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HomeMy WebLinkAboutGUS_Agenda&Minutes_2012Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, December 14, 2012 The Georgetown Utility System Advisory Board will meet on Friday, December 14, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Georgetown Utility System Advisory Board meetings are held on the second Friday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. THIS MEETING HAS BEEN MOVED TO THURSDAY, DECEMBER 13, 2012 AT 2:00 PM Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, December 14, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , December 14, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. THIS MEETING HAS BEEN MOVED TO THURSDAY, DECEMBER 13, 2012 AT 2:00 PM Adjournment The meeting was adjourned at . Approved :Attest: _______________________________________________ John Nett - Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, December 13, 2012 The Georgetown Utility System Advisory Board will meet on Thursday, December 13, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Georgetown Utility System Advisory Board meetings are held on the second Friday of each month at 2:00 P.M. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GUS Board for the month of December 2012. Therefore, no meeting will be held. Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, December 13, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday , December 13, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items were submitted for consideration by the GUS Board for the month of December 2012. Therefore, no meeting was held. Adjournment The meeting was adjourned at . Approved :Attest: _______________________________________________ John Nett - Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, November 9, 2012 The Georgetown Utility System Advisory Board will meet on Friday, November 9, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GUS Board for the month of November 2012. Therefore, no meeting will be held. Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, November 9, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , November 9, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items were submitted for consideration by the GUS Board for the month of November 2012. Therefore, no meeting was held. Adjournment The meeting was adjourned at . Approved :Attest: _______________________________________________ John Nett - Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, October 12, 2012 The Georgetown Utility System Advisory Board will meet on Friday, October 12, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann, Robert Kostka, Brian Lindsey Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions C. Industry Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on August 10, 2012. -- Sheila Mitchell E. Consideration and possible recommendation to approve the contract for the Edwards Aquifer Recharge Zone (EARZ) – VIII, Wastewater Rehabilitation to National Power Rodding Corporation, of Austin, Texas, for the amount of $737,125.00 -- David Munk/David Thomison III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, October 12, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , October 12, 2012. Board Members Present: John Nett - Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann, Robert Kostka, Brian Lindsey Board Members Absent: Robert Young Staff Present: Jim Briggs, Glenn Dishong, David Munk, Chris Foster, Trina Bickford, Jimmy Sikes, Sheila Mitchell OTHERS PRESENT: Thomas Valle/KPA Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Called to order by the Chair at 2:01PM I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors -- Thomas Valle/KPA B. Project Progress Reports - Munk noted included in packet. No questions. -- Council Actions C. Industry Updates - Briggs noted his attendance at TPPA Board meeting last week in San Antonio where Board worked on issues regarding water and electric for upcoming legislative session. No major issues of concern. Once final list is determined by their Board it will be shared with the GUS Board for information. Also spoke on issue of water and possible tax on electric generation for water used. Possible push in legislature to extract some money and determine where collection of money should go? Yaeger asked and Briggs responded to question on balance of 60/40 water consumption, with agriculture taking 60%; power is a big share and municipal use as well. Briggs also spoke about the Senate Business and Commerce Committee meeting last week of which some Georgetown residents spoke regarding their opposition to installation of SMART meters. Briggs further spoke on delaying some meter installations and spoke on safety concerns for our field technicians as some opponents voiced concerns of the 'Castle doctrine' covering them in regards to someone coming into their home/property to install a SMART meter. Possible legislation filed during this session regarding an opt-out program. We will wait until a determination has been made by the legislature and decide how to proceed. Briggs also spoke on Fitch downgrading LCRA's bond rating within the last 2 weeks. Foster spoke they went from an A+ to an A and then on their tax notes (short-term) they went from an A to an F1. A lot of what was stated by the analyst are things we've been talking about for years. Kostka asked about the CTSUD and City agreement. Briggs stated MOU is pretty much finalized and is scheduled for next Council agenda for their consideration. CTSUD will then consider on October 17th (instead of 18th). It has been jointly rewritten with a lot of heavy edits and we feel comfortable with the document. Focuses on a Local Government Corporation (LGC) being created with some GUS Board members/2 Council members on the LGC Board. The City would have full control of forming the LGC. CTSUD would essentially become a wholesale water customer of Georgetown. Hellmann asked and Briggs stated the Solar project is under way. Ragsdale working on an RFP to distribute. Evaluation will come back to Board and then on to Council. Briggs feels like process will take a couple of months once RFP goes out. Should return to Board in early Spring 2013. Nett commented on the notice of application filed by TCEQ for the proposed wastewater treatment plant for MUD 19. What is City planning to do between now and November 2nd deadline? Briggs noted the City will continue to oppose the proposed plant as previously directed by Council. Briggs noted this application was renewed as the prior one had expired. Nett also asked about reuse of treated water and Briggs commented reuse opportunities are limited. Briggs noted the CTSUD MOU decision will effect this as well. Dishong commented on our opposition for lack of consulting with the City for regionalization. Question by Lindsey regarding location of MUD 19 and Briggs noted it is located behind Cimarron Hills toward Lake Georgetown. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on August 10, 2012. -- Sheila Mitchell Discussion: Comment by Nett to correct item 'M' change to corrupt electronic file instead of corrupt document. Motion by Hellmann seconded by Yaeger to approve as amended. Approved 6-0-1 (Young absent) Note correction: Minutes are from September 14, 2012 meeting. Mitchell will revise minutes as stated. E. Consideration and possible recommendation to approve the contract for the Edwards Aquifer Recharge Zone (EARZ) – VIII, Wastewater Rehabilitation to National Power Rodding Corporation, of Austin, Texas, for the amount of $737,125.00 -- David Munk/David Thomison Discussion: Hellman departed meeting due to conflict of interest. Munk explained item and work to be performed. Nett asked and Munk responded regarding pricing and close amounts between bids. Dishong stated he felt we would do work exactly as on the plan or additional once work began if it is found something additional is needed. Nett asked and Dishong responded we are using the typical EJCDC standard form of contract. Nett asked how these documents are executed and in what order; Bickford responded. Kostka asked and Munk responded this is the first time the City has used this contractor. KPA spoke to the previous work by National Power Rodding Corporation as being used by one of their other contractors and were used as a subcontractor. Have been used since 1995. References were checked and no negative remarks were received. Motion by Kostka seconded by Yaeger. Approved 5-0-2 (Young & Hellmann absent) 10 12 12 item E.pdf 10 12 12 item E.pdf III. ADJOURN Motion by Kostka to adjourn. Approved 5-0-2 (Young & Hellmann absent) Meeting adjourned at 2:48PM Adjournment The meeting was adjourned at 02:48 PM. Approved :Attest: _______________________________________________ John Nett - Board Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, September 14, 2012 The Georgetown Utility System Advisory Board will meet on Friday, September 14, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann, Robert Kostka, Brian Lindsey Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions C. Industry Updates II. RATES: EXECUTIVE SESSION Called to order In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session that follows. Sec. 551.086 Competitive Matters D. LCRA Update -- Jim Briggs REGULAR SESSION CALLED BACK TO ORDER E. Action from Executive Session III. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Review and possible action to approve the minutes from the regular GUS Board meeting held on August 10, 2012. -- Sheila Mitchell G. Consideration and possible recommendation to renew contracts for Tree Trimming and Vegetation Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of $305,000.00. -- Paul Elkins H. Consideration and possible recommendation to renew contracts for the Electric System Underground Construction & Maintenance and the Electric System Trenching & Conduit Installation Labor to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of $2,710,000.00. -- Paul Elkins I. Consideration and possible recommendation to renew the Annual Electric System Overhead Construction and Maintenance Bid to various vendors in the estimated amount of $930,000.00. -- Paul Elkins J. Consideration and possible recommendation to approve Task Order MEI-12-003 for Electric System Engineering Planning and Planned Capital Improvement Projects in the amount of $470,000.00 and Task Order MEI-12-004 to provide New Development Engineering and Design assistance for new development projects in the amount of $250,000.00 with McCord Engineering, Inc., of College Station, Texas, for professional engineering services. -- Paul Elkins K. Consideration and possible recommendation to award proposal of Electric Distribution Engineering, Estimation, Design and Project Management tool to GeoDigital of Mendota Heights, Minnesota in the amount of $87,000.00. -- Paul Elkins L. Consideration and possible recommendation to amend the contract with the Brazos River Authority (BRA) for the management, operation, and maintenance of the City’s wastewater treatment plants for the period starting October 1, 2012 through September 30, 2013 with an operating budget of $1,649,508.00. -- David Thomison M. Consideration and possible recommendation to amend the contract with the CH2M HILL OMI (OMI) for the management, operation, and maintenance of the City’s water treatment plants for the period starting October 1, 2012 through September 30, 2013 with an operating budget of $1,716,004.03.. -- David Thomison N. Consideration and possible recommendation to approve the purchase of Bioxide from Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $70,000.00, for Fiscal Year 2012/2013. -- David Thomison O. Consideration and possible recommendation to approve the contract with Archer Western Contractors, LTD, of Arlington, Texas for Improvements to the Sun City Lift Station in the amount of $623,000.00. -- David Munk/David Thomison V. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, September 14, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , September 14, 2012. Board Members Present: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Robert Kostka Board Members Absent: Brian Lindsey, Troy Hellmann, Patty Eason Staff Present: Jim Briggs, Glenn Dishong, David Thomison, Paul Elkins, David Munk, Jimmy Sikes, Trina Bickford, Chris Foster, Sheila Mitchell OTHERS PRESENT: Kyle Henley/Brazos River Authority, Gene Chishum/CH2M HILL OMI (joined meeting at 2:09PM) Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Called to order by the Chair at 2:03PM I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors -- Kyle Henley/Brazos River Authority B. Project Progress Reports -- David gave brief update..... -- Council Actions -- all passed C. Industry Updates -- Briggs updated on Chisholm Trail SUD Memorandum of Understanding (MOU) which is proceeding back to City Council in October. Their document lists items they would like to see. The team has had their first meeting to proceed forward on this. Indication for full acquisition by City through an LGC (Local Government Corporation). No determination yet on how or if this will effect the structure of the GUS Board; will see how the MOU proceeds. Briggs gave brief update on separation of City & LCRA for the Wholesale Power Agreement. We are working through the process of transferring power providers, etc. Indications for the next legislative session point primarily toward water. Briggs has concerns on how existing water contracts will be affected. Young asked if CTSUD MOU looks like a reasonable list and Briggs noted they have not looked at any hard numbers as of yet. Briggs stated it was a good starting point & the City will be putting our list out for their consideration. We will move forward to refine the agreements as we continue through the process. Concerns have been raised as the decisions could effect a larger region than Williamson County. Nett noted discussion from the TCEQ Commissioner's work session regarding consideration of the Executive Director's findings on the recommendation for a Water Master Program for the Brazos and Colorado River Basins. Further discussion on the issue. Briggs discussed the creation of groundwater districts. Motion by Yaeger seconded by Kostka. Approved 4-0-3 (Lindsay, Hellman & Eason absent) II. RATES: EXECUTIVE SESSION Called to order at 2:21PM In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session that follows. Sec. 551.086 Competitive Matters D. LCRA Update -- Jim Briggs Young departed at 2:36PM which no longer established a quorum. Young returned at 2:40PM Nett departed at 3:17PM which no longer established a quorum. Nett returned at 3:19PM Motion by Yaeger seconded by Kostka. Approved 4-0-3 (Lindsay, Hellman & Eason absent) REGULAR SESSION CALLED BACK TO ORDER Called to order at 3:20PM E. Action from Executive Session -- None required III. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Review and possible action to approve the minutes from the regular GUS Board meeting held on August 10, 2012. -- Sheila Mitchell Discussion: None. Motion by Kostka seconded by Young. Approved 4-0-3 (Lindsay, Hellman & Eason absent) Briggs departed at 3:27pm and returned at 3:35pm G. Consideration and possible recommendation to renew contracts for Tree Trimming and Vegetation Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of $305,000.00. -- Paul Elkins Discussion: Elkins noted a renewal of contract; moving toward a 5-year trim cycle. He noted Streets and Parks Departments also use services under the contract. Nett asked and Elkins confirmed funds will come out of the FY 2012-2013 budget. Kostka asked and Elkins confirmed this is second renewal and they are eligible for three more. Motion by Kostka seconded by Yaeger. Approved 4-0-3 (Lindsay, Hellman & Eason absent) H. Consideration and possible recommendation to renew contracts for the Electric System Underground Construction & Maintenance and the Electric System Trenching & Conduit Installation Labor to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of $2,710,000.00. -- Paul Elkins Discussion: Elkins noted a renewal of contract for both Civil work and Underground work providing details of some of the jobs they recently completed as well as a large project at Glasscock Substation for feeder exits. Yaeger asked and Elkins confirmed we have been using them for a long period of time. Young asked about last year's contracted amount vs. this year and Elkins noted the majority of projects scheduled for next year are for underground work. Underground work is more expensive than overhead work. Nett asked and Elkins confirmed the City will receive some reimbursements for developer projects. Motion by Young, seconded by Kostka. Approved 4-0-3 (Lindsay, Hellman & Eason absent) I. Consideration and possible recommendation to renew the Annual Electric System Overhead Construction and Maintenance Bid to various vendors in the estimated amount of $930,000.00. -- Paul Elkins Discussion: Elkins noted this is second renewal for this contract. Elkins noted there was a late change received from T&D Services to non renew their contract. Nett asked and Elkins stated he felt like this was due to their current volume of other work. Therefore this item will just be requested for Highlines Construction and will be presented to Council. Kostka asked and Elkins noted Highlines costs came through lower than T&D and they are currently doing work for us. Motion by Kostka seconded by Yaeger. Approved 4-0-3 (Lindsay, Hellman & Eason absent) Foster departed at 3:35pm and returned at 3:48PM J. Consideration and possible recommendation to approve Task Order MEI-12-003 for Electric System Engineering Planning and Planned Capital Improvement Projects in the amount of $470,000.00 and Task Order MEI-12-004 to provide New Development Engineering and Design assistance for new development projects in the amount of $250,000.00 with McCord Engineering, Inc., of College Station, Texas, for professional engineering services. -- Paul Elkins Discussion: Elkins noted this is for professional engineering services. McCord has been our consultant design engineer for a number of year. Elkins noted our plan is to keep these Task orders on the same time frame as the budget cycle and therefore any funds remaining at FY-end will end and a new Task Order will be requested for new budget cycle. Nett commented McCord has a long history of work with the City. Kostka asked and Briggs replied one of the items on the Task Order is for the old HEB at Hwy 29 and IH 35. They have proposed to move to the property to the east of the current HEB across the river on Hwy 29; a current residential property. Nett noted typos on Mayor's name from Carver to Garver. Elkins will have McCord make changes. Motion by Yaeger seconded by Kostka. Approved 4-0-3 (Lindsay, Hellman & Eason absent) K. Consideration and possible recommendation to award proposal of Electric Distribution Engineering, Estimation, Design and Project Management tool to GeoDigital of Mendota Heights, Minnesota in the amount of $87,000.00. -- Paul Elkins Discussion: Elkins noted this is new software for our Systems Engineering Department to provide a more timely turnaround for system design, materials coordination for materials out of warehouse, etc. It utilizes the same system assets as our MilSoft mapping system. This will enable our internal staff the ability to perform work and reduce work requirements from McCord. Elkins further elaborated on abilities of the software. There was a review committee for this software tool. Elkins noted there will be an additional request in next year's budget once software is delivered and set up. Nett asked about annual maintenance cost and Elkins noted IT will handle yearly maintenance after the first year of use. Kostka asked about time frame for return on investment. Elkins further explained and stated estimated around 1 1/2 years. Briggs noted this tool can be used for small new construction project requests by builders to provide a more timely rough estimate design of expenses. Turnaround time will be much faster for all services. Motion by Young seconded by Kostka. Approved 4-0-3 (Lindsay, Hellman & Eason absent) L. Consideration and possible recommendation to amend the contract with the Brazos River Authority (BRA) for the management, operation, and maintenance of the City’s wastewater treatment plants for the period starting October 1, 2012 through September 30, 2013 with an operating budget of $1,649,508.00. -- David Thomison Discussion: Thomison explained item noting this the final year of a five year contract. Some discussion on percentage of increase as compared to last year. Kostka asked and Thomison confirmed this will be rebid next year for a new contract. Motion by Young seconded by Kostka. Approved 4-0-3 (Lindsay, Hellman & Eason absent) M. Consideration and possible recommendation to amend the contract with the CH2M HILL OMI (OMI) for the management, operation, and maintenance of the City’s water treatment plants for the period starting October 1, 2012 through September 30, 2013 with an operating budget of $1,716,004.03.. -- David Thomison Discussion: Thomison introduced Gene Chishum from CH2M HILL OMI. Thomison explained change in percentages on original coversheet in packet due to a corrupt electronic file and distributed a revised coversheet. No change in bottom line; actually a reduction in percentage. The total requested for this item is correct. Updates include the contractor hiring one additional staff member. Kostka asked about section D2 (Base Fee Adjustment Formula) in contract -- is there a Texas CPI and Dishong stated yes, there is. Motion by Young seconded by Yaeger. Approved 4-0-3 (Lindsay, Hellman & Eason absent) N. Consideration and possible recommendation to approve the purchase of Bioxide from Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $70,000.00, for Fiscal Year 2012/2013. -- David Thomison Discussion: Thomison explained the Bioxide product is being used for odor control, is environmental friendly and does not cause any damage to the wastewater treatment process. Young stated it seems like proprietary item and Thomision stated it is a sole source in this use. Motion by Kostka seconded by Young. Approved 4-0-3 (Lindsay, Hellman & Eason absent) O. Consideration and possible recommendation to approve the contract with Archer Western Contractors, LTD, of Arlington, Texas for Improvements to the Sun City Lift Station in the amount of $623,000.00. -- David Munk/David Thomison Discussion: Munk explained need for lift station improvements. Nett asked about firm capacity and Munk stated upgrading from two to four pumps; doubling capacity. Some discussion discontinued. Motion by Young seconded by Kostka. Approved 4-0-3 (Lindsay, Hellman & Eason absent) Motion by Kostka to adjourn. Adjourned at 4:05PM. Approved 4-0-3 (Lindsay, Hellman & Eason absent) V. ADJOURN Adjournment The meeting was adjourned at 04:05 PM. Approved :Attest: _______________________________________________ John Nett -- Chair Arthur Yaeger -- Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, August 10, 2012 The Georgetown Utility System Advisory Board will meet on Friday, August 10, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann, Robert Kostka, Brian Lindsey Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions C. Industry Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on July 13, 2012. -- Sheila Mitchell E. Consideration and possible recommendation to approve the procurement of project management services for the meter exchange project from BCN Consulting, of Austin, Texas for the amount of $125,000.00. -- Leticia Zavala/Glenn Dishong F. Consideration and possible recommendation to authorize execution of a contract for Solid Waste and Recycling Collection and Disposal Services to Texas Disposal Systems (TDS), for a primary term of 5 years: October 1, 2012 through September 30, 2017. -- Kathy Ragsdale/Jim Briggs III. RATES: EXECUTIVE SESSION Called to order In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session that follows. G. Sec. 551.071 Consultation with Attorney Consideration and possible recommendation to authorize execution of a contract for Solid Waste and Recycling Collection and Disposal Services to Texas Disposal Systems (TDS), for a primary term of 5 years: October 1, 2012 through September 30, 2017. -- Kathy Ragsdale/Jim Briggs REGULAR SESSION CALLED BACK TO ORDER H. Action from Executive Session V. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, August 10, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , August 10, 2012. Board Members Present: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann, Robert Kostka, Brian Lindsey Board Members Absent: Staff Present: Jim Briggs, David Munk, Leticia Zavala, Micki Rundell, Kathy Ragsdale, Rachel Osgood, Chris Foster, Trina Bickford, David Thomison, Skye Masson, Sheila Mitchell OTHERS PRESENT: Gary Hertel & Tom Misler/Texas Disposal Systems (TDS), Verna Browning (joined at 2:04pm)/TDS Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Called to order by Chair at 2:00pm I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors - Gary Hertel & Tom Misler/Texas Disposal Systems B. Project Progress Reports -- Reports in packets for review. Briggs noted the filters at the Water Plant have been up and operational for awhile; we've had some issues with Smith Pump delivering raw water pumps, however we've been able to meet demands despite delayed delivery. Young asked and Briggs noted the delay in installation will not delay the project. -- Council Actions -- passed C. Industry Updates -- Briggs updated on EDFT contract for energy above cap load and have utilized very sparingly over the summer regarding Day Ahead purchasing to keep prices low. This has helped a lot during the summer. Jimmy Sikes has been monitoring for us . It is expected gas prices will increase a little bit and coal could become more competitive. Briggs updated on our presentation to LCRA of Notice of Breach; went to hearing and judge ruled for full hearing with testimony the week of August 27th; also a deadline of August 13th to provide notice of termination if breach not cured by then. Preparations have been underway for the 27th and an additional update will be given at the next Board meeting. Nett asked if Day Ahead scheduling is the longest we can hedge under the current contract or can we go longer? Briggs noted we can go longer, however Day Ahead is most effective right now for what we are scheduling. Nett asked and Briggs answered we will be shopping QSE (Qualified Scheduling Entity) services; both private and public parties will compete for those services. Nett stated Sikes seemed to be developing those skills and Briggs noted certain certifications, registrations are required, etc., as well as back-up in your office, etc. due to time factors required. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on July 13, 2012. -- Sheila Mitchell Discussion: None. Motion by Young, seconded by Yaeger to approve the minutes from the regular GUS Board meeting held on July 13, 2012. Approval: 7-1-0 (Lindsay voted against due to absence at prior meeting) E. Consideration and possible recommendation to approve the procurement of project management services for the meter exchange project from BCN Consulting, of Austin, Texas for the amount of $125,000.00. -- Leticia Zavala/Glenn Dishong Discussion: Zavala noted she was presenting item in the absence of Dishong who was out on vacation. Zavala stated this request is to extend a contract; she explained original project management services were procured under the administrative limit of $50,000 due to departure of prior project manager from the City in late April. Staff had planned to issue and RFP to procure the remaining services to complete the project. However after evaluation of needed services it was apparent due to the unique characteristics of the project, timing and skills of BCN Consulting, it was determined by the Purchasing Department we could request to continue to contract as a sole source. The current project manager with BCN is well versed with prior metering experience and was the President of the company which we purchased the AMR system from in the 1990's. In order to keep on schedule and complete the 42,000 meter exchanges on time, staff is requesting to extend the contract and continue with project management services with the current consultant. Nett expressed his concerns with how we track progress being done and Zavala explained project manager is a contract employee located on-site at City offices and he bills on same timeline as City payroll. Young asked and Zavala explained this is a contract for an additional $75,000.00 for a total of $125,000.00 throughout the end of the project. Briggs stated observation of Mike's work, noting time worked after hours, weekends, etc. Motion by Young, seconded by Hellmann to approve the procurement of project management services for the meter exchange project from BCN Consulting, of Austin, Texas for the amount of $125,000.00. Approval: 7-0-0 Prior to discussion of item F, Chairman Nett asked for clarification for the item being presented/discussed in open and closed session. Briggs/Eason/Masson explained and clarified item verbiage and ability for Board to enter into Executive Session at any time on any regular posted item. Briggs explained the overview would be given in Regular Session and if the Board has specific questions and/or a need to discuss wholesale rates and negotiations that discussion would be held in Executive Session. F. Consideration and possible recommendation to authorize execution of a contract for Solid Waste and Recycling Collection and Disposal Services to Texas Disposal Systems (TDS), for a primary term of 5 years: October 1, 2012 through September 30, 2017. -- Kathy Ragsdale/Jim Briggs Discussion: Briggs provided background on process and update on negotiations which the team has gone through. Ragsdale distributed memo from SAIC on their recommendation of project. Briggs stated staff feels we have negotiated a contract and proposal that meets needs. Ragsdale and Foster will present information in regards to the contract contents noting Council will review the contract renewal each year under the terms of the contract. Kostka asked about renewing and/or extending the contract every 5 years & Briggs explained through the renewal process, we were directed by Council to proceed through an RFP process which assisted in evaluating current services, benefits of those services, costs and other needs of residents, etc. Ragsdale reiterated the length of time we've had TDS as a provider, since 1998 and you want to keep a provider for a while for the ROI, which also encourages others to bid based on ROI. Ragsdale explained why RFP process took so long due to amount of services being requested etc. TDS was scored highest on customer service and other aspects of the evaluation. Ragsdale noted in negotiations we were able to obtain services customers were requesting as well as the best rates for customers. Ragsdale reviewed memo from SAIC, discussing access to fuel station, cart swap out, solid waste stickers, etc. Nett asked about 'pay as you throw'; is this a goal for the City? Osgood responded it's more to educate people on reducing how much they do consume; encourage them to consume less and more responsibly. Discussion on swapping out carts, etc. Ragsdale also spoke on 'no bags at curb'; education of customers will be needed during this transition. Osgood/TDS staff will work to educate the public on Reduce, Reuse and Recycle. Further discussion continued on single-stream recycling occurring every other week with a larger container; not weekly. Eason asked about chip program and Osgood stated this was not added at this time but may be something added in the future, however an additional cost would be associated with this service due to the RFID (Radio Frequency ID) chip that has to be installed in every container. Nett asked about cost to customers and Foster stated Tier I is $16 customer cost; retail customer rate. Ragsdale returned to reviewing memo from SAIC, discussing painting and cleaning dumpsters, brush grinding, landfill maintenance, collection station cost recovery, transfer station host fee, rent for Walden Drive property usage, etc. Briggs commented on yard waste, green waste composting at residence, etc. Nett asked question about collection station being open to public; traffic, etc. Ragsdale handed out Retail Rates to Board for review. Foster reviewed rates stating there are no Tier II or Tier III commercial rates shown as they are open for TDS to go out and negotiate with customers. Nett asked if there was any concern or questions from commercial customers regarding recycling & Briggs stated there has been some input from the business community and may be some concerns once information is communicated. Briggs stated he feels we have a much better product to present to Council after the RFP process and negotiations than what we had last September when we were negotiating the renewal prior to the RFP. Kostka asked what happens if September 30th arrives and the contract is not signed; Briggs explained it goes to Council next week (August 14) and we would extend month to month, however we do not want to do this as additional costs would be associated. Nett asked if anyone had any questions that needed to be answered in Executive Session. Kostka asked how much the RFP process cost the City and Briggs explained we originally paid $40,000.00 to SAIC to assist with the solicitation and information process of the RFP. We charged a $5,000.00 non-refundable deposit to submit a proposal and received $25,000.00 revenue for the RFP's. The second phase of SAIC consultation was for $20,000.00 to assist in the contract negotiations for a total of $60,000.00 to SAIC, $25,000.00 revenue received in proposals (total SAIC was $35,000.00). This does not include staff time involved. Total estimate is around $80,000.00. Hellmann asked what the net affect will be on the general fund and Foster/Rundell explained their forecasted costs, stating it is estimated to the positive. Young asked and Foster stated the contract amount $4.9 million, is based on current services for current customer accounts, which can fluctuate due to changes in services each year. Young requested to enter into Executive Session to discuss the proposed contract. Motion by Young, seconded by Hellmann to enter into Executive session at 3:41PM. Approved: 7-0-0 Eason departed at 3:41PM and returned at 3:43PM. III. RATES: EXECUTIVE SESSION Called to order at 3:42PM In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session that follows. G. Sec. 551.071 Consultation with Attorney Consideration and possible recommendation to authorize execution of a contract for Solid Waste and Recycling Collection and Disposal Services to Texas Disposal Systems (TDS), for a primary term of 5 years: October 1, 2012 through September 30, 2017. -- Kathy Ragsdale/Jim Briggs Yaeger departed at 4:02PM and returned at 4:04PM. Motion by Young, seconded by Lindsay to return to regular session. Approved: 7-0-0 REGULAR SESSION CALLED BACK TO ORDER Called to order at 4:13PM H. Action from Executive Session Discussion: Nett noted Board will discuss and consider item F. Motion by Young, seconded by Yaeger to authorize execution of a contract for Solid Waste and Recycling Collection and Disposal Services to Texas Disposal Systems (TDS), for a primary term of 5 years: October 1, 2012 through September 30, 2017. Approved 7-0-0 Motion by Hellmann, seconded by Lindsay to adjourn. Approved 7-0-0. Adjourned at 4:16PM V. ADJOURN Adjournment The meeting was adjourned at 04:16 PM. Approved :Attest: _______________________________________________ John Nett - Board Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, July 13, 2012 The Georgetown Utility System Advisory Board will meet on Friday, July 13, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann, Robert Kostka, Brian Lindsey Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions C. Industry Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on June 8, 2012. -- Sheila Mitchell E. Consideration and possible action to accelerate the timing and funding for wood pole inspection & treatment services by Osmose Utility Services, Inc., of Tyrone, Georgia in the estimated amount of $235,000.00. – Paul Elkins/Glenn Dishong III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, July 13, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , July 13, 2012. Board Members Present: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann, Robert Kostka Board Members Absent: Brian Lindsey Staff Present: Glenn Dishong, Paul Elkins, Michael Hallmark, Jimmy Sikes, Chris Foster, Trina Bickford, Bridget Chapman, Sheila Mitchell Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Convened meeting at 2:01pm I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors - none; welcome new Board member Troy Hellmann B. Project Progress Reports - Hallmark stated all were included in packets. Dishong updated on meter exchange due to change in system; now are remote read with current technology. Kostka asked and Dishong explained data collection from meters to assist in conservation with water, time-of-use rates with electric, etc. Anticipated complete change out by end of this year, however due to time involved in swapping out meters the new estimated completion is February 2013 prior to peak period in May 2013. Young asked and Hallmark updated on status of progress at LWTP stating milestone met and we have full capacity at plant with final completion around January 2013. Kostka asked and Hallmark explained status of Tin Barn Alley work which has now been turned over to Paul Elkins for the underground electric work. Elkins stated easements and coordination with merchants is underway. Dishong further explained process/timing. -- Council Actions -- all items passed C. Industry Updates - Dishong presented update regarding the City's notification to LCRA of Breach of Contract; still in 30 day period for response which ends at end of the month. No response or action from LCRA since notification. In regards to ERCOT regarding Day-Ahead Scheduling this recently increased to $4500/kwh & Foster further explained. Dishong gave a Brazos River Authority (BRA) update noting their drought contingency plan is being revised and Dishong will be responding to their suggestion for water use targets for reduction in use. Nett commented on Brazos Valley Water Conservation Symposium he attended a few weeks ago and gave an update on the Water Development Board and TCEQ's plan for revamping reporting criteria to assist with uniformity in calculating usage. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on June 8, 2012. -- Sheila Mitchell Discussion: Kostka asked for clarification in minutes under Industry Updates regarding Chisholm Trail Special Utility District (CTSUD) consolidation to add this is a GUS/CTSUD Consolidation Feasibility Report. Mitchell will revise minutes. Motion by Kostka, seconded by Young to approve the minutes, with suggested revision, from the regular GUS Board meeting held on June 8, 2012. Approved: 5-1-1 (Nett opposed due to absence at prior meeting ; Lindsey absent) E. Consideration and possible action to accelerate the timing and funding for wood pole inspection & treatment services by Osmose Utility Services, Inc., of Tyrone, Georgia in the estimated amount of $235,000.00. – Paul Elkins/Glenn Dishong Discussion: Elkins clarified item is consideration and recommendation to Council for action. Elkins/Dishong explained the need for service acceleration. Dishong noted the acceleration of this project has been budgeted for and the information will be collected in the asset management database for Electric. Nett asked and Elkins explained details of information collected, rating of poles, determination of life of pole, insect treatment, capture of pole # tagging & applying new #'s if tags are missing, etc. Motion by Hellmann, seconded by Kostka to approve the acceleration of timing and funding for wood pole inspection & treatment services by Osmose Utility Services, Inc., of Tyrone, Georgia in the estimated amount of $235,000.00. Approved: 6-0-1 (Lindsey absent) Young inquired about questions submitted during the Council/CTSUD Special meeting which were posted to the City website. Dishong gave status update noting CTSUD has an additional meeting scheduled for review. Council will hear information on August 13th. Young asked if anyone attended the last two CTSUD meetings and Dishong stated we did not have anyone there as the meeting was an opportunity for CTSUD to ask questions of the consultants and not questions to be answered by the City. Kostka asked how long the process will take to finalized consolidation and Dishong stated 18 months to 2 years for all final agreements. However some stages of the process may become active during the time period in regards to contracts, etc. Young also asked about status of negotiations with Texas Disposal Systems (TDS) and Bickford stated they have been under way and Foster stated they expect a contract to come back to GUS to review soon. Yaeger asked and Foster explained the differences in regards to area competitive utility rates per the information Foster distributed to the Board. Dishong further discussed volumetric rate and base rate adjustments, noting we have not adjusted our base rate. Nett asked and Foster stated tax rate comparison information is on City website. Motion by Yaeger, seconded by Young to adjourn. Adjourned at 2:36PM. III. ADJOURN Adjournment The meeting was adjourned at 02:36 PM. Approved :Attest: _______________________________________________ John Nett - Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, June 8, 2012 The Georgetown Utility System Advisory Board will meet on Friday, June 8, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Robert Kostka, Brian Lindsey, Bill Sattler Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions C. Industry Updates -- Chisholm Trail Special Utility District (CTSUD) consolidation II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on May 11, 2012. -- Sheila Mitchell E. Consideration and possible recommendation to approve Task Order KPA-12-004 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the North Georgetown Addition Water Line Improvements in the amount of $131,815.00. -- David Munk/David Thomison F. Consideration and possible recommendation to approve First Amendment to Task Order TCI-11-001, for professional services relating to materials test for the LWTP Phase III, with Terracon, Inc. of Austin, Texas, in the amount of $15,000.00. -- David Munk/David Thomison G. Consideration and possible recommendation related to the October 2012 - September 2017 municipal solid waste and recycling services. -- Rachel Osgood/Kathy Ragsdale III. RATES: EXECUTIVE SESSION Called to order In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session that follows. H. Sec. 551.071 Consultation with Attorney Discussion related to the October 2012 - September 2017 municipal solid waste and recycling services contract negotiations. -- Rachel Osgood/Kathy Ragsdale IV. STRATEGIC ISSUES: The GUS Board will remain in Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter" of the Energy Services Department as provided under Section 551.086 I. Sec. 551.086 Competitive Matters Discussion related to the LCRA Wholesale Power Agreement. -- Jim Briggs REGULAR SESSION CALLED BACK TO ORDER J. Action from Executive Session. V. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, June 8, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , June 8, 2012. Board Members Present: Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Robert Kostka, Brian Lindsey, Bill Sattler Board Members Absent: John Nett - Chair Staff Present: Jim Briggs, Glenn Dishong, David Munk, Kathy Ragsdale, Jimmy Sikes, David Thomison, Chris Foster, Trina Bickford, Michael Hallmark, Kathy Ragsdale, Rachel Osgood, Skye Masson, Sheila Mitchell OTHERS PRESENT: Gary Hertel, Verna Browning & Ryan Hobbs/Texas Disposal Systems (TDS), Trae Sutton/KPA, Ronald Franks & Paul Daugereau/Waste Management, Todd Jackson/Halff & Associates, Scott Hasternack & Jessica Terry/SAIC Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Called to order at 2:00pm by Vice-Chair, Robert Young, chairing meeting in absence of Chair, John Nett I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors -- Briggs asked staff to introduce themselves, then consultants followed: Scott Hasternack & Jessica Terry/SAIC, Trae Sutton/KPA, Todd Jackson/Halff & Associates. Visitors: Verna Browning, Ryan Hobbs & Gary Hertel/TDS, Paul Daugereau & Ronald Franks/Waste Management, Josh Pherigo /Williamson County Sun B. Project Progress Reports -Hallmark noted reports included in packets. Briggs asked and Hallmark reported the LWTP has reached the milestone and is able to manually push capacity through the plant at this time; the second of three pumps is scheduled to come online June 18th. -- Council Actions -- all passed C. Industry Updates - Young recognized Briggs' article in The View Magazine. Briggs thanked the staff for their hard work and expressed his confidence in them, making his job easier. Briggs presented and reviewed an Electric Market update from Schneider Engineering. -- Chisholm Trail Special Utility District (CTSUD) consolidation - Briggs noted the Georgetown Utility Systems/CTSUD Feasibility Report is being released today and will be posted at 5:00pm on City website for review. This has been a 4 month process to provide information on liabilities, assets, management, operations, system capabilities, etc. Briggs reviewed background of how we became involved in reviewing CTSUD information for potential consolidation. The report is being reviewed closely by several entities and will be presented on Wednesday, June 13 at 6:00pm at Ford Elementary as a combined special meeting of the Georgetown City Council and CTSUD Board. It will be open for public questions and then answers will be posted on City website. No action will be taken at the meeting. Council/CTSUD will have a couple of months to review and determine action. Tentative date will be September for CTSUD to make their determination and City Council's decision will follow. Young commented about hard work of staff and the leadership of Briggs to accomplish compiling and review of information. Other discussion: Kostka recommended the book -- The Big Thirst by Charles Fishman. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on May 11, 2012. -- Sheila Mitchell Discussion: Kostka noted correction - regarding potholes in Tin Barn Alley; concern was more about safety and liability of City. Motion by Eason, seconded by Lindsey to approve with recommended changes. Mitchell will revise and clarify minutes. Approved: 6-0-1 (Nett absent) E. Consideration and possible recommendation to approve Task Order KPA-12-004 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the North Georgetown Addition Water Line Improvements in the amount of $131,815.00. -- David Munk/David Thomison Discussion: Munk reviewed item for upgrade of water lines in North Georgetown Addition, platted in the 1950's near the Chamber of Commerce Building. Will improve leaks and fire protection. Kostka asked and Munk explained how fees are disbursed during project. This Task Order is for engineering and payments will be done via billing schedule. Sattler asked for clarification on location. Motion by Yaeger, seconded by Kostka to approve Task Order KPA-12-004 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the North Georgetown Addition Water Line Improvements in the amount of $131,815.00. Approved: 6-0-1 (Nett absent) F. Consideration and possible recommendation to approve First Amendment to Task Order TCI-11-001, for professional services relating to materials test for the LWTP Phase III, with Terracon, Inc. of Austin, Texas, in the amount of $15,000.00. -- David Munk/David Thomison Discussion: Munk stated this amendment to Task Order is related to materials test and will carry project over $50,000.00 level. Young clarified that the increase was reason for GUS reviewing the amendment. Sattler asked and Hallmark explained the decision to select an engineer would not have changed if the additional $15,000.00 had been included in the original pricing, as costs for professional services are not permitted to be shopped. Motion by Kostka, seconded by Yaeger to approve First Amendment to Task Order TCI-11-001, for professional services relating to materials test for the LWTP Phase III, with Terracon, Inc. of Austin, Texas, in the amount of $15,000.00. Approved: 6-0-1 (Nett absent) G. Consideration and possible recommendation related to the October 2012 - September 2017 municipal solid waste and recycling services. -- Rachel Osgood/Kathy Ragsdale Discussion: Ragsdale first reviewed the procurement process leading up to where we are now in the selection process. Ragsdale noted TDS extended their contract in the fourth year of the five (5) year contract and negotiations were made and taken to Council in October 2011 which included some new options for green waste and single stream recycling; services which had been requested by the citizens during the survey. Council chose to go out for bid since it had been since 2008; vote was split by Council to go out for bid. Ragsdale reviewed current services. She stated SAIC was hired for consultant services to handle the RFP process. She reviewed some additional services which were included in the RFP, stating the parameters of the RFP grew as they moved through the process and it was separated into 4 packages/categories. RFP's included a mandatory pre-bid meeting. Site tours were conducted after pre-bid so candidates could see our needs. After proposals were received there was a two-part ranking assessment. Six proposals were received; one did not meet all criteria. Ragsdale handed out a memo from SAIC regarding procurement, noting the list of three potential providers with which interviews were held. Ragsdale reviewed three recommended options. Hasternack discussed some of the considerations of the criteria, interview process, etc. He also noted in addition to cost, each company had specific strengths and weaknesses. Sattler asked if SAIC provided a recommendation independent of the evaluation committee and Hasternack noted they handled document development, guidance for criteria, procurement documents; technical aspects. Ragsdale noted they also provided updates on industry standards. Briggs noted a focus on credit/financial worthiness to be able to handle the magnitude of the contract to all tiers of customers, transfer/collection station value, etc., as this service is extremely valuable to our customers, both inside and outside the City. Briggs noted more in depth discussion on negotiations would be handled in Executive Session. Briggs noted it was determined all three finalists can perform the service. Eason asked about the pairing of two companies together - does that mean one of them cannot handle all services? Ragsdale noted companies did not have to bid on all requests. No further discussion. At 3:02pm motion by Eason, seconded by Yaeger to enter into Executive Session. Approved 6-0-1 (Nett absent) Room cleared of visitors and short break before entering into Executive Session. III. RATES: EXECUTIVE SESSION Called to order 3:06pm In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session that follows. H. Sec. 551.071 Consultation with Attorney Discussion related to the October 2012 - September 2017 municipal solid waste and recycling services contract negotiations. -- Rachel Osgood/Kathy Ragsdale Brief break to allow consultants time to depart. Sikes and Dishong re-joined Executive Session for discussion on Wholesale power. Began discussion at 4:17pm. IV. STRATEGIC ISSUES: The GUS Board will remain in Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter" of the Energy Services Department as provided under Section 551.086 I. Sec. 551.086 Competitive Matters Discussion related to the LCRA Wholesale Power Agreement. -- Jim Briggs Motion by Kostka, seconded by Sattler to return to Regular Session. Approved 6-0-1 (Nett absent) REGULAR SESSION CALLED BACK TO ORDER at 4:37pm. J. Action from Executive Session. Discussion: Brief recap of Executive Session. Briggs stated the Staff recommendation is for City Council to initiate contract negotiations with TDS as the primary provider. If no agreement can be reached, Central Texas Refuge and then Allied Waste would be included in negotiations. No further discussion. Motion by Yaeger, seconded by Lindsay to move forward to Council under Staff recommendation. Young clarified that staff be empowered to contract with SAIC regarding negotiations and staff will continue with alternates if initial agreement not met. Approved 6-0-1 (Nett absent) Motion by Kostka, seconded by Eason to adjourn. V. ADJOURN Adjourned at 4:42pm Adjournment The meeting was adjourned at 04:42 PM. Approved :Attest: _______________________________________________ Robert Young - Vice Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, May 11, 2012 The Georgetown Utility System Advisory Board will meet on Friday, May 11, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Robert Kostka, Brian Lindsey, Bill Sattler Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions C. Industry Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on April 13, 2012. -- Sheila Mitchell E. Presentation and possible recommendation of the 2012-2013 Georgetown Utility Systems Capital Improvement Plan. -- Glenn W. Dishong III. RATES: EXECUTIVE SESSION Called to order Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter" of the Energy Services Department as provided under Section 551.086 F. Presentation and possible recommendation of the 2012-2013 Georgetown Utility Systems Electric Capital Improvement Plan. -- Glenn W. Dishong G. Update and discussion regarding LCRA Power Contract Issues -- Jim Briggs RETURN TO REGULAR SESSION H. Action from Executive Session. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, May 11, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , May 11, 2012. Board Members Present: John Nett - Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Robert Kostka, Brian Lindsey, Bill Sattler Board Members Absent: Robert Young - Vice Chair Staff Present: Jim Briggs, Glenn Dishong, Paul Elkins, Jimmy Sikes, David Thomison, Laura Wilkins, Micki Rundell, LaMar Kemp, Susan Morgan, Lorie Ann Lankford, Chris Foster Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Call to order at 2:00 PM. by Nett All board members present except for Mr. Young I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions Kostka - Comment - Noticed the ground dug up and asphalt replaced in Tin Barn Alley is now sunken in and popped up. Alley at 9th street. What project is this - why is it being done? Kostka was concerned with safety and liability on behalf of the City. Briggs/Dishong - We will check it out. Dishong - Update on water plant filters in use basins full - a little more work will be able to use them. Beneficial use of plant - new pumps delayed again - but first pump schedule for installation on 21st of this month., We may modify how they will be put in. Pumps to be installed 1 to 2 weeks apart. Capacity 26 million/per day - 3 pumps. May do a low irrigation request to make sure we don't challenge the plant - but that is not certain yet. Eason - Is this ahead of schedule? Dishong - Yes - completion not originally scheduled until December. Eason - People might be interested in tours. Would that be possible? Briggs - before June 13th joint meeting between Chisholm Trail Special Utility District (CTSUD) and Council - this could be a possibility. This is a major project for CTSUD that would be good for their customers to be able to see. Dishong - installation of third pump supposed to be the same week as the joint meeting. Does not look completely done - but it will be fully operational. C. Industry Updates Briggs - preparation for next springs legislative session - senate hearings, etc. Plans to pre-file legislation - some of which may impact us and we will monitor that closely. Nothing of major significance right now. ERCOT - This summer will be a little better than last summer - we hope it will be cooler. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on April 13, 2012. -- Sheila Mitchell Discussion: none. Motion by Eason, second by Sattler - approved as is. APPROVED 6-0-1 (Young absent) E. Presentation and possible recommendation of the 2012-2013 Georgetown Utility Systems Capital Improvement Plan. -- Glenn W. Dishong Dishong explained that we will go through all except the Energy CIP - which will be covered in Executive Session due to competitive issues. Went through history and process of funding for projects vs. balance of budget. WATER - Lower $$ amount this year. No borrowing. Impact fees are funding most of the projects. Map of project location - most in the old town area water mains many due to street projects or to address fire flow issues. Most significant project - Sun City Elevated Storage Tank. Current tank too small - need a larger one to serve that area. Last project - paint James Street Tank. WASTEWATER - no real projects this year. Pumping upgrades on lift stations - $250,000/year. Smoke testing 300,000 feet/year - camera. Pecan Branch WWTP upgrade going on now. San Gabriel WWTP generator replacement next year. Lift station improvements - quite a few small lift station improvements Motion by Yaeger, second by Kostka to enter into Executive Session. APPROVED 6-0-1 (Young absent) Board moved to Executive Session at 2:47 PM. III. RATES: EXECUTIVE SESSION Called to order at 2:47 PM. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter" of the Energy Services Department as provided under Section 551.086 F. Presentation and possible recommendation of the 2012-2013 Georgetown Utility Systems Electric Capital Improvement Plan. -- Glenn W. Dishong G. Update and discussion regarding LCRA Power Contract Issues -- Jim Briggs Motion by Kostka, second by Lindsay to return to Regular Session. APPROVED 6-0-1 (Young Absent) RETURN TO REGULAR SESSION Return to Regular Session at 3:10 PM. H. Action from Executive Session. Motion by Sattler, second by Lindsay to recommend approval of the 2012-2013 CIP as presented. APPROVED 6-0-1 (Young Absent) Sattler - Motion amended to include the Electric CIP. APPROVED 6-0-1 (Young Absent) Motion by Sattler, second by all to adjourn. APPROVED 6-0-1 (Young Absent) Meeting adjourned at 3:12 PM. ADJOURN Adjournment The meeting was adjourned at 03:12 PM. Approved :Attest: _______________________________________________ John Nett -- Board Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, April 13, 2012 The Georgetown Utility System Advisory Board will meet on Friday, April 13, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Robert Kostka, Brian Lindsey, Bill Sattler Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions C. Industry Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on March 9, 2012. -- Sheila Mitchell E. Consideration and possible recommendation to approve the contract for construction of the South Austin Avenue Water Line Improvements to Joe Bland Construction LP, of Austin, Texas for the amount of $264,911.00. -- David Munk/David Thomison F. Consideration and possible recommendation to approve Task Order KPA-12-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone Rehabilitation Phase IX in the amount of $79,380.00. -- David Munk/David Thomison III. RATES: G. Discussion and direction to staff regarding amendments to Section 13.04 Article VII , Utility Service Rates and Charges - Miscellaneous of the Code of Ordinances to provide a more consistent application of service to all rate payers, encourage timely payment of bills, and align charges with industry standards. -- Leticia Zavala/Micki Rundell/Jim Briggs ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, April 13, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , April 13, 2012. Board Members Present: Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Robert Kostka, Brian Lindsey, Bill Sattler, John Nett - Chair (arrived at 2:06pm) Board Members Absent: Staff Present: Jim Briggs, Glenn Dishong, David Munk, Leticia Zavala, Micki Rundell, Chris Foster, Michael Hallmark, David Thomison, John McElroy , Terry Holden, Brad Wigton, Sheila Mitchell OTHERS PRESENT: Curtis Steger/Steger & Bizzell Engineering Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: Called to order at 2:02pm by Vice-Chair, Bob Young; Nett arrived at 2:06pm to Chair meeting (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors - none Employee thank you from Officer Fred Pitcher of Georgetown Police Department. Email read by Briggs explaining customer service assistance performed by GUS employees Terry Holden and John McElroy during a call received for a distressed female in a vehicle. Pitcher thanked them for taking notice, calling 911 and staying with her and on the line with 911 while assistance was in route. Their actions helped to keep her safe and assist EMS with knowing how to treat upon arrival at the scene. Briggs thanked them for a job well done and also thanked the manager of the department, David Thomison for instilling the awareness and caring attitude amongst his team of employees. Briggs stated these two employees will receive a gift card in appreciation of their hard work and dedication. Nett arrived and chaired remainder of meeting. Kostka inquired about an electronic version of Board Packets and Briggs/Mitchell explained process will be moving in near future to MuniAgenda in same form as Council receives their information. B. Project Progress Reports -- reports in packets. Kostka asked about a possible collapsed line at former location of Johnson Interiors. After some discussion Hallmark stated he will look into the area to determine if this is a City issue or a building owner responsibility and report back with Board with update. -- Council Actions C. Industry Updates Briggs stated several staff had just returned from Texas Water; spoke about drought, updates on state water plan. ERCOT met earlier in week regarding Rule 435 -- fees have significantly increased and noted this will require more day ahead planning. Staff is watching market price as this will greatly impact costs. Sattler asked if anyone has been hit with those fees already and Briggs stated there were probably already groups being affected. Briggs noted retailers would be ones that will be hit hardest; if not allowed to recover costs from customers. Further discussion. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on March 9, 2012. -- Sheila Mitchell Discussion: Yaeger asked about Board officer vote count regarding nominee abstaining from vote; Kostka asked for correction on sewer line; should be electric line. Eason stated a member cannot abstain unless there is a financial conflict of interest. Briggs noted count should read 6-1-0 reflecting nominee could not abstain so instead was a no vote. Motion by Yaeger, seconded by Young to approve the minutes from the regular GUS Board meeting held on March 9, 2012, with corrections on item C to read electric line and to correct wording on vote for Board Officers. Mitchell will revise as requested. Approved: 7-0-0 with said revisions. E. Consideration and possible recommendation to approve the contract for construction of the South Austin Avenue Water Line Improvements to Joe Bland Construction LP, of Austin, Texas for the amount of $264,911.00. -- David Munk/David Thomison Discussion: Munk provided update on replacement of waterline and addition of fire hydrants. Project was publicly advertised in February. Nett asked and Munk/Hallmark answered question about a new TCEQ directive. Young asked about time frame and Munk/Hallmark stated 90 days. No further questions. Motion by Young seconded by Yaeger to approve the contract for construction of the South Austin Avenue Water Line Improvements to Joe Bland Construction LP, of Austin, Texas for the amount of $264,911.00. Approved: 7-0-0 F. Consideration and possible recommendation to approve Task Order KPA-12-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone Rehabilitation Phase IX in the amount of $79,380.00. -- David Munk/David Thomison Discussion: Munk noted TCEQ regulations require that wastewater collection systems over the Edwards Aquifer be tested and defects be corrected. City now videos all areas and KPA reviews and prepares report for TCEQ. KPA has experience with this. Dishong also provided an update, for the benefit of new board member, Kostka, of changes and new requirements of the program. Kostka asked and Dishong stated we are starting at Dove Springs area. Kostka asked and Munk stated we hire KPA due to volume with work and their experience; this assists with labor intensive needs of video review and consistency of any reports of flaws, etc. Motion by Kostka, seconded by Lindsey to approve Task Order KPA-12-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone Rehabilitation Phase IX in the amount of $79,380.00. Approved: 7-0-0 III. RATES: G. Discussion and direction to staff regarding amendments to Section 13.04 Article VII , Utility Service Rates and Charges - Miscellaneous of the Code of Ordinances to provide a more consistent application of service to all rate payers, encourage timely payment of bills, and align charges with industry standards. -- Leticia Zavala/Micki Rundell/Jim Briggs Discussion: Zavala explained her new position within the last year; she has been reviewing policies and procedures in the Utility Billing office and has determined four areas to be reviewed: Payments and Collections, Reread Charges, Deposits and Damaging, bypassing, connecting, tampering, etc., of meters. She explained continual customer assistance with payment of bills , increased call volume and customers traffic talking to customer service representatives. These numbers have increased over the last several years and therefore some changes in procedure are needed to assist with these increases. Kostka asked and Rundell explained if some of the proposed changes are made everyone would have automatic 30 day extension. Zavala explained the options for payments would be provided on the bills so customers would know in advance. This will also help with consistency in how accounts are handled. Lindsey asked how the Caring Place has responded to our 'no extensions' which will allow everyone a grace period. Zavala explained Caring Place was receptive after hearing the proposed changes. Zavala noted customers will also have the option to electronically make a donation to the Caring Place via our automatic bill pay. Dishong asked and Zavala discussed process of late notices including late penalty, disconnect notices and disconnects. Briggs noted we would rather help customers stay connected and not have them incur additional fees to reconnect and have issues with future bills. Zavala noted training will be needed for the customer service representatives in how to deal with customers under the new procedures. Sattler asked about special medical circumstances which require lengthy periods away from home and Rundell noted considerations in health situations. Further discussion continued regarding the goal of providing the best customer service to our customers. Eason stated she appreciates these proposed changes in policy. Zavala also discussed the over 60 House Bill rule for exclusion of late fees; requires a form to be filled out. Kostka asked and Zavala stated she wants to incorporate this type of educational information into the future for attendance at HOA meetings, Expos, etc. to update customers informed. Lindsey asked Briggs discussed the concept of prepaid electricity (via prepaid cards), averaging, etc. (Yaeger stepped out at 3:00pm and returned at 3:03pm). Dishong discussed possible future ability to have the prepaid cards and balance notifications. Zavala explained the current system does not allow for change of billing date, however once the new meter/billing system is in place customers will have the ability to choose their own billing date. Re-read charge was next area of concern and Zavala proposed doing away with fee. Board felt comfortable with this proposal. Deposits were discussed in regards to waiving the initial deposit for customers electing to pay via automatic draft. Board felt comfortable with this proposal. Regarding Damaging, tampering, etc. Zavala proposed to raise this rate from $100 to $300 per occurrence to hopefully deter problems with tampering. Board felt certain instances could be charged higher fees. Sattler asked and Zavala/Rundell said reports are filed with Georgetown Police Department for theft of service. Further discussion continued. Board felt comfortable with raise in fee to $300. Briggs explained seriousness in how some customers have gone around the system to reconnect their own meters; this could result in a life or death situation in some cases. Rundell thanked Board for feedback and stated these proposed changes in ordinance would go to Council later this month. Additional feedback may be requested as they move forward in revamping the Utility Billing office. Motion by Eason to adjourn. Adjourned at 3:15pm ADJOURN Adjournment The meeting was adjourned at 03:15 PM. Approved :Attest: _______________________________________________ John Nett - Chair Arthur Yaeger, Jr. - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, March 9, 2012 The Georgetown Utility System Advisory Board will meet on Friday, March 9, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Patty Eason, Robert Kostka, Brian Lindsey, Bill Sattler, Arthur Yaeger, Jr., Robert Young Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. CALL TO ORDER I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of City Staff, Board Members and Visitors B. Meeting Process C. Project Progress Reports -- Council Actions D. Industry Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Board nominations and election of Vice-Chair of the GUS Board. -- John Nett F. Board nominations and election of Secretary of the GUS Board. -- John Nett G. Review and possible action on Day and Time of GUS Board meetings. -- John Nett H. Review and possible action to approve the minutes from the regular GUS Board meeting held on February 10, 2012. -- Sheila Mitchell I. Consideration and possible recommendation to approve Task Order CDM-12-004 with CDM Smith, Inc. of Austin, Texas, for professional services related to Pecan Branch Wastewater Treatment Plant Expansion in the amount of $957,815.00 -- David Munk/Glenn Dishong III. STRATEGIC ISSUES: J. Discussion on Benchmarking -- Glenn Dishong/Jim Briggs IV. RATES: EXECUTIVE SESSION Called to order Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter" of the Energy Services Department as provided under Section 551.086 K. Discussion on Electric Rate, change in PCA and upcoming Cost of Service Study. -- Jim Briggs L. Discussion and update on wholesale power supply pertaining to the recent ERCOT 435 Rule. -- Jim Briggs RETURN TO REGULAR SESSION M. Action from Executive Session. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, March 9, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , March 9, 2012. Board Members Present: John Nett - Chair, Patty Eason, Robert Kostka, Brian Lindsey, Bill Sattler, Arthur Yaeger, Jr., Robert Young Board Members Absent: Staff Present: Jim Briggs, Glenn Dishong, David Munk, Michael Hallmark, Jimmy Sikes, David Thomison, Chris Foster, Leticia Zavala, Sheila Mitchell OTHERS PRESENT: Allen Wolke/CDM Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. CALL TO ORDER by Chair at 2:02PM I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of City Staff, Board Members and Visitors -- welcome to new Board Member, Robert Kostka and visitor, Allen Wolke/CDM B. Meeting Process -- discussion of overall agenda. Nett voiced his thanks for former member Fred Beach (not present) who's Board term had expired. His service was greatly appreciated. C. Project Progress Reports -- Kostka asked and Dishong/Hallmark responded that due to no available space underground, they are not able to bury the electric line replacement down Tin Barn Alley. Kostka commented on coordination of construction and daily coverage due to safety issues when theatre is in production and Hallmark stated everything would be covered up at the end of each day to avoid safety issues, etc. Briggs asked and Kostka responded to questions regarding overhead coverage between buildings for foot traffic stating this was not able to be done due to emergency vehicle height clearance. Nett asked about power outage during a December holiday performance and Kostka noted a transformer blew. -- Council Actions D. Industry Updates -- Briggs provided update on State Business & Commerce Committee chaired by Senator Cook, of Corsicana; committee has been holding hearings and state energy staff have been down there a couple of times providing testimony during last month, regarding the negotiations of low prices, which has resulted in no economic incentive for anyone to build new generation. Briggs further discussed the provision of ERCOT Rule 435 which went into effect March 1st. Sattler asked and Briggs explained this is for ERCOT members who are scheduling energy; Dishong commented the rule is called the Day Ahead Market Rule. Sattler asked and Briggs noted this is different from 'standard offer' process. Further discussion continued. Nett asked if the City is going to take a position on the consideration of a Water Master in the Brazos Basin for which comments are due back this next week? Briggs stated he felt this was in conjunction with the Brazos River Authority (BRA) System Water Permit that was denied for reconsideration. Briggs further explained the cumbersome process the City has gone through with Interlocal Agreements between neighboring cities, etc. and situations that can happen like what happened last summer in a drought situation when people need water and other areas do not want to provide water for assistance. Nett also asked about the bid for the Solid Waste Contract; Briggs noted it went out in last Sunday's newspaper; there is a meeting next week for proposals; will be about 6 week process and then should return to GUS Board in May to consider before going on to Council. There are several providers interested in proposing service. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Board nominations and election of Vice-Chair of the GUS Board. -- John Nett Motion by Sattler, seconded by Lindsey to nominate Robert Young as Vice-Chair of the GUS Board. Young accepted nomination. Approved 6-1-0 (Young could not abstain so instead was a no vote ; chose not to vote for self.) F. Board nominations and election of Secretary of the GUS Board. -- John Nett Motion by Sattler, seconded by Young to nominate Arthur Yaeger as Secretary of the GUS Board. Yaeger accepted nomination. Approved 6-1-0 (Yaeger could not abstain so instead was a no vote ; chose not to vote for self.) G. Review and possible action on Day and Time of GUS Board meetings. -- John Nett Discussion: Eason explained timing of meetings due to change in Council deadlines, etc. Briggs noted former date was Tuesday and date was changed to Friday afternoon due to previous Board member's schedules. We could hold meeting on an alternate day however it is best to keep during second week of month to coordinate with second Council meeting of month. Further discussion by members regarding schedules. Motion by Young to keep day, date, and time same as current schedule, seconded by Sattler. Approved 7-0-0 H. Review and possible action to approve the minutes from the regular GUS Board meeting held on February 10, 2012. -- Sheila Mitchell No discussion. Motion by Young, seconded by Yaeger. Approved 5-2-0 (Kostka, Lindsey 'no' voted due to absence at prior meeting) I. Consideration and possible recommendation to approve Task Order CDM-12-004 with CDM Smith, Inc. of Austin, Texas, for professional services related to Pecan Branch Wastewater Treatment Plant Expansion in the amount of $957,815.00 -- David Munk/Glenn Dishong Discussion: Munk explained update on item regarding construction in years 13/14 and 14/15 with CDM completing previous design; plant cannot handle full watershed so needs expansion due to growth. If flow is diverted to San Gabriel Park plant it will take away wet weather capacity from that plant. We can divert from Dove Springs Plant to San Gabriel Park Plant as well but limits capacity. The reclaimed water from Pecan Branch goes over to Sun City and we need to be able to continue using this process. Munk opened floor for questions. Briggs spoke in regards to this plant originally being designed and built to serve Sun City and was estimated for expansion in 2007-2008, however due to system modifications we were able to extend the system out until now, which also saved several years on debt payments. Sattler asked how and Dishong stated this does not impact the Northlands development and Briggs also noted it provides availability for capacity for the 2300 single family connections going into the development. Sattler asked about consultants location and Munk noted Kohutek is local and Inland is Round Rock. Kostka asked for clarification of cost for engineering on this is about 13% and Munk confirmed. Sattler stated Task Order goes through final design and construction & Munk agreed. Eason asked for clarification of diverting and Dishong stated this is all done in piping of raw sewage through the plants which will help with I&I flow going both directions. Nett asked about cost comparison in doing lump sum vs individual cost process (time and materials cost matrix for each sub-task) and Dishong spoke on how this was done and what goes into the process. Motion by Young, seconded by Lindsey to approve Task Order CDM-12-004 with CDM Smith, Inc. of Austin, Texas, for professional services related to Pecan Branch Wastewater Treatment Plant Expansion in the amount of $957,815.00 Discussion: Question by Sattler, can surveying be done locally and Munk stated not a lot of surveying needs to be done however, Wolke thought that would be possible to keep local. Nett asked Wolke if Inland was part of team and Wolke explained they did not pull a team but has had good luck with Inland. Briggs noted we are usually not so specific to request a surveyor; we work off list. No further discussion. Approved 7-0-0 III. STRATEGIC ISSUES: J. Discussion on Benchmarking -- Glenn Dishong/Jim Briggs Discussion: Dishong stated Briggs mentioned a few months back it was necessary to start benchmarking ourselves in comparison with our competitors. This information is not always readily available on a monthly basis so will be reviewed as the Board determines. Dishong referred to Cost comparison document included in packet for review. Foster stated additional information is available on the City website at www.economy.georgetown.org. Sattler asked and Dishong offered to add additional comparison information on the benchmarking updates when reviewed. (Yaeger stepped out of meeting at 3:23pm and returned at 3:26pm) Dishong further discussed comparisons for water usage and sewer costs. Briggs noted we checked usage intently in October due to extreme restrictions and we were able to do some pretty close comparisons of water and sewer usage. Sattler commented on Round Rock usage dropping from 49MG to 13MG and Dishong commented Georgetown's was down from 27MG to 7MG. Eason commented on City of Austin paying customers to switch out their grass from St. Augustine to an alternative. Briggs spoke about changing landscape standards for future development which will be extremely important to make changes as water resources become harder to find. (Eason stepped out at 3:36pm and returned 3:37pm) Discussion continued. Motion by Lindsey, seconded by Yaeger to enter into Executive Session. Approved 7-0-0 IV. RATES: EXECUTIVE SESSION Called to order at 3:37pm Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter" of the Energy Services Department as provided.... under Section 551.086 K. Discussion on Electric Rate, change in PCA and upcoming Cost of Service Study. -- Jim Briggs L. Discussion and update on wholesale power supply pertaining to the recent ERCOT 435 Rule. -- Jim Briggs Motion by Eason, seconded by Kostka to return to Regular Session . Approved 7-0-0 RETURN TO REGULAR SESSION Called back to order at 5:05pm M. Action from Executive Session. None Motion by Kostka to adjourn. Approved 7-0-0. Adjourned at 5:06pm ADJOURN Adjournment The meeting was adjourned at 05:06 PM. Approved :Attest: _______________________________________________ John Nett - Chair Arthur Yaeger - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, February 10, 2012 The Georgetown Utility System Advisory Board will meet on Friday, February 10, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill Sattler, Arthur Yaeger Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. CALL TO ORDER I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- Council Actions -- CTSUD CCN Status -- Solid Waste RFP Status C. Industry Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on December 8, 2011. -- Sheila Mitchell E. Consideration and possible recommendation to approve Task Order CDM-12-003 with CDM Smith, Inc., of Austin, Texas, for professional services related to Water and Wastewater System Master Plan Update in the amount of $112,340.00. -- David Munk III. STRATEGIC ISSUES: F. Discussion regarding State and Brazos River Authority water resource status. -- Glenn Dishong/Jim Briggs ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, February 10, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , February 10, 2012. Board Members Present: John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Bill Sattler, Arthur Yaeger Board Members Absent: Brian Lindsey Staff Present: Jim Briggs, Glenn Dishong, David Munk, Michael Hallmark, Jimmy Sikes, Mike Stasny, Micki Rundell, Chris Foster, Trina Bickford, Kathy Ragsdale, Sheila Mitchell OTHERS PRESENT: Verna Browning/Texas Disposal Systems, Todd Jackson/Halff & Associates Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. CALL TO ORDER Called to order at 2:00PM I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors -- Verna Browning, Texas Disposal Systems B. Project Progress Reports -- Council Actions -- all items passed at December and January meetings -- CTSUD CCN Status -- Briggs provided update on current status of agreement with CTSUD. Was scheduled to go to Council in January, however chose to revisit before moving to Council. CTSUD had delays due to changes in attorneys. Item for Interlocal Agreement to go to Council February 14th along with Task Order for Water Resources Management. CTSUD board is being pulled in multiple directions due to geographical locations of customers with various concerns. After 60-day review, should have study ready for GUS Board review and Council in June. Beach commented on current situation with electric rates in Austin, and feels situation with CTSUD will be similar. Further discussion continued on public entity vs. private entity takeover. Sattler asked if CTSUD is in threat of bankruptcy and Rundell stated no; all areas of CTSUD are being reviewed. Eason noted one of the formulations discussed was that a certain number of CTSUD Board members would join the GUS Board, however Council would have final decision. -- Solid Waste RFP Status -- Ragsdale stated it is moving along quickly. Draft has gone to Evaluation Team and needs a few revisions. Should have a final product for Council to preview (no changes; just discussion) prior to it being publicized. The item will come back to GUS Board and then on to Council. Ragsdale noted process is taking a little longer due to covering all options and opportunities for customers. Briggs feels we'll receive a large volume of proposals. Nett asked and Briggs responded the City retained SAIC for consulting on the RFP process. Nett asked and Ragsdale noted plan to bring to GUS in May and Council in June. Further discussion continued on recycling and Browning clarified a comment made regarding single-stream recycling. C. Industry Updates -- Briggs handed out documents to Board from a presentation, which was discussed in a House Committee Meeting by Rep. Cook, relative to electric, regarding resource adequacy on the grid because of the drought. The issue was, "is there enough water supply available for generation due to the amount of water used by electric generating plants?" Further discussion continued. Ragsdale provided update on wrapping up the weatherization and photo-voltaic projects and hopes to bring some of these things in-house. Beach asked about changing our profile from 30% coal to 30% fossil (gas) & Briggs responded yes we are heading toward making this change. Briggs noted if heat continues, then possible rolling black-outs or brown-outs during summer. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GUS Board meeting held on December 8, 2011. -- Sheila Mitchell Discussion: None Action: Motion by Eason, seconded by Young to approve the minutes from the regular GUS Board meeting held on December 8, 2011. Approved: 4-0-2-1 (Nett, Sattler abstained due to absence in December ; Lindsey absent today) E. Consideration and possible recommendation to approve Task Order CDM-12-003 with CDM Smith, Inc., of Austin, Texas, for professional services related to Water and Wastewater System Master Plan Update in the amount of $112,340.00. -- David Munk Discussion: Munk provided update on item noting assistance is needed due to changes in Master Plan. Sattler asked about CDM Smith and Munk explained the two entities recently merged. Nett asked and Rundell stated City will not go out for bonds now and not sure yet about the next year's CIP because it has not been finalized. Nett asked and Briggs stated will go to last Council meeting in February. Action: Motion by Young, seconded by Yaeger to approve Task Order CDM-12-003 with CDM Smith, Inc., of Austin, Texas, for professional services related to Water and Wastewater System Master Plan Update in the amount of $112,340.00. Approved: 6-0-1 (Lindsey absent) III. STRATEGIC ISSUES: F. Discussion regarding State and Brazos River Authority water resource status. -- Glenn Dishong/Jim Briggs Discussion: Briggs stated the BRA system permit went to TCEQ and there was a lot of opposition and a lot of discussion. The permit was not initially approved and BRA was asked to do further study. Briggs stated Dishong would be in contact with BRA for a current update for the Board. Dishong provided presentation for review of drought and how it ties together with current lake status and the system permit. Dishong noted our area is still in drought however some area lakes are rising. Dishong stated considerations are being given on operation of various pumps. He then discussed the system permit that was presented to the TCEQ and further details requested for reconsideration. This will be an approximate 18 month period before approval. Further discussion continued on considerations for future development and landscaping. ADJOURN Motion by Eason, seconded by Young to adjourn. Adjourned at 3:36PM Adjournment The meeting was adjourned at 03:36 PM. Approved :Attest: _______________________________________________ John Nett - Chair Fred Beach - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, January 13, 2012 The Georgetown Utility System Advisory Board will meet on Friday, January 13, 2012 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill Sattler, Arthur Yaeger Call to Order at 02:00 PM MEETING CANCELLED DUE TO LACK OF QUORUM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, January 13, 2012 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , January 13, 2012. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting MEETING CANCELLED DUE TO LACK OF QUORUM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Adjournment The meeting was adjourned at . Approved :Attest: _______________________________________________ Board Member Name Secretary