HomeMy WebLinkAboutMIN 08.14.2012 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present:
Patty Eason, Danny Meigs, Bill Sattler, Tommy
Gonzalez, Troy Hellmann, Rachael Jonrowe, Jerry
Hammerlun
Council Absent:
All Council Present.
.Staff Present:
Paul E. Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City
Secretary; Jim Briggs, General Manager for Utilities; Micki Rundell, Chief Financial Officer; Laurie
Brewer, Assistant City Manager; Susan Morgan, Finance Director; Lorie Lankford, Controller; Jordan
Maddox, Principal Planner; Edward G. Polasek, Transportation Services Director; Bill Dryden,
Transportation Engineer; Kathy Ragsdale, Environmental and Conservation Director; Kimberly Garrett,
Parks and Recreation Director, Terri Glasby Calhoun, Real Estate Services Coordinator; Kevin Russell,
Director of Human Resources and Civil Service; Robbie Wyler, Historic District Planner; Valerie Kreger,
Principal Planner; Jennifer Bills, Housing Coordinator;
Minutes
Regular Session - To begin no earlier than 06:00 P
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order -- Mayor called the meeting to order at 6:05 PM
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
- Proclamation in recognition of Judge Stump
Mayor presented the proclamation to Judge Stump in recognition of his Texas Municipal Court Association
Excellence in the Administration of Justice award.
City Council Regional Board Reports
Mayor spoke about his membership on CAMPO and noted he does not have an update at this time.
Patty Eason provided the following report regarding the Lone Star Rail District:
Passenger Rail/Project Strategy —
Work in Travis and Hays Counties to secure agreement for local operations and maintenance
funding continues. The local funding team (LSRD staff and consultants) are currently in frequent meetings
and discussions with City of Austin staff regarding TIF provisions and deal points for a potential Interlocal
Agreement. The team will be making a presentation to City Manager Marc Ott on on 8/14, and the City
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Page 1 of 6 Pages
Council Audit and Finance Committee on 8/29 to discuss the potential ILA. The team met with ACCD staff
on 7/25 and 7/31 to discuss TIF provisions. In Hays County, the team is beginning to meet with city staffs
and making presentations to city councils. The team will be meeting with Kyle city staff to discuss
alternative funding options, and making a presentation to Kyle City Council in the near future.
The local funding team is involved in the preparation of regional funding and financing plans for the
TWG High Capacity Transit plan for Central Texas, of which LSTAR is an integral part.
Staff met with VIA CEO Keith Parker and VP Brian Buchanan on 7112 to discuss planning
coordination, LSTAR integration into VIA's transit plans, and funding/financing options.
LSRD Board members, staff, and consultants met with San Antonio city staff (City Manager
Sculley and Assistant City Manager DiGiovanni) on 6/26 to discuss San Antonio's participation in
local funding discussions.
The comprehensive business plan is largely complete at draft level; LSRD consultants PFM are
working on the last chapters, which detail the financial/P3 strategy that the District will follow in the
coming months to begin securing capital funds for the project, and to inform financial and
operational negotiations with Union Pacific (an effort being coordinated by RL Banks, a
highly -regarded railroad operations and economics firm).
LSRD staff are in negotiations with CAMPO, TxDOT, and FHWA to create an Advance Funding
Agreement for use of the $8 million (plus $2 million in local matching funds) STP -MM funds
awarded by CAMPO for the study of the freight bypass and coordination of a single environmental
document for the project.
LSRD was awarded $2.5 million by the Texas Transportation Commission - $2 million for the local
match for STP -MM funds noted above and $500,000 for strategic financial and business planning
activities.
Union Pacific / Freight Relocation —
LSRD staff and consultants met with Union Pacific Engineering and Network Planning officials in
Omaha on July 24 to debrief on the June joint inspection and operations planning trip. Joint operations
planning with Union Pacific continues, with Union Pacific running network simulation (RTC) models to
determine capacity and infrastructure needs for the future joint rail activity in the existing UP corridor (future
LSTAR line).
Freight Bypass Stakeholder Engagement —
The Stakeholder Engagement team, consisting of LSRD staff and consultants and representatives
of Union Pacific, continues to meet bi-weekly to coordinate messaging and report on ongoing
outreach efforts. Meetings are currently scheduled with, or being set up with: Williamson County
Judge Gattis (pending), Bastrop County Commissioner Clara Beckett (pending), Guadalupe
County Commissioner Kyle Kutscher (pending), and Travis County Commissioner Ron Davis
(pending).
The draft messaging document for San Antonio/Bexar county has been created, in sync with the
overall messaging strategy agreed to by the Hahn/LSRD/Union Pacific team, to guide the San
Antonio/Bexar County work. LSRD San Antonio/Bexar Board members will meet with LSRD staff
and kgbTexas consultants to finalize the document and the Bexar County -specific LSRD public
presentation on 8/22. Upcoming presentations include the San Antonio Hispanic Chamber of
Commerce on 9/3, and the Downtown San Antonio Rotary Club on 10/10.
Meetings were held since the last report with the Georgetown Chamber of Commerce (6125 and
7/18), the City of Lockhart & Caldwell County (7/18), and David Adelman, President of the Urban
Land Institute (8/8).
Public Engagement —
Lone Star Rail staff gave a project update presentation to the New Braunfels Chamber of
Commerce Transportation Committee on 8/7.
Other —
Lone Star Rail District continues to participate actively in the CAMPO Transit Working Group and
Project Connect initiatives to define the future Central Texas high capacity transit system.
City Manager Comments
- Budget and Tax Rate Meeting Schedule
- End of Summer Outdoor Pool Information
- Irrigation Schedule
Action from Executive Session
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Motion by Meigs, second by Eason to reject the settlement demand for acquisition of real property from the
Caluettes in connection with the southeast arterial one road project and to proceed as discussed in Executive
Session. Approved 6-0
Motion by Meigs, second by Gonzalez to reject the offer to purchase the Albertson's property and the Old
Library property submitted by Ferguson and McIntosh LP for the total amount of $3,965,000 as discussed in
Executive Session. Approved 6-0
Motion by Meigs, second by Eason to authorize staff to apply any revenues returned to the City from LCRA as a
result of the LCRA Board authorization to refund any or all above budget net revenues collected from the City of
Georgetown electric customers to refund those same revenues to our customers from where they were
generated consistent with current City rate ordinances should they be refunded. Approved 6-0
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
- Thelma Conrado regarding on -premise shopping center advertising signs
- Raymond Rodriguez regarding on -premise shopping center advertising signs.
Thelma Conrado ceded her three minutes to Mr. Rodriguez. Rodriguez introduced himself and Thelma and
spoke about his outdoor signage company. He spoke about how his company can help to market local shopping
centers. He said his company provides display signage in outdoor shopping centers. He noted his company
designed a solar generated back lit signage that is meant for placement on shopping center fronts on premise
and not along the roads. He said they are not asking the Council to change the Ordinance but added provisions
that would allow for their signage to be installed do not exist. He noted they are not seeking to alter or impact
the character of Georgetown. He said they always begin by contacting the City officials and asking "may I." He
spoke about various signage plans in cities around the area. He asked if his company could be granted a
signage permit administratively.
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held
on Tuesday, July 24, 2012 -- Jessica Brettle, City Secretary
D Consideration and possible action to permit the Georgetown Public Library to apply for a grant, not to
exceed $5,000, from the Anice Read Fund to reimburse City funds expended to renovate the pocket park
adjacent to historic Old Fire Station #1 -- Eric Lashley, Library Director
E Consideration and possible action to recommend the renewal of the contract with JP Morgan Chase for
depository services for a one year period beginning September 1, 2012 at the same price, terms and
conditions of the current agreement, with an annual option to renew for up to two more years -- Susan Morgan,
Finance Director and Micki Rundell, Chief Financial Officer
F Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (ETEC),
and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended June 30, 2012 --
Micki Rundell, Chief Financial Officer; Susan Morgan, Finance Director and Lorie Lankford, Controller
G Consideration and possible action regarding a. Resolution granting a petition and setting public hearing
dates for the voluntary annexation into the city limits of 224.17 acres in the Walters Survey, for Section II of
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the Madison at Georgetown, located on Ronald Reagan Blvd -- Jordan J. Maddox, AICP, Principal Planner
H Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC):
Consideration and possible action to approve Task Order KPA-12-005 with Kasberg, Patrick & Associates, LP
(KPA) of Georgetown, Texas, for professional engineering services related to the preliminary engineering
design and report preparation for the Riivery Boulevard Extension from Williams Drive to Northwest
Boulevard in the amount of $61,720.00 -- Edward G. Polasek, AICP, Transportation Services Director, and Bill
Dryden, P.E., Transportation Engineer
Motion by Meigs, second by Jonrowe to approve the consent agenda in its entirety. Approved 6-0
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
I Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to award the contract for Solid Waste and Recycling Collection and
Disposal Services to Texas Disposal Systems (TDS,) for a primary term of 5 years: October 1, 2012 through
September 30, 2017 -- Kathy Ragsdale, Environmental and Conservation Services Director and Jim Briggs,
General Manager for Utilities
Briggs said staff received direction from Council to negotiate with Texas Disposal Systems to come back with a
new solid waste services contract. He said staff has completed that work with the participation of staff and the
consultants, SAIC. He noted the completion of that negotiation has concluded with a proposed contract that has
been delivered to City Council and has been signed by Texas Disposal Systems. He noted staff worked
diligently during negotiations to reduce over $300,000 worth of costs to be able to streamline some of the
services to be provided. He noted in broad sense, per this contract, the City will be providing single stream
recycling, will continue to receive brush at the collection station and provide all of these services with a small to
moderate increase in the rate. He said TDS is the current provider and responded with a great proposal. He
noted the customers will not see a change in providers, which will be a benefit. He said this was thoroughly
vetted at the GUS Board and noted the GUS Board unanimously recommended that the City enter into this
contract.
With a Powerpoint presentation, Ragsdale reviewed the services in the contract.
Ragsdale said this has been almost a year that staff has been working on this project. She said staff has
achieved all it wanted to and noted it is a win win contract. She described the new requested services in the
contract including single stream recycling, lawn trimming pickup curbside and roll -offs no longer exclusive to the
provider. She said the contract provides for a solid waste weekly pickup in a 96 gallon container but noted there
are now only two bags at the curb. She said there were five but noted the City is trying to convince people that
recycling is good. She explained the types of materials that can be recycled. She said the recycling pickup will
come every other week. She noted the customer will have the option to change the container size if needed.
She said, historically, the amount of waste decreases when the recycling begins. She noted the lawn trimming
service is going to be a seasonal service. She spoke about the peak periods for this service and they
established a calendar for the seasonal service. She said the City will have a huge education program
explaining the new services. She described the services that will be provided at the collection station. She said
the biggest change is that all the collection station fees are going to open market, which means TDS will be
setting the fees and retaining the revenues. She noted this allows them to lower the fees at the collection
station. She described the brush grinding and free mulch at the collection station which will be provided by TDS
free of charge. She said another change is that non-residential services outside the City limits will now be free.
She spoke about the host fee that will be collected at the transfer station. Scott Pasternak with SAIC introduced
himself to the Council and spoke about the process for the procurement of bids. He noted, from a financial
perspective, the contract the City now has before them is on par with the lowest cost provider in the area.
Briggs concluded and said, in transferring to the level of services in the contract, a lot of the services were
established through customer feedback. He said customers requested single stream as well as more
participation in the handling of their solid waste. He said there will be a tremendous level of education to the
public regarding the new services.
Motion by Gonzalez, second by Eason to approve the award of contract.
Gonzalez thanked staff and TDS for providing and negotiating this contract with the City and he looks forward to
another five great years of service. Jonrowe said she wants to challenge the citizens of Georgetown to see this
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as an opportunity to get green and reduce their waste footprint. She noted her family of five puts out her trash
every other week and noted everyone can get to that point. Hammerlun agreed and said he had nothing to add.
Sattler referred to Exhibit A and Briggs spoke about the fact there will be two carts. Sattler asked and Briggs
said the retail rate for Tier I is $16 and Tier II is $22 cost to the resident. Sattler congratulated Briggs and the
team for the hard work and thanked TDS for providing such a great service to the City. Meigs asked and Briggs
said the public education will start right away. Meigs said he thinks the public education should start as soon as
possible. Briggs said TDS was not able to put in the order to purchase the carts until after approval from
Council. He said they hope that October 1 could be the start date. Eason said it may be good to get on the
record the benefit of having the recycling pickup every other week. Briggs said recyclables give a person the
ability to span the two weeks before it is collected as it does not decompose and does not create a public health
problem. He spoke about the recycling trucks and how they do a lot of damage to the streets. He said it will
deteriorate the streets and noted the staff did not want to create wear and tear. He continued to describe why
the every other week pickup works best. Vote on the motion: Approved 6-0 (Hellmann absent)
J Forwarded from the Parks and Recreation Advisory Board:
Consideration and possible action to approve a Lease Amendment and Renewal with Georgetown Youth
Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit
the City of Georgetown area -- Kimberly Garrett, Parks and Recreation Director
Garrett described the item for the Council. She said the renewal and lease agreement lengthens the term of the
lease to five years. She noted other items in the agreement provide for parking and allow for concessions. She
said the Parks Advisory Board approved this unanimously.
Motion by Gonzalez, second by Eason to approve the lease amendment. Approved 6-0 (Hellmann absent)
K Consideration and possible action to authorize a Purchase Agreement in the amount of $1,494,849.00
between the City and Georgetown Railroad Company, Inc. concerning the assignment and transfer of an
11.439 -acre railroad easement currently located within the Inner Loop road right-of-way -- Jim Briggs, General
Manager for Utilities
Briggs spoke about how staff was charged with the task of clearing the right of way along the Inner Loop for
further expansion and roadway installation. He noted the estimated original value was $1.574 million for 12.05
acres. He said, at the end of the day, the actual cost was $1,494,849 million for 11.439 acres. He noted this
resulted in a savings of a little more than $79,000. He said staff recommends approval of this item to be able to
clear the right of way to move forward.
Motion by Gonzalez, second by Eason to approve the purchase agreement. Approved 6-0 (Hellmann absent)
L Forwarded from the General Government and Finance Subcommittee (GGAF):
First Reading of an Ordinance to allow for Prior Service Credit in the Texas Municipal Retirement System --
Kevin Russell, Director of Human Resources & Civil Service (action required)
Russell said the Texas Municipal Retirement System (TMRS) has a lot of options available to the cities. He said
two of the options the City does not have is the buyback option and the restricted prior service credit option. He
described the buyback option and noted the City will not be moving forward with that option.
He said they are going with the restricted prior service credit instead, which allows employees to receive credit
toward retirement eligibility. She noted any forfeited service from a municipality can be pulled into the program.
He noted this does not affect the annual contribution from the City. He read only the caption of the Ordinance
on first reading after having satisfied the requirements of the City Charter.
Motion by Eason, second by Jonrowe to approve the Ordinance on first reading. Approved 6-0 (Hellmann
absent)
M Second Reading of an Ordinance amending the 2001 Downtown Design Guidelines -- Robbie Wyler,
Historic District Planner and Valerie Kreger, AICP, Principal Planner (action required)
Wyler described the item and read only the caption of the Ordinance on second reading. He noted no changes
have been made to the document since the first reading.
Motion by Jonrowe, second by Eason to approve Ordinance 2012-48. Approved 6-0 (Hellmann absent)
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N Second Reading of an Ordinance to adopt the Housing Element of the 2030 Comprehensive Plan --
Jennifer C. Bills, AICP, LEED AP, Housing Coordinator and Laurie Brewer, Assistant City Manager (action
required)
Bills described the item and described the only change from the last meeting regarding the language to policy
item two. She read only the caption of the Ordinance on second reading.
Motion by Jonrowe, second by Eason to approve Ordinance 2012-49. Approved 7-0
O Second Reading of an Ordinance renaming Washam Drive to Fontana Drive consistent with the findings of
the Street and Facility Naming Committee recommendation -- Edward G. Polasek, AICP, Transportation
Services Director (action required)
Polasek described the caption and read only the caption of the Ordinance on second reading.
Motion by Jonrowe, second by Eason to approve Ordinance 2012-50. Approved 6-0 (Hellmann absent)
P Second Reading of an Ordinance amending Chapter 2.24 of the Code of Ordinances relating to City Council
Procedures -- Bridget Chapman, Acting City Attorney and Jessica Brettle, City Secretary (action required)
Chapman described the Ordinance, explained the one change that has been made since the first reading and
read only the caption of the Ordinance on second reading.
Motion by Eason, second by Jonrowe to approve Ordinance 2012-51. Approved 6-0 (Hellmann absent)
Q Second Reading of an Ordinance amending Chapter 2.36 of the Code of Ordinances related to the
attendance policy for City Commissions, Committees and Boards -- Paul. Brandenburg, City Manager and
Bridget Chapman, Acting City Attorney (action required)
Chapman described the Ordinance and read only the caption of the Ordinance on second reading.
Motion by Jonrowe, second by Eason to approve Ordinance 2012-52. Approved 6-0 (Hellmann absent)
R Second Reading of an Ordinance amending Section 10.16.035 and Section 10.16.040 Parking Restrictions
-- Paul E. Brandenburg, City Manager and Bridget Chapman, Acting City Attorney (action required)
Chapman described the Ordinance and read only the caption of the Ordinance on second reading.
Motion by Gonzalez, second by Eason to approve Ordinance 2012-53. Approved 6-0 (Hellmann absent)
Approv
Mayor Geo ge Garver
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Adjournment
The meeting was adjourned at 07:20 PM.
Att
Ci ecretary ssica Brettle