expansive minutes is very informative to the public. Fought gave a couple of examples of when clarification is appropriate in the minutes. He said he is willing to accept these changes. Mayor said this item is far more complex than it used to be. He noted Council adopted the Robert's Rules to govern the process at the dais. He said Robert's Rules are succinct about what the minutes shall be. He said we have a streaming video process that records on tape everything that is said or debated in public session. He said the minutes should record the action of Council and not necessarily the comments or discussion. He said to add items that were not said at the meeting is inconsistent with what Robert's Rules of Order would consider appropriate. He suggested that an item defining the minutes and what they should encompass should be brought back to Council for further discussion. Chapman said she is fine with articulating the procedure or be more specific with regard to the minutes. She said it is not proper to include items in the minutes that were not discussed at the meeting. She added it is not appropriate to supplement the official minutes with statements or matters that were not actually at the meeting. Eason again explained why she felt the clarifications should be added to the minutes. Gonzalez said the minutes should only record what happened that day and the outcome on that date. There was much discussion regarding this issue. Motion by Eason, second by Jonrowe to approve the minutes as amended. Approved 4-3 (Hellmann, Hesser, Gonzalez opposed) J Discussion and possible action regarding the 2013-14 City Manager's Proposed Budget -- Paul E. Brandenburg, City Manager and Micki Rundell, Chief Financial Officer Brandenburg described the item and said the budget was reviewed at a Workshop earlier today as well as yesterday. He reviewed the total proposed amount for the 2013-14 budget. He reviewed the public process for this as well. He said he thinks this is a good budget and identifies major categories and priorities for the City. He said it also delivers on the visioning process the Council started last September. He said all of the budget presentations and documents will be made available online. He said this is the first budget where the City has tried to look out five years into the future during the planning process. He spoke about how this budget protects the city's "quality of life." He said the "City of Excellence" concept and the corresponding items will be reviewed on an annual basis. He described the various elements and content in the proposed budget. Rundell reviewed the rest of the budget process for the Council. Fought asked if they will be bringing back the parking garage and Rundell said they would do that at a future meeting. Motion by Fought, second by Gonzalez to approve the budget as presented and comments as made so far. Motion by Jonrowe, second by Eason to amend the budget to add the Volunteer Coordinator position to the budget. There were questions and discussion regarding this position, the proposed job duties and why it was originally cut from the budget. Vote on the motion to amend: Failed 5-2 (Hesser, Fought, Hammerlun, Gonzalez, Hellmann opposed) Vote on the original motion: 7-0 K Vote to place adoption of the proposed 2013 tax rate on a future agenda and to set dates for two public City Council Meeting Minutes/ Page 3 of 7 Pages hearings -- Micki Rundell, Chief Financial Officer With a Powerpoint Presentation, Rundell ran through the process in place used to determine the current tax rate. She said, due to an error from WCAD, the effective tax rate calculation is different from the one presented yesterday. She said this motion is to set the tax rate. She said it is required to set the "maximum" tax rate. She said this is a record vote. Motion by Jonrowe, second by Hammerlun to vote to place adoption of a tax rate of $0.43950 cents per $100 valuation, equaling $0.21597 cents for Maintenance and Operation and $0.22353 cents for debt service, as an action item at the August 27, 2013 Council meeting to be held at 6 P.M. at City Council Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, Texas and to set two public hearings, as required by law, to be held on Tuesday, August 6 at 4:00 P.M., and on Tuesday, August 13 at 6:00 P.M. at City Council Chambers, at the northeast corner of Seventh and Main Streets, Georgetown, TX. Record Vote: Gonzalez - Yes Jonrowe- Yes Hammerlun- Yes Fought- Yes Hesser- Yes Hellmann -Yes Eason -Yes Approved 7-0 L Public Hearing for the Voluntary Annexation of 20.03 acres in the Dyches Survey, to be known as Vantage at Georgetown, located on FM 1460 south of SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director Spurgin described the item and said tonight is the second public hearing and third of five steps to proceed with the annexation. He said this is a public hearing only. Public Hearing was opened at 6:58PM No persons were present to speak Public Hearing was closed at 6:58PM M Public Hearing for the Voluntary Annexation of 98.22 acres in the Hudson Survey, to be known as Celebration Church, located at Rabbit Hill Road and Westinghouse Road -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director Spurgin described the item. Public Hearing was opened at 6:59PM No persons were present to speak Public Hearing was closed at 6:59PM N Public Hearing for the Voluntary Annexation of 81.58 acres in the Walters and Eaves Surveys, to be known as Madison at Georgetown Section III, located near SH 195 and Ronald Reagan Boulevard. -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director Spurgin described the item. Public Hearing was opened at 7:OOPM No persons were present to speak Public Hearing was closed at 7:OOPM City Council Meeting Minutes/ Page 4 of 7 Pages O Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the Guaranteed Maximum Price as submitted by Bartlett Cocke Construction Company, for the Construction of the Public Safety Operations and Training Center -- Paul E. Brandenburg, City Manager; Wayne Nero, Chief of Police and Michael Seery, Project Manager Seery described the item and said the GMP was submitted by Bartlett Cocke for $22,667.306.Hesaid there are additional items that will beowner provided and hedescribed that cost uowell. Honoted the City iscurrently $360,112 under budget. Motion byGonzalez, second byFought to approve. Approved 7-0 P Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award a Construction Contract to Westar Construction, Inc., of Georgetown, Texas, for the construction ofthe Safe Routes toSchool Sidewalk Improvements Project (serving Mitchell Elementary School) in the amount of $398,537.60; the award is contingent upon concurrence of the bids and contractor by the Texas Department of Transportation -- Edward G. Polasek, AICP, Transportation Services Director and Bill Dryden P.E., Transportation Engineer Dryden described the item and said they have gone out for bids for this project and have been presented alow bid on the project from Wester. He said this will build sidewalk access from Churchill Farms to Mitchell Elementary. He said staff and GTAB recommend approval unanimously. Motion byJmmwe,second byGonzalez toapprove. Approved 7-0 Q Forwarded from the Georgetown Transportation Advisory Board (GTAB): Discussion and possible action regarding an Interlocal Agreement with CapitalMetro Voprovide demand response transit services utilizing Federal Transit Administration Section 5307 funding and local match in an amount not to exceed $157,300.00 -- Edward G. Polasek, AICP, Transportation Services Director and Micki Rundell, Chief Financial Officer Polasek described a summary of this issue and spoke about how Georgetown is connected to the Austin Urbanized Area. He said this is a contract that will allow the City to have service through Capital Metro that will replace the existing CARTS service. There was much discussion regarding the cost and the local match dollars. Motion byJonmwe.second byFought toapprove. Approved 7-0 R Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to enter into an agreement for architectural services for the Westside Service Center with PGAL of Austin, Texas in the amount of $176,000.00 -- Wesley Wright, P.E., Systems Engineering Director The item was pulled by staff. S Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the procurement of Infor EAM Enterprise Edition software licenses in the amount of $335,050.28 and enter into a five year software maintenance agreement with the first year amount of $67,010.06, for the first-year total amount of $402,060.34 with Infor Public Sector, Inc., of New York, NY -- Wesley Wright, P.E., Systems Engineering Director and Mike Stasny, GISP, Information Manager Stasny said he has been working on the project for a year. He said this item is for the procurement of the Enterprise Asset Management system, which will include 65 desktop user product, mobile products, tool kits and integrations with other solutions. Mayor asked and Stasny provided a brief summary of the Enterprise Asset Management System and what it will do for the utility. Motion byHellmann, second byFought hoapprove. Approved 7'O T Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the procurement of implementation services for the Water City Council Meeting Minutes/ Services and Electric Services Enterprise Asset Management System with West Monroe Partners, LLC of Chicago, IL, for the amount of $615,000.00 -- Wesley Wright, P.E., Systems Engineering Director and Mike Stasny, LISP, Information Manager Stasny described the item and said West Monroe's role with the EAM System will be to come in to the City and determine what the practices an workflows are, map those out in concert with City staff and, on the technology side, they are responsible for developing all of the inputs and outputs. He continued to describe the services they will provide. Motion by Hellmann, second by Hammerlun to approve. Approved 7-0 U Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the procurement of project management activities, quality review services, and organizational change management consulting services for the Water Services and Electric Services Enterprise Asset Management project from Westin Engineering, Inc. of Rancho Cordova, CA for the amount of $375,876.00 -- Wesley Wright, P.E., Systems Engineering Director and Mike Stasny, LISP, Information Manager Stasny described the item for Council and said Westin will be the project manager for the implementation of the EAM solution. He said they will be in charge of quality assurance during the project roll out. He said they have implemented hundreds of Enterprise Asset Management solutions. Motion by Hellmann, second by Jonrowe to approve. Approved 7-0 V Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to adopt the proposed utility ratemaking methodology as part of the City's Fiscal and Budgetary Policy-- Jim Briggs, General Manager for Utilities and Micki Rundell, Chief Financial Officer Rundell briefly described the methodology that was discussed in depth at the Workshop and said this recommendation would be included in the fiscal and budgetary policy. Motion by Jonrowe, second by Fought to approve. Approved 7-0 W Forwarded by Georgetown Economic Development Corporation (GEDCO): Discussion and possible action regarding a Performance Agreement with Radiation Detection Company (RDC) in an amount not to exceed $320,000 -- Mark Thomas, Economic Development Director Thomas described the item and read a summary of the company and what it is doing and why it is considering relocating to Georgetown. He reviewed the elements of the performance agreement. Gonzalez left the dais. Motion by Hellmann, second by Fought to approve the item. Gonzalez returned to the dais. Vote on the motion: Approved 7-0 X Forwarded from the Georgetown Economic Development Corporation (GEDCO): Discussion and possible action regarding a Performance Agreement with Texas Life Sciences Collaboration Center (TLCC) -- Mark Thomas, Economic Development Director Mayor described the item for Council. Thomas read a brief summary for this company and the elements of the proposed Performance Agreement. Motion by Hammerlun, second by Fought to approve. Approved 7-0 The meeting recessed to Executive Session under Section 551.074 of the Local Government Code -- 7:22PM Meeting returned to Open Session -- 7:51 PM City Council Meeting Minutes/ Page 6 of 7 Pages Motion out of Executive Session: Motion by Gonzalez, second by Jonrowe to appoint Bridget Chapman as City Attorney with a base salary of $124,000 yearly. Approved 7-0 Y Consideration and possible action to accept the resignation of City Council member from District 2, Troy Hellmann -- Jessica Brettle, City Secretary Motion by Eason, second by Gonzalez to approve. Hellmann thanked the audience and said he has enjoyed his time on the Council. He added the City has the most professional staff he has ever encountered. Vote on the motion: Approved 7-0 Approved : Mayor George GaKei`�" City Council Meeting Minutes/ Page 7 of 7 Pages Adjournment The meeting was adjourned at 07:53 PM. es T7cretary Jsica Brett—Ie