HomeMy WebLinkAboutMIN 02.26.2013 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present: Council Absent:
Patty Eason, Danny Meigs, Tommy Gonzalez, Bill Sattler
Rachael Jonrowe, Troy Hellmann, Jerry
Hammerlun
Staff Present:
Paul E. Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City
Secretary; Micki Rundell, Chief Financial Officer; Laurie Brewer, Assistant City Manager; Jim Briggs,
General Manager for Utilities; Christ Foster, Chief Financial Analyst; Susan Morgan, Finance Director;
Trina Bickford, Purchasing Manager; Edward Polasek, Transportation Services Director; Andrew
Spurgin, Planning Director; Jordan Maddox, Principal Planner; Mark Miller, Transportation Services
Manager; Leticia Zavala, Utility Office Manager; Bill Dryden, Transportation Engineer; Wesley Wright,
Systems Engineering Director; Paul Elkins, Energy Services Manager; Glenn Dishong, Utility Director;
Carla Benton, Planner;
Minutes
Regular Session - To begin no earlier than 06:00 Ply
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order --Mayor called the meeting to order at 6:40PM
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
- Presentation of proclamation in honor of Howard and Barbara Knetchy and the "Cookie Commandoes"
Mayor read the proclamation and presented it to Howard and Barbara Knetchy in honor of their leadership of
Sun City's Cookie Commandoes.
City Council Regional Board Reports
Eason said the financial advisors and project managers of LSTAR met yesterday with the financial division and
there will be a future report to the City Council. She added, this Friday, she will be going to San Marcos for the
regular meeting with the Lone Star Rail District Board of Directors. She said the meeting minutes will be added
to the next meeting's minutes.
City Manager Comments
May 11, 2013 General Election
Certificate of Achievement for Excellence in Financial Reporting
City Council Meeting Minutes/
Page 1 of 7 Pages
Action from Executive Session
Motion by Meigs, second by Hellmann to authorize execution of an assignment of a commercial contract of
unimproved property for purchase cfthe west side park and hnreimburse earnest money inthe amount of
$5.00O.Approved 6-O(Sattler absent)
Motion by Meigs, second byEason to refer specific incidents, including threats and intimidation, ofCity staff to
appropriate authorities forinveatigabonandappruphateaction.Approvad5-1(Donza|ezoppomed)(Sattler
Public Wishing to Address Council
On a subiect that is posted on this agenda: Please fill out aspeaker registration form which can befound on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present ittothe City Secretary onthe dais, preferably prior hothe start cfthe meeting. You will becalled
forward tospeak when the Council considers that item.
On a subiect not posted on the agenda: Persons may add anitem 0oafuture City Council agendab contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
B -Aaofthe deadline, no persons were signed up to speak on items other than what was posted on the agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon itindividually ospart ofthe Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held
onTuesday, February 12.2U13—Jessica BreM|e.City Secretary
D Forwarded by the Georgetown Transportation Enhancement Corporation (GTEC):
Consideration and possible action hoapprove amending the 2013/13Georgetown Transportation
Enhancement (GTEC) Annual Budget due to timing of capital expenses that where unknown at the time of
adoption -- Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer
E Forwarded bythe General Government and Finance Advisory Board (GGAF):
Consideration and possible action to authorize payment of transaction fees to Tyler Technologies for online
web payment processing in the amount of $67,500 -- Leticia Zavala, Customer Care Manager and Micki
Rundell, Chief Financial Officer
F Consideration and possible action toapprove the declaration of25metal and wooden park benches
previously located on the Square, to be disposed of using online auctioneering services of Gaston and
Sheehan Auctioneers, Inc. of Pflugerville, Texas -- Trina Bickford, Purchasing Manager and Micki Rundell, Chief
Financial Officer
G Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation
(GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended
December 31, 2012 -- Micki Rundell, Chief Financial Officer; Susan Morgan, Finance Director and Lisa Haines,
Controller
H Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve the updated Bylaws for the Georgetown Transportation
Advisory Board (GTAB) — Edward G. Polasek, AICP, Transportation Services Director and Bridget Chapman,
Acting City Attorney
| Consideration and possible action regarding procedures for the 2030 Comprehensive Plan Annual Update
and 5 -Year Revision -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning
Director
Motion by Meigs, second by Hellmann to approve the consent agenda in its entirety. Approved 6'O(Sattler
City Council Meeting Minutes/
absent)
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
J Public Hearing and First Reading of an Ordinance on a Rezoning from the Agriculture (AG) District to the
Public Facilities (PF) District for 10.0 acres out of the Dyches Survey, known as Rock Springs Hospital. --
Jordan J. Maddox, Principal Planner and Andrew Spurgin, AICP, Planning Director (action required)
Spurgin described the item and said this is for a rezoning of this property. He noted the hospital site is currently
under construction. He read only the caption of the Ordinance on first reading after having satisfied the
requirements of the City Charter.
Public Hearing opened at 7:01 PM
No persons present to speak.
Public Hearing closed at 7:01 PM
Motion by Gonzalez, second by Hellmann to approve the Ordinance on first reading. Approved 6-0 (Sattler
absent)
K Public Hearing and First Reading abandoning a portion of County Road 104 -- Edward G. Polasek, AICP,
Transportation Services Director and Terri Glasby Calhoun, Real Estate Services Coordinator (action required)
Polasek said this is part of the development of the Sam Houston Avenue development project, they relocated
CR 104 and renamed it Patriot Way. He noted the City negotiated the abandonment of the old County Road 104
and this is the Public Hearing and First Reading for the abandonment process for removal of the public right of
way. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the
City Charter.
Public Hearing opened at 7:03PM
No persons present to speak.
Public Hearing closed at 7:03PM
Motion by Hammeriun, second by Eason to approve the Ordinance on first reading. Approved 6-0 (Sattler
absent)
L First Reading of an Ordinance amending Chapter 10.16 of the Code of Ordinances of the City of Georgetown,
Texas relating to parking -- Bridget Chapman, Acting City Attorney; Mark Miller, Transportation Services
Manager (action required)
Chapman described the main sections and changes to the Ordinance and read only the caption after having
satisfied the requirements of the City Charter.
Motion by Meigs, second by Eason to approve the Ordinance on first reading.
Jonrowe asked and Chapman spoke about the section that has been added regarding the electric vehicle
charging stations. She said a sign will be placed at those spaces to make sure only electric vehicles will be
parking in those spots. Chapman said this parking requirement will be under the general enforcement provision.
Jonrowe said she can revisit this in a year. Chapman agreed. Gonzalez said he does not agree with this
provision as restricting these spots will hurt the 98% of the other residents that do not have electric vehicles. He
said he believes it should be first come -first serve. Eason said, when someone is taking a space of someone
who needs to charge their vehicle, the city creating a situation where people could stall in a parking lot because
they do not have a charge. There were many questions regarding the meters. Jonrowe spoke about the creation
of the downtown parking zone, which was proposed at a previous meeting. Brewer said the parking zone is not
included in this draft but will be coming back at a later meeting for consideration.
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Vote on the motion: Approved 5-1 (Gonzalez opposed) (Sattler absent)
M Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to renew the contract with CSG International as the City's vendor for
utility bill printing and mailing services at an annual cost of $190,800 -- Leticia Zavala, Customer Care
Manager and Micki Rundell, Chief Financial Officer
Rundell said this is a renewal of the contract the City has through the City of Plano. She said the City is able to
piggyback on the City of Plano's bid on these services and the City is able to receive a much lower cost on this
service. She said the City prints about 28,000-30,000 bills per month and this is for the entire year. She said
this is funded in the budget and equates to around $143,000 per year. She said this vendor is also working with
the City on it's new bill program, which will be advertised to the citizens soon.
Motion by Meigs, second by Hammerlun to approve.
Mayor asked and Rundell said electronic billing is available now on a trial basis and will be an option to the
general public soon. Mayor asked and Rundell spoke about the Good Neighbor Fund and how a person can
donate to it through the utility bills.
Vote on the motion: Approved 6-0 (Sattler absent)
N Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to authorize Specialized Public Finance, Inc. (SPFI) to proceed with the
preparation of the required bond offering documents for the upcoming April 2013 bond issues -- Micki
Rundell, Chief Financial Officer
Rundell said this is the action item related to the discussion that occurred earlier at the workshop. She said, this
year, staff is recommending issuing the rest of the CO bonds for the public safety facility as well as parks
improvements. She said both of those projects were voter approved.
Motion by Meigs, second by Hammerlun to approve. Approved 6-0 (Sattler absent)
O Consideration and possible action to authorize payment to PEC for the provision of energy to certain GUS
Water/Wastewater facilities, street lights and park facilities that exceed $50,000.00 in annual payments for
such services and exist within the exclusive PUCT defined service territory of PEC -- Trina Bickford, Purchasing
Manager and Susan Morgan, Finance Director
Rundell said this item is an administrative item in nature. She noted they are trying to be more in compliance
with the legal requirements and this is one of the items that are more perfunctory in nature. She said this is to
pay the electric bill for the facilities under PEC. She said the bill can be from $150,0004200,000.
Motion by Meigs, second by Jonrowe to approve. Approved 6-0 (Sattler absent)
P Update and possible action concerning previous Council direction for staff to conduct further research and to
develop a "trigger" for taking action related to mosquito abatement within the City of Georgetown -- Mark
Miller, Transportation Services Manager
Brandenburg reviewed the past action on this issue. He said Miller has met with the Williamson County Health
District and his presentation will be about what the task force came up with regarding a trigger for spraying. He
said it is more about identifying an area where mosquitos may form and targeting that area with a spray
program. He noted this program will not eliminate mosquito nuisance but it is more of a pro -active attempt to
deal with the issue. Miller said, when he approved the Health District, they need a trigger when the City will take
action and start spraying. He said health district was responsive and they met with other cities and a task force
was created. He said there are three levels you can take with a mosquito abatement program. He described
each of the program levels for the City Council. He said the program they are looking to do now would be
sponsored by all of the cities. Miller spoke about going out and trapping mosquitos and testing them for west nile
or other contagions. He said they would call for treatment of positive pools. He said the City has been spraying
in the past so people are not getting bit in common areas. He said this particular program would be put in place
to spray the "hot" areas.
Motion by Eason, second by Jonrowe to approve.
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Jonrowe thanked Miller and all of the staff that has worked on this. She said it is nice to get a plani n place
before a problem happens. She said she really likes the proactive approach. Miller said we owe the health
district a big round of gratitude as well. Approved 6-0 (Sattler absent)
Q Consideration and possible action to approve a Resolution approving fee waivers for the Gateway
Northwest, an affordable multi -family housing project, in an amount up to $100,000 -- Laurie Brewer, Assistant
City Manager and Paul E. Brandenburg City Manager
Brewer thanked the Council and said this proposed a resolution to approve fee waivers related to the
construction of a low income or affordable housing project in the City of Georgetown. She described the history
of the project. She said HUD has declined to issue mortgage insurance for this project but has agreed to
reconsider if Georgetown and the Housing Authority donate something to the project. She said the city is able
to offer to share some development and inspection fees on the project. She said the total fees are estimated at
$420,000, which would limit the city's contribution at $100,000.
Motion by Meigs, second by Eason to approve. Approved 6-0 (Sattler absent)
R Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve Task Order No. URS -13-001 with URS Corporation of Austin,
Texas, for professional engineering services related to the North Austin Avenue Sidewalk Improvements
Project in the amount of $77,100.00 -- Edward G. Polasek, AICP, Transportation Services Director and Bill
Dryden P. E., Transportation Engineer
Polasek described the item and said this is the CAMPO grant that was received last year. He spoke about the
schedule for the project and said TXDOT will reimburse the city for its portion of the engineering design. He said
the project should be substantially underway by 2014. He said this is the contract to start that process. He said
the task order cover sheet form will change in the final form. He said the amount and work will remain the same
but the form will change.
Motion by Meigs, second by Eason to approve the Task Order. Approved 6-0 (Sattler absent)
S Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve Task Order CDM -13-003 with CDM Smith, Inc. of Austin, Texas
for professional services related to park Lift Station and miscellaneous Lift Station Projects in the amount
of $135,000.00 -- Wesley Wright, P.E., Systems Engineering Director and Glenn W. Dishong, Utility Director
Wright said TCEQ requires critical infrastructure to have redundant sources of power that can be accomplish in
many ways. He said the task task order is to provide redundant power to five lift stations. He said funds are
available in this year's CIP budget.
Motion by Hellmann, second by Jonrowe to approve. Approved 6-0 (Sattler absent)
T Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve the purchase of electric distribution, fiber and substation
materials for the remainder of FY 2012-2013 from Techline Ltd. under their contract with the Lower Colorado
River Authority ("LCRA') Electric Material Acquisition Program in the estimated amount of $1,960,000.00 -- Paul
Elkins, Energy Services Manager and Glenn W. Dishong, Utility Director
Elkins said staff brings this to Council annually. He noted it allows the utility to buy through the LCRA agreement
from one vendor any materials they can supply. He said it makes things easier to be able to buy these materials
from one vendor. He said the dollar amount is an estimated amount which varies depending on the needs of
the City.
Motion by Meigs, second by Eason to approve. Approved 6-0 (Sattler absent)
U Second Reading of an Ordinance for Rezoning from Residential Single -Family (RS) District, Agriculture
(AG) District and Local Commercial (C-1) District to Planned Unit Development (PUD) with a base district
of Local Commercial (C-1) District, for 4.23 acres in the C. Stubblefield Survey, including Lot 1 of Good Luck
Subdivision, to be known as Wolf Ranch North, located from 1020 to 1100 West University Avenue -- Carla
Benton, Planner and Andrew Spurgin, AICP, Planning Director (action required)
Spurgin said this property is proposed to be planned unit development and was subject to a zoning proposal
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Page 5 of 7 Pages
that was denied in the past. He said this is the revised plan with C-1 uses instead of the original plan. He said
both stafff and the Planning and Zoning Commission recommends approval. He read only the caption of the
Ordinance on second reading.
Motion by Meigs, second by Hammerlun to approve.
Eason said she would like clarification on whether or not the Council is voting for just the PUD zoning or
everything within the PUD. Spurgin said, when the Council approves this, it is an enabling provision subject to
the plan attached to this Ordinance. He said there is a table in the backup documents outlining the areas that
are an alternative to the City Code. He said these changes are mainly due to the lot size and shape and the
desire to maintain the trees.
Approved 6-0 (Sattler absent)
V Consideration and possible action to approve a Resolution ordering a General Election for the Election of the
City Council Members for Council Districts 3, 4 and 7 to be held on May 11, 2013 -- Jessica Brettle, City
Secretary and Bridget Chapman, Acting City Attorney
Brettle described the item for Council.
Motion by Meigs, second by Jonrowe to approve. Approved 6-0 (Sattler absent)
W Consideration and possible action to appoint new members to the City's 2013/2014 Boards and
Commissions -- Mayor George Garver
Mayor spoke about the importance of the City's Boards and Commissions and described the process of
recruiting new members. He said this item is to approve the new members for the 2013/2014 year.
Motion by Meigs, second by Hammerlun to approve the item. Approved 6-0 (Sattler absent)
X Consideration and possible action to appoint members to the Ethics Commission -- Mayor George Garver
Mayor described the item and said the City Code states each Council member and the Mayor get to appoint
their own members as their terms become available.
Motion by Meigs, second by Hammerlun to approve the item. Approved 6-0 (Sattler absent)
Y Notification of appointments to the 2013/2014 Georgetown Housing Authority -- Mayor George Garver
Mayor spoke about this time and said there are only two vacancies on the Housing Authority. He said it is the
Mayor's responsibility to appoint these members and noted the application for the new members have been
provided to the City Council.
No action was taken by Council.
Z Consideration and possible action to reinstitute food catering during City Council meetings -- Rachael
Jonrowe, Councilmember District 6
Jonrowe pulled the item from the agenda.
ATd:
:
Mayor G ' rge arver
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Adjournment
The meeting was adjourned at 07:44 PM.
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