HomeMy WebLinkAboutGUS_Agenda&Minutes_2011Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 9, 2011
The Georgetown Utility System Advisory Board will meet on Friday, December 9, 2011 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Meeting has been moved to Thursday, December 8, 2011
at 2:00 PM.
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 9, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
December 9, 2011.
Board Members Present:
Board Members Absent:
Staff Present:
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Meeting has been moved to Thursday, December 8, 2011
at 2:00 PM.
Adjournment
The meeting was adjourned at .
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Thursday, December 8, 2011
The Georgetown Utility System Advisory Board will meet on Thursday, December 8, 2011 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on November 11, 2011. -- Sheila Mitchell
E. Consideration and possible action to authorize the purchase of a 20' permanent water line
easement (Parcel A8, Parts 1, 2 and 3) and a 25' temporary construction easement adjacent thereto
from Phillip L. Lloyd and wife, Carrie J. Lloyd in the amount of $63,394.00, plus closing costs, in
connection with the 2006 Annexation Utility Improvements Project. – Terri Glasby Calhoun
F. Consideration and possible recommendation to approve the contract for the 2011 Glasscock
Substation Transformer Addition - Above Grade Construction Bid 201205 to Lambda
Construction I, Ltd., of New Braunfels, TX in the amount of $648,200.00.
-- Jimmy Sikes/Glenn Dishong
III. RATES
EXECUTIVE SESSION Called to order
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
G. Discussion related to negotiations with Chisholm Trail Special Utility District related to
service area changes. -- Jim Briggs/Glenn Dishong
REGULAR SESSION CALLED BACK TO ORDER
H. Action from Executive Session
IV. STRATEGIC ISSUES:
I. Update on water services area boundary changes. -- Jim Briggs/Glenn Dishong
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Thursday, December 8, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday ,
December 8, 2011.
Board Members Present:
Robert Young - Vice Chair, Fred Beach - Secretary, Brian Lindsey, Arthur Yaeger, Patty Eason (joined at
2:02pm)
Board Members Absent:
John Nett - Chair, Bill Sattler
Staff Present:
Jim Briggs, Glenn Dishong, Jimmy Sikes, Terri Calhoun, Michael Hallmark, Trina Bickford, Susan
Morgan, David Munk, Chris Foster, Bridget Chapman, Sheila Mitchell
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order by Vice Chair Bob Young at 2:00PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - none
B. Project Progress Reports
Discussion: Hallmark noted all up to date in packets. No discussion.
-- Council Actions -- all items passed
C. Industry Updates -- Briggs noted ERCOT has indicated we will have a generation shortage
based on demand over the next few years. Load additions have been significant
especially in oil producing areas. Statewide energy supply market is pretty tight; gas
market continues to be low, which is the primary fuel for generation. Yaeger asked
about mixed messages on coal plants being shut down and Briggs responded with
update on EPA ruling. Yaeger asked and Briggs discussed number of megawatts coming
off the grid. Beach commented further on regulated vs. deregulated markets; pricing, etc.
Briggs further discussed and mentioned possible involvement of General Land Office
and possibly the State to get involved. Beach commented the price will have to go up
and Briggs agreed. Briggs commented on how we do our contracts vs. people who are
just going onto the market , which price is directly related to the price of natural gas.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on November 11, 2011. -- Sheila Mitchell
Discussion: None
Action: Motion by Beach, seconded by Yaeger to approve the minutes from the regular
GUS Board meeting held on November 11, 2011.
Approved: 5-0-2 (Nett, Sattler absent)
AFTER DISCUSSION/VOTE OF ITEM E, Board returned to ITEM D, due to a request to revise the
November minutes under Item B Discussion: -- regarding Beach's request for explanation of Council's
vote of 4-3 against TDS contract. Eason clarified the three Council members in favor of
the contract did not feel it should go out to bid; they were in total opposition to the four
who voted against the contract. After further discussion, Beach asked for clarification of
the minutes, by striking the "however" statement made in the November minutes.
Action: Revised motion by Beach, seconded by Yaeger to revise minutes to reflect the
last sentence of the discussion to read, "Eason elaborated Council was split on the
decision." Mitchell will revise November minutes to reflect correction.
Approved: 5-0-2 (Nett, Sattler absent)
MOVED TO ITEM F
E. Consideration and possible action to authorize the purchase of a 20' permanent water line
easement (Parcel A8, Parts 1, 2 and 3) and a 25' temporary construction easement adjacent thereto
from Phillip L. Lloyd and wife, Carrie J. Lloyd in the amount of $63,394.00, plus closing costs, in
connection with the 2006 Annexation Utility Improvements Project. – Terri Glasby Calhoun
Discussion: Calhoun presented item stating this should be the last easement we need to
finish out the project, which related to a line connected to Chisholm Trail Special Utility
District lines. Calhoun noted land owner would not come off their price due to land they
sold to TXDOT, which is within our percentage; difference was what TXDOT paid price
per sq ft. Young asked and Calhoun confirmed pricing.
Action: Motion by Beach, second by Lindsay to authorize the purchase of a 20'
permanent water line easement (Parcel A8, Parts 1, 2 and 3) and a 25' temporary
construction easement adjacent thereto from Phillip L. Lloyd and wife, Carrie J. Lloyd
in the amount of $63,394.00, plus closing costs, in connection with the 2006 Annexation
Utility Improvements Project.
Approved: 5-0-2 (Nett, Sattler absent)
RETURNED TO ITEM D above due to a request for a REVISION of the November minutes.
F. Consideration and possible recommendation to approve the contract for the 2011 Glasscock
Substation Transformer Addition - Above Grade Construction Bid 201205 to Lambda
Construction I, Ltd., of New Braunfels, TX in the amount of $648,200.00.
-- Jimmy Sikes/Glenn Dishong
Discussion: Sikes presented item as the above grade construction phase of the project.
Advertised in November and received 25 requests for plans with 4 competitive bids
received. Pike originally was lowest bidder however sections of contract were not
agreed upon. Lambda was lowest qualified bidder and agreed to contract terms. Beach
asked about work done in Rivery and Sikes explained work was acceptable. Beach asked
and Sikes noted most everyone is coming in lower than consultant estimates. Young
asked why only 4 out of 25 submitted bids and Sikes stated it is mostly due to short
time frame to perform job. Young also asked if a lot of the contractors are taking
exception to our contract and Sikes stated only 1 other took exception. Beach asked
about arrival of transformer in early January and Sikes stated we have received a 2 week
push out on schedule. Lambda has agreed to meet time frame of project. Briggs stated he
noticed Lambda was only resident Texas bidder. Eason asked if our contract has changed
to cause vendors to not want to contract with us. Chapman explained no changes; it
usually has to deal with Liability and whether or not vendors agree with our coverage
requirements.
Action: Motion by Beach, seconded by Yaeger to approve the contract for the 2011
Glasscock Substation Transformer Addition - Above Grade Construction Bid 201205
to Lambda Construction I, Ltd., of New Braunfels, TX in the amount of $648,200.00.
Approved: 5-0-2 (Nett, Sattler absent)
Chapman asked Young to please cite Government Code regarding Executive Session item -- Chapter
551.071 Consultation with Attorney. Young cited the Code and opened floor for motion.
Motion by Beach, seconded by Eason to enter into Executive Session regarding discussion of item G.
Approved 5-0-2 (Nett, Sattler absent)
III. RATES
EXECUTIVE SESSION Called to order at 2:41PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
G. Discussion related to negotiations with Chisholm Trail Special Utility District related to
service area changes. -- Jim Briggs/Glenn Dishong
Motion by Eason, seconded by Yaeger to return to regular session. Approved 5-0-2 (Nett, Sattler absent)
REGULAR SESSION CALLED BACK TO ORDER 4:05PM
H. Action from Executive Session
NONE
IV. STRATEGIC ISSUES:
I. Update on water services area boundary changes. -- Jim Briggs/Glenn Dishong
Discussion: Briggs provided update on alternatives to be presented to Council on
December 13th which will be presented to Chisholm Trail Special Utility Board
"CTSUD" on December 15th at the Georgetown Chamber of Commerce Office at
5:30PM. All Board members and public are welcome to attend. A decision is to be
made by CTSUD which direction they will proceed. Briggs invited all GUS Board
members to Council Executive Session on December 13th at 3:00PM; with water
discussion around 4pm. Chapman stated Board members are welcome to attend
as item is being reviewed and recommended by GUS Board.
Motion by Lindsay, seconded by Yaeger to adjourn. Meeting adjourned at 4:09PM.
ADJOURN
Adjournment
The meeting was adjourned at 04:09 PM.
Approved :Attest:
_______________________________________________
Robert Young - Vice Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, November 11, 2011
The Georgetown Utility System Advisory Board will meet on Friday, November 11, 2011 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on October 14, 2011. -- Sheila Mitchell
E. Consideration and possible recommendation to approve the Change Order #2 for the 2006
Annexation Phase II to McLean Construction, Ltd., of Killeen, Texas, in the amount of
$106,787.00. -- David Munk/Glenn W. Dishong
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, November 11, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
November 11, 2011.
Board Members Present:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Board Members Absent:
All present
Staff Present:
Glenn Dishong, David Munk, Chris Foster, Jimmy Sikes, Paul Elkins, David Thomison, Laura Wilkins,
Michael Hallmark, Trina Bickford
OTHERS PRESENT: Verna Browning - Texas Disposal Systems (TDS); Staff Veterans in honor of
Veteran's Day (Eleazar Rodriguez, Josh Craft, Bart McBroom, Gabriel Dominguez, John Zamarripa, Bob
Warde)
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER 2:04 p.m. by Nett
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
Recognized Veterans on the Board and staff in honor of Veteran's Day. Introduced Verna
Browning with TDS.
B. Project Progress Reports -- included in packets. Beach asked and Hallmark stated the asbestos
cement water lines will be abandoned and left in place once new lines are installed.
-- Council Actions
Discussion: Beach asked why Council went against the Board recommendation
regarding negotiations of renewing the contract with Texas Disposal Systems?
Sattler stated Council felt that after 13 years, there is a need to at least look at the
alternatives and pricing of other providers. It has been recommend that each
bidder put up $5,000.00 to offset costs of preparing the RFP. Beach asked why
are we using a consultant?; do we not have capability to evaluate the bids in-house?
Dishong responded the Conservation/Environmental Department does not have
enough staff for the evaluation. Eason elaborated Council was split on the decision,
however felt it wise to take advantage of the opportunity to evaluate.
C. Industry Updates
Dishong provided update on continued drought into next year. Beach discussed
water legislation that was passed with a lot of requirements which will have financial
impact on the utility industry and result in a lot of plants being out of compliance. Yaeger
commented and further discussion continued.
Dishong discussed LCRA Transformation Rate for use of their transformers; currently
around .69 cents/Kw is up for review with PUC - potentially will go to .92 cents/Kw.
Dishong asked Sikes to refresh the Board on how we limit our exposure. Sikes provided
a handout and Dishong reminded this is a regulated rate. Sikes reviewed information
and commented new equipment added is affecting the rate and we are expecting higher
rates. Questions from Beach -- answered by Dishong/Sikes: 1.) Are we happy replacing
LCRA equipment with our own? - Dishong - yes. 2.) Should we put this in the CIP?
Dishong -yes, with hope we would have 2 or 3 years notice. Sikes added we are hoping
to have some information in 2013/2014 to bring to the Board.
Dishong spoke about the previous presentation to the Board regarding Chisholm Trail
Special Utility District (CTSUD) service territory, which was recommended and
presented to the Council. Council supported the recommendation and staff has made
presentation to CTSUD Board and had discussion with CTSUD staff and should be
hearing back soon; their GM should receive his directions Monday. Yaeger asked and
Dishong said area covers approximately 100 - 150 customers - not too many. We have
had additional neighborhoods approach us to ask about possible service. This will be
ongoing.
Dishong also gave brief update on the non-competitive portions of our future power
supply. We are continuing to work on acquisitions and have nailed down some power
through gas hedging; more information to follow.
Nett asked about the letter from BRA forecasting the possible system stage 2 without
warning and asked about rain near Possum Kingdom; is that helping? Dishong noted
Georgetown is at Stage 2 currently and is recommending staying there. The target for
Lake Georgetown is 777 feet by March 2012. Further discussion regarding projections
for future.
Beach asked if large limbs are impacting us for tree trimming and picking up. Dishong
stated it is not impacting us yet but is a potential for budget down the road. We know
this is out there and will address as it progresses.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on October 14, 2011. -- Sheila Mitchell (Minutes presented by Laura Wilkins in
Mitchell's absence.)
Discussion: Eason noted a correction to the vote tally on item K on Page 4 - add Yeager
was absent and change vote to 3-1-3.
Action: Motion by Young, second by Eason to approve with corrections, the minutes
from the regular GUS Board meeting held on October 14, 2011.
Approved: 7-0-0
E. Consideration and possible recommendation to approve the Change Order #2 for the 2006
Annexation Phase II to McLean Construction, Ltd., of Killeen, Texas, in the amount of
$106,787.00. -- David Munk/Glenn W. Dishong
Discussion: Munk presented the item. Question(s) from Nett answered Munk/Dishong.
Action: Motion by Beach, second by Yeager to approve the Change Order #2 for the 2006
Annexation Phase II to McLean Construction, Ltd., of Killeen, Texas, in the amount of
$106,787.00.
Approved: 7-0-0
Motion to Adjourn: Motion by Young, second by Yeager. Approved 7-0-0
Meeting adjourned at 2:42 p.m.
ADJOURN
Adjournment
The meeting was adjourned at 02:42 PM.
Approved :Attest:
_______________________________________________
John Nett - Board Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 14, 2011
The Georgetown Utility System Advisory Board will meet on Friday, October 14, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
REVISED AGENDA
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on September 9, 2011. -- Sheila Mitchell
E. Discussion and possible action to move the December 9, 2011 GUS Board meeting to
December 8, 2011. -- Jim Briggs
F. Consideration and possible recommendation to approve Task Order KPA-11-008 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to
Edwards Aquifer Recharge Zone Rehabilitation Phase VIII in the amount of $98,118.00.00.
-- David Thomison/Glenn Dishong
G. Consideration and possible recommendation to approve a change order for the 2006
Annexation Phase II to McLean Construction, Ltd., of Killeen, Texas, in the amount of
$81,536.20. -- David Thomison/Glenn Dishong
H. Consideration and possible recommendation to approve the contract for the 2011
Glasscock Substation Transformer Addition - Below Grade Construction Bid 201145 to
Thayer Power and Communication Line Construction Co., LLC, of Richmond, TX in the
amount of $234,059.00. -- Jimmy Sikes/Glenn Dishong
I. Consideration and possible recommendation related to Solid Waste Contract proposal
from Texas Disposal Systems (TDS) to extend current contract. -- Kathy Ragsdale
III. RATES
EXECUTIVE SESSION Called to order
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
J. Section 551.071 Consultation with Attorney
- Discussion related to contract negotiations with Texas Disposal Systems (TDS).
-- Kathy Ragsdale/Bridget Chapman
REGULAR SESSION CALLED BACK TO ORDER
K. Action from Executive Session
IV. STRATEGIC ISSUES:
L. Discussion on water CCN and future corporate limits. -- Jim Briggs
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 14, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
October 14, 2011.
Board Members Present:
John Nett - Chair, Robert Young - Vice Chair, Patty Eason (departed at 4:17pm), Brian Lindsey, Bill
Sattler, Arthur Yaeger (departed at 2:56PM)
Board Members Absent:
Fred Beach - Secretary
Staff Present:
Jim Briggs. Glenn Dishong, Michael Hallmark, David Thomison, Jimmy Sikes, Micki Rundell, Chris
Foster, Leticia Zavala, Trina Bickford, Sheila Mitchell; Bridget Chapman (joined @ 2:16pm)
OTHERS PRESENT: Joe Savage, C. Gonzales, David Patrick/KPA Engineering, Danny Meigs/Council
member, Verna Browning & Gary Hertel/Texas Disposal Systems
Minutes
Regular Meeting
REVISED AGENDA
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- Jim Wimberly, Gary Hertel and Verna Browning/Texas Disposal
Systems, David Patrick/KPA Engineering, Joe Savage - citizen, Danny Meigs - Council member
B. Project Progress Reports -- Hallmark noted reports are included in Board packets.
No discussion.
-- Council Actions
C. Industry Updates -- Briggs updated on water operations of the Utility; 2pm daily conference
calls with BRA on raw water pump station progress. Briggs explained makeup of pipeline at
Stillhouse Hollow Lake and requirements for the repair. Briggs provided Electric updates stating
the EPA backed down on an across state emission standard. Gas market dropped significantly
with a huge impact on long-term supply. Prices have increased because of these changes. Sattler
asked and Briggs stated PCA is still in effect, possibly into the Spring. Sattler asked and Rundell
discussed plans for the reserve account, stating it is constantly watched by Foster. Further
discussion continued on PCA process.
Nett noted all items forwarded from GUS to Council in September passed.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on September 9, 2011. -- Sheila Mitchell
Discussion: None
Action: Motion by Young, seconded by Eason to approve the minutes from the regular
GUS Board meeting held on September 9, 2011.
Approved: 6-0-1 (Beach absent)
E. Discussion and possible action to move the December 9, 2011 GUS Board meeting to
December 8, 2011. -- Jim Briggs
Discussion: Briggs stated the City employee recognition lunch is scheduled for
December 9th. Moving the meeting date will allow staff involvement in set-up
and attendance.
Action: Motion by Young, seconded by Lindsey to move the December 9, 2011
GUS Board meeting to December 8, 2011.
Approved: 6-0-1 (Beach absent)
F. Consideration and possible recommendation to approve Task Order KPA-11-008 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to
Edwards Aquifer Recharge Zone Rehabilitation Phase VIII in the amount of $98,118.00.00.
-- David Thomison/Glenn Dishong
Discussion: Thomison explained item is a regulatory item by TCEQ for the collection
system. Services are for surveying, design, bidding, and construction administration.
Nett asked and Hallmark/Thomison stated KPA has done all of this project's work.
Sattler asked about study done on status of downtown pipes. Briggs noted study was
preliminary work done prepare for this project. Sattler asked and Thomison stated
smoke test was done however, new process requires video per requirement of TCEQ.
Nett asked and Hallmark stated smoke tests, per TCEQ, are no longer acceptable and
video is required.
Action: Motion by Yaeger, seconded by Young to approve Task Order KPA-11-008 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services
related to Edwards Aquifer Recharge Zone Rehabilitation Phase VIII in the amount
of $98,118.00.00.
Approved: 6-0-1 (Beach absent)
G. Consideration and possible recommendation to approve a change order for the 2006
Annexation Phase II to McLean Construction, Ltd., of Killeen, Texas, in the amount of
$81,536.20. -- David Thomison/Glenn Dishong
Discussion: Thomison stated change order is for the extension of water main to
allow conversion of a Chisholm Trail Special Utility District (CTSUD) water main
on Shell Road and Shell Stone to the City's water system in accordance with the
terms of a 1999 contract between the City and CTSUD. Thomison stated following
the conversion, approximately 20 CTSUD customers will be transferred to the City.
Nett asked if this is an area where we have joint CCN?; Briggs replied this was
originally ours however we allowed Chisholm to service through an exchange.
Now we are moving into service in the area. Sattler asked and Briggs clarified this
was our CCN originally and will replace their pipes.
Action: Motion by Young, seconded by Lindsey to approve a change order for
the 2006 Annexation Phase II to McLean Construction, Ltd., of Killeen, Texas,
in the amount of $81,536.20.
Approved: 6-0-1 (Beach absent)
H. Consideration and possible recommendation to approve the contract for the 2011
Glasscock Substation Transformer Addition - Below Grade Construction Bid 201145 to
Thayer Power and Communication Line Construction Co., LLC, of Richmond, TX in the
amount of $234,059.00. -- Jimmy Sikes/Glenn Dishong
Discussion: Sikes stated this continues the transformer installations to improve
capacity; first phase was Rivery and this is for Glasscock substation. Both
transformers were ordered at the same time due to delivery for project. This item
is for below grade construction for the pad. We are preparing to present the above
ground construction item at the December GUS Board meeting. This project is still
on schedule. Nett asked and Sikes stated 2 bids were received; both bids were close
on costs. Nett asked if HDR estimated probable cost and Sikes stated they did not.
Thayer does a lot of work in Houston and currently work in Dallas; good references;
no experience with City.
Action: Motion by Lindsey, seconded by Eason to approve the contract for the 2011
Glasscock Substation Transformer Addition - Below Grade Construction Bid 201145
to Thayer Power and Communication Line Construction Co., LLC, of Richmond, TX
in the amount of $234,059.00.
Approved: 6-0-1 (Beach absent)
I. Consideration and possible recommendation related to Solid Waste Contract proposal
from Texas Disposal Systems (TDS) to extend current contract. -- Kathy Ragsdale
Discussion: Ragsdale stated contract went into affect in 2007 with renewal options.
TDS has asked to renew. This item was brought to GUS in September and received
approval for negotiations to be brought back in October to GUS. Staff prefers not to
go out for RFP. We have received a lot of feedback from the citizen survey; citizen's
are requesting additional services; possibly adding a transfer station; single-stream
recycling, more plastic and cardboard/press board at the curb, larger containers, etc.
Staff took additional services into consideration due to additional costs at both home
and the collection station. Briggs stated survey results are available online for public
viewing. He stated one issue under consideration is costs associated with putting
additional materials in the ground and due to changes in the area landfills, future fees
will reflect increases. Briggs gave history of various companies that have provided
waste disposal to the City. Briggs noted the City owns it's transfer/collection station,
which is a very valuable asset for the City, otherwise materials have to be hauled down
the roads. The collection station is used by a very small percentage of residents. Nett
asked about free mulch & Briggs answered that we have a lot of free product, however
not many people are taking advantage of this service. Briggs noted certain fees need to be
looked at as far as charging at the collection station due to volume, as well as commercial
contractors utilizing the service on behalf of residents. Briggs discussed other elements of
the contract regarding increases -- fuel true-up provision, CPI labor adjustments. Briggs
noted the service provider is the personal customer service contact on behalf of the City;
citizens develop personal relationships with collectors at the curb. Collection of solid
wastes is one of the highest rated services the City provides. Ragsdale then spoke on
retail services; Eason asked if we needed to enter into Executive session. Briggs noted it
was not necessary at that point. Ragsdale discussed the 3 proposed packages in detail:
1st is a Basic service, suggested at $15.00 (currently $14.35); 2nd is a Green package more
extensive, suggested at $17.00; and 3rd level is a Green Plus, suggested at $20.00. Briggs
recorded details on whiteboard according to Ragsdale's explanation. She displayed
recycling bags, new instructions available on container lids, etc. Also regular drop-off
rates are available for collection station drops, additional containers available ($6/month),
bag tags available if needed for extra bags ($4.00). Preference is no bags on the ground,
however there will be a holiday waiver during Christmas, etc. Young asked and
Briggs/Eason commented on smaller containers, convenience and safety concerns. Briggs
asked and Ragsdale provided information on how this compares to services in the
surrounding area? Ragsdale noted comparisons with Round Rock, Buda, Pflugerville,
Kyle, San Marcos, New Braunfels, Cedar Park, San Antonio and Austin. Ragsdale
presented map of all 7 landfill locations in the region. Briggs noted Georgetown is the
only one with a transfer station in the area. Ragsdale noted BFI/Sunset Farms is closing
in November and their rates have lowered due to available space. We are estimating
others rates will go up when BFI closes in 4 years, so staff recommends locking in
contract rates now. Nett asked once the new recycling facility opens, will we look into
waste reduction targets for customers? Ragsdale/Briggs noted volumes have significantly
decreased in the last 5 years and discussion has occurred regarding single stream
recycling that gives customers benefits. Ragsdale noted a smart reward program for
recycling, gauged by a chip in the lid of the container and earning local merchant credits.
Briggs noted further in-depth discussion can be held in Executive Session to discuss rates
and proprietary negotiations. Nett asked Board if they would like to hear more details in
Executive Session and Board agreed to further discuss.
Action: None; entered into Executive session.
Approved: n/a
Motion by Young, seconded by Eason to enter into Executive Session to discuss item J.
III. RATES
EXECUTIVE SESSION Called to order 3:37pm
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
J. Section 551.071 Consultation with Attorney
- Discussion related to contract negotiations with Texas Disposal Systems (TDS).
-- Kathy Ragsdale/Bridget Chapman
Motion by Lindsey, seconded by Young to enter into regular session.
REGULAR SESSION CALLED BACK TO ORDER Called to order at 4:30PM
K. Action from Executive Session
Discussion: Nett provided brief summary on discussion of item J from Executive
Session.
Nett stated Board discussed, asked questions and gained a level of comfort and
understanding should we continue to work with TDS. No further discussion.
Action: Motion by Young, seconded by Lindsey to recommend to Council for staff
to enter into negotiations for renewal of a 5-year contract with Texas Disposal Systems.
Approved: 3-1-3 (Sattler opposed ; Beach, Eason and Yaeger absent)
IV. STRATEGIC ISSUES:
L. Discussion on water CCN and future corporate limits. -- Jim Briggs
Discussion: Briggs provided update from Council meeting on CCN item. Council
authorized to proceed with caution of where next water supply is to be found. Staff
will proceed as directed. Staff has since met with Chisholm Trail General Manager,
Jennifer McKnight and Board Member , Ed Pastor, to discuss various aspects of the
possibilities of transfers. Briggs stated Dishong will attend CTSUD Board meeting next
Thursday night, October 20th to discuss plan/concept of transfer process; let them
review for a month and revisit for a decision at their November Board meeting. Briggs
noted some future developments that CTSUD says they can provide water service for;
City will require proof of lifetime water service from CTSUD. Further discussion
continued. Sattler asked about CTSUD ISO rating and Briggs stated they piggy-back
on Georgetown's. Sattler asked and Briggs discussed the availability of additional
water. In addition, some Brazos River Authority users have option contracts which
are coming up; some will convert to system contract and prices will definitely go up.
Nett spoke in support of staff's decision to transfer certain areas and not others.
Young asked and Briggs explained details of how a Regional Water Authority is formed.
Sattler asked and Briggs responded to how the water development board affects this
process. Sattler asked and Briggs responded Williamson County could be involved in
process if needed to assist some of the smaller areas outside of the City. Sattler noted
the County has a strong bond rating. No further discussion.
Motion by Young, seconded by Sattler to adjourn. Meeting adjourned at 5:08PM.
ADJOURN
Adjournment
The meeting was adjourned at 05:08 PM.
Approved :Attest:
_______________________________________________
John Nett - Board Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 9, 2011
The Georgetown Utility System Advisory Board will meet on Friday, September 9, 2011 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on August 12, 2011. -- Sheila Mitchell
E. Consideration and possible recommendation to approve the contract for the San Gabriel
Wastewater Treatment Plant Chemical Feed Modifications to Cunningham Constructors &
Associates, Inc. of Georgetown, Texas, for the amount of $447,800.00.
-- David Thomison/Glenn Dishong
F. Consideration and possible recommendation to approve Task Order CDM-11-001 with Camp
Dresser & McKee, Inc. of Austin, Texas, for professional services related to Pump 3 & 4 addition
to Sun City Lift Station, in the amount of $85,000.00. -- David Thomison/Glenn Dishong
G. Consideration and possible recommendation to renew contracts for the Electric System
Underground Construction & Maintenance and the Electric System Trenching & Conduit
Installation Labor to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount
of $2,075,000.00. -- Paul Elkins
H. Consideration and possible recommendation regarding CCN transfer requests from
Chisholm Trail Special Utility District (CTSUD) customers in the CTSUD CCN.
-- Glenn Dishong/Jim Briggs
I. Consideration and possible recommendation for the initiation of contract negotiations
with Texas Disposal Systems (TDS). -- Rachel Osgood/Kathy Ragsdale
III. RATES:
EXECUTIVE SESSION Called to order
Sec. 551.071 Consultation with Attorney and Sec. 551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
consult with its attorney as provided under Section 551.071 and to discuss matters or take action on a
"competitive matter" of the Energy Services Department as provided under Section 551.086
J. Discussion of contract issues related to Texas Disposal Systems (TDS) in order to address
contract renewal as allowed by the current contract. -- Rachel Osgood/Kathy Ragsdale
RETURN TO REGULAR SESSION
K. Action from Executive Session
IV. STRATEGIC ISSUES:
L. Discussion related to changes to GUS Utility Operations Management and Governance
structure. -- Jim Briggs
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 9, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
September 9, 2011.
Board Members Present:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Board Members Absent:
Staff Present:
Jim Briggs, Glenn Dishong, Paul Elkins, Michael Hallmark, David Thomison, Jimmy Sikes, Rachel
Osgood, Kathy Ragsdale, Micki Rundell, Chris Foster, Leticia Zavala, Bridget Chapman, Mike Stasny,
John Zamarripa, Daniel Potter, Brad Broussard, Sheila Mitchell
OTHERS PRESENT: Joe Savage, Todd Jackson, Delton Robinson, Carlene Boyd, Tony Corbett, David
Wolf/Wolf Properties, Gary Hertel/Texas Disposal Systems, Jim Wimberly/Texas Disposal Systems,
Tom Mistler/Texas Disposal Systems, Jennifer McKnight/Chisholm Trail Special Utility District, Mary
Wilson/Chisholm Trail Special Utility District
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:02pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - due to a very full agenda and the large number of attendees, visitors
will be introduced as items are discussed on the agenda.
Jim Briggs stated he had received a letter from Electric Supervisor John Zamarripa
regarding the actions of two Electric Department employees, Daniel Potter and Brad
Broussard in response to a line down call received from Georgetown Fire Department
during a grass fire on the evening of August 27, 2011. Briggs gave an overview of the
call stating once the scene was assessed it was determined the line belonged to
Pedernales Electric; we did not have service in the area. The linemen determined the
line was energized and immediately secured the area, removed the firefighters from
working in the area and stayed on the scene until Pedernales arrived to de-energize
the line. Briggs thanked Zamarripa for bringing this to his attention and presented
Potter and Broussard with a small token of appreciation for a job well done; keeping
everyone safe and returning home to their families at the end of the day.
B. Project Progress Reports
Discussion: Reports are included in packets for review. No questions.
-- Council Actions - no items presented at Council
C. Industry Updates
Discussion: Briggs reviewed a presentation given at the August Gulf Coast Power
Association (GCPA) meeting by Tripp Doggett of ERCOT regarding generation
adequacy in ERCOT. Beach commented on coal plants scheduled for decommission.
Discussion on increased water consumption associated with power plant usage.
Briggs noted upcoming BRA meeting and possibility of Georgetown moving to
watering 2 days a week instead of 3 days, starting in October to possibly continue
into 2012. Nett asked and Dishong commented on the low level of Lake Stillhouse.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on August 12, 2011. -- Sheila Mitchell
Discussion: None.
Action: Motion by Beach, seconded by Lindsay to approve the minutes from the regular
GUS Board meeting held on August 12, 2011.
Approved: 7-0-0
E. Consideration and possible recommendation to approve the contract for the San Gabriel
Wastewater Treatment Plant Chemical Feed Modifications to Cunningham Constructors &
Associates, Inc. of Georgetown, Texas, for the amount of $447,800.00.
-- David Thomison/Glenn Dishong
Discussion: Thomison noted item is for secondary containment at the San Gabriel
Wastewater Treatment Plant. Nett asked and Thomison stated this is regulatory
driven; noting containment is needed to keep from going to the San Gabriel river.
Action: Motion by Sattler, seconded by Young to approve the contract for the San
Gabriel Wastewater Treatment Plant Chemical Feed Modifications to Cunningham
Constructors & Associates, Inc. of Georgetown, Texas, for the amount of $447,800.00.
Approved: 7-0-0
F. Consideration and possible recommendation to approve Task Order CDM-11-001 with Camp
Dresser & McKee, Inc. of Austin, Texas, for professional services related to Pump 3 & 4 addition
to Sun City Lift Station, in the amount of $85,000.00. -- David Thomison/Glenn Dishong
Discussion: Thomison stated item is for expansion of the Sun City Lift Station due to
continued growth. Pumps are needed to move wastewater out. Beach asked and
Hallmark/Dishong stated this would provide an approximate 50% capacity increase.
Sattler asked and Hallmark stated this is for full design and bid. Beach asked and
Dishong stated this will be 2012 construction. Sattler asked and Rundell stated all
funds are accounted for; engineering in this Fiscal Year budget and construction in
next Fiscal Year budget -- based on budget to be approved at next council meeting.
Action: Motion by Young, seconded by Yaeger to approve Task Order CDM-11-001
with Camp Dresser & McKee, Inc. of Austin, Texas, for professional services related
to Pump 3 & 4 addition to Sun City Lift Station, in the amount of $85,000.00.
Approved: 7-0-0
G. Consideration and possible recommendation to renew contracts for the Electric System
Underground Construction & Maintenance and the Electric System Trenching & Conduit
Installation Labor to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount
of $2,075,000.00. -- Paul Elkins
Discussion: Elkins stated this is for the yearly renewal and Pedro has performed
satisfactory work this past year. If next year's budget is approved at the September
27th Council meeting this will move forward and if changes are made, amounts will
be adjusted accordingly. Yaeger asked and Elkins stated Pedro SS has been doing our
underground construction for the last 2 years; about 90% of our work. Briggs noted
some funds are recuperated in development costs and the balance is paid for in capital
infrastructure. Sattler asked and Elkins stated all projects are budgeted.
Action: Motion by Beach, seconded by Yaeger to renew contracts for the Electric
System Underground Construction & Maintenance and the Electric System
Trenching & Conduit Installation Labor to Pedro S.S. Services, Inc. of Austin,
Texas, in the estimated amount of $2,075,000.00.
Approved: 7-0-0
H. Consideration and possible recommendation regarding CCN transfer requests from
Chisholm Trail Special Utility District (CTSUD) customers in the CTSUD CCN.
-- Glenn Dishong/Jim Briggs
Discussion: Briggs stated staff and council have received several requests from
people wanting to transfer water service from CTSUD to Georgetown. Dishong looked
into the requests and prepared an evaluation, not just for a specific neighborhood, but
for all areas they could transfer service to. Beach asked and Briggs responded from a
legal prospective, under recent state law, residents can file to transfer service and their
current provider can challenge those requests. Beach stated this would obviously have
a financial impact on the Georgetown system and a negative impact in CTSUD. Nett
asked and Chapman stated this is a matter than can be handled in open session today
for discussion purposes. David Wolf, resident of Georgetown and property owner
(has requested release from CTSUD through TCEQ) for future development of his
property. Dishong spoke and discussed possible costs associated and noted a full
analysis would be needed of our 10-year CIP for future properties. For current
customers of CTSUD. Georgetown would need to be able for those customers to
connect immediately. Dishong reviewed the presentation and discussed each tract
to be considered for inclusion, noting staff recommendations. Dishong also discussed
areas included in Jonah Special Utility District. Briggs spoke on some discussions
with JSUD and relations to the South East Arterial 1 (SE1) development. Beach asked
and Dishong responded and additional 12,000 acre feet would be needed to service
areas to be transferred. Briggs stated that if directed to move forward and Council
approves, then negotiations will be entered into with appropriate parties. This
presentation identifies the areas recommended for and against transfer. Nett asked
and Briggs explained the decision on areas under consideration are areas which make
geographical sense to add to the system. Briggs noted that due to drought and recent
wildfires it is going to be more difficult to get new water. Young stated he feels we
should move forward with exploring adding areas to system. Dishong discussed
assistance would be needed from the Brazos River Authority (BRA). Sattler asked
and Briggs responded that in order to perform a full analysis, Georgetown would
need to visit with the two providers and probably not close to determination until
first quarter of 2012. Current immediate need is Water Oaks. Briggs stated staff
recommendation is to take identified properties adjacent to the City which will be
eventually in the annexation plan, investigate the transfers and bring the cost
analysis to Council for consideration and approval, after dialog with CTSUD relative
to the feasibility of those transfers.
Action: Motion by Sattler, seconded by Young to recommend to Council for staff to
explore the options regarding CCN transfer requests from Chisholm Trail Special
Utility District (CTSUD) customers in the CTSUD CCN.
Approved: 6-1-0 (Beach opposed)
I. Consideration and possible recommendation for the initiation of contract negotiations
with Texas Disposal Systems (TDS). -- Rachel Osgood/Kathy Ragsdale
Discussion: Osgood stated we are currently in a five year contract with TDS which
expires in September 2012 and TDS has requested an extension as allowed in the
contract. Osgood provided background of history of operations of solid waste services.
Staff is asking to enter into negotiations with TDS to expand services based on
determined needs. Osgood discussed results from the citizen survey conducted this
year; considering single-stream recycling, a reward program for volume of recycling,
etc. Nett commented on a possible process for weighing customers garbage in addition
to looking at weighing recycling; recycling weight increased would award customers
with credits to use at local merchants. Sattler asked and Briggs stated a proposal has
been received from TDS. Should Council approve for negotiations to occur, the City
would not seek other formal proposals at this time. Briggs stated the process of
negotiations with TDS could take about 30 days and be complete by the end of October
to be able to come back to Council with pricing and extension information; with the
option to proceed with the Request For Proposal (RFP) process. Eason stated the surveys
also stated citizens wanted more recycling options, realizing there would be associated
costs. Sattler asked and Briggs stated if we decide to bid out instead of renewing the
contract, the RFP can be sent out by first quarter of next year; returning to
Board/Council around April/May 2012.
Action: Motion by Young for the initiation of contract negotiations with Texas Disposal
Systems (TDS).
With further questions received, conversation returned to discussion.
Discussion: Further discussion continued on process and Chapman clarified this is a
renewal, not an extension, of the contract with amendments for additional services.
Sattler asked and Briggs stated there would be no proprietary services. Sattler asked
for clarification on time frame of outcome of proposal returning to GUS Board and
Briggs stated we would plan to bring back to October GUS Board meeting.
Action: Motion by Young, seconded by Sattler for the initiation of contract negotiations
with Texas Disposal Systems (TDS) during a 30-day period; services will include
ancillary and base costs.
Approved: 7-0-0
Item J pulled from agenda - no competitive matters to discuss.
III. RATES:
EXECUTIVE SESSION Called to order
Sec. 551.071 Consultation with Attorney and Sec. 551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
consult with its attorney as provided under Section 551.071 and to discuss matters or take action on a
"competitive matter" of the Energy Services Department as provided under Section 551.086
J. Discussion of contract issues related to Texas Disposal Systems (TDS) in order to address
contract renewal as allowed by the current contract. -- Rachel Osgood/Kathy Ragsdale
ITEM PULLED FROM AGENDA (No competitive matters to discuss)
RETURN TO REGULAR SESSION
K. Action from Executive Session
Discussion: None.
Action: None.
Approved: N/A
IV. STRATEGIC ISSUES:
L. Discussion related to changes to GUS Utility Operations Management and Governance
structure. -- Jim Briggs
Discussion: Briggs discussed the possibility of GUS Board operating a little more
independently other than just advisory, stating this has been on Council project log
for quite awhile and has been on Council agenda for discussion, however no action was
taken. Briggs stated item has now been placed on the next Council agenda by a Council
member for discussion along with upcoming Budget items. Briggs provided some
background for the two new GUS Board members. Briggs noted there had been talks
about the GUS Board operating as an independent Board. A lot of the dialog about
GUS Board operations is items they deal with are handled more in a business-like, very
detailed fashion. Changing the operations of the GUS Board should help relieve some of
the load from the Council, giving them more time to deal with larger issues and policies.
Question is -- should GUS Board have more authority to deal with decisions? Briggs
stated the original proposal was for the GUS Board to be independent and have complete
authority, which is why the item did not have further action by the Council. Therefore,
the discussion is coming back to Council for other considerations on structure of the GUS
Board. Sattler asked and Briggs/Rundell agreed there may be an option to have a Utility
Consent Agenda section on the Council Agenda to keep them informed on GUS Board
decisions, however they felt that process would still require the same staff time,
preparations and availability at Council meetings. Briggs noted that if the GUS Board's
authority level changes, it would cut down staff time for preparations for Council
meetings and allow actions to move along more efficiently. Further discussion
occurred on what type of items Council has to approve, would the charter need to
change, etc? Briggs stated all those things would have to be looked into and revised if
needed. Sattler feels GUS Board is capable on handling items for decision. Further
discussion continued on the administrative process and other cities we can gather
information from. Briggs noted this item is scheduled for Council on September 13th
for further exploration and consideration.
ADJOURN
Motion by Young, seconded by Lindsey to adjourn the meeting. Meeting adjourned at 5:00PM.
Adjournment
The meeting was adjourned at 05:00 PM.
Approved :Attest:
_______________________________________________
John Nett - Board Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 12, 2011
The Georgetown Utility System Advisory Board will meet on Friday, August 12, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on July 8, 2011. -- Sheila Mitchell
E. Consideration and possible recommendation to award the Annual Electric System Overhead
Construction and Maintenance Bid to various vendors in the estimated amount of
$2,350,000.00. -- Paul Elkins
F. Consideration and possible recommendation to award the bid for the purchase of two
(2) scheduled replacement service buckets from Altec, Inc. of Creedmoor, NC in the total amount
of $234,192.00. – Paul Elkins, Energy Services Manager
G. Consideration and possible recommendation to award the bid for the purchase of a digger
derrick from Altec, Inc. of Creedmoor, NC in the amount of $175,614.00. – Paul Elkins, Energy
Services Manager
H. Consideration and possible recommendation to amend the contract with the Brazos River
Authority (BRA) for the management, operation, and maintenance of the City’s wastewater
treatment plants for the period starting October 1, 2011 through September 30, 2012 with an
operating budget of $1,625,101.00. -- David Thomison
I. Consideration and possible recommendation to amend the contract with the CH2M HILL
OMI (OMI) for the management, operation, and maintenance of the City’s water treatment
plants for the period starting October 1, 2011 through September 30, 2012 with an operating
budget of $1,690,255.70. -- David Thomison
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 12, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
August 12, 2011.
Board Members Present:
John Nett - Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Arthur Yaeger
Board Members Absent:
Bill Sattler, Robert Young
Staff Present:
Michael Hallmark, Paul Elkins, Jimmy Sikes, David Thomison, Chris Foster, Peggy Leatherman, Sheila
Mitchell
OTHERS PRESENT: David Collinsworth/Brazos River Authority, Gene Chisum/OMI (joined at 2:15pm)
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:00PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- David Collinsworth/BRA, Gene Chisum/OMI
B. Project Progress Reports
Discussion: Hallmark noted all projects are included in packets.
-- Council Actions
C. Industry Updates -- none given
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on July 8, 2011. -- Sheila Mitchell
Discussion: None
Action: Motion by Beach, seconded by Lindsey to approve the minutes from the regular
GUS Board meeting held on July 8, 2011.
Approved: 5-0-2 (Sattler, Young absent)
E. Consideration and possible recommendation to award the Annual Electric System Overhead
Construction and Maintenance Bid to various vendors in the estimated amount of
$2,350,000.00. -- Paul Elkins
Discussion: Elkins explained this year staff recommends awarding bid to multiple
vendors based on their cost effectiveness per project, which allows the City to be more
flexible in project distribution for prompter response to construction needs and increases
the availability of support staff to assist the City during major system outages. Elkins
reviewed the bids and proposed projects for next fiscal year. Elkins noted final projects
will be approved at Council Budget approval meetings in August and September;
therefore this item will move to Council in September. Pricing over all from last year to
this year went down. Beach asked and Elkins responded all 3 companies can provide the
same service, therefore we will evaluate each as projects are ready to begin and
determine availability, cost, etc. at time of moving forward on project. Beach asked and
Elkins stated this item will lock in costs at this time to prepare for action on projects once
approved. Beach asked and Elkins explained reasons we are no longer working with the
former vendor, H&B Construction. Beach asked and Elkins stated the City does not have
any direct experience with the three new proposed vendors. Nett noted the other firm
Willbros T&D Services did not appear to have experience with the City and Elkins noted
they were formerly Flowers Construction; references were not favorable.
Action: Motion by Yaeger, seconded by Beach to award the Annual Electric System
Overhead Construction and Maintenance Bid to various vendors in the estimated amount
of $2,350,000.00.
Approved: 5-0-2 (Sattler, Young absent)
F. Consideration and possible recommendation to award the bid for the purchase of two
(2) scheduled replacement service buckets from Altec, Inc. of Creedmoor, NC in the total amount
of $234,192.00. – Paul Elkins, Energy Services Manager
Discussion: Elkins explained items F and G would normally go before a different Board
which handles vehicles, however they are coming to GUS and then on to Council on
September 13th to expedite delivery due to lengthy lead time. Beach inquired if GUS
Board was allowed to approve these items and Elkins stated he was directed to bring to
GUS by Briggs in order to move forward as the Board would not be meeting in time for
vehicles to be ordered and meet delivery time. Elkins explained the agreement is for the
approval to move forward with initiation of the order with the option, if not approved
by Council, the vehicle purchases can be cancelled with no penalties to the City. Elkins
explained customization is done further down the build process so if we are not able to
proceed after they go to Council, they can stop the process and resell the vehicles.
Further discussion continued on specifications of the vehicles and looking to alternative
fueled vehicles for future purchases.
Action: Motion by Beach, seconded by Yaeger to recommend to Council to award the bid
for the purchase of two (2) scheduled replacement service buckets from Altec, Inc., of
Creedmoor, NC in the total amount of $234,192.00.
Approved: 5-0-2 (Sattler, Young absent)
G. Consideration and possible recommendation to award the bid for the purchase of a digger
derrick from Altec, Inc. of Creedmoor, NC in the amount of $175,614.00. – Paul Elkins, Energy
Services Manager
Discussion: Elkins noted this request is based on a Service level increase for Fiscal
Year 2011/2012. Currently we have one digger derrick. Beach asked and Elkins explained
this is for distribution pole setting. Current vehicle is continually breaking down and we
are renting a truck in the meantime as current replacement schedule is not until 2013.
Beach noted his only concerns were discussed in item F. No further discussion.
Action: Motion by Beach, seconded by Lindsay to recommend to Council to award the
bid for the purchase of a digger derrick from Altec, Inc. of Creedmoor, NC in the amount
of $175,614.00.
Approved: 5-0-2 (Sattler, Young absent)
H. Consideration and possible recommendation to amend the contract with the Brazos River
Authority (BRA) for the management, operation, and maintenance of the City’s wastewater
treatment plants for the period starting October 1, 2011 through September 30, 2012 with an
operating budget of $1,625,101.00. -- David Thomison
Discussion: Thomison noted the City entered into a 5-year agreement in 2008 with a
yearly review for adjustments in the base fee, volumetric fee and repairs budget.
Increases are within reason. Beach asked and Collinsworth responded volumetric
went down but base went up due to fuel costs and a first time raise in four years for
BRA plant operators. Thomison noted cost is actually $1,625,100 instead of $1,625,101.
Collinsworth also explained the majority of the increase is due to upcoming repairs.
Beach asked and Collinsworth explained estimated costs are for new items that need
to be covered this next year. Collinsworth stated all repairs are itemized and reported
to the City.
Action: Motion by Beach, seconded by Yaeger to amend the contract with the Brazos
River Authority (BRA) for the management, operation, and maintenance of the City’s
wastewater treatment plants for the period starting October 1, 2011 through
September 30, 2012 with an operating budget of $1,625,100.00.
Approved: 5-0-2 (Sattler, Young absent)
I. Consideration and possible recommendation to amend the contract with the CH2M HILL
OMI (OMI) for the management, operation, and maintenance of the City’s water treatment
plants for the period starting October 1, 2011 through September 30, 2012 with an operating
budget of $1,690,255.70. -- David Thomison
Discussion: Thomison introduced Gene Chisum from CH2M HILL OMI. Thomison
noted this is amendment four to the five year contract. Chisum explained some of
the increased costs due to current parts coming out of France. He further explained
they are working to retro-fit the facility and will then be able to use a US supplier
(Koch Industries) and cut costs in the future. Thomison explained majority of increase
will come from projected volumetric fee. Discussion continued on additional fees,
including labor fees. Nett asked about an apprenticeship program for labor supply
and Chisum and Collinsworth explained they both have had a program in place.
Chisum noted there is a problem finding employees for the industry and all five of
the colleges that held the training, no longer even offer the training. Collinsworth
noted BRA changed their benefits packages to bring in employees. Nett asked and
Chisum provided an update on the impact of the drought, lack of rainfall and
future water supply. Collinsworth spoke on amounts of water being taken out of
lakes on a daily basis. Discussion continued on water quality status and
future treatment plans, pumping and costs of moving water.
Action: Motion by Beach, seconded by Lindsey to amend the contract with the CH2M
HILL OMI (OMI) for the management, operation, and maintenance of the City’s water
treatment plants for the period starting October 1, 2011 through September 30, 2012
with an operating budget of $1,690,255.70.
Approved: 5-0-2 (Sattler, Young absent)
ADJOURN
Motion by Eason, seconded by Lindsey to adjourn the meeting. Meeting adjourned at 2:49PM
Adjournment
The meeting was adjourned at 02:49 PM.
Approved :Attest:
_______________________________________________
John Nett - Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 8, 2011
The Georgetown Utility System Advisory Board will meet on Friday, July 8, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on June 10, 2011. -- Sheila Mitchell
E. Consideration and possible recommendation to approve Task Order HDR 11-003 with HDR
Engineering, Inc., of Austin, Texas, for design and construction support services for modifications
to the existing Glasscock Substation in the amount of $354,736.00. -- Jimmy Sikes/Glenn Dishong
III. STRATEGIC ISSUES / RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
F. Discussion and update related to recent City Council Competitive Issue action or direction as it
pertains to Wholesale Power Contracts or Costs . -- Jim Briggs
RETURN TO REGULAR SESSION
G. Recommendation from Executive Session.
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 8, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , July 8,
2011.
Board Members Present:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler (departed at 2:53pm), Arthur Yaeger
Board Members Absent:
Staff Present:
Jim Briggs, Glenn Dishong, Jimmy Sikes, Michael Hallmark, Chris Foster, Sheila Mitchell
OTHERS PRESENT: Rick Brooks/HDR Engineering
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:00PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - none present during this time.
B. Project Progress Reports - Hallmark stated reports are included in packets.
-- Council Actions - report included in packet.
C. Industry Updates - Briggs stated the EPA received authorization to enforce some air quality
standards which will impact coal fired plants. This will impact power prices across the nation.
Beach commented on effects of some projects he has been involved on. Yaeger asked and Beach
responded regarding the approximate fuel mix in TX; for both generation and capacity. Briggs
spoke in regards to natural gas. Eason asked and Briggs explained the recent test water release
from Lake Georgetown to attempt to recharge City wells. The test release occurred over a period
of approximately 72 hours and did have a positive impact on the wells. We are studying to
determine the overall areas affected, which will assist in future planning for expansion of
infrastructure.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on June 10, 2011. -- Sheila Mitchell
Discussion: None.
Action: Motion by Yaeger, seconded by Eason to approve the minutes from the regular
GUS Board meeting held on June 10, 2011.
Approved: 5-0-0-2 (Sattler, Lindsey abstained due to absence from meeting)
E. Consideration and possible recommendation to approve Task Order HDR 11-003 with HDR
Engineering, Inc., of Austin, Texas, for design and construction support services for modifications
to the existing Glasscock Substation in the amount of $354,736.00. -- Jimmy Sikes/Glenn Dishong
Discussion: Sikes presented update on the project which started last fiscal year for the
purchase of two transformers for Rivery & Glasscock Substations. The Rivery transformer
is in final stages of completion. This is the second part of the project, which is for the
Glasscock Substation engineering design for the transformer due to arrive in January
2012. Nett asked and Briggs noted staff can provide electronic copies or direct new board
members to the link on the City website for maps of City infrastructure. Sikes presented
a diagram of the Glasscock substation where transformer will be placed. Beach asked and
Sikes/Briggs explained load capability to handle growth. Briggs noted there will be a cost
savings by adding this transformer and moving load. Sikes commented further on the
reduction of power costs over an 8-10 year payback period. Sattler asked and Sikes
responded to HDR's electrical operations office being located in Billings, Montana, noting
they have worked with LCRA on substations since 2000 and are familiar with this area
and with municipals; they are all licensed in Texas. A local representative of HDR, Rick
Brooks, was present at meeting and noted there are over 200 HDR employees in the
Austin area. Staff does not feel there is an issue with their Montana location. Sattler asked
and Sikes stated this is a lump sum cost. Nett asked and Sikes responded costs are
all-inclusive. Sikes stated this will be a duplicate of the setup at Rivery Substation. Briggs
commented about applications and troubleshooting in the field and Sikes stated our staff
will be able to work with the HDR staff via maps and software for any power restoration
needs.
Action: Motion by Sattler, seconded by Young to approve Task Order HDR 11-003 with
HDR Engineering, Inc., of Austin, Texas, for design and construction support services for
modifications to the existing Glasscock Substation in the amount of $354,736.00
Approved: 7-0-0
Motion by Young, seconded by Beach to enter into Exec Session to discuss item 'F' under competitive
matters. Approved: 7-0-0
III. STRATEGIC ISSUES / RATES:
EXECUTIVE SESSION Called to order at 2:40pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
F. Discussion and update related to recent City Council Competitive Issue action or direction as it
pertains to Wholesale Power Contracts or Costs . -- Jim Briggs
Motion by Young, seconded by Lindsey to return to Regular Session. Approved: 6-0-1 (Sattler absent)
RETURN TO REGULAR SESSION at 3:17PM
G. Recommendation from Executive Session.
Discussion: None
Action: None
ADJOURN
Motion by Young, seconded by Beach to adjourn the meeting. Meeting adjourned at 3:18PM
Adjournment
The meeting was adjourned at 03:18 PM.
Approved :Attest:
_______________________________________________
John Nett - Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 10, 2011
The Georgetown Utility System Advisory Board will meet on Friday, June 10, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on May 13, 2011. -- Sheila Mitchell
E. Review of the updated City Council approved GUS Bylaws. -- Sheila Mitchell
III. STRATEGIC ISSUES:
F. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
IV. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
G. Consideration and possible recommendation for adoption of revised Electric Utility
Connect and Developer Reimbursement fees. -- Glenn Dishong
H. Consideration and possible recommendation related to LCRA wholesale pricing and
contract cost of service implications to GUS as it relates to services under the 2016
contract. -- Jim Briggs
RETURN TO REGULAR SESSION
I. Action from Executive Session.
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 10, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , June
10, 2011.
Board Members Present:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason (departed at 3:48pm),
Arthur Yaeger
Board Members Absent:
Brian Lindsey, Bill Sattler
Staff Present:
Jim Briggs, Glenn Dishong, Paul Elkins, Jimmy Sikes, Peggy Leatherman, Michael Hallmark, Lori
Brewer, Bridget Chapman, Sheila Mitchell, Chris Foster (joined at 2:26pm)
OTHERS PRESENT: Rex Woods / McCord Engineering, John Whiteknect/Georgetown Citizen's
Academy participant, Bruce Bach/Omni
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:02PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- Rex Woods/McCord Engineering,
John Whiteknect/Georgetown
Citizen's Academy participant, Bruce Bach/Omni
B. Project Progress Reports
Discussion: Hallmark stated reports were in packets for Board review. Beach asked
about Rivery transformer addition; he would like to take a tour before it is completed.
Briggs/Sikes stated we could set up a tour for Board members interested between now
and June 24th when it is energized; anyone interested should contact Jimmy Sikes to
schedule a time.
-- Council Actions -- Dishong noted all three items were on the Consent Agenda and
were approved.
C. Industry Updates
Discussion: Briggs noted most everything in the industry has been quiet while the
Legislature is in session; will discuss legislative items later on agenda under item F.
Further discussion continued regarding coal and natural gas.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on May 13, 2011. -- Sheila Mitchell
Discussion: None
Action: Motion by Young, seconded by Beach to approve the minutes from the regular
GUS Board meeting held on May 13, 2011.
Approved: 5-0-2 (Sattler, Lindsay absent)
E. Review of the updated City Council approved GUS Bylaws. -- Sheila Mitchell
Discussion: Chapman stated the Legal Department was asked by the City Manager to
work with the City Secretary's office to standardize all the City Board and Commissions
bylaws. Chapman noted Bylaws have been updated in form and to correspond with City
Ordinances for each Board, as well as reviewed and explained each section that was
revised. Chapman stated Board members could contact the Legal Department for any
additional questions.
Action: Motion by Beach, seconded by Yaeger to approve the City Council approved
GUS Bylaws.
Approved: 5-0-2 (Sattler, Lindsay absent)
III. STRATEGIC ISSUES:
F. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
Discussion: Briggs noted a couple of significant items -- Ogden bill in Senate, Moore in
House - relative to open meetings changes; what is and is not considered competitive,
what is and is not to be covered in Executive Session? This will not really change how
we handle our Executive Session items as we are open with information. The bill went
straight to the Governor's desk for approval. The second item that passed dealt with
roof-top solar and went straight to the Governor's desk. Some discussion continued on
this as there are a lot of specific parameters. A lot of legislation died in committee. A lot
of language was stripped from last minute legislation that had to do with public power.
On additional note regarding Industry updates: Tom Mason, General Manager of LCRA
resigned effective July 1st, after 7 years with LCRA. The new General Manager has yet
to be named. Some further industry updates were discussed.
Motion by Young, seconded by Beach, to enter into Executive Session and that items G & H are
competitive matters to be discussed in Executive Session. Approved: 5-0-2 (Sattler, Lindsay absent)
IV. RATES:
EXECUTIVE SESSION Called to order at 2:42PM
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
G. Consideration and possible recommendation for adoption of revised Electric Utility
Connect and Developer Reimbursement fees. -- Glenn Dishong
H. Consideration and possible recommendation related to LCRA wholesale pricing and
contract cost of service implications to GUS as it relates to services under the 2016
contract. -- Jim Briggs
Motion by Beach, seconded by Young to return to Regular Session. Approved: 4-0-3 (Sattler, Lindsay,
Eason absent)
RETURN TO REGULAR SESSION Called to order at 4:17PM
I. Action from Executive Session.
Discussion: Regarding Item G -- No discussion.
Action: Motion by Young, seconded by Yaeger to recommend to Council to proceed with
the process for adoption of revised Electric Utility Connect and Developer
Reimbursement Fees.
Approved: 4-0-3 (Sattler, Lindsay, Eason absent)
Discussion: Regarding Item H -- No discussion.
Action: Motion by Beach, seconded by Yaeger to recommend to Council to receive
authorization for staff to approach members with like concerns to discuss issues
with LCRA related to Market Price Option.
Approved: 4-0-3 (Sattler, Lindsay, Eason absent)
ADJOURN
Motion by Beach, seconded by Yaeger to adjourn the meeting. Meeting adjourned at 4:20PM
Adjournment
The meeting was adjourned at 04:20 PM.
Approved :Attest:
_______________________________________________
John Nett - Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 13, 2011
The Georgetown Utility System Advisory Board will meet on Friday, May 13, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Conservation Fund
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on April 8, 2011. -- Sheila Mitchell
E. Consideration and possible recommendation to authorize the purchase of a 20' permanent
wastewater utility easement (Parcels A17 Part 2, 3 and 4), a 20' permanent water line utility
easement (Parcels A17 and A46), and 25' temporary construction easements adjacent thereto
from Howard Neal Landry in the total amount of $59,895.00, plus closing costs estimated not
to exceed $2,500.00, in connection with the 2006 Annexation Utility Improvements Project.
– Terri Glasby Calhoun / Glenn W. Dishong
F. Discussion and possible recommendation to execute an Offsite Utility Construction Cost
Sharing Agreement with PDC Land and Cattle, Ltd. regarding the Wheeler Tract in the amount
of $52,524.00. -- Glenn W. Dishong
G. Consideration and possible recommendation to reimburse Chisholm Trail Special Utility
District for North Lake Georgetown Pump Station costs related to site improvements at the Lake
Georgetown Water Treatment Plant in the amount of $56,544.41. -- Glenn W. Dishong
H. Presentation and possible recommendation of the 2011-2012 Georgetown Utility Systems
Capital Improvement Plan. -- Glenn W. Dishong
III. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
I. Presentation and possible recommendation of the 2011-2012 Georgetown Utility Systems
Electric Capital Improvement Plan. -- Glenn W. Dishong
RETURN TO REGULAR SESSION
J. Action from Executive Session.
IV. STRATEGIC ISSUES:
K. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
L. Discussion and update related to current 2011 drought conditions. -- Glenn W. Dishong
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 13, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , May
13, 2011.
Board Members Present:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Brian Lindsey, Bill Sattler, Arthur
Yaeger, Patty Eason (joined at 2:04pm)
Board Members Absent:
Staff Present:
Jim Briggs, Glenn Dishong, Michael Hallmark, Lori Lankford, Terri Calhoun, La'Mar Kemp, Chris
Foster, Paul Elkins, Jimmy Sikes, Tom Benz, Sheila Mitchell
OTHERS PRESENT: Ryan Lewis/Halff Associates, John Avery, Jr./PDC Land & Cattle, Ltd.
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:02PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- Ryan Lewis/Halff Associates, John Avery, Jr./PDC Land & Cattle
B. Project Progress Reports
Discussion: None
Questions: None
-- Conservation Fund
Discussion: Dishong provided update on collection of fund; with approximately
$85,000.00 collected to date, which began in January. The fund has not been
utilized for projects as of this time. Plans will be put into place after the new director
begins. Briggs noted Kathy Ragsdale of the Utility Billing Department will be the new
Conservation Director and will provide updates at future meetings.
Questions: None
-- Council Actions
Discussion: Dishong noted no items were taken to Council from the last meeting.
C. Industry Updates
Discussion: Briggs reported on ERCOT update re: issues in the South zone with caps
on pricing which were not in place. Safeguards are now being put into place. Briggs
discussed situation with natural gas prices.
Questions: None
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on April 8, 2011. -- Sheila Mitchell
Discussion: Make correction on 'Beach' instead of 'Beached' page 3, item F. Mitchell will
make correction to minutes.
Action: Motion by Young, seconded by Yaeger to approve the minutes from the regular
GUS Board meeting held on April 8, 2011, with the requested correction.
Approved: 7-0-0
E. Consideration and possible recommendation to authorize the purchase of a 20' permanent
wastewater utility easement (Parcels A17 Part 2, 3 and 4), a 20' permanent water line utility
easement (Parcels A17 and A46), and 25' temporary construction easements adjacent thereto
from Howard Neal Landry in the total amount of $59,895.00, plus closing costs estimated not
to exceed $2,500.00, in connection with the 2006 Annexation Utility Improvements Project.
– Terri Glasby Calhoun / Glenn W. Dishong
Discussion: Calhoun provided update noting we are nearing the last of the easement
acquisitions for the 2006 Annexation Project. Settlement was made on easement. Nett
asked and Calhoun stated value is in line with other properties in same area. Sattler
asked and Calhoun stated this is a one-time payment for easement rights.
Action: Motion by Sattler, seconded by Young to approve to authorize the purchase of
a 20' permanent wastewater utility easement (Parcels A17 Part 2, 3 and 4), a 20'
permanent water line utility easement (Parcels A17 and A46), and 25' temporary
construction easements adjacent thereto from Howard Neal Landry in the total amount
of $59,895.00, plus closing costs estimated not to exceed $2,500.00, in connection with the
2006 Annexation Utility Improvements Project.
Approved: 7-0-0
F. Discussion and possible recommendation to execute an Offsite Utility Construction Cost
Sharing Agreement with PDC Land and Cattle, Ltd. regarding the Wheeler Tract in the amount
of $52,524.00. -- Glenn W. Dishong
Discussion: Dishong explained location of Wheeler tract noting the service plan includes
providing service for water and wastewater to the property per agreement in 2006
Annexation Project. The developer wanted to add additional capacity for wastewater,
therefore this provides for the agreement for the developer to pay for the up-sizing. The
City will construct the project and developer will reimburse through escrowed funds.
Sattler asked and Avery stated they are in agreement. Nett asked and Dishong answered
construction will be based off cost estimate provided by Pate Engineers.
Action: Motion by Sattler, seconded by Beach to approve an Offsite Utility Construction
Cost Sharing Agreement with PDC Land and Cattle, Ltd. regarding the Wheeler Tract in
the amount of $52,524.00.
Approved: 7-0-0
G. Consideration and possible recommendation to reimburse Chisholm Trail Special Utility
District for North Lake Georgetown Pump Station costs related to site improvements at the Lake
Georgetown Water Treatment Plant in the amount of $56,544.41. -- Glenn W. Dishong
Discussion: Dishong explained project for Chisholm Trail's construction of its high
service pump station at the Lake Plant to draw from the clearwells and pump into their
system directly. This agreement provides for joint site piping. This agreement allows us
to reconcile with CTSUD for our percentage of the piping; will be done quarterly as
invoiced. Sattler asked questions pertaining to budget and total project costs; Dishong,
Lankford and Briggs responded to each for clarification.
Action: Motion by Beach, seconded by Yaeger to approve to reimburse Chisholm Trail
Special Utility District for North Lake Georgetown Pump Station costs related to site
improvements at the Lake Georgetown Water Treatment Plant in the amount
of $56,544.41.
Approved: 7-0-0
H. Presentation and possible recommendation of the 2011-2012 Georgetown Utility Systems
Capital Improvement Plan. -- Glenn W. Dishong
Discussion: Dishong presented PowerPoint presentation. Yaeger inquired and
Dishong/Briggs stated current population is 48,000, with estimated 3-4% growth per
year. Sattler asked and Dishong responded in regards to bond issues and cash balances.
Sattler asked and Dishong responded on the status of the Northern Lands project.
Dishong noted the confidential Energy Services presentation will be discussed in
Executive Session. Beach asked and Dishong, Briggs and Sikes responded for clarification
of which substations are owned by the City and which are LCRA owned. Sattler asked
and Dishong responded to growth and any additional feeds needed; will be handled
during the Somerset development as well as Shell Road area in future. Beach asked and
Dishong responded to Smart Meter expenses funded in previous year.
Action: Board chose to reserve action on item until after confidential Energy Services
presentation in Executive Session.
Motion by Sattler, seconded by Young to enter into Executive Session and that Item I is a competitive
matter as provided under Section 551.086.
Approved: 7-0-0
III. RATES:
EXECUTIVE SESSION Called to order at 2:47pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
I. Presentation and possible recommendation of the 2011-2012 Georgetown Utility Systems
Electric Capital Improvement Plan. -- Glenn W. Dishong
Motion by Beach, seconded by Eason to return to Regular Session. Approved: 7-0-0
RETURN TO REGULAR SESSION at 3:04pm
J. Action from Executive Session.
Discussion: None
Action: Motion by Young, seconded by Yaeger to approve the 2011-2012 Georgetown
Utility Systems Water, Wastewater and Electric Capital Improvement Plan.
Approved: 7-0-0
IV. STRATEGIC ISSUES:
K. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
Discussion: Briggs provided and update on the Ogden bill introduced regarding
competitive matters and the Open Meetings Act. He also discussed the bill dealing
with PUC and CCN issues regarding transmission or substation work outside the
utility; bill filed by Hildebrand -- if approved it will affect how we handle facilities
outside the City limits.
L. Discussion and update related to current 2011 drought conditions. -- Glenn W. Dishong
Discussion: Dishong provided update on drought conditions; same presentation
given at the May 10th Council meeting. Beach asked and Dishong responded the
boat ramps at Lake Georgetown are dry around 15 ft below normal. We are currently
in drought Stage 1 as of May 1st, conservation rates are in effect, Aqua Messenger
alerts are available with about 400 customers currently signed up; and an additional
175 customers would like to sign up but daily readings are not coming in. Beach asked
and Dishong responded stating roll out of Phase 1 of the Water/Electric Smart meters
will begin in August/September. Dishong stated some random testing has been done
already and meters are accurate. Beach asked and Dishong stated there will be two
phases; first phase approximately 1200 meters covering the south west area off
Leander Road, with the second phase beginning around November/December that will
cover the rest of the City with an expected completion of June 2012. Beach asked and
Dishong responded extra revenue collected this summer from water usage goes into
the capital fund to cover expenses and pay off projects such as the LWTP expansion,
with proposed funds going into the conservation fund.
ADJOURN
Motion by Beach, seconded by Lindsay to adjourn. Approved 7-0-0. Meeting was adjourned at 3:40PM.
Adjournment
The meeting was adjourned at 03:40 PM.
Approved :Attest:
_______________________________________________
John Nett -- Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 8, 2011
The Georgetown Utility System Advisory Board will meet on Friday, April 8, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Patty Eason, Brian Lindsey, Bill
Sattler, Arthur Yaeger
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on March 11, 2011. -- Sheila Mitchell
E. Discussion and possible recommendation to approve Task Order WRM 11-001 with Water
Resources Management, L.P., for Lake Water Treatment Plant Phase III Expansion Resident
Project Representative Services, in an amount not to exceed $240,000.00.
-- Tom Benz/Glenn Dishong
III. STRATEGIC ISSUES:
F. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 8, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , April
8, 2011.
Board Members Present:
John Nett - Chair, Robert Young - Vice Chair, Fred Beach - Secretary, Brian Lindsey, Bill Sattler, Arthur
Yaeger, Eason (joined at 2:07pm)
Board Members Absent:
Staff Present:
Jim Briggs, Glenn Dishong, Tom Benz, Chris Foster, David Thomison, Trina Bickford, Sheila Mitchell
OTHERS PRESENT: Rick Brooks/HDR, Robert Gadbois, Bill Riley and Dean Sharp/Water Resources
Management
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:01pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - Rick Brooks/HDR
B. Project Progress Reports
Discussion: Benz noted reports in packets. Transformer delivered this week for Rivery
Substation and was set in place; testing is being done. All other projects are on schedule.
Dishong noted this is first of 2 transformers; the next one will be at Glasscock Substation.
Sattler asked and Benz/Briggs responded to clarify a question on the map for the Rivery
Project report.
-- Council Actions
C. Industry Updates
Discussion: Briggs noted nothing new to report. Legislative update will be covered later
on the agenda. Sattler asked and Briggs followed with discussion in regards to the
process a business would have to follow if they wanted to buy into a renewable energy
and have that power directed back to their facility?
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on March 11, 2011. -- Sheila Mitchell
Discussion: None
Action: Motion by Young, seconded by Sattler to approve the minutes from the regular
GUS Board meeting held on March 11, 2011.
Approved: 7-0-0
E. Discussion and possible recommendation to approve Task Order WRM 11-001 with Water
Resources Management, L.P., for Lake Water Treatment Plant Phase III Expansion Resident
Project Representative Services, in an amount not to exceed $240,000.00.
-- Tom Benz/Glenn Dishong
Discussion: Benz stated this Task Order is for professional services to manage the
LWTP expansion project. These services will supplement city project management and
inspection staff. Water Resources Management (WRM) has proposed to provide Resident
Project Representative Services on the construction and has provided this service on
various projects throughout Texas. Young asked and Benz responded city staff will work
with WRM, when available, to help reduce the costs of the consultant services. Beach
asked and Briggs responded this service fits into the project budget as a cost savings,
coming from the Capital Improvement Budget. Beach further asked and Briggs noted
we originally planned for this expense as CMAR, with a portion of the costs assigned to
this project, however, Council chose to have the project bid out and the savings from
that process would be utilized for WRM services, as on-site construction management is
still needed. Yaeger asked and Briggs provided background and update on total cost for
this project. Sattler asked and Gadbois responded WRM has not worked with
Cunningham in the past. Sattler asked and Briggs responded Cunningham has asked for
on-site project management and inspection, however he was not certain if they was
aware of WRM's proposal. Briggs noted service is needed and will assist us by allowing
our inspectors to manage current load of projects and allow this project to continue in
an expeditious manner. Dishong noted there will be multiple construction projects going
on by multiple contractors at one time so will allow for over-site of all work on the
project. Further discussion continued.
Action: Motion by Young, seconded by Beach to approve Task Order WRM 11-001 with
Water Resources Management, L.P., for Lake Water Treatment Plant Phase III Expansion
Resident Project Representative Services, in an amount not to exceed $240,000.00.
Approved: 7-0-0
III. STRATEGIC ISSUES:
F. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
Discussion: Briggs discussed Legislative Tracker report he handed out at the meeting.
Briggs discussed the shift on the Ogden bill in regards to competitive issues in Open
Meetings. Briggs also discussed other issues such as solar on residential roofs prohibited
in most HOA's in deed restrictions and issues with school districts budgets and funding.
Yaeger inquired and Briggs/Beach responded with percentages of approximate fuel mix
in the state of Texas. Further discussion continued. Sattler asked and Briggs responded
there was not anything the Board needed to address legislators for at this time. Briggs
noted there was no new updates on water or transportation.
Beach requested to add an agenda item for the next meeting for an update on the $1.00 fee added to
customer utility bills for the renewable project fund. He would like for the Board to have an update
on the status of the fund and what the plans are for utilization of funds. Briggs noted we will add to
the next agenda.
Briggs announced this year marks the 100-year anniversary of the utility. He presented logo'd
T-shirts to Board members noting we would have a booth at the Red Poppy Festival as well as other
events throughout the year. He noted this is also the 100-year anniversary of the Williamson County
Courthouse and we hope to join together with them for an event in November.
Beach requested to add an additional agenda item to discuss plans/actions the City is taking, prior
to summer, for handling water issues, due to the lack of rainfall. Eason/Briggs noted conservation
rates automatically go into effect in May. Beach asked to consider what projects we will have going
on in June/July that might be affected. Briggs noted the lake is dropping about 1/10th ft/day. Eason
stated it has been reported we are in area of extreme drought. Briggs stated Dishong can provide a
status update at the next meeting regarding the pumps and pipeline at Stillhouse Hollow Lake.
No further discussion.
Motion by Beach, seconded by Sattler to adjourn meeting. Approved 7-0-0 Meeting adjourned at 2:39 PM
ADJOURN
Adjournment
The meeting was adjourned at 02:39 PM.
Approved :Attest:
_______________________________________________
John Nett - Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, March 11, 2011
The Georgetown Utility System Advisory Board will meet on Friday, March 11, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Fred Beach, Patty Eason, Brian Lindsey, Bill Sattler, Arthur Yaeger, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff, Board Members and Visitors
B. Meeting Process
C. Project Progress Reports
-- Council Actions
D. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GUS Board. -- John Nett
F. Board nominations and election of Secretary of the GUS Board. -- John Nett
G. Review and possible action on Day and Time of GUS Board meetings. -- John Nett
H. Review and possible action to approve the minutes from the regular GUS Board meeting held
on February 11, 2011 and the Special GUS Board meeting held on February 23, 2011.
-- Sheila Mitchell
I. Consideration and possible recommendation to approve the contract for the 2006 Annexation
Phase III to QRO Mex Construction Co., Ltd. of Granite Shoals, Texas in the amount of
$700,875.28. -- Michael Hallmark/David Thomison
J. Consideration and possible recommendation of award of the City’s annual Water and
Wastewater Pipe and Fittings blanket order, Bid No. 201107 to the various bidders for an
estimated amount of $128,228.63. -- David Thomison
K. Consideration and possible recommendation to renew contracts for the Electric System
Underground Construction & Maintenance and the Electric System Trenching & Conduit
Installation Labor to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of
$477,000.00. -- Paul Elkins
L. Consideration and possible recommendation to award the Tree Trimming and
Vegetation Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the
estimated amount of $180,000.00. -- Paul Elkins
M. Consideration and possible action to approve Task Order MEI-11-005 with McCord
Engineering, Inc. of College Station, Texas, for professional services related to current
Unplanned Capital Improvement Projects for the City of Georgetown's Electrical System for
an amount not to exceed $600,000.00 - Paul Elkins
III. STRATEGIC ISSUES:
N. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
IV. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
O. Discussion related to City of Georgetown Power Supply bids beyond 2016. -- Jim Briggs
RETURN TO REGULAR SESSION
P. Action from Executive Session.
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, March 11, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , March
11, 2011.
Board Members Present:
John Nett - Chair, Fred Beach, Patty Eason, Brian Lindsey, Bill Sattler, Arthur Yaeger, Robert Young
Board Members Absent:
Staff Present:
Glenn Dishong, Paul Elkins, David Thomison, Michael Hallmark, Chris Foster, Trina Bickford, Sheila
Mitchell
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:01PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff, Board Members and Visitors
B. Meeting Process
Discussion: After no discussion, Nett noted items N, O & P are being pulled from
today's agenda as there is no discussion for those items.
Action: None
C. Project Progress Reports
Discussion: Michael Hallmark presented reports included in Board packets noting
construction has started on the Lake Water Treatment Plant.
-- Council Actions - update included in packets.
D. Industry Updates
Discussion: Dishong noted gas prices remain low. In regards to water, it is expected
to be a dry year. There is a possibility for legislation to be introduced regarding water
this year. There was discussion on water level of Lake Georgetown and Brazos River
Authority's (BRA) new larger pumps will be installed by mid-summer. Beach asked
and Dishong responded BRA makes decision on pumping level. Beach asked what are
the parameters for pumping level? Nett asked and Dishong answered there are no
in-stream flow requirements for San Gabriel river. Further discussion continued on
this matter. Sattler asked and Dishong responded the responsibility of the Corp of
Engineers is for flood control and dam management. Beach inquired in regards to what
economic value, if any, Lake Georgetown provides to the City? Sattler reminded the
Board that members can ask staff to make a presentation on a specific subject, by
requesting an item be placed on a future GUS Board agenda for discussion. The Board
will take this into consideration and Beach noted there was no need at the time to
place an item on the upcoming agenda.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GUS Board. -- John Nett
Discussion: Sattler nominated Bob Young. No other nominations. Young accepted
nomination.
Action: Motion by Sattler, seconded by Beach to elect Bob Young as Vice-Chair of
the GUS Board.
Approved: 6-0-0-1 (Young abstained)
F. Board nominations and election of Secretary of the GUS Board. -- John Nett
Discussion: Young nominated Fred Beach. No other nominations. Beach accepted
nomination.
Action: Motion by Young, seconded by Sattler to elect Fred Beach as Secretary of
the GUS Board.
Approved: 6-0-0-1 (Beach abstained)
G. Review and possible action on Day and Time of GUS Board meetings. -- John Nett
Discussion: Nett discussed history of setting current GUS Board meeting day and
time. He stated the regular scheduled meeting of the GUS Board is held on the 2nd
Friday of each month.
Action: Motion by Sattler, seconded by Beach for confirmation of the regular
scheduled GUS Board meeting held on the 2nd Friday of each month.
Approved: 7-0-0
H. Review and possible action to approve the minutes from the regular GUS Board meeting held
on February 11, 2011 and the Special GUS Board meeting held on February 23, 2011.
-- Sheila Mitchell
Discussion: None
Action: Motion by Young, seconded by Sattler to approve the minutes from the regular
GUS Board meeting held on February 11, 2011 and the Special GUS Board meeting held
on February 23, 2011.
Approved: 7-0-0
I. Consideration and possible recommendation to approve the contract for the 2006 Annexation
Phase III to QRO Mex Construction Co., Ltd. of Granite Shoals, Texas in the amount of
$700,875.28. -- Michael Hallmark/David Thomison
Discussion: Hallmark noted this is final phase of 2006 annexation. The project is located
in 2 areas. It was publicly advertised in January. There were nineteen (19) plan holders,
five (5) of which were from plan rooms. The City received eleven (11) bids. For benefit of
the two new Board members, Dishong discussed background on 2006 annexation project.
Young asked and Dishong answered projects have come in under budget. Beach asked
and Hallmark noted QRO does not have any experience with the City of Georgetown.
Beach asked if there would be a benefit to have the vendor who completed the work on
the first two phases, complete the work on this final phase? Dishong noted during the
bidding process, we cannot disqualify a vendor for not having a history with the City.
Action: Motion by Young, seconded by Eason to approve the contract for the 2006
Annexation Phase III to QRO Mex Construction Co., Ltd. of Granite Shoals, Texas in the
amount of $700,875.28.
Further discussion: Sattler asked and Hallmark stated QRO Mex Construction was also
the staff recommendation for this project.
Approved: 6-0-0-1 (Beach abstain)
Further discussion: Further discussion continued by Board members regarding any
concerns staff may have in working with a new vendor due to no previous history
with the City. Dishong stated bids were thoroughly reviewed through the qualification
process and staff was comfortable with the recommendation.
J. Consideration and possible recommendation of award of the City’s annual Water and
Wastewater Pipe and Fittings blanket order, Bid No. 201107 to the various bidders for an
estimated amount of $128,228.63. -- David Thomison
Discussion: Thomison noted approximately fifty (50) companies were contacted to
provide bids. Five (5) vendors responded; bids came in a little lower than last year.
Parts will be housed in the City warehouse for staff access as needed for repairs.
Dishong noted this is an annual bid for restocking of materials. Nett asked and
Bickford responded packets were sent out to all vendors who self register on the
Georgetown Bid site.
Action: Motion by Young, seconded by Sattler for award of the City’s annual Water
and Wastewater Pipe and Fittings blanket order, Bid No. 201107 to the various
bidders for an estimated amount of $128,228.63, with an option to renew for an
additional year if current prices are maintained at their current rate.
Approved: 7-0-0
K. Consideration and possible recommendation to renew contracts for the Electric System
Underground Construction & Maintenance and the Electric System Trenching & Conduit
Installation Labor to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of
$477,000.00. -- Paul Elkins
Discussion: Elkins noted item is for 1st renewal and will go until Sept 30th, to
coincide with City's fiscal year. Then subsequent renewals will follow the
October 1st - September 30th fiscal year. This is a not to exceed agreement.
Dishong explained for new members, this is how infrastructure is handled in
Georgetown; outsourced labor as needed. Yaeger asked and Dishong explained
the City does have staff that monitor projects, perform some construction and
handle maintenance on the system; this agreement acts as a supplement to
City staff.
Action: Motion by Beach, seconded by Young to renew contracts for the Electric System
Underground Construction & Maintenance and the Electric System Trenching & Conduit
Installation Labor to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of
$477,000.00.
Approved: 7-0-0
L. Consideration and possible recommendation to award the Tree Trimming and
Vegetation Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the
estimated amount of $180,000.00. -- Paul Elkins
Discussion: Elkins stated this item is for the expiration of the current contract. A total of
nine (9) bids were received of which five (5) were no bids, two (2) were incomplete and
National Tree, who is the current vendor presented the most responsive bid, for a 1-year
agreement with optional five (5) 1-year renewals. This year's contract has been modified
with the assistance of the City Forester, to allow Parks and Streets departments to utilize
the same contract/bid within certain funds assigned. This is short term renewal for this
fiscal year. Then will come back in October for a renewal to coincide with new fiscal year.
Yaeger asked and Elkins explained how issues are handled with environmentalists when
they question destruction of trees, etc., stating processes are in place for treatment of trees
and equipment during trimming, herbicide application, etc. Eason noted we ask vendors
to have certified arborists on staff. Lindsey asked and Elkins clarified question on
number of entities on bid tab. Sattler asked and Elkins clarified funds set aside for Parks
and Streets.
Action: Motion by Young, seconded by Beach to award the Tree Trimming and
Vegetation Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in
the estimated amount of $180,000.00.
Approved: 7-0-0
M. Consideration and possible action to approve Task Order MEI-11-005 with McCord
Engineering, Inc. of College Station, Texas, for professional services related to current
Unplanned Capital Improvement Projects for the City of Georgetown's Electrical System for
an amount not to exceed $600,000.00. - Paul Elkins
Discussion: Elkins stated Task Order is for definition of Consultant Engineers for
unplanned projects as they come up throughout the year. Consultant provides
staking, construction plans, estimation of materials, mapping for our internal
mapping software and or Outage Management System. A consultant is used as
current staffing does not allow us to perform in-house. McCord has been working
with City for years and does a good job. The City has been seeking a viable candidate
for an in-house engineer for the last 9 months, however due to specific requirements
and parameters we have not been able to fill the position. Beach asked and Dishong
responded needs, requirements for a PE/EE are limited to applicants we've received.
Therefore consultant is being utilized for their broad experience. We are considering
revising requirements, changing processes for our design work, etc. Sattler inquired
and Dishong responded regarding consideration of salary level? Elkins stated this
item is development related, therefore majority of the costs will be reimbursed.
Nett asked and Dishong responded in regards to pre-qualification list and how it is
utilized depending on project to be done.
Action: Motion by Beach, seconded by Sattler to approve Task Order MEI-11-005 with
McCord Engineering, Inc. of College Station, Texas, for professional services related to
current Unplanned Capital Improvement Projects for the City of Georgetown's Electrical
System for an amount not to exceed $600,000.00.
Approved: 7-0-0
Question by Beach regarding status of item from last GUS Board special session. Dishong/Foster
commented item went to Council in Executive Session and was passed out of Executive Session.
Beach noted in regards to legislative items, he is receiving comments from people in Washington, D.C.
pertaining to what we are doing with our LCRA agreement. Sattler noted he is also receiving emails
from local constituents both positive and negative on LCRA. Beach further commented on the level of
interest and knowledge outside of Georgetown on how we are handling this issue.
III. STRATEGIC ISSUES:
N. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
ITEM PULLED FROM AGENDA
IV. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
O. Discussion related to City of Georgetown Power Supply bids beyond 2016. -- Jim Briggs
ITEM PULLED FROM AGENDA
RETURN TO REGULAR SESSION
P. Action from Executive Session.
NONE
Motion by Sattler, seconded by Beach to adjourn. Approved 7-0-0. Adjourned at 3:01PM.
ADJOURN
Adjournment
The meeting was adjourned at 03:01 PM.
Approved :Attest:
_______________________________________________
John Nett - Chair Fred Beach - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Wednesday, February 23, 2011
The Georgetown Utility System Advisory Board Special Session will meet on Wednesday, February 23,
2011 at 03:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown,
Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Special Session Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 03:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALLED TO ORDER
I. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
A. Presentation and discussion related to City of Georgetown Power Supply options, costs and
delivery methods. -- Jim Briggs
REGULAR SESSION CALLED BACK TO ORDER
B. Review and possible recommendation regarding contracts with various Power Suppliers for
City of Georgetown's Energy Supply post June 2016. -- Jim Briggs
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Wednesday, February 23, 2011
The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on
Wednesday , February 23, 2011.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason,
Stephen Quinn, Robert Young
Board Members Absent:
Staff Present:
Jim Briggs, Glenn Dishong, Jimmy Sikes, Chris Foster, Micki Rundell, Ken Arnold, Mark Sokolow,
Sheila Mitchell
OTHERS PRESENT: Neil McAndrews/Neil McAndrews & Associates, Jim McCord & Rick
Kimberlin/McCord Engineering, Lambeth Townsend/Lloyd Gosselink Rochelle & Townsend, P.C.
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALLED TO ORDER at 3:01p.m.
Motion by Beach, seconded by Quinn, to enter into Executive Session and that Item A is a competitive
matter as provided under Section 551.086.
Approved 7-0-0
I. RATES:
EXECUTIVE SESSION Called to order at 3:04p.m.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
A. Presentation and discussion related to City of Georgetown Power Supply options, costs and
delivery methods. -- Jim Briggs
Motion by Quinn, seconded by Lenning to return to Regular Session. Approved 7-0-0
REGULAR SESSION CALLED BACK TO ORDER Called to order at 5:42p.m.
B. Review and possible recommendation regarding contracts with various Power Suppliers for
City of Georgetown's Energy Supply post June 2016. -- Jim Briggs
Discussion: None
Action: Motion by Quinn, seconded by Lenning to give City Staff authority to negotiate
Purchase Power Agreement (PPA) with liquidated damages provisions with J.P. Morgan
- Proposal #2; to negotiate Purchase Power Agreement (PPA) with E-On Climate and
Renewables for 20 MW of wind energy capacity; to recommend to the Mayor to sign
above negotiated Purchase Power Agreement contracts and then provide Notice of
Contract Termination by June 2011 to LCRA.
Approved:7-0-0
Motion by Lenning seconded by Nett to adjourn. Approved 7-0-0 Adjourned 5:45p.m.
ADJOURN
Adjournment
The meeting was adjourned at 05:45 PM.
Approved :Attest:
_______________________________________________
Bill Sattler, Chair Richard Lenning, Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, February 11, 2011
The Georgetown Utility System Advisory Board will meet on Friday, February 11, 2011 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on January 14, 2011. -- Sheila Mitchell
E. Consideration and possible recommendation to approve the contract for the 2006 Annexation
Phase II to McLean Construction, Ltd., of Killeen, Texas in the amount of $1,312,998.40.
-- David Thomison/Tom Benz
III. STRATEGIC ISSUES:
F. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
IV. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
G. Discussion related to City of Georgetown Power Supply bids beyond 2016. -- Jim Briggs
REGULAR SESSION CALLED BACK TO ORDER
H. Action from Executive Session.
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, February 11, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
February 11, 2011.
Board Members Present:
Bill Sattler - Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen Quinn, Robert Young
Board Members Absent:
John Nett
Staff Present:
Jim Briggs, Glenn Dishong, Tom Benz, David Thomison, Chris Foster, Jimmy Sikes, Sheila Mitchell
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order 2:02pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - none
B. Project Progress Reports
Discussion: Benz stated updated reports are in packets. Benz reported the LWTP Phase
III bid opening will be held February 15th and per Council directive will proceed straight
forward to Council on February 22nd. An update will be provided to the Board at the
March meeting. Quinn noted prior request by the Board to begin providing budget
information on Project reports. Benz stated budget information will be added to reports
for March. Briggs requested an update to the Board on bid amounts that will be received
for the LWTP Phase II to compare to the CMAR that had previously been presented to
the Board. Benz stated information would be presented to Council on February 22nd and
he would provide an update to the Board as well.
C. Industry Updates
Discussion: Briggs discussed statewide power outages during recent cold weather,
impact on system load and available generation, curtailments to maintain frequency.
Briggs noted Jimmy Sikes oversaw our efforts during this time and our operations went
as planned; system operators did an outstanding job to maintain operations of large
customers, etc. Preparations leading up to rolling outages allowed system to be run in a
systematic way. Quinn asked and Briggs discussed how our system handled outages vs.
Austin's system. Sikes discussed the various circuits in the City; rotation of 10-12 circuits
from 6am - 1pm, making 3-4 rounds. Discussion continued regarding how our
procedures compare to other utilities during outages. Quinn asked and Sikes responded
from the initial notification is received, we had about 30 minutes to start dropping load.
Our process is to immediately drop load and then start our notifications. Briggs further
explained process of dropping loads, covering street intersections with police for traffic
control and safety and considerations for future occurrences. Briggs noted a visit by the
Williamson County Sun reporters to observe the System Control Center and outage
operations. Further discussion continued regarding LCRA involvement. Financial impact
from the outages will be determined once everything is assessed.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on January 14, 2011. -- Sheila Mitchell
Discussion: None
Action: Motion by Young, seconded by Lenning to approve the minutes from the regular
GUS Board meeting held on January 14, 2011.
Approved: 5-0-1-1 (Nett absent, Sattler abstain)
E. Consideration and possible recommendation to approve the contract for the 2006 Annexation
Phase II to McLean Construction, Ltd., of Killeen, Texas in the amount of $1,312,998.40.
-- David Thomison/Tom Benz
Discussion: Benz stated this is the continuation of the 2006 Annexation Plan. There were
nineteen (19) plan holders and fifteen (15) bids were received. McLean was low bidder;
we have worked with them over the years and they do good quality work. Quinn asked
and Benz stated bid is Unit Price, as most of our project work is bid as unit price and we
have our full time inspectors on the projects. Briggs noted lump sum resulted in a lot of
change orders and drove cost up. Unit price has allowed us to get better pricing; plans
have to be good quality for bidding appropriately. Further discussion continued on
pros and cons of unit price vs. lump sum.
Action: Motion made by Young, seconded by Lenning to approve the contract for the
2006 Annexation Phase II to McLean Construction, Ltd., of Killeen, Texas in the
amount of $1,312,998.40.
Approved: 6-0-1 (Nett absent)
III. STRATEGIC ISSUES:
F. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
Discussion: Briggs noted largest issue is Open Meetings Act relating to competitive
issues. Senator Ogden filed a bill forcing certain items not be considered competitive
and creating more transparency. This will especially affect municipalities as related to
power supply contracts and negotiations. This action comes from an open records
request for financial information filed with Bryan Texas Utilities, which was held up
for a long period of time. Another issue dealt with the City of Austin discussing a
fully renewable resource program, which some felt should have been discussed in
open session. We feel there needs to be some level of proprietary consideration on
certain issues especially in our dual service provider area. We hold open house
meetings for the public as well as make information available to customers in their
utility bills. On other legislative matters, Briggs expects fees for water and sewer to
be tapped so taxes do not have to be affected. Sattler asked if there is anything as a
Board, can do during the session to help; Briggs noted there may be need for phone
calls to legislators, etc. to help protect rate payers. The Board will be notified if
assistance is needed.
Motion by Lenning, seconded by Beach, to enter into Executive Session and that Item G is a
competitive matter as provided under Section 551.086.
Approved 6-0-1 (Nett absent)
IV. RATES:
EXECUTIVE SESSION Called to order at 2:50pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
G. Discussion related to City of Georgetown Power Supply bids beyond 2016. -- Jim Briggs
REGULAR SESSION CALLED BACK TO ORDER Called to order at 3:28pm
H. Action from Executive Session.
None
Motion by Young, seconded by Quinn to adjourn. Approved 6-0-1 (Nett absent) Adjourned 3:29p.m.
ADJOURN
Adjournment
The meeting was adjourned at 03:29 PM.
Approved :Attest:
_______________________________________________
Bill Sattler, Chair Richard Lenning, Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 14, 2011
The Georgetown Utility System Advisory Board will meet on Friday, January 14, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on December 10, 2010. -- Sheila Mitchell
E. Consideration and possible recommendation concerning the purchase of an electric line
easement along SH 195 from Austin White Lime Company in the amount of $81,135.00,
plus closing costs not to exceed $2,500.00, in connection with the Overhead Feeders to
Somerset Project. -- Terri Calhoun/Paul Elkins
F. Consideration and possible recommendation to approve the contract for the 2010
Rivery Substation Upgrade to J. M. Davidson, Ltd., of Aransas Pass, TX, in the amount
of $318,972.00. -- Tom Benz
G. Consideration and possible recommendation to approve the purchase of a portable
sewer inspection camera system from Aries Industries, Inc., of Waukesha, WI, in the amount
of $51,691.00. -- David Thomison
H. Consideration and possible recommendation to award the FM 971 Dual Circuit Project to
Mastec North America, Inc., of Dallas, TX in the estimated amount of $160,000.00. -- Paul Elkins
III. STRATEGIC ISSUES:
I. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
IV. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
J. Discussion related to City of Georgetown Power Supply bids beyond 2016. -- Jim Briggs
RETURN TO REGULAR SESSION
K. Action from Executive Session.
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 14, 2011
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
January 14, 2011.
Board Members Present:
John Nett - Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen Quinn, Robert Young
Board Members Absent:
Bill Sattler
Staff Present:
Jim Briggs, Glenn Dishong, Tom Benz, Paul Elkins, Jimmy Sikes, David Thomison, Mark Sokolow,
Micki Rundell, Ken Arnold, Chris Foster, Sheila Mitchell
OTHERS PRESENT: Mark Zion/Texas Public Power Association (TPPA)
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order 2:07pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- Mark Zion, Executive Director/TPPA, Austin, TX
MOVED TO ITEM I HERE
B. Project Progress Reports
Discussion: Benz noted all projects are updated in reports provided. He also updated
the Board on their request for updated budget information to be included in project
reports, as well as Council final determination on items that were forwarded from the
Board on to Council for approval. Lenning asked and Benz stated on 2006 Annexations
there is only one outstanding easement and one change to a property to finalize details.
Lenning asked and Dishong answered we now have 6.75 million gallons of storage
capacity at the LWTP Clearwell location. Young asked and Benz responded the LWTP
Expansion Phase III is out for bid with notification to 10-12 firms; with a mid-February
deadline for submitting documents.
MOVED TO ITEM D HERE
C. Industry Updates
Discussion: Briggs noted some additional legislative issues with ground water
conservation districts and their ability to manage resources in those districts. This may
impact Brazos River Authority's future water supply development. Nodal market began
during the Christmas holiday period and so far there has not been any major issues or
discussion. Briggs discussed wind farms and their distribution. Dishong discussed water
items -- during Sunset review of PUC, there could be a possible change to PUC for rate
making authority from TCEQ and possible CCN authority from PUC to another agency.
In addition TCEQ may receive authority on mandating what utilities have to do with
drought plans, instead of the utility managing their own plan. Nett asked and Dishong
responded regarding the significant increase in permit fees from last legislative session,
which greatly effected municipalities.
MOVED TO ITEM F HERE
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on December 10, 2010. -- Sheila Mitchell
Discussion: None
Action: Motion by Young, seconded by Beach to approve the minutes from the regular
GUS Board meeting held on December 10, 2010.
Approved: 6-0-1 (Sattler absent)
E. Consideration and possible recommendation concerning the purchase of an electric line
easement along SH 195 from Austin White Lime Company in the amount of $81,135.00,
plus closing costs not to exceed $2,500.00, in connection with the Overhead Feeders to
Somerset Project. -- Terri Calhoun/Paul Elkins
Discussion: Benz noted easement on SH 195 needed for expansion of feeder lines,
which will expedite construction of lines by having easement in advance. Quinn
asked and Elkins responded line starts at Glasscock substation and runs out to
SH 195, which will provide access for the Utility to access service requirements to
the Somerset Project. Quinn asked and Elkins responded regarding cost of easement
and location/layout of easement which also involves other utilities both wet & dry.
Quinn asked and Elkins noted lines will be OH. Nett asked and Elkins/Benz responded
this easement is exclusive to Georgetown Utility System. Costs are similar to
annexation of water lines. Quinn asked and Benz responded costs are calculated by
an independent appraiser for fair market value; this purchase is being done in
conjunction with TXDOT purchase of a right-of-way. Quinn asked and Elkins
responded other utilities are using the same appraiser to negotiate all the easements
so values are all consistent. Quinn asked and Benz responded costs of purchasing
this easement is less expensive than running lines up Williams Drive.
Action: Motion by Young, seconded by Beach to approve the purchase of an electric
line easement along SH 195 from Austin White Lime Company in the amount of
$81,135.00, plus closing costs not to exceed $2,500.00, in connection with the
Overhead Feeders to Somerset Project.
Approved: 6-0-1 (Sattler absent)
RETURN TO ITEM C HERE
F. Consideration and possible recommendation to approve the contract for the 2010
Rivery Substation Upgrade to J. M. Davidson, Ltd., of Aransas Pass, TX, in the amount
of $318,972.00. -- Tom Benz
Discussion: Benz reviewed project building infrastructure to accept the new
transformer ordered last year. Young asked and Benz stated we had 8 firms pick
up plans and only 1 bid received. Most contractors did not have current resources
available during required time frame to complete project. Quinn expressed concern
that vendor is not local; Benz responded vendor may use local contractors to perform
the work, if they choose. Briggs noted project was publically advertised.
Action: Motion by Young, seconded by Quinn to approve the contract for the 2010
Rivery Substation Upgrade to J. M. Davidson, Ltd., of Aransas Pass, TX, in the amount
of $318,972.00.
Approved: 6-0-1 (Sattler absent)
G. Consideration and possible recommendation to approve the purchase of a portable
sewer inspection camera system from Aries Industries, Inc., of Waukesha, WI, in the amount
of $51,691.00. -- David Thomison
Discussion: Thomison stated over the last several years there were 8 phases for smoke
testing on the collection system, however, this type of testing is no longer allowed by
TCEQ. We currently have a camera van and to support the van we are seeking a
portable unit to expedite the process and meet the new required 5 year time frame. This
will also allow us access to review the lines on the greenbelts and golf courses, without
causing damage to courses. Quinn asked about cost outsourced vs in-house staff and
purchase of additional equipment. Dishong noted savings from previously outsourcing,
stating we are currently staffed to perform testing. The focus is on continued use of
equipment as requirements are now once every 5 years. Briggs noted costs are in-line
with plan laid out with Council to do in-house and will allow us to continually
perform function and meet TCEQ requirements, and can immediately address any
issues found.
Action: Motion by Beach, seconded by Young to approve the purchase of a portable
sewer inspection camera system from Aries Industries, Inc., of Waukesha, WI, in the
amount of $51,691.00.
Approved: 6-0-1 (Sattler absent)
H. Consideration and possible recommendation to award the FM 971 Dual Circuit Project to
Mastec North America, Inc., of Dallas, TX in the estimated amount of $160,000.00. -- Paul Elkins
Discussion: Elkins presented item noting in March/April 2010 contract was awarded to
H&B Construction for general OH work. This current project, with a completion time of
April, needs to be awarded to a second bidder due to H&B not being able to construct the
project by the April time frame. Mastec has agreed to honor their bid prices from last
year. Beach asked and Dishong/Elkins responded contract is non-exclusive and H&B is
not required to complete this specific project and therefore project can be awarded to
next bidder. Quinn asked and Elkins responded performance of current contractor will
be reviewed when contract is up for renewal, however, this is not a performance issue;
it is a time constraint issue. Briggs inquired about cost of H&B constructing project vs.
Mastec's cost to construct. Elkins noted possible 5-10% increase, however vendor did not
include a price premium. Briggs noted costs should then be comparable.
Action: Motion by Young, seconded by Lenning to award the FM 971 Dual Circuit
Project to Mastec North America, Inc., of Dallas, TX in the estimated amount of
$160,000.00.
Approved: 6-0-1 (Sattler absent)
MOVED TO SECTION IV., ITEM J HERE
III. STRATEGIC ISSUES:
I. Discussion of the 2011 Texas Legislative Session. -- Jim Briggs
Zion explained service provided by TPPA for publicly owned electric utilities. Zion
provided update on upcoming legislative session: redistricting will be the largest item,
budget deficit, voter identification, immigration reform as well as the Sunset Review of
27 state agencies. Zion discussed ERCOT review under Sunset and some upcoming
challenges pertaining to the NODAL market. Legislation will be introduced regarding
Energy Efficiency. He discussed municipal utility issues such as energy efficiency
especially affecting investor owned utilities, and solar energy, which municipal utilities
are not subject to under current mandates. Possible legislation will be introduced on
Solar and Zion further explained. In addition, Zion discussed expected legislation on
eminent domain and issues surrounding property owners as well as needed utility
infrastructure to be constructed. Transparency is an issue that will be discussed in
legislation re: competitive matters and confidentiality exemptions for municipalities;
possible legislation to either narrow or repeal the confidentiality exemption for
municipal utility competitive matters will be introduced. If legislation is introduced,
TPPA will make a very strong case against it. He discussed Austin's generation plan
and possible proposed legislation; possible legislation regarding outside City rate
payers and their options. Briggs commented on increasing energy efficiency, noting
the City recently adopted a program where $1.00 from customers bill goes into a fund
to assist other customers with energy efficiency needs. Briggs asked and Zion
commented on what other Utility's are doing to assist with these type of programs for
their rate payers. Briggs and the Board thanked Zion for his attendance and providing
the legislative update. Zion spoke on Brigg's continued involvement with TPPA and his
commitment to the utility industry, thanking him and the City for their support of TPPA
and the work they do.
MOVED TO ITEM B HERE
RETURN TO ITEM J HERE
Motion by Beach, seconded by Quinn, to enter into Executive Session and that Item J is a competitive
matter as provided under Section 551.086. Approved 6-0-1 (Sattler absent)
IV. RATES:
EXECUTIVE SESSION Called to order at 3:34pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
J. Discussion related to City of Georgetown Power Supply bids beyond 2016. -- Jim Briggs
Motion by Quinn, seconded by Eason to return to Regular Session. Approved 6-0-1 (Sattler absent)
RETURN TO REGULAR SESSION Called to order at 4:31
K. Action from Executive Session.
None
Motion by Young, seconded by Quinn to adjourn. Approved 6-0-1 (Sattler absent) Adjourned 4:32p.m.
Adjournment
The meeting was adjourned at 04:32 PM.
Approved :Attest:
_______________________________________________
John Nett - Chair Richard Lenning, Secretary