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HomeMy WebLinkAboutMIN 03.12.2013 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council Absent: Patty Eason, Danny Meigs, Bill Sattler, Tommy All Council Present. Gonzalez, Rachael Jonrowe, Jerry Hammerlun, Troy Hellmann Staff Present: Paul E. Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City Secretary; Micki Rundell, Chief Financial Officer; Susan Morgan, Finance Director; Jim Briggs, General Manager of Utilities; Laurie Brewer, Assistant City Manager; Minutes Regular Session - To begin no earlier than 06:00 PIVI (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures City Council Regional Board Reports City Manager Comments Action from Executive Session There was no action out of Executive Session. Public Wishing to Address Council On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 5121930-3651. B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. City Council Meeting Minutes/ Page 1 of 6 Pages Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on Tuesday, February 26, 2013 -- Jessica Brettle, City Secretary D Consideration and possible action to accept the independent audit of all accounts of the City reported in the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2012 -- Micki Rundell, Chief Financial Officer; Susan Morgan, Finance Director and Lisa Haines, Controller E Consideration and possible action to approve the declaration of abandoned vehicles to be disposed of using online auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville, Texas -- Trina Bickford, Purchasing Manager and Micki Rundell, Chief Financial Officer F Consideration and possible action to approve a five year renewal of the Contract and License Agreement with National Sign Plazas for the installation and maintenance of subdivision directional signs consistent with the City's Wayfinding and Signage Master Plan -- Dave Hall, Chief Building Official and Paul E. Brandenburg, City Manager G Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action regarding the request from RA General Services, LLC, dba Longhorn Jet Center to amend the lease agreement dated April 26, 2007, to allow Lessee to operate as a General Fixed -Base Operator (GFBO) and to purchase and sell aviation fuel -- Sarah Hinton, Airport Manager and Bridget Chapman, Acting City Attorney Motion by Meigs, second by Hammerlun to approve the consent agenda in its entirety. Approved 6-0 (Jonrowe absent) Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: H Public Hearing and First Reading of an Ordinance for a Rezoning from the Residential Single -Family (RS) District to the Two -Family (TF) District for Quail Meadow Unit 3, Block 10, Lots 2, 3, and 4 Amended, Lot 3A, located at 2505 Oak Lane, and from Local Commercial (C-1) District to the Two -Family (TF) District for Quail Meadow Unit 3, Block 10, Lots 2, 3, and 4 Amended, Lot 2A, located at 2507 Oak Lane -- Mike Elabarger, Senior Planner and Andrew Spurgin, AICP, Planning Director (action required) Elabarger described the item and said they are wishing to zone this to allow a duplex. He said, for the current lot, it is an upzoning. He said the other property would be a downzoning. He noted this application received approval from the Planning and Zoning Commission. He said the applicant previously brought the properties next door for the same rezoning which received unanimous support from both Planning and Zoning and Council. He showed Council an aerial photo of the property. He said this is coming forward with no staff issues. He read only the caption of the Ordinance after having satisfied the requirements of the City Charter. Public Hearing was opened at 6:48PM No persons were present to speak Public Hearing was closed at 6:48PM Motion by Gonzalez, second by Hammerlun to approve. Tied 3-3 (Eason, Sattler, Hellmann opposed) (Jonrowe absent) (Mayor broke tie and voted in favor of the motion) Motion Approved. Consideration and possible action to approve a resolution authorizing proceeding with the issuance of obligations for the City's capital improvement programs and further directing the publication of Notice of Intention to Issue City of Georgetown, Texas Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 2013; and other matters related thereto -- Micki Rundell, Chief Financial City Council Meeting Minutes/ Page 2 of 6 Pages Officer Rundell described this item and spoke about the notice requirements for the issuance of the CO bonds. She said the notice is for $4.1 million. She said these bonds will be used to fund the west -side service center. She added there is no tax impact as a result of this issuance. Rundell read the proposed motion to the City Council. Motion by Meigs, second by Hammerlun to approve. Approved 6-0 (Jonrowe absent) Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to authorize the purchase of the following real property in connection with the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road) Improvement Project: 0.153 acre (Parcel 227 Part 1) and 0.250 acre Parcel 227 Part 2) from Ronald L. Skaggs in the amount of $62,400.00, plus closing costs; 0.589 acre (Parcel 204) from J&J Gym, LLC in the amount of $653,000.00, plus closing costs; and 0.094 acre (Parcel 203 Part 1), 0.657 acre (Parcel 203 Part 2) and 0.393 acre (Parcel 220) from Kathy Lynn Pickett Haws in the amount of $173,350, plus closing costs -- Edward G. Polasek, AICP, Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services Coordinator Polasek described the item and said the parcels are three more purchases for the 1460 improvements. He said they are under ownership for three separate parties. He said GTEC recommended approval of all purchases. He said this completes seven or eight parcels of about thirty-six the City requires to complete the improvements. Jonrowe arrived at the dais. Motion by Meigs, second by Gonzalez to approve. Approved 7-0 K First Reading of an Ordinance amending Title 13, entitled "Public Utilities and Services," to include Chapter 13.15 entitled "Water Utility Services" -- Glenn Dishong, Utility Director (action required) Dishong described the recommended regulation changes for water and the water conservation plan in the City. He said the goal is to achieve better performance overall. He said this first ordinance is the new Water Ordinance and noted it establishes a three day irrigation schedule as a norm and pulls that out of the contingency plan. Dishong read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Meigs, second by Hammerlun to approve the Ordinance on first reading. Approved 7-0 L First Reading of an Ordinance amending Chapter 13.16, entitled "Drought Contingency Plan" -- Glenn Dishong, Utility Director (action required) Dishong described the Ordinance changes and said this will change the first phase of the contingency plan to a two day irrigation schedule instead of the current three day schedule He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Meigs, second by Jonrowe to approve the Ordinance on first reading. Sattler asked why the City is making these changes. Dishong said it is for clarification. He noted the phase the City is in does not match the regulations of the neighboring communities and there is always a communications conflict when the communities are in different stages. Sattler asked and Dishong said these changes will levelize the demand throughout the week. Mayor asked and Dishong said it will more than likely reduce confusion with residents. Vote on the motion: Approved 7-0 M First Reading of an Ordinance amending Section 13.04.120, entitled "Rates and Charges – Water— Schedule" -- Glenn Dishong, Utility Director (action required) Dishong said this puts in the language that puts the City in or out of the rate tiers. He noted it does not change any of the rate tiers. Motion by Eason, second by Jonrowe to approve the Ordinance on first reading. City Council Meeting Minutes/ Page 3 of 6 Pages Dishong read the caption on first reading after having satisfied the requirements of the City Charter. Sattler asked and Dishong confirmed the volumes and the rates stay the same. Vote on the motion: Approved 7-0 N First Reading of an Ordinance to amend the ordinance establishing a Franchise Fee payment between Oncor Electric Delivery LLC and the City of Georgetown, changing the Franchise Fee rate from 4% of gross annual revenues to $0.002629/kwh -- Christopher Foster, Chief Financial/Utilities Analyst and Micki Rundell, Chief Financial Officer (action required) This item has been pulled from the agenda by staff. O First Reading of an Ordinance to amend the ordinance establishing a Franchise Fee payment between Pedernales Electric Cooperative and the City of Georgetown, changing the Franchise Fee rate from 2% of gross annual revenues to 4.5% of gross annual revenues -- Christopher Foster, Chief Financial/Utilities Analyst and Micki Rundell, Chief Financial Officer (action required) This item has been pulled from the agenda by staff. P Second Reading of an Ordinance for the voluntary annexation into the city limits of 10.0 acres in the Dyches Survey for Rock Springs Hospital, located on SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director (action required) Spurgin described the item and read only the caption of the Ordinance on second reading. Motion by Meigs, second by Hammerlun to approve Ordinance 2013-07. Sattler asked and Spurgin confirmed this is the project owned by Springstone Hospitals. Vote on the motion: Approved 7-0 Q Second Reading of an Ordinance on a Rezoning from the Agriculture (AG) District to the Public Facilities (PF) District for 10.0 acres out of the Dyches Survey, known as Rock Springs Hospital. -- Jordan J. Maddox, Principal Planner and Andrew Spurgin, Planning Director (action required) Spurgin described the item and read only the caption of the Ordinance on second reading. He said staff and Planning and Zoning Commission recommend approval. Motion by Meigs, second by Hammerlun to approve Ordinance 2013-08. Approved 7-0 R Second Reading of an Ordinance abandoning a portion of County Road 104 -- Edward G. Polasek, AICP, Transportation Services Director and Terri Glasby Calhoun, Real Estate Services Coordinator (action required) Polasek described the item and said, as part of the construction of the Sam Houston Boulevard project, the City reconstructed County Road 104. He said the City has agreed to abandon the old 104 and give it back to the Lawhons as part of concessions for the right of way. He read only the caption of the Ordinance on second reading. Motion by Meigs, second by Hammerlun to approve Ordinance 2013-09. Approved 7-0 S Second Reading of an Ordinance amending Chapter 10.16 of the Code of Ordinances of the City of Georgetown, Texas relating to parking -- Bridget Chapman, Acting City Attorney; Mark Miller, Transportation Services Manager (action required) Chapman described the item and spoke about the penalty and fine for the electric vehicle charging station parking. She said this Ordinance refers to the general penalty section of the Ordinance and added the fine amount will be set by municipal court. She said, for just general parking violations, they range from $35 to $60. She said there is a specification in the parking ordinance for downtown parking and she described the penalties for that to Council. She read only the caption of the Ordinance on second reading. City Council Meeting Minutes/ Page 4 of 6 Pages Motion by Eason, second by Eason to approve Ordinance 2613-10. Gonzalez voiced his objections to the amount of spaces for electric vehicles downtown. Sattler asked and Chapman said person would be in violation if they were parked in the stations and not charging. Vote on the motion: 5-2 (Gonzalez, Sattler opposed) T Discussion and possible action regarding possible changes to Council's workshop schedule -- Rachael Jonrowe, Councilmember District 6 Jonrowe spoke about the length of meetings and the fact that there are no meals. She said her preference is to go back to a schedule where the Workshops will be on Monday and the Regular Meetings on Tuesday. She summarized her reasoning for this format. She said the Council sometimes feels pressured to discuss item quickly in the interest of time. She spoke about starting the Workshops at 6pm so more members of the public can attend. She added this would help the Council members that work or who have spouses who work. She said it is a good idea to have a gap between Workshops and Council meetings to "sleep on" issues. Sattler said he would like to suggest that the City wait until the new Council is on the dais to make this decision. He said he would hate to enforce this and impose it on the new members. Gonzalez agreed and said there are at least two new Council members coming on. He noted it would cause folks that have families two nights a week away instead of one night. Hammeriun said he agrees with what Sattler says and they may have run for this opportunity based on the current circumstances. Meigs said he likes the idea of extending the Workshops so more of the public can attend. Hellmann said the Workshop is easily attainable to the public via the City's online streaming of the meetings. Eason said she will be supporting going back to what the City had previously, which is the Workshop on Monday and Meeting on Tuesday. She added putting all of the meetings on one night has caused the city to skimp on Workshop presentations. She said it has negatively affected the Council and their ability to thoroughly discuss items. Eason said she also appreciates the idea that more people will be able to participate. She said to continue putting everything on one night will be physically and mentally impossible and exhausting to make informed decisions. Motion by Jonrowe, second by Eason that Workshops be held on the Monday before the Tuesday Council meetings and that the City Secretary be instructed to include this matter on the first agenda after the election of new Councilmembers so that it can be revised as needed. Mayor asked and Jonrowe said this should be a yearly item so that each Council is accommodated. Brandenburg said that having the meeting on Monday is fine but he wants to make sure Council is aware that this will not shorten the discussion time. Vote on the motion: Approved 4-3 (Hellmann, Sattler, Gonzalez opposed) U Consideration and possible action to reinstitute food catering during City Council meetings -- Rachael Jonrowe, Councilmember District 6 Mayor briefly described the item. Jonrowe said if the meetings do not start until 6pm, there is no reason for a meal. Gonzalez said there could be future Council members that work full time jobs and won't have time to eat before they arrive at the meeting. He noted it still may be a valid reason to provide food at the meetings. Mayor asked and Jonrowe confirm that food be brought in before the meeting in May with new Councilmembers. Motion by Jonrowe, second by Eason to approve the food catering until the second meeting in May. Approved 7-0 Meeting recessed to Executive Session -- 7:28PM Meeting returned to Open Session and adjourned -- 7:48PM Adjournment The meeting was adjourned at 07:48 PM. Approved : Attest: City Council Meeting Minutes/ Page 5 of 6 Pages Mayor G&rge'Garver City Council Meeting Minutes/ Page 6 of 6 Pages C7 r�e-tary Jelsica Brettle �