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HomeMy WebLinkAboutMIN 10.09.2012 CC-RMinutes of the Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, October 9, 2012 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council Absent: Patty Eason, Danny Meigs, Bill Sattler, Tommy Jerry Hammerlun Gonzalez, Rachael Jonrowe, Troy Hellmann ------ _-__ _ __ _ _____ ------- Staff Present: Paul Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City Secretary; Micki Rundell, Chief Financial Officer; Laurie Brewer, Assistant City Manager; Jim Briggs, General Manager for Utilities; Trina Bickford, Purchasing Manager; Mike Peters, Information Technology Director; Cad Miller, Tourism Director; Jordan Maddox, Principal Planner; Paul Pausewang, Facilities Coordinator Minutes - Regular Session - To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order - Mayor called the meeting to order at 6:13PM Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Mayor presented a proclamation to Mickie Ross in honor of Chisholm Trail Month. Ross spoke about the upcoming Chisholm Trail event. Garver spoke about the event and how this can be considered a destination activity for Georgetown. Council Regional Board Reports Eason made an announcement regarding an upcoming legislative luncheon that is being held by the Greater Austin -San Antonio Corridor Council. She said that Council is charged with having the responsibility for multiple transportation issues for the 1-35 corridor that is from Austin to San Antonio. She said one of the top three priorities delegated to them is the Lone Star Rail District. She noted the Corridor Council is holding the luncheon on Friday, November 9, 2012 from 11:30am to 1:30pm at the Embassy Suites Hotel and Conference Center in San Marcos. She said locally elected state representatives will be there to discuss transportation issues. She said this will be a great opportunity for anyone interested in transportation issues to attend. She briefly summarized the report from the Lone Star Rail District and noted the full report is attached to the minutes of this meeting. Garver spoke about his last meeting at CAMPO. He said, at that meeting, they had a presenter from TXDOT who laid out the plans for a high speed rail district to start from Oklahoma City and terminate in San Antonio. He said the minimum speed of that rail would be 150 mph. He noted the planning and concept for that rail is under review. He said, at the last CAMPO meeting, there was also discussion regarding traffic on 1-35 and options for moving truck traffic to Toll Road 130. He continued to describe this subject matter for the audience and Council. City Council Meeting Minutes/ Page 1 of 6 Pages City Manager Comments The Grand Opening for Fire Station #5 will be held on Wednesday, October 10, 2012 at 3:30 p.m. Fire Station # 5 is located at 3600 DB Woods Road. The 18th Annual Halloween Hayride & Carnival is on Thursday, October 25� from 5pm-9pm at the Community Center in San Gabriel Park. Ticket sales will STOP at 8:00 p.m. Please note: This will not be a scary Haunted Hay ride as in year's past. It is a friendly hay ride through the park with Halloween themed decorations, aimed towards younger children. A new feature this year is a FREE Movie in the Park! The movie Monster House (PG) will show at 7:30 pm at Eagle Field in San Gabriel Park.Please contact the Georgetown Parks & Recreation Department at 930-3595 or visit our website at www.georgetown.org for more information. The Georgetown Airfest will be held at the Georgetown Municipal Airport in Georgetown, Texas on Saturday, November 3, 2012. A wide range of interesting and unique aircraft will be on static display on the taxiways. The event starts at 9 a.m. and goes to 4 p.m. and admission is free. For more information please visit http://airfest.georgetown.org. Electric rate reduction related to lower Power Cost Adjustment (PCA) Action from Executive Session There was no action out of Executive Session. Public Wishing to Address Council On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subiect not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on Tuesday, September 25, 2012 -- Jessica Brettle, City Secretary D Consideration and possible action to approve the declaration of a large dump trailer as surplus to allow use as a trade in on two smaller, more useable, dump trailers -- Trina Bickford, Purchasing Manager and Micki Rundell, Chief Financial Officer E Forwarded from the General Government and Finance Advisory Committee (GGAF): Consideration and possible action to approve the annual appropriation to Verizon Wireless (Verizon) in the amount of $92,000 for wireless data services. Wireless data services involve communication from City systems to computers in Police and Fire vehicles, GUS field and other vehicles -- Mike Peters, Information Technology Director Sattler asked that Peters explain why the IT items were not gone out for bid. Peters said Items E -J as well as Item T are all related to the same basic process. He said all of these items, which are routine are brought up to Council to get them appropriated and available for payment each year. He said these are related to previous purchases of computer hardware, software or telecommunication services. He said this provides a process that allows the City to pay those as they come up during the year. He noted, in each case, these items are repeats of the same items from this time last year. He added, because they are maintenance payments for items we have already acquired, there is no option to go out for bid. He said the City is continuing the services from the same vendors. F Forwarded from the General Government and Finance Advisory Committee (GGAF): City Council Meeting Minutes/ Page 2 of 6 Pages Consideration and possible approval of annual appropriation to Presidio Networked Solutions, Inc. (Presidio) in the amount of $65,000 for IT hardware/software maintenance expense -- Mike Peters, Information Technology Director. G Forwarded from the General Government and Finance Advisory Committee (GGAF): Consideration and possible action to approve the annual appropriation to Tyler Technologies (Tyler) in the amount of $65,000 for IT software maintenance expense for the Incode system (Financial, Court and Utility Billing Systems) -- Mike Peters, Information Technology Director H Forwarded from the General Government and Finance Advisory Committee (GGAF): Consideration and possible action to approve the annual appropriation to Flair Data Systems (Flair) in the amount of $58,000 for IT hardware/software maintenance expense (Cisco Phone System) -- Mike Peters, Information Technology Director I Forwarded from the General Government and Finance Advisory Committee (GGAF): Consideration and possible action to approve the annual appropriation to EST Group (EST) in the amount of $54,000 for IT hardware/software maintenance expense (Compellent Data Storage platform and other products) -- Mike Peters, Information Technology Director J Forwarded from the General Government and Finance Advisory Committee (GGAF): Consideration and possible action to approve the annual appropriation to Electsolve Technology Solutions and Services, Inc. (Electsolve) for the amount of $50,400 for annual software maintenance of the City's Meter Data Management System -- Mike Peters, Information Technology Director K Consideration and possible action to approve the recommendation by the Convention and Visitors Bureau board for the allocation of $14,000.00 in Hotel Occupancy Tax (HOT) funds to: Georgetown Palace Theatre ($2,000), Georgetown Art Works ($2,000), Texas Half Century Club - Heart of Texas Senior Softball Tournament ($2,500), Georgetown High School Soccer Booster Club — Soccer Governor's Cup ($2,000), Georgetown Soccer Booster Club — UIL State Soccer Tournament ($2,000), Williamson County Sheriffs Posse Rodeo ($2,500), Cyclocross Project 2015 ($1,000) -- Ty Gipson, Convention and Visitors Bureau Board Chair and Cari Miller, Tourism Manager L Discussion and possible action to approve a commercial buyer representation agreement with Brashear Properties for the purpose of acquiring parkland -- Laurie Brewer, Assistant City Manager Motion by Meigs ,second by Sattler to approve the consent agenda with the exception of Item M, which was pulled to the Regular Agenda by Eason. Approved 6-0 (Hammerlun absent) Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: M Consideration and possible action to approve a Resolution granting a petition and setting public hearing dates for the voluntary annexation into the city limits of 21.47 acres in the Lewis Dyches Surrey, to be known as HEB Georgetown South, located at the intersection of FM 1460 and SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner This item was pulled from the consent agenda by Councilmember Eason for further discussion. Eason said it seems this is a preliminary item to Item O and noted she would like the whole story to be told. Maddox said this is a Resolution that grants a petition and sets the public hearing dates for the annexation of HEB Georgetown South. He said the Texas Local Government Code requires the City pass a Resolution accepting the petition for annexation as well as setting public hearing dates and establishing the public process for this annexation. He described the annexation schedule for the Council. Motion by Eason, second by Meigs to approve the Resolution. Approved 6-0 (Hammerlun absent) N Public Hearing for the voluntary annexation into the city limits of 224.17 acres in the Walters Survey, for Section II of the Madison at Georgetown, located on Ronald Reagan Blvd-- Jordan J. Maddox, AICP, Principal Planner Maddox said this is for a annexation petition received in August for Section II of the Madison at Georgetown. He City Council Meeting Minutes/ Page 3 of 6 Pages said this is primarily a residential development. He said there was an initial section of this project that was approved in 2010. He noted there is also a development agreement for this project that was approved in 2008. He said the City provides sewer as a part of this agreement. He said there is also a zoning and preliminary plat in process. He said this is the first of two hearings and requires no action from Council. Public Hearing opened at 6:42PM No persons were present to speak. Public Hearing closed at 6:42 PM No action was required. O Public Hearing for the voluntary annexation into the city limits of 21.47 acres in the Lewis Dyches Survey, to be known as HEB Georgetown South, located at the intersection of FM 1460 and SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner Maddox described the item and said this is a companion item to the resolution that was approved in Item M. He said staff was approached with six applications including a voluntary petition for annexation. He said this is the first of two public hearings. He said a comprehensive plan rezoning, preliminary plat and annexation will all come to Council in the future. He noted this item requires no action from Council at the time. Public Hearing was opened at 6:43PM No persons were present to speak. Public Hearing was closed at 6:43PM No action was required. P Public Hearing and possible action to approve a Development Agreement for 10.0 acres in the Dyches Survey, to be known as the Springstone Hospital, located on SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner and Skye Masson, Assistant City Attorney (action required) Maddox said the City received an application for the development agreement for this hospital. He said the company is Propstone and said they approached the City about doing a development agreement to help this project move forward. He noted this is a behavioral health and mental health facility classified under the UDC as a psychiatric hospital. He noted this property is currently outside of the City limits. He said staff reviewed the application and entered into negotiations with the property owner as well as the potential buyer. He said they took this to Planning and Zoning which had some concerns with the language in the agreement. He said they tabled the item and noted changes were made and came back at the next meeting where it was approved unanimously. Public Hearing opened at 6:45 PM Speaker, Greg Oakley, said they have a brief presentation to make. He described the proposed Springstone Development for the Council. He said they have done extensive market research and noted, based on census data and population growth and need for specialty care hospitals, they have identified a need for this type of service in Georgetown. He said this is a 72 bed hospital and has a wing to take care of seniors. He noted this is a $14 million facility located on 10 acres in the Longhorn Junction Development. He said there will be 150 high paying jobs. He spoke about the property tax benefits from this facility. He continued to describe the hospital for the Council. He noted they hope to have the hospital up and running in the fourth quarter of 2013. Speaker, Steve Metcalf, thanked the Council and said they would be happy to answer any questions about the Development Agreement. Public Hearing closed at 6:52PM Motion by Gonzalez, second by Hellmann to approve the agreement. Approved 6-0 (Hammerlun absent) Q Public Hearing and possible action to name the North San Gabriel Trail in honor of Randy Morrow, the former Community Services Director for the City of Georgetown, pursuant to the policy established by the City City Council Meeting Minutes/ Page 4 of 6 Pages Council on November 14, 2006 regarding the Naming of City Facilities, Public Park Lands and Public Streets -- Paul E. Brandenburg, City Manager (action required) Brandenburg described the item for Council and said the original street naming policy is to allow for a 30 day hearing period. He said the action tonight would approve a Resolution waiving that hearing period and naming the North San Gabriel Trail after Randy Morrow. He spoke about the contributions Randy Morrow has made to the City and its parks and trails and how he fits the naming criteria. He said it is more than fitting and an honor to name the trail system after Randy. Public Hearing opened at 6:56PM No persons were present to speak. Public Hearing closed at 6:56PM Motion by Meigs, second by Hellmann to name the North San Gabriel trail after Randy Morrow. Approved 6-0 (Hammertun absent) Motion by Gonzalez, second by Meigs to approve the Resolution to waive the 30 day waiting period. Approved 6-0 (Hammertun absent) R Public Hearing and First Reading of an Ordinance amending Ordinance No 2001-31, regarding levying of assessments for the cost of certain public improvements in the Cimarron Hills Public Improvement District, approving the updated Service and Assessment plan and the revised assessment roll, and levying assessments and fixing charges and liens against the property in the district and against the owners -- Micki Rundell, Chief Financial Officer (action required) Rundell described the item and said this is the second step in the public process. She said the Public Hearing has been noticed according to state law. Public Hearing opened at 6:58PM No persons were present to speak. Public Hearing closed at 6:58PM Rundell read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Meigs, second by Eason to approve the Ordinance on first reading. Approved 6-0 (Hammertun absent) S Forwarded from the General Government and Finance Advisory Committee (GGAF): Consideration and possible action to award the landscape maintenance for City owned facilities to Stillwater Landscaping for a two (2) year contact in the amount of $429,216 -- Paul Pausewang, Facilities Coordinator and Micki Rundell, Chief Financial Officer Rundell described the item and said bids were solicited to perform landscape services for the next two years for the city. She noted there were six different proposals received and reviewed. She said the recommendation is to award the bid to Stillwater Landscaping. Motion by Meigs, second by Eason to approve. Gonzalez asked and Rundell said there were bids and there was criteria set forward. She said price was a very important portion of this, as was best value. She spoke about the quality of work of the past vendor, We Mow it, and how it was in question. She said Stillwater was the preferred vendor and was cheaper. Jonrowe asked and Rundell said the City does not do any in-house landscaping. Rundell said the majority of it is mowing. She noted the Parks staff does do some hand maintenance. She said, this year, the City added the airport mowing as well. Jonrowe asked and Rundell spoke about why it is more cost effective and efficient to outsource these services. Brandenburg spoke about outsourcing this services. He said, in the years that are dry, the City does not have to cut. He noted the City would have a lot of equipment not being put to use if the City did this itself. Sattler asked and Rundell said We Mow It was a local contractor and Stillwater is out of Elgin, which is Bastrop City Council Meeting Minutes/ Page 5 of 6 Pages County. Sattler asked and Rundell said the local contractor lost primarily because of service. She noted the City received atremendous amount ofcomplaints. Meigs asked and Rundell confirmed VVeMow |tdoes have other contracts with the City. Vote onthe motion: Approved 4-2 (Sattler, Gonzalez opposed) (Hammerlunabsent) T Forwarded from the General Government and Finance Advisory Committee (GGAF): Consideration and possible action to approve the annual appropriation to Sungard Public Sector,Inc. (Sungard) in the amount of $138,000 for IT software maintenance expense for the Sungard OSSI CAD/RMS system (Public Safety Computer Aided Dispatch System) Mike Peters, Information Technology Director Peters said this is the last annual appropriation and the one item that exceeds the cost allowable on the consent Motion byMeigs, second byJonrowe to approve the appropriation. Approved 6-0 (Hammerlun absent) Mayor G6orgg Garver City Council Minutes/ UJI The meeting was adjourned at 07:05 PM.