HomeMy WebLinkAboutGUS_Agenda&Minutes_2010Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 10, 2010
The Georgetown Utility System Advisory Board will meet on Friday, December 10, 2010 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on November 12, 2010. -- Sheila Mitchell
E. Review and possible recommendation to award the contract for improving weatherization
of eleven (11) homes recently audited for energy efficiency through the Energy Efficiency
& Community Block Grant, to Affordable Insulation, of Georgetown, TX, in an amount not to
exceed $27,857.00. -- Ken Arnold
III. STRATEGIC ISSUES:
No items presented.
IV. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
F. Discussion related to Costs, Status and Pricing of City of Georgetown Power Supply
Options. -- Jim Briggs
RETURN TO REGULAR SESSION
G. Action from Executive Session.
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 10, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
December 10, 2010.
Board Members Present:
John Nett, Chair, Richard Lenning, Fred Beach, Steve Quinn, Bob Young, Patty Eason (joined during
Project Reports @ 2:04pm)
Board Members Absent:
Bill Sattler
Staff Present:
Jim Briggs, Glenn Dishong, Tom Benz, Ken Arnold, Chris Foster, Sheila Mitchell, Bridget Chapman,
Trina Bickford
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- none present
B. Project Progress Reports
Discussion: Benz noted reports are provided in packets. Quinn asked and Benz/Briggs
responded a budget status could be added to future project reports. Nett suggested
possibly a red, yellow or green budget status. Beach commented on items forwarded
from GUS Board to Council and asked if staff could also provide follow-up to the Board
on the final Council determination. Briggs noted, for the future, we can add an item for
"final resolution of recommended actions", listing items and a pass/fail status. Briggs
provided an update on the last Council meeting, discussing the CMAR process in regards
to providing capacity for Chisholm Trail Special Utility District. Further discussion
continued regarding the bid process and minimizing risks. Quinn asked and Briggs
responded the reason we did a CMAR process was due to contract language. Nett noted
Council's action is to continue in the spirit of expediting the bid process and completing
the phase to provide for Chisholm by the June 2012 deadline. Beach asked and Briggs
responded regarding the 'pre-qualification list', which GTAB had just met on earlier that
morning. GTAB also recommended the process which GUS recommended, with the
consensus there should be a process for new firms to qualify for the list. This item will
be carried forward to Council in January 2011.
C. Industry Updates
Discussion: Briggs noted Nodal market went into effect this month and has been quiet
so far for it's first two weeks. We are continuing to monitor changes in Washington and
how our industry may be affected.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on November 12, 2010. -- Sheila Mitchell
Discussion: Quinn inquired about list of visitors present and noted the minutes could
not clarify all attendees. Mitchell noted need for all attendees to sign in at the beginning
of each meeting. It was noted for future meetings the Chair will assist with reminding
attendees to sign in. Future minutes will only reflect attendees names of those signing
the official sign in sheet. Quinn asked about vendors attending meetings for which we
have an item to discuss and/or make recommendation on. Briggs noted due to open
meetings guidelines, the public is welcome to attend all meetings. Quinn noted some
corrections to be made under item N; correct wording on firms received, to state
"expressions of interest and qualifications from", correct spelling on 'sight' vs 'site'.
Action: Motion by Young, seconded by Nett to approve minutes, with corrections as
suggested, from the regular GUS Board meeting held on November 12, 2010.
(NOTE: Mitchell corrected minutes as recommended.)
Approved: 6-0-0
E. Review and possible recommendation to award the contract for improving weatherization
of eleven (11) homes recently audited for energy efficiency through the Energy Efficiency
& Community Block Grant, to Affordable Insulation, of Georgetown, TX, in an amount not to
exceed $27,857.00. -- Ken Arnold
Discussion: Ken disbursed memo regarding change in award of bid to a vendor other
than what was posted on the agenda. Beach asked and Chapman commented on
disqualification document, noting during Bickford's review of bid package, 'reference'
documents were not included and therefore disqualified. Arnold noted bid documents
were not reviewed until 4:00pm Monday and Board packets were prepared Tuesday,
during which time, the discovery of the missing documents was made. Purchasing
made the discovery and referred to Legal for review. Item continued to be discussed
for 'advisory' purposes during GUS Board meeting, however, cannot continue on to
Council for December due to posting deadline expiration, therefore will go to first
Council meeting in January. Arnold explained the goal was to finish this step of the
grant in this calendar year, however due to disqualification of vendor it will move
forward to January. Quinn asked and Briggs responded grant program is for low
income level homes and payback time frame varies by home. Briggs explained grant
process for this project. Quinn asked and Arnold responded homes are individually
owned. He further explained some of the DOE requirements for the program, noting
a final audit is done on homes after receiving improvements. Eason commented on
home repair/weatherization programs through federal government. Briggs commented
on possibilities of future efficiency programs to be offered through the utility.
Action: Motion by Lenning, seconded by Quinn to award the contract for improving
weatherization of eleven (11) homes recently audited for energy efficiency through the
Energy Efficiency Community Block Grant, to Weatherization Management Group, in
an amount not to exceed $27,945.76, as noted in the memo distributed at the meeting.
Approved: 6-0-0
III. STRATEGIC ISSUES:
No items presented.
Motion by Lenning, seconded by Quinn to enter into Executive Session. Approved 6-0-0
IV. RATES:
EXECUTIVE SESSION Called to order at 3:04pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
F. Discussion related to Costs, Status and Pricing of City of Georgetown Power Supply
Options. -- Jim Briggs
Motion by Quinn, seconded by Lenning to return to regular session. Approved 6-0-0
RETURN TO REGULAR SESSION at 3:49pm
G. Action from Executive Session.
Motion by Young, seconded by Quinn to adjourn. Adjourned at 3:50pm
Adjournment
The meeting was adjourned at 03:50 PM.
Approved :Attest:
_______________________________________________
John Nett, Chair Richard Lenning, Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, November 12, 2010
The Georgetown Utility System Advisory Board will meet on Friday, November 12, 2010 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on October 8, 2010. -- Sheila Mitchell
E. Discussion and possible recommendation to approve Staff’s proposed list of “pre-qualified”
professional services providers selected by evaluations of firms submitting Statements
of Qualifications.-- Bill Dryden/Tom Benz
F. Consideration and possible recommendation to approve the contract for the Edwards Aquifer
Recharge Zone (EARZ) - VI & VII, Manhole Rehabilitation to Fuquay, Inc. of New Braunfels,
Texas, for the amount of $271,825.00. -- Michael Hallmark/Tom Benz
G. Consideration and possible recommendation to approve the contract for the Edwards Aquifer
Recharge Zone (EARZ) - VI & VII, Trenchless Rehabilitation to Repipe Construction, Ltd. of
Houston, Texas, for the amount of $1,183,613.10. -- Michael Hallmark/Tom Benz
H. Consideration and possible recommendation to award the contract for Electric System
Transmission and Substation Maintenance Services to Shermco Industries, Ltd. of Irving,
Texas, for a period of five years and approve a budget for FY 2010/11 in the amount of
$45,502.00. -- Jimmy Sikes
I. Consideration and possible recommendation to renew the Professional Services Agreement
between the City of Georgetown and ElectSolve to provide operations services for the City's
Automatic Meter Reading System in the amount of $61,200.00. -- Walter Koopmann
J. Consideration and possible recommendation to authorize the approval of the annual license
renewal and system support of software and hardware repair for the AMR Genesis and MVRS
system between the City of Georgetown and Itron Incorporated in the amount of $53,650.00.
-- Walter Koopmann
K. Discussion and possible recommendation to approve a contract with Elster Integrated
Solutions for the acquisition and deployment of an Advanced Metering Infrastructure (AMI)
system for an amount not to exceed $8,600,000. -- Glenn Dishong
L. Consideration and possible recommendation to amend the Water Utility Services Agreement
between the City of Georgetown and Highlands at Mayfield Ranch, Ltd., regarding deferral of
the Escalera Water Storage Tank Capacity Payment. -- Glenn Dishong
M. Consideration and possible recommendation to approve Task Order MEI-11-001 for CIP
Development of Leander Road Phase 3 in the amount of $70,000.00 and Task Order
MEI-11-002 to provide preliminary and final electric design of current CIP projects in the
amount of $65,000.00 with McCord Engineering, Inc., of College Station, Texas, for
professional engineering services related to Planned Distribution System Construction
Assistance. -- Tom Benz
N. Consideration and possible recommendation to award the contract for the Construction
Manager at Risk for the Lake Water Treatment Plant--Phase III Expansion to Matous
Construction Limited, LTD, of Belton, Texas in an amount not to exceed the guaranteed
maximum price (GMP) $12,469,849.00. -- Tom Benz/Glenn Dishong
III. RATES:
O. Consideration and possible recommendation to approve an Interlocal Agreement
regarding the review of System Water Rates between the City of Georgetown, City of
Round Rock, Chisholm Trail SUD, and Brushy Creek MUD and a related Task Order
HDR-11-001 with HDR Engineering, Inc. for Review of BRA Raw Water System Rate
in the amount of $40,000.00. -- Glenn Dishong
IV. STRATEGIC ISSUES
None submitted
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, November 12, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
November 12, 2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason,
Stephen Quinn, Robert Young
Board Members Absent:
Staff Present:
Jim Briggs, Glenn Dishong, Tom Benz, Walter Koopman, Jimmy Sikes, Bill Dryden, Vicki Graff, Trina
Bickford, Bridget Chapman, Ed Polasek, Chris Foster, Leticia Zavala, Micki Rundell, Sheila Mitchell
OTHERS PRESENT: Allan Woelke/CDM, Tony Bagwell/HDR, Bruce Matous/Matous Construction,
Gordon Eurom/Chisholm Trail Special Utility District, Jennifer McKnight /Chisholm Trail, Dan
Brown/PBS&J, Gabe Sansing/Council Member
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER at 2pm Called to order at 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- Bruce Matous/Matous Construction,
Allen Woelke/CDM, Gordon Eurom/Chisholm Trail Special Utility District,
Dan Brown/PBS & J, Tony Bagwell/HDR (others joined meeting later)
B. Project Progress Reports
Discussion: Benz presented reports. All on schedule. River Down/River Ridge
lift stations now offline and complete.
C. Industry Updates
Discussion: Briggs provided update on the Nodal Market starting up
December 1st; will be monitored as contracts are being prepared for future
Power Supply. He noted he has been monitoring Rating agencies for their
reports on Utilities specifically regarding bond ratings. The market is
beginning to show signs in response to environment.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on October 8, 2010. -- Sheila Mitchell
Discussion: None
Action: Motion by Young, seconded by Lenning to approve the minutes from the regular
GUS Board meeting held on October 8, 2010.
Approved: 6-0-0-1 (Eason abstained ; she was absent at October meeting)
E. Discussion and possible recommendation to approve Staff’s proposed list of “pre-qualified”
professional services providers selected by evaluations of firms submitting Statements
of Qualifications.-- Bill Dryden/Tom Benz
Discussion: Benz presented item and thanked John Nett for serving on the Selection
Committee for this project. He noted over 250 firms were notified of the RFQ via email,
word-of-mouth and public notices were placed in newspapers. Over 100 people were in
attendance at the pre-qualification meeting. Received Statements of Qualifications
from 69 Engineering firms. Committee reviewed, evaluated and scored each
Qualification. Stage 1 was based on General Qualifications; Stage 2 reviewed specialty
areas. Benz noted the list is inclusive of a large number of firms to meet needs of various
City Departments. Committee scored and made final selection of 31 firms which we can
readily utilize for project needs. Benz thanked everyone, staff, board members and
committee members for all their work and volunteer hours dedicated to this process.
Quinn asked and Benz responded regarding how list will be utilized when need arises
for a consulting firm. Quinn asked and Benz responded regarding pricing and/or bid
process for selection of a firm for a project. Benz noted Texas law prohibits from going
through a bid process for Engineering firms. We negotiate for best qualified and
reasonable pricing for work requested. We can cease negotiations at any time if we feel
pricing is unreasonable and begin working with another qualified firm. Briggs discussed
some local firms that did not submit proposals. Briggs noted suggested list would be
valid for a set time period. Nett commented on selection process of firms, having sat on
the selection committee. Sattler asked and Chapman responded under current process
new firms moving into the area would have to wait until RFQ list term expires and/or
process is publically open again. Benz commented process was discussed with firms
for a 3-5 year period. Briggs noted request for RFQ process was directed by Council.
Council has the option to review or reject the process altogether. Eason stated concerns
on how this list is used and possible elimination of firms for a 3-5 year period. Eason
noted her issue with 'locking in' a list that cannot be added to later; should have a
process for introducing new firms during the list period. Briggs asked Chapman to
comment on how current process should work and some suggestions for a future
process to assist with new firm issue. Chapman stated under the current process,
if you add to the list, you have to go through the same process to add additional firms.
Eason asked Board to review details on item cover sheet. Quinn asked and Benz/Briggs
explained the selection process expedites the need for issuing Task Orders for work;
each firm will receive a signed Master Services Agreement (MSA).
Action: Motion by Beach, seconded by Lenning to approve Staff’s proposed list of
“pre-qualified” professional services providers selected by evaluations of firms
submitting Statements of Qualifications.
NOTE: Briggs/Benz will provide a proposal for Council at December 14th workshop to
consider a process for opening up the RFQ process for new firms in area.
Approved: 6-1-0 (Sattler opposed)
MOVED FORWARD TO ITEM N (Due to amount of visitors present regarding this item)
F. Consideration and possible recommendation to approve the contract for the Edwards Aquifer
Recharge Zone (EARZ) - VI & VII, Manhole Rehabilitation to Fuquay, Inc. of New Braunfels,
Texas, for the amount of $271,825.00. -- Michael Hallmark/Tom Benz
Discussion: Benz noted constuction is to repair leaking manholes required by TCEQ.
No further discussion.
Action: Motion by Young, seconded by Lenning to approve the contract for the Edwards
Aquifer Recharge Zone (EARZ) - VI & VII, Manhole Rehabilitation to Fuquay, Inc. of
New Braunfels, Texas, for the amount of $271,825.00.
Approved: 7-0-0
G. Consideration and possible recommendation to approve the contract for the Edwards Aquifer
Recharge Zone (EARZ) - VI & VII, Trenchless Rehabilitation to Repipe Construction, Ltd. of
Houston, Texas, for the amount of $1,183,613.10. -- Michael Hallmark/Tom Benz
Discussion: Benz noted item similar to previous item; repair of issues discovered during
testing. Need to rehab pipe lines.
Action: Motion by Nett, seconded by Quinn to approve the contract for the Edwards
Aquifer Recharge Zone (EARZ) - VI & VII, Trenchless Rehabilitation to Repipe
Construction, Ltd. of Houston, Texas, for the amount of $1,183,613.10.
Approved: 7-0-0
H. Consideration and possible recommendation to award the contract for Electric System
Transmission and Substation Maintenance Services to Shermco Industries, Ltd. of Irving,
Texas, for a period of five years and approve a budget for FY 2010/11 in the amount of
$45,502.00. -- Jimmy Sikes
Discussion: Sikes noted we are establishing a 5 year maintenance schedule. Pricing
is better for 5 year term instead of a yearly maintenance. Work staff is located in
Cedar Park. Four bids received.
Action: Motion by Quinn, seconded by Lenning to award the contract for Electric
System Transmission and Substation Maintenance Services to Shermco Industries,
Ltd. of Irving, Texas, for a period of five years and approve a budget for FY 2010/11
in the amount of $45,502.00.
Approved: 7-0-0
I. Consideration and possible recommendation to renew the Professional Services Agreement
between the City of Georgetown and ElectSolve to provide operations services for the City's
Automatic Meter Reading System in the amount of $61,200.00. -- Walter Koopmann
Discussion: Koopmann noted this is fourth year of contract term for existing system.
Action: Motion by Lenning, seconded by Young to renew the Professional Services
Agreement between the City of Georgetown and ElectSolve to provide operations
services for the City's Automatic Meter Reading System in the amount of $61,200.00.
Approved: 7-0-0
J. Consideration and possible recommendation to authorize the approval of the annual license
renewal and system support of software and hardware repair for the AMR Genesis and MVRS
system between the City of Georgetown and Itron Incorporated in the amount of $53,650.00.
-- Walter Koopmann
Discussion: Koopmann explained this is for existing system and Itron is the
manufacturer.
Action: Motion by Quinn, seconded by Nett to authorize the approval of the annual
license renewal and system support of software and hardware repair for the AMR
Genesis and MVRS system between the City of Georgetown and Itron Incorporated
in the amount of $53,650.00.
Approved: 7-0-0
K. Discussion and possible recommendation to approve a contract with Elster Integrated
Solutions for the acquisition and deployment of an Advanced Metering Infrastructure (AMI)
system for an amount not to exceed $8,600,000. -- Glenn Dishong
Discussion: Dishong discussed history of item. This is to replace the current AMR
system with an AMI system, per Council's authorization to persue contract
negotiations with Elster. Dishong further discussed technology and integration of
new system over a period of several years. Quinn asked and Dishong responded
regarding consumer devices that improperly report usage to customers, as well
as security and two-way communication issues. Dishong/Koopmann noted data
will be encrypted and meets all NERC requirements for isolating data. Beach asked
and Dishong/Briggs responded regarding Time of Use rates and other benefits to
customers. Further discussion continued.
Action: Motion by Beach to disapprove item until the City makes a commitment
for Time of Use Rates. Having no second, Motion failed.
Motion by Quinn, seconded by Nett to approve a contract with Elster Integrated
Solutions for the acquisition and deployment of an Advanced Metering Infrastructure
(AMI) system for an amount not to exceed $8,600,000, contingent upon City Council
directing staff to produce a plan for the implementation and benefits of Time of Use
Rates upon completion of the implementation of the system.
Approved: 6-0-1 (Eason absent for vote)
L. Consideration and possible recommendation to amend the Water Utility Services Agreement
between the City of Georgetown and Highlands at Mayfield Ranch, Ltd., regarding deferral of
the Escalera Water Storage Tank Capacity Payment. -- Glenn Dishong
Discussion: Dishong noted tank came online 1 year ago to provide storage. Development
has since slowed. This agreement amends to defer payment until August 2012 with 5%
a year during interim. Quinn asked and Dishong responded it is beneficial to the City
to defer payment in-lieu-of cancelling agreement and letting them come back in at a
later date; at which, we would only receive impact fees. Briggs asked and Dishong
responded regarding status of other MUD (Parkside) that has paid their fees, has started
development and has grown substantially.
Action: Motion by Beach, seconded by Young to amend the Water Utility Services
Agreement between the City of Georgetown and Highlands at Mayfield Ranch, Ltd.,
regarding deferral of the Escalera Water Storage Tank Capacity Payment.
Approved: 7-0-0
M. Consideration and possible recommendation to approve Task Order MEI-11-001 for CIP
Development of Leander Road Phase 3 in the amount of $70,000.00 and Task Order
MEI-11-002 to provide preliminary and final electric design of current CIP projects in the
amount of $65,000.00 with McCord Engineering, Inc., of College Station, Texas, for
professional engineering services related to Planned Distribution System Construction
Assistance. -- Tom Benz
Discussion: Benz provided explanation of work to be done on the two different
projects, noting McCord did work on 1st two phases. The additional task order is to
wrap up work that needs completion for current and previous year's projects.
Action: Motion by Beach, seconded by Quinn to approve Task Order MEI-11-001 for CIP
Development of Leander Road Phase 3 in the amount of $70,000.00 and Task Order
MEI-11-002 to provide preliminary and final electric design of current CIP projects in
the amount of $65,000.00 with McCord Engineering, Inc., of College Station, Texas, for
professional engineering services related to Planned Distribution System Construction
Assistance.
Approved: 7-0-0
MOVED FORWARD TO ITEM O HERE
N. Consideration and possible recommendation to award the contract for the Construction
Manager at Risk for the Lake Water Treatment Plant--Phase III Expansion to Matous
Construction Limited, LTD, of Belton, Texas in an amount not to exceed the guaranteed
maximum price (GMP) $12,469,849.00. -- Tom Benz/Glenn Dishong
Discussion: Benz presented item noting the contract with Chisholm Trail Special
Utility District for expansion of the LWTP. The process for this project included a
Construction Manager at Risk to expedite the project. CDM was hired for plant design.
RFQ's were requested of firms to construct the plant utilizing the CMAR process.
We received expressions of interest and qualifications from 5 firms; 3 were chosen as
best qualified. Proposals were submitted by all 3, however 1 firm withdrew proposal.
Committee evaluated the two remaining firms and selected Matous Construction as
CMAR and included a contractor contingency. Dishong explained how this project
came to be due to peak demands and process for treating water during drought
period in 2009. With growth expectations for City water and Chisholm Trail's need
for capacity, the City and Chisholm entered into an agreement for the North and
South plant site. Chisholm will share in costs of North plant site expansion to provide
equal capacity. This item covers the Third Phase of the project. Quinn asked and Benz
responded regarding the 2 final firms and construction schedules/completion dates.
Dishong noted connection count has slowed since we began this process in 2008;
noting the mild summer and peak demand reduction, possibly due to conservation,
and other programs put in place this year. Dishong presented the question, "With the
results we saw and with the changes, does that change the plan we take in getting the
expansion on the ground?" At 2:59pm, Eason requested the Board enter into Executive
Session. Sattler stated Board may, at any time, recess the Regular Session to convene
in Executive Session at the request of the Chair, a Board Member, the City Manager,
Assistant City Manager, City Council Member, or legal counsel for any purpose
authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
Motion by Lenning, seconded by Nett to enter into Executive Session.
Approved: 7-0-0
EXECUTIVE SESSION Called to order at 3:01pm
Sec.551.071 Consultation with Attorney
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
consult with its attorney as provided under Section 551.071
RETURNED TO REGULAR SESSION FOR ACTION/APPROVAL Called to order at 3:56pm.
Chair opened floor for any further discussion. No further discussion.
NOTE: ACTION FOLLOWS FOR ITEM N
Action: Motion by Quinn, seconded by Young to award the contract for the Construction
Manager at Risk for the Lake Water Treatment Plant--Phase III Expansion to Matous
Construction Limited, LTD, of Belton, Texas in an amount not to exceed the guaranteed
maximum price (GMP) $12,469,849.00.
Approved: 6-1-0 (Eason opposed)
RETURNED TO ITEM F HERE
III. RATES:
O. Consideration and possible recommendation to approve an Interlocal Agreement
regarding the review of System Water Rates between the City of Georgetown, City of
Round Rock, Chisholm Trail SUD, and Brushy Creek MUD and a related Task Order
HDR-11-001 with HDR Engineering, Inc. for Review of BRA Raw Water System Rate
in the amount of $40,000.00. -- Glenn Dishong
Discussion: Briggs provided background on item and noted it is in everyone's best
interest of continuing this agreement with the entities listed. Sattler asked and Briggs
responded that HDR has done all the rate work to date and is highly qualified to handle
this process. Dishong noted the cost for the task order will be shared by all partners
involved in the Interlocal Agreement.
Action: Motion by Quinn, seconded by Nett to approve an Interlocal Agreement
regarding the review of System Water Rates between the City of Georgetown, City of
Round Rock, Chisholm Trail SUD, and Brushy Creek MUD and a related Task Order
HDR-11-001 with HDR Engineering, Inc. for Review of BRA Raw Water System Rate
in the amount of $40,000.00.
Approved: 7-0-0
IV. STRATEGIC ISSUES
None submitted
Motion by Nett, seconded by Quinn to adjourn. Adjourned at 4:36pm
Adjournment
The meeting was adjourned at 04:36 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 8, 2010
The Georgetown Utility System Advisory Board will meet on Friday, October 8, 2010 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on September 10, 2010. -- Sheila Mitchell
E. Consideration and possible recommendation for approval of the contract with Lower
Colorado River Authority (“LCRA”) for the purchase of electric distribution and transmission
materials for FY 2010/2011 from vendor award contract for the LCRA Electric Material
Acquisition Program in the estimated amount of $750,000.00. -- Paul Elkins
F. Consideration and possible recommendation to approve the purchase of Bioxide from
Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $70,000.00
for Fiscal Year 2010/2011. -- David Thomison
G. Consideration and possible recommendation to amend the contract with the Brazos River
Authority (BRA) for the Williamson County Regional Raw Water Line to expand the Lake
Stillhouse Pump Station at a cost not to exceed $2,540,040.00. -- Glenn Dishong
H. Consideration and possible recommendation to approve the contract for the 2006
Annexation Phase I Water & Wastewater Improvements to McLean Construction, Ltd. of
Killeen, Texas, for the amount of $1,125,891.60. -- Michael Hallmark/Tom Benz
I. Consideration and possible recommendation to approve the contract for the Forest Street
Wastewater in the amount of $255,357.50, and Drainage Improvements in the amount of
$71,964.50 to Smith Contracting Company, Inc. of Austin, Texas, for a total amount of
$327,322.00. -- Michael Hallmark/Tom Benz
III. RATES:
No items submitted.
IV. STRATEGIC ISSUES
No items submitted.
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 8, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
October 8, 2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach
Board Members Absent:
Patty Eason, Stephen Quinn, Robert Young
Staff Present:
Glenn Dishong, Tom Benz, Paul Elkins, David Thomison, Chris Foster, Sheila Mitchell, Laurie Brewer,
Trina Bickford, Bridget Chapman
OTHERS PRESENT: Jamaal O'Neal/Williamson County Sun
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER at 2pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- none
B. Project Progress Reports
Discussion: Benz presented project reports. Sattler asked and Benz reviewed project
status for various projects.
C. Industry Updates -- none
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on September 10, 2010. -- Sheila Mitchell
Discussion: none
Action: Motion by Lenning, seconded by Beach to approve the minutes from the regular
GUS Board meeting held on September 10, 2010.
Approved: 4-0-3 (Eason, Quinn & Young absent)
E. Consideration and possible recommendation for approval of the contract with Lower
Colorado River Authority (“LCRA”) for the purchase of electric distribution and transmission
materials for FY 2010/2011 from vendor award contract for the LCRA Electric Material
Acquisition Program in the estimated amount of $750,000.00. -- Paul Elkins
Discussion: Elkins stated item is for LCRA materials acquisition program via the LCRA
bidding process for selecting vendors. Sattler asked and Elkins noted bids are done in
October and awarded at the end of each year. Current vendor is Techline.
Action: Motion by Lenning, seconded by Nett to recommend to Council for approval of
the contract with Lower Colorado River Authority (“LCRA”) for the purchase of
electric distribution and transmission materials for FY 2010/2011 from vendor award
contract for the LCRA Electric Material Acquisition Program in the estimated amount
of $750,000.00.
Approved: 4-0-3 (Eason, Quinn & Young absent)
F. Consideration and possible recommendation to approve the purchase of Bioxide from
Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $70,000.00
for Fiscal Year 2010/2011. -- David Thomison
Discussion: Thomison noted the City's current usage of Bioxide in collection system
Lift Stations without any issues; currently 3 lift stations. No other chemicals on the
market right now. Lenning asked and Thomison responded about purchase from
vendor; vendor is sole source. Sattler asked and Thomison responded regarding other
competitors in the future. Dishong commented about patented product; previous
vendor bought out current vendor. Other technologies may be available, however it
is hazardous material. Costs on bioxide have not increased from last year.
Action: Motion by Nett, seconded by Lenning to recommend to Council to approve
the purchase of Bioxide from Siemens Water Technologies of Sarasota, Florida, in an
amount not to exceed $70,000.00 for Fiscal Year 2010/2011.
Approved: 4-0-3 (Eason, Quinn & Young absent)
G. Consideration and possible recommendation to amend the contract with the Brazos River
Authority (BRA) for the Williamson County Regional Raw Water Line to expand the Lake
Stillhouse Pump Station at a cost not to exceed $2,540,040.00. -- Glenn Dishong
Discussion: Dishong noted in last two years the Board has heard these items regarding
the Lake Stillhouse station to increase capacity of pumpline. Bids went out and a
manufacturer has been chosen. This amendment agrees we will pay our share based
on our portion of water rights coming through the pipeline. Lenning asked and
Dishong responded about current capacity. Sattler asked and Dishong answered this
will provide reliability.
Action: Motion by Beach, seconded by Nett to recommend to Council to amend the
contract with the Brazos River Authority (BRA) for the Williamson County Regional
Raw Water Line to expand the Lake Stillhouse Pump Station at a cost not to exceed
$2,540,040.00.
Approved: 4-0-3 (Eason, Quinn & Young absent)
H. Consideration and possible recommendation to approve the contract for the 2006
Annexation Phase I Water & Wastewater Improvements to McLean Construction, Ltd. of
Killeen, Texas, for the amount of $1,125,891.60. -- Michael Hallmark/Tom Benz
Discussion: Benz noted this is for the 2006 Annexation required on our service plan.
This is the first phase of construction of providing services (see maps presented).
Nett asked and Benz responded to Engineers recommendation of probable cost.
Nett noted bid costs look good. Lenning asked and Benz responded regarding
diameter of pipe used to provide service. Dishong noted this is interim service using
small diameter pipe; we will wait for area to develop and then go back and install
larger pipe to meet service requirements. Further discussion continued.
Action: Motion by Lenning, seconded by Beach to recommend to Council to approve
the contract for the 2006 Annexation Phase I Water & Wastewater Improvements to
McLean Construction, Ltd. of Killeen, Texas, for the amount of $1,125,891.60.
Approved: 4-0-3 (Eason, Quinn & Young absent)
I. Consideration and possible recommendation to approve the contract for the Forest Street
Wastewater in the amount of $255,357.50, and Drainage Improvements in the amount of
$71,964.50 to Smith Contracting Company, Inc. of Austin, Texas, for a total amount of
$327,322.00. -- Michael Hallmark/Tom Benz
Discussion: Benz stated this project was discovered during EARZ wastewater testing.
This project will replace line in area; see attached map. Repairs for both wastewater
and drainage. Smith Contracting was used on DB Wood/Shell Road intersection
improvements; did a great job and were ahead of schedule. Lenning asked and Dishong
stated lines were clay, 50-75 years old. Sattler asked and Thomison stated current
matter is still flowing. Nett asked and Benz/Dishong responded regarding budget and
unexpected use of funds.
Action: Motion by Nett, seconded by Lenning to recommend to Council to approve
the contract for the Forest Street Wastewater in the amount of $255,357.50, and
Drainage Improvements in the amount of $71,964.50 to Smith Contracting Company,
Inc. of Austin, Texas, for a total amount of $327,322.00.
Approved: 4-0-3 (Eason, Quinn & Young absent)
III. RATES:
No items submitted.
IV. STRATEGIC ISSUES
No items submitted.
Motion by Lenning, seconded by Nett to adjourn at 2:27pm
Adjournment
The meeting was adjourned at 02:27 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 10, 2010
The Georgetown Utility System Advisory Board will meet on Friday, September 10, 2010 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
REVISED AGENDA
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on August 13, 2010. -- Sheila Mitchell
E. Consideration and possible recommendation to amend the contract with the CH2M HILL OMI
(OMI) for the management, operation, and maintenance of the City’s water treatment plants for
the period starting October 1, 2010 through September 30, 2011 with an operating budget of
$1,584,324.00. -- David Thomison
F. Consideration and possible recommendation to amend the contract with the Brazos River
Authority (BRA) for the management, operation, and maintenance of the City’s wastewater
treatment plants for the period starting October 1, 2010 through September 30, 2011 with an
operating budget of $1,550,485.00. -- David Thomison
III. RATES:
No items submitted.
IV. STRATEGIC ISSUES
G. Process and Discussion related to Raw Water Wholesale Rates. -- Jim Briggs
EXECUTIVE SESSION:
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.072 Government Code - Real Property
H. GUS Satellite Service Center
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 10, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
September 10, 2010.
Board Members Present:
Bill Sattler - Chair, Richard Lenning - Secretary, Fred Beach, Robert Young. NOTE: Patty Eason joined
at 2:49pm during Executive Session
Board Members Absent:
Stephen Quinn, John Nett, Patty Eason (NOTE: Patty Eason joined at 2:49pm during Executive Session)
Staff Present:
Jim Briggs, Tom Benz, Glenn Dishong, David Thomison, Chris Foster, Micki Rundell, Sheila Mitchell
OTHERS PRESENT: David Collinsworth/Brazos River Authority, Jamaal O'Neil/Williamson County
Sun, Gene Chisum/Brazos River Authority
Minutes
Regular Meeting
REVISED AGENDA
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER at 2:00PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
David Collinsworth/BRA, Jamaal O'Neal/Williamson County Sun
B. Project Progress Reports
Discussion: Benz presented reports. Lenning asked about Forest Street Project report
dates; Benz needs to revise project dates.
C. Industry Updates
Discussion: Briggs gave report on natural gas assets. These activities are being
monitored in preparations for contract renewals, etc. Beach commented on gas turbines,
natural gas and natural gas lines.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on August 13, 2010. -- Sheila Mitchell
Discussion: None
Action: Motion by Lenning, seconded by Beach to approve the minutes from the regular
GUS Board meeting held on August 13, 2010.
Approved: 4-0-3 (Quinn & Nett absent) (Eason absent for vote)
E. Consideration and possible recommendation to amend the contract with the CH2M HILL OMI
(OMI) for the management, operation, and maintenance of the City’s water treatment plants for
the period starting October 1, 2010 through September 30, 2011 with an operating budget of
$1,584,324.00. -- David Thomison
Discussion: Thomison noted contract began in 2008 and runs through 2013. Changes in
fees require amendments due to increased production and chemical increases. Dishong
commented on anticipated increase of production and chemicals - if not used as
predicted, then we receive refund. Lenning asked and Dishong/Briggs commented on
water conservation reducing our peak demand?
Action: Motion by Lenning, seconded by Young to recommend to Council to amend the
contract with the CH2M HILL OMI (OMI) for the management, operation, and
maintenance of the City’s water treatment plants for the period starting October 1,
2010 through September 30, 2011 with an operating budget of $1,584,324.00.
Approved: 4-0-3 (Quinn & Nett absent) (Eason absent for vote)
F. Consideration and possible recommendation to amend the contract with the Brazos River
Authority (BRA) for the management, operation, and maintenance of the City’s wastewater
treatment plants for the period starting October 1, 2010 through September 30, 2011 with an
operating budget of $1,550,485.00. -- David Thomison
Discussion: Thomison noted 5 year contract began in October 2008 and runs through
September 2013. Changes in fees require amendments due to increase in additional
sampling/lab testing reclaimed water used for watering golf courses and increased
chemicals. Sattler asked and Thomison/Dishong answered sludge presses are part of
the Lake Water Treatment Plant; there is no need to lease temporary presses.
Action: Motion by Beach, seconded by Lenning to recommend to Council to amend
the contract with the Brazos River Authority (BRA) for the management, operation,
and maintenance of the City’s wastewater treatment plants for the period starting
October 1, 2010 through September 30, 2011 with an operating budget of $1,550,485.00.
Approved: 4-0-3 (Quinn & Nett absent) (Eason absent for vote)
NOTE: Collinsworth made comments after item passed -- Thank you to City employees
who helped BRA during the recent floods, working around the clock on flood
management. Beach asked and Dishong answered about failure at San Gabriel Lift
Station. They are looking into root cause of filling up with water and recommendations
how to prevent.
III. RATES:
No items submitted.
IV. STRATEGIC ISSUES
G. Process and Discussion related to Raw Water Wholesale Rates. -- Jim Briggs
Discussion: Briggs stated BRA made recent presentation of raw water wholesale rates.
There are questions on rates presented. Some contracts currently in effect will have to
be renewed. Briggs feels escalations in rates are in error and would like to consult with
Tony Bagwell/HDR to review the model to discuss and make recommendations to BRA.
Staff is working with some of the other utilities to see if they want to engage in this
review. If not, we'll continue to work with Bagwell as the normal course due diligence to
properly represent our customers. Possible task order in future for this work.
Motion for Executive session by Lenning, seconded by Young. 4-0-3 (Quinn & Nett absent) (Eason
absent for vote)
EXECUTIVE SESSION:
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.072 Government Code - Real Property
H. GUS Satellite Service Center
Motion by Lenning, seconded by Young to exit Executive Session. 5-0-2 (Quinn & Nett absent)
No further discussion items.
Motion by Lenning, seconded by Young to adjourn. Meeting adjourned at 3:11pm.
Adjournment
The meeting was adjourned at 03:11 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 13, 2010
The Georgetown Utility System Advisory Board will meet on Friday, August 13, 2010 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on July 9, 2010. -- Sheila Mitchell
E. Discussion and possible action to appoint one member of the Georgetown Utility Systems
Advisory Board to the Engineering Selection Committee to develop an Engineering
pre-qualification list for the Utility for the next three years. -- Tom Benz
F. Consideration and possible recommendation to authorize the purchase of a 20' permanent
wastewater line easement (Parcel B42) and a 10' temporary construction easement adjacent
thereto from Thomas D. Stipanovic, Paul D. Stipanovic, and Steve Pena, as Custodian on behalf
of Karsen Stipanovic and Karli Stipanovic, in the amount of $68,560.00, plus closing costs not to
exceed $2,000.00, in connection with the 2006 Annexation Utility Improvements Project.
-- Terri Glasby Calhoun/Tom Benz
G. Consideration and possible recommendation to approve a construction cost sharing
agreement between the City of Georgetown and Lansdale Automotive, Inc. for a wastewater
line extension related to the Lansdale Development in an amount not to exceed $74,578.20.
-- Glenn Dishong
H. Consideration and possible recommendation for the award of the bid for Inspection and
Groundline Treatment Services on GUS wood distribution poles to Osmose Utility Services,
Inc., of Tyrone, Georgia in the amount of $55,500.00.. -- Paul Elkins
I. Consideration and possible recommendation to approve Task Order KPA-10-006 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to
the San Gabriel WWTP Modifications in the amount of $147,760.00. -- Michael Hallmark/Tom
Benz
J. Consideration and possible recommendation to award a contract to Haegelin Construction
Company, Ltd., of Austin, Texas, for the Civil construction associated with the underground
25 kiloVolt(kV) infrastructure for feeders GE20/GE40 near the intersection of Churchill Farms
and the rear entrance to St. Helens Catholic Church to a point on the north side of State Hwy
29. The amount of the Part A Civil Construction is $ 275,849.00. -- Steve Glenn/Tom Benz
K. Consideration and possible recommendation to award a contract to Flowers Construction
Company, LP., of Hillsboro, Texas DBA Infrastrux T&D Services for the Electrical construction
associated with the underground 25 kiloVolt(kV) feeders GE20/GE40 near the intersection of
Churchill Farms and the rear entrance to St. Helens Catholic Church to a point on the north
side of State Hwy 29. The amount of the Part B Electrical Construction is $ 30,057.98.
-- Steve Glenn/Tom Benz
L. Consideration and possible recommendation to approve Amendment No. 2 to Task Order
No. MEI-10-004 with McCord Engineering Inc., of College Station, Texas, for professional
services related to Unplanned Development Capital Improvement Projects that will increase
the task order by $145,000.00 making the total of the task order $370,000.00. – Steve Glenn/Tom
Benz
III. RATES:
No items submitted.
IV. STRATEGIC ISSUES
M. Discuss long-term operational Transfer and Collection Station plans related to service area
growth and increased demand for solid waste services. -- Rachel Osgood
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 13, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
August 13, 2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Stephen Quinn
Board Members Absent:
Robert Young, Patty Eason
Staff Present:
Jim Briggs, Tom Benz, Paul Elkins, David Thomison, Rachel Osgood, Chris Foster, Vicki Graff, Terri
Calhoun, Bridgett Chapman, Sheila Mitchell, Mark Thomas (joined during Industry Updates @ 2:10pm)
OTHERS PRESENT: Alan Lansdale/Lansdale Automotive, Verna Browning/TDS
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER at 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- Alan Lansdale/Lansdale Automotive
B. Project Progress Reports
Discussion: Benz noted reports are in packets. Sattler asked about ovality test and Benz
stated required by TCEQ to test roundness of pipe.
C. Industry Updates
Discussion: Briggs gave update on Water - received update on business plan of Brazos
River Authority. Briggs gave update on Energy per his meeting at the APPA Annual
Conference. Beach gave updates on possible future EPA legislation.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on July 9, 2010. -- Sheila Mitchell
Discussion: Quinn asked for clarification in item 'H' regarding use of the term
impedance. Nett requested verification on his motion regarding the correct dollar
amount. Mitchell will verify recording.
Action: Motion by Nett, seconded by Beach to approve the minutes from the regular
GUS Board meeting held on July 9, 2010, with verification of recording as requested.
NOTE: Mitchell verified both requests and the minutes are correct as presented.
Approved: 5-0-2 (Young & Eason absent)
ITEM G MOVED HERE
E. Discussion and possible action to appoint one member of the Georgetown Utility Systems
Advisory Board to the Engineering Selection Committee to develop an Engineering
pre-qualification list for the Utility for the next three years. -- Tom Benz
Discussion: Benz noted GTAB & GUS Board members are needed for selection
Committee. Development of Master Service Agreements (MSA's) with Engineers to be
on file which will expedite hiring of the firms as business moves forward on projects.
Benz asked for volunteer for committee. Sattler asked and Benz explained makeup of
committee. Quinn asked timeline and Benz noted advertising will start August 15th
and committee members would begin work mid-September and list should go
to Board in November. Briggs noted GTAB Board reviewed at their meeting this
morning and appointed Tina Geiselbrecht, their Board Chair. Nett volunteered.
Action: Motion by Sattler, seconded by Beach to nominate John Nett to serve on the
Engineering Selection Committee to develop an Engineering pre-qualification list for
the Utility for the next three years. Nett accepted and will serve on committee.
Approved: 5-0-2 (Young & Eason absent)
F. Consideration and possible recommendation to authorize the purchase of a 20' permanent
wastewater line easement (Parcel B42) and a 10' temporary construction easement adjacent
thereto from Thomas D. Stipanovic, Paul D. Stipanovic, and Steve Pena, as Custodian on behalf
of Karsen Stipanovic and Karli Stipanovic, in the amount of $68,560.00, plus closing costs not to
exceed $2,000.00, in connection with the 2006 Annexation Utility Improvements Project.
-- Terri Glasby Calhoun/Tom Benz
Discussion: Calhoun presented item and gave description of property location, noting
this is the last easement needed in order to go out to bid. Property owners have accepted
offer. No further discussion.
Action: Motion by Lenning, seconded by Beach to recommend to Council for the
purchase of a 20' permanent wastewater line easement (Parcel B42) and a 10' temporary
construction easement adjacent thereto from Thomas D. Stipanovic, Paul D. Stipanovic,
and Steve Pena, as Custodian on behalf of Karsen Stipanovic and Karli Stipanovic, in the
amount of $68,560.00, plus closing costs not to exceed $2,000.00, in connection with the
2006 Annexation Utility Improvements Project.
Approved: 5-0-2 (Young & Eason absent)
MOVE ON TO ITEM H
G. Consideration and possible recommendation to approve a construction cost sharing
agreement between the City of Georgetown and Lansdale Automotive, Inc. for a wastewater
line extension related to the Lansdale Development in an amount not to exceed $74,578.20.
-- Glenn Dishong
Discussion: Briggs presented item in absence of Dishong while out on vacation. Briggs
noted Chapman handed out revised agreement, noting dollar amount reduction to the
amount of $56,314.29, due to maximum amount allowed by state statute. This is to
facilitate the development of a track of land that Mr. Lansdale is requesting acceleration
of service; the City has plans to provide future service. Lenning asked and Benz
responded work is to be completed by Oct 31, 2010 or within 30-days after the City
receives the report of Actual Costs with supporting information. Beach asked and
Lansdale stated he was comfortable with the revised agreement.
Action: Motion by Lenning, seconded by Nett to recommend to Council to approve
a construction cost sharing agreement between the City of Georgetown and
Lansdale Automotive, Inc. for a wastewater line extension related to the Lansdale
Development in an amount not to exceed $56,341.29.
Approved: 5-0-2 (Young & Eason absent)
RETURN TO ITEM E
H. Consideration and possible recommendation for the award of the bid for Inspection and
Groundline Treatment Services on GUS wood distribution poles to Osmose Utility Services,
Inc., of Tyrone, Georgia in the amount of $55,500.00. -- Paul Elkins
Discussion: Elkins presented item and explained status of current poles; explained
inspection process and stated approximately 1500 poles would be reviewed during
a 3-year agreement with option to renew yearly. Beach asked and Elkins explained
treatment process is done in place via a chemical injection. Quinn asked about
replacement of poles and Elkins noted Osmose is not currently contracted to replace
poles, so no conflict of interest. Quinn asked for clarification on Bid Tabs regarding
prices, since they are not listed. Elkins stated decision to go with Osmose, was
primarily based on references and reputation of Osmose. Nett asked and Osgood
replied disposed poles are landfilled. Sattler asked and Elkins responded on
clarification of budget amounts presented.
Action: Motion by Beach, seconded by Nett to recommend to Council for the award
of the bid for Inspection and Groundline Treatment Services on GUS wood
distribution poles to Osmose Utility Services, Inc., of Tyrone, Georgia in the amount
of $55,500.00.
Approved: 5-0-2 (Young & Eason absent)
I. Consideration and possible recommendation to approve Task Order KPA-10-006 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to
the San Gabriel WWTP Modifications in the amount of $147,760.00. -- Michael Hallmark/Tom
Benz
Discussion: Benz presented item noting Task Order is for two projects. The first is for
analysis and replacement of the existing emergency power generation, including
evaluation and cost benefit analysis as a resource for LAAR (Load Acting as a Resource
Asset) application. Benz stated Water and Electric are working together to determine
financial benefits of participating in the LAAR's program. The second is for replacement
and relocation of 2 chemical feed tanks and containment system for compliance with
current TCEQ regulations. Quinn asked and Benz answered breakdown of the two
projects. Quinn asked about financial benefit of providing LAAR. Beach asked and Benz
replied we own equipment. Benz noted existing units need to be replaced due to load
needs. Briggs further explained by taking load off, we will get credit for dropping load.
Quinn asked and Briggs explained if load drops now and the diesel generator doesn't
pick up, everything stops and we could have a sewer spill. Benz stated under
regulatory guidelines we are already required to have back up to our WW treatment
plant. Sattler noted this is the expansion of San Gabriel; resulting in replacement of
equipment. Benz confirmed replacement is due to needs and age of equipment. Quinn
asked and Benz clarified the two projects -- feasibility study and then determination
of participation in LAAR's program. This Task Order includes design work based on
findings of feasibility study. Beach suggested storage alternatives. Sattler asked on
timing necessity now. Benz and Briggs noted the immediate need to move forward
with this Task Order.
Action: Motion by Lenning, seconded by Nett to recommend to Council to approve
Task Order KPA-10-006 with Kasberg, Patrick & Associates, LP of Georgetown, Texas,
for professional services related to the San Gabriel WWTP Modifications in the
amount of $147,760.00.
Approved: 5-0-2 (Young & Eason absent)
J. Consideration and possible recommendation to award a contract to Haegelin Construction
Company, Ltd., of Austin, Texas, for the Civil construction associated with the underground
25 kiloVolt(kV) infrastructure for feeders GE20/GE40 near the intersection of Churchill Farms
and the rear entrance to St. Helens Catholic Church to a point on the north side of State Hwy
29. The amount of the Part A Civil Construction is $ 275,849.00. -- Steve Glenn/Tom Benz
Discussion: Benz noted items J & K are for same project, connecting the two substations
together as a contingency. City has met with St Helen's and they are in agreement.
Quinn asked and Elkins answered project has to be partially underground to fit into an
existing easement and existing structures. Nett asked and Benz answered delay in
moving forward had to do with acquiring one final easement.
Action: Motion by Beach, seconded by Lenning to recommend to Council to award a
contract to Haegelin Construction Company, Ltd., of Austin, Texas, for the Civil
construction associated with the underground 25 kiloVolt(kV) infrastructure for
feeders GE20/GE40 near the intersection of Churchill Farms and the rear entrance to
St. Helens Catholic Church to a point on the north side of State Hwy 29. The amount
of the Part A Civil Construction is $ 275,849.00.
Approved: 5-0-2 (Young & Eason absent)
K. Consideration and possible recommendation to award a contract to Flowers Construction
Company, LP., of Hillsboro, Texas DBA Infrastrux T&D Services for the Electrical construction
associated with the underground 25 kiloVolt(kV) feeders GE20/GE40 near the intersection of
Churchill Farms and the rear entrance to St. Helens Catholic Church to a point on the north
side of State Hwy 29. The amount of the Part B Electrical Construction is $ 30,057.98.
-- Steve Glenn/Tom Benz
Discussion: Benz noted same project as item J above; this is for Electrical Construction.
Some discussion on large differences in bids received.
Action: Motion by Nett, seconded by Lenning to recommend to Council to award a
contract to Flowers Construction Company, LP., of Hillsboro, Texas DBA Infrastrux
T&D Services for the Electrical construction associated with the underground 25
kiloVolt(kV) feeders GE20/GE40 near the intersection of Churchill Farms and the rear
entrance to St. Helens Catholic Church to a point on the north side of State Hwy 29.
The amount of the Part B Electrical Construction is $ 30,057.98.
Approved: 5-0-2 (Young & Eason absent)
L. Consideration and possible recommendation to approve Amendment No. 2 to Task Order
No. MEI-10-004 with McCord Engineering Inc., of College Station, Texas, for professional
services related to Unplanned Development Capital Improvement Projects that will increase
the task order by $145,000.00 making the total of the task order $370,000.00. – Steve Glenn/Tom
Benz
Discussion: Benz stated Task Order is for residential and commercial development.
Original estimations were done for projects which have now been completed. Several
additional projects are now in process, therefore we have reached a point of need for
additional funds for engineering in order to service new projects and assist to move
through the RFQ process. Sattler asked and Benz stated this is done on an as needed
basis.
Action: Motion by Lenning, seconded by Quinn to recommend to Council to approve
Amendment No. 2 to Task Order No. MEI-10-004 with McCord Engineering Inc., of
College Station, Texas, for professional services related to Unplanned Development
Capital Improvement Projects that will increase the task order by $145,000.00 making
the total of the task order $370,000.00.
Approved: 5-0-2 (Young & Eason absent)
III. RATES:
No items submitted.
IV. STRATEGIC ISSUES
M. Discuss long-term operational Transfer and Collection Station plans related to service area
growth and increased demand for solid waste services. -- Rachel Osgood
Discussion: Osgood presented and discussed layout of aerial photo provided in packets.
Osgood gave PowerPoint presentation. Beach asked if we know the number of people
who feel current location of collection station is not convenient? Nett inquired about
compartmentalized roll-offs at off-site locations, such as Home Depot, etc. Sattler asked
and Briggs noted this item is for strategic discussion only; no action is asked to be taken
at this time. Beach commented on expansion and/or an additional facility. Osgood noted
safety factors are being considered for location, etc. Lenning noted he felt we are looking
at safety considerations and better traffic flow at current location, as well as an alternate
collection station possibly out Williams Drive (for north west population). Sattler asked
and Osgood stated 5-7 acres is desired. Quinn asked if we currently track where
customers are traveling from? Sattler asked Browning if a second location would assist
TDS in efficiency? Browning would like to further research this option. Sattler asked and
Browning commented about an old location that had been previously used in Sun City
by Pulte Homes during construction phases; however, she noted the site was temporary
and is no longer being used. Briggs discussed additional transfer/collection station vs.
traffic at current location and traveling through San Gabriel Park. Lenning asked Osgood
if she would like the Board to compile a list of suggestions, etc.? Osgood will bring back
to the Board a list of safety requirements that need to be addressed. Briggs noted they
will bring back an action on how to handle safety issues, at a later date; also suggestions
and needs of possible additional site and future strategic plans. Nett asked and
Osgood/Briggs noted the need to revisit a previously discussed solid waste master plan.
Sattler asked and Briggs commented on possible second location that would also house
Georgetown Utility System (GUS) offices. Sattler asked if there is a timeline that Osgood
needs to bring these items to Council; Osgood stated no required timeline from Council.
Briggs stated this item would be appropriate for next year's budget consideration.
Beach asked about the possibility of choosing a location for a limited time period for
chipping/shredding that would be a return product to residents. Osgood/Briggs noted
for future consideration.
Motion by Nett, seconded by Quinn to adjourn. Adjourned at 3:52p.m.
Adjournment
The meeting was adjourned at 03:52 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Impact Fee Review Committee
Friday, August 13, 2010
The Georgetown Utility System Advisory Board Impact Fee Review Committee will meet on Friday,
August 13, 2010 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue,
Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Impact Fee Review Committee Members:
Robert Kostka, Mike Cunningham, John Nett, Richard Lenning, Stephen Quinn, Temple Page, Fred
Beach, Steve Richmond, David Marshall, John Gavurnik
Call to Order at 01:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from July 23, 2010 Committee meeting. -- A.
Sheila Mitchell
Discussion and possible action regarding Committee recommendation to the City Council related to B.
revised Impact Fees.-- Glenn Dishong
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Impact Fee Review Committee
Friday, July 23, 2010
The Georgetown Utility System Advisory Board Impact Fee Review Committee will meet on Friday, July
23, 2010 at 09:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue,
Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Impact Fee Review Committee Members:
Robert Kostka, Mike Cunningham, John Nett, Richard Lenning, Stephen Quinn, Temple Page, Fred
Beach, Steve Richmond, David Marshall, John Gavurnik
Call to Order at 09:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Action to select a Committee ChairpersonA.
Review purpose and charge of the Impact Fee CommitteeB.
Staff and Consultant briefing of issues related to impact fee revisionsC.
Discussion and possible action regarding Committee recommendation to the City Council related to D.
revised Impact Fees.-- Glenn Dishong
AdjournE.
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 9, 2010
The Georgetown Utility System Advisory Board will meet on Friday, July 9, 2010 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on June 11, 2010. -- Sheila Mitchell
E. Consideration and possible recommendation for the award of the bid for ISF scheduled
replacement of two 1990 model wire puller/tensioner with an overhead puller/tensioner and
an underground wire puller for the Electric Department to Sherman & Reilly of Chattanooga,
Tennessee in the total amount of $101,340.00. -- Paul Elkins
F. Consideration and possible recommendation to approve the Second Amendment to Task
Order No. SBE- 09-003 with Steger and Bizzell Engineering, Inc. of Georgetown, Texas for
professional services related to 2006 Annexation that will increase the task order by
$29,610.00 making the total of the task order $317,332.00. -- Tom Benz
G. Consideration and possible recommendation to approve the Fourth Amendment to Task
Order IG-09-001 with Inland Geodetics LP., of Round Rock, Texas for professional services
related to 2006 Annexation that will increase the task order by $14,500.00 making the total
of the task order $244,536.00. -- Tom Benz
H. Consideration and possible recommendation for the award of the bid for two substation
transformers to Pan American Supply, of Katy, Texas in the amount of $ 1,261,900.00.
-- Steve Glenn/Tom Benz
I. Consideration and possible recommendation to approve Task Order SEL-10-003 with Schneider
Engineering, Ltd. of Boerne, Texas, for professional engineering services related to the addition of
a power transformer at the Rivery Substation for $ 193,458.00-- Steve Glenn/Tom Benz
III. RATES:
No items submitted
IV. STRATEGIC ISSUES
No items submitted
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 9, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , July 9,
2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Stephen Quinn
Board Members Absent:
Patty Eason, Robert Young
Staff Present:
Jim Briggs, Glenn Dishong, Tom Benz, Ken Arnold, Micki Rundell, Jimmy Sikes, Bridgett Chapman,
Chris Foster, Steve Glenn, Trina Bickford, Vickie Graff, Sheila Mitchell
OTHERS PRESENT: Lance Pettigrew/Schneider Engineering, Inc.; Jamaal O'Neal/Williamson County
Sun(joined during item 'H')
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER at 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
Discussion: Rundell introduced new staff Trina Bickford, Purchasing Manager and Vicki
Graff, Contracts Manager.
MOVED TO ITEM C --
B. Project Progress Reports (THIS ITEM MOVED AFTER ITEM E)
Discussion: Benz gave updates. Sattler asked about SG3A and Benz noted contractor is
working with Michael Hallmark and City Legal staff to wrap up some financial issues.
MOVED TO ITEM F --
C. Industry Updates
Discussion: Briggs gave update on ERCOT changes to Load Zone criteria with Nodal,
which should be adopted shortly.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on June 11, 2010. -- Sheila Mitchell
Discussion: None
Action: Motion by Lenning, seconded by Nett to approve the minutes from the regular
GUS Board meeting held on June 11, 2010.
Approved: 5-0-2 (Eason & Young absent)
E. Consideration and possible recommendation for the award of the bid for ISF scheduled
replacement of two 1990 model wire puller/tensioner with an overhead puller/tensioner and
an underground wire puller for the Electric Department to Sherman & Reilly of Chattanooga,
Tennessee in the total amount of $101,340.00. -- Paul Elkins
Discussion: Dishong gave explanation for purchase of equipment in Elkins' absence.
Lenning asked and Dishong answered differences in bid pricing was due to models
vendors bid out. Nett asked and Rundell answered only 2 bids received due to highly
specialized equipment.
Action: Motion by Lenning, seconded by Quinn to recommend to Council for the award
of the bid for ISF scheduled replacement of two 1990 model wire puller/tensioner with an
overhead puller/tensioner and an underground wire puller for the Electric Department
to Sherman & Reilly of Chattanooga, Tennessee in the total amount of $101,340.00.
Approved: 5-0-2 (Eason & Young absent)
MOVED TO ITEM B --
F. Consideration and possible recommendation to approve the Second Amendment to Task
Order No. SBE- 09-003 with Steger and Bizzell Engineering, Inc. of Georgetown, Texas for
professional services related to 2006 Annexation that will increase the task order by
$29,610.00 making the total of the task order $317,332.00. -- Tom Benz
Discussion: Benz noted items F & G are both related to the 2006 Annexation project.
Quinn asked and Benz noted this change is due to length of line needing to extend, in
addition to land owners question of evaluation of this lot as 1 lot vs. 8 lots. Briggs noted
original evaluation was done incorrectly, which changed our cost in servicing this
property. Sattler asked and Benz/Briggs confirmed these additional funds would have
been included if done originally.
Action: Motion by Quinn, seconded by Nett to recommend to Council to approve the
Second Amendment to Task Order No. SBE- 09-003 with Steger and Bizzell Engineering,
Inc. of Georgetown, Texas for professional services related to 2006 Annexation that will
increase the task order by $29,610.00 making the total of the task order $317,332.00.
Approved: 5-0-2 (Eason & Young absent)
G. Consideration and possible recommendation to approve the Fourth Amendment to Task
Order IG-09-001 with Inland Geodetics LP., of Round Rock, Texas for professional services
related to 2006 Annexation that will increase the task order by $14,500.00 making the total
of the task order $244,536.00. -- Tom Benz
Discussion: Benz noted this is same property, however work is for surveying costs.
Sattler asked and Benz confirmed this is due to additional services. Lenning asked and
Benz confirmed we do not have to get any new individual easements; City only acquiring
easements up to this property. Briggs noted owner is ready to move forward on
property, so no anticipated delays.
Action: Motion by Quinn, seconded by Lenning to recommend to Council to approve the
Fourth Amendment to Task Order IG-09-001 with Inland Geodetics LP., of Round Rock,
Texas for professional services related to 2006 Annexation that will increase the task
order by $14,500.00 making the total of the task order $244,536.00.
Approved: 5-0-2 (Eason & Young absent)
H. Consideration and possible recommendation for the award of the bid for two substation
transformers to Pan American Supply, of Katy, Texas in the amount of $ 1,261,900.00.
-- Steve Glenn/Tom Benz
Discussion: Briggs discussed necessity of additional transformers. Benz provided
updated Transformer Bid Comparison handout for Board to review. Briggs gave
explanation of various transformer bids received, location of manufacturers both
foreign and domestic, risks associated with selection, technical support needs, etc.
After further consideration of bids, staff has reconsidered the original recommendation
of the Iljin units and now recommends the GE Prolec transformers from TEC (Texas
Electric Cooperatives, Inc.) of Georgetown, Texas. Beach asked and Foster responded
the bid from Virginia required more up front funding. Benz noted the Virginia
transformer lacks efficiency. Lance Pettigrew of Schneider Engineering, commented
on specifications given and testing requirements, etc.; noting adjustments are made
for losses. For clarification Quinn noted staff no longer desires purchase of the
Iljin transformers and now recommends purchase of the GE Prolec transformers due
to reliability instead of costs. Briggs and Pettigrew discussed spare parts availability
and reliability for all transformers. Quinn asked and Briggs verified transformers
will be installed at Rivery and Glasscock substations. Pettigrew confirmed there will
not be any impedances in the substations with LCRA transformers. Briggs commented
on economic advantages of City owning the transformers. Lenning asked and Pettigrew
stated that Prolec has been in business for a long time and the GE Prolec partnership has
been in existence for about 25+ years. Sattler asked and Benz replied for clarified, after
evaluation of risk tolerance's, staff is now recommending the GE Prolec from TEC.
Pettigrew stated Schneider is in agreement with staff. Quinn asked and Pettigrew replied
lead time is 24-26 weeks to receive a transformer. Quinn asked and Briggs responded
if we loose one of our transformers we have the ability to bring in portable substation
units until replaced. If LCRA loses a transformer they are responsible. Sattler asked and
Chapman answered there are not any legal issues; our current contract does not have
provisions for foreign trade, customs holds and warranty issues. Chapman noted
contracts will be revamped in the event we purchase from a foreign manufacturer, to
provide us with security needs regarding warranty, etc. In summary, Sattler clarified
staff recommendation is to not award the bid to Pan American and instead award the bid
to TEC for the GE Prolec transformer.
Action: Motion by Nett, seconded by Lenning to recommend to Council for the award of
the bid for two substation transformers to (TEC) Texas Electric Cooperatives, Inc., of
Georgetown, Texas in the amount of $1,286,490.00.
Approved: 5-0-2 (Eason & Young absent)
I. Consideration and possible recommendation to approve Task Order SEL-10-003 with Schneider
Engineering, Ltd. of Boerne, Texas, for professional engineering services related to the addition of
a power transformer at the Rivery Substation for $ 193,458.00-- Steve Glenn/Tom Benz
Discussion: Benz noted current load at Rivery substation dictates need for additional
transformer. Lenning asked and Benz responded additional transformer at Glasscock
will be brought in at a later date as needed. Rivery has priority. Further discussion
continued regarding load needs. Beach asked and Briggs responded LCRA is aware we
will purchase and own any additional transformers. Lenning noted and Briggs confirmed
the new transformers will be sitting on LCRA property. Quinn asked and Sikes
confirmed we currently own some relaying and are meeting FERC requirements.
Action: Motion by Lenning, seconded by Quinn to recommend to Council to approve
Task Order SEL-10-003 with Schneider Engineering, Ltd. of Boerne, Texas, for
professional engineering services related to the addition of a power transformer at the
Rivery Substation for $ 193,458.00.
Approved: 5-0-2 (Eason & Young absent)
III. RATES:
No items submitted
IV. STRATEGIC ISSUES
No items submitted
Mitchell noted book, Power Hungry, is now available for Board Members to check out from staff.
Beach asked about in-house vs. outsourced consulting with McCord Engineering. Briggs noted we can
put that item on a future agenda as a strategic issue for further discussion.
Motion by Lenning, seconded by Nett to adjourn. Meeting adjourned at 3:08pm.
Adjournment
The meeting was adjourned at 03:08 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 11, 2010
The Georgetown Utility System Advisory Board will meet on Friday, June 11, 2010 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on May 14, 2010 and the Special GUS Board meeting held on
May 26, 2010. -- Sheila Mitchell
E. Consideration and possible recommendation to authorize the purchase of a 20' permanent
water line easement (Parcel B29) and a 25' temporary construction easement adjacent thereto
from Georgetown Griffin Family, LP in the amount of $57,575.00, plus closing costs, in
connection with the 2006 Annexation Utility Improvements Project. – Terri Glasby Calhoun,
Real Estate Services Coordinator, and Thomas R. Benz, P.E., Systems Engineering Director
F. Consideration and possible recommendation to authorize the purchase of a 20' permanent
water line easement (Parcel A37 Parts 1 and 2) and a 25' temporary construction easement
adjacent thereto from Patsy E. Hoyle and Barbara J. Hoyle in the amount of $95,402.00, plus
closing costs, in connection with the 2006 Annexation Utility Improvements Project. – Terri
Glasby Calhoun, Real Estate Services Coordinator, and Thomas R. Benz, P.E., Systems
Engineering Director
G. Consideration and possible recommendation to award a contract to Lewis Contractors, Inc.
of Bertram, Texas, for the construction of the River Down/River Ridge Lift Station
Decommission in the amount of $414,032.00 -- Michael Hallmark, Systems Engineering Project
Manager, Thomas R. Benz, P.E., Systems Engineering Director
H. Consideration and possible recommendation to approve Task Order KPA-10-005 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to
Edwards Aquifer Recharge Zone Rehabilitation Phases VI & VII in the amount of
$295,084.00 -- Michael Hallmark, Systems Engineering Project Manager, Thomas R. Benz, P.E.,
Systems Engineering Director
I. Consideration and possible recommendation to award the brush grinding contract for brush
management to Austin Wood Recycling Services of Cedar Park, Texas, not to exceed
$75,000.00 -- Rachel Osgood, Coordinator, Environmental Services
III. RATES:
No items presented.
IV. STRATEGIC ISSUES
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
J. Discussion and possible recommendation related to future City of Georgetown Power
Supply Options at the expiration of existing contracts. -- Jim Briggs
RETURN TO REGULAR SESSION
K. Action from Executive Session.
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 11, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , June
11, 2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Patty Eason, Fred Beach, Robert
Young
Board Members Absent:
Stephen Quinn
Staff Present:
Jim Briggs, Tom Benz, Glenn Dishong, David Thomison, Rachel Osgood, Marsha Iwers, Vickie Graff,
Skye Masson, Sheila Mitchell
OTHERS PRESENT:
Steve Moffitt - McCord Engineering, Thomas Valle - KPA Engineering
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- none
B. Project Progress Reports
Discussion: Benz provided updates per reports in packets
Action: none
C. Industry Updates
Discussion: Briggs gave updates on national and state legislation and regulation
being reviewed; public power and conservation. Beach commented on article in
Austin American Statesman regarding nuclear uranium enrichment plant to be built.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on May 14, 2010 and the Special GUS Board meeting held on
May 26, 2010. -- Sheila Mitchell
Discussion: none
Action: Motion by Young, seconded by Eason to approve the minutes from the regular
GUS Board meeting held on May 14, 2010 and the Special GUS Board meeting held on
May 26, 2010.
Approved: 6-0-1 (Quinn absent)
E. Consideration and possible recommendation to authorize the purchase of a 20' permanent
water line easement (Parcel B29) and a 25' temporary construction easement adjacent thereto
from Georgetown Griffin Family, LP in the amount of $57,575.00, plus closing costs, in
connection with the 2006 Annexation Utility Improvements Project. – Terri Glasby Calhoun,
Real Estate Services Coordinator, and Thomas R. Benz, P.E., Systems Engineering Director
Discussion: Benz explained easement in connection with 206 Annexation project. No
further discussion.
Action: Motion by Young, seconded by Lenning to recommend to Council to authorize
the purchase of a 20' permanent water line easement (Parcel B29) and a 25' temporary
construction easement adjacent thereto from Georgetown Griffin Family, LP in the
amount of $57,575.00, plus closing costs, in connection with the 2006 Annexation
Utility Improvements Project.
Approved: 6-0-1 (Quinn absent)
F. Consideration and possible recommendation to authorize the purchase of a 20' permanent
water line easement (Parcel A37 Parts 1 and 2) and a 25' temporary construction easement
adjacent thereto from Patsy E. Hoyle and Barbara J. Hoyle in the amount of $95,402.00, plus
closing costs, in connection with the 2006 Annexation Utility Improvements Project. – Terri
Glasby Calhoun, Real Estate Services Coordinator, and Thomas R. Benz, P.E., Systems
Engineering Director
Discussion: Benz stated easement in connection with 206 Annexation project. No further
discussion.
Action: Motion by Lenning, seconded by Nett to recommend to Council to authorize the
purchase of a 20' permanent water line easement (Parcel A37 Parts 1 and 2) and a 25'
temporary construction easement adjacent thereto from Patsy E. Hoyle and Barbara J.
Hoyle in the amount of $95,402.00, plus closing costs, in connection with the 2006
Annexation Utility Improvements Project.
Approved: 6-0-1 (Quinn absent)
G. Consideration and possible recommendation to award a contract to Lewis Contractors, Inc.
of Bertram, Texas, for the construction of the River Down/River Ridge Lift Station
Decommission in the amount of $414,032.00 -- Michael Hallmark, Systems Engineering Project
Manager, Thomas R. Benz, P.E., Systems Engineering Director
Discussion: Benz provided information on removal of lift stations and bids received.
Landscape/irrigation included in project. City met with surrounding neighbors and all
are supportive of project. Lenning asked and Benz answered regarding how piping
would be connected to system once lift stations are removed. Briggs asked and Dishong
answered annual cost to operate lift station will be savings of over approximately
$25K/yr when station is no longer in operation.
Action: Motion by Lenning, seconded by Young to recommend to Council to award a
contract to Lewis Contractors, Inc. of Bertram, Texas, for the construction of the River
Down/River Ridge Lift Station Decommission in the amount of $414,032.00.
Approved: 6-0-1 (Quinn absent)
H. Consideration and possible recommendation to approve Task Order KPA-10-005 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to
Edwards Aquifer Recharge Zone Rehabilitation Phases VI & VII in the amount of
$295,084.00 -- Michael Hallmark, Systems Engineering Project Manager, Thomas R. Benz, P.E.,
Systems Engineering Director
Discussion: Benz provided update on project. Lenning asked and Benz/Dishong
answered construction value would be $2.4 million. Nett asked and Benz answered
contract work for Phases III through VII has been done by KPA.
Action: Motion by Nett, seconded by Lenning to recommend to Council to approve Task
Order KPA-10-005 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for
professional services related to Edwards Aquifer Recharge Zone Rehabilitation Phases
VI & VII in the amount of $295,084.00.
Approved: 6-0-1 (Quinn absent)
I. Consideration and possible recommendation to award the brush grinding contract for brush
management to Austin Wood Recycling Services of Cedar Park, Texas, not to exceed
$75,000.00 -- Rachel Osgood, Coordinator, Environmental Services
Discussion: Osgood explained we've used Austin Wood Recycling since July 2007 on a
1 year contract with two - 1yr extension terms, which is expiring at the end of June.
Three bids were received and Austin Wood Recycling came in with lowest bid; their
pricing this year is lower than last year; working with them has been more than
satisfactory. This year's bid was requested for three years. Sattler asked and Osgood
explained volume hauled each year. Eason asked and Osgood explained everything that
is picked up at the curbside is sent to landfill not recycle. Briggs explained Osgood is
working towards a yard waste management program.
Action: Motion by Young, seconded by Lenning to recommend to Council to award the
brush grinding contract for brush management to Austin Wood Recycling Services of
Cedar Park, Texas, not to exceed $75,000.00.
Approved: 6-0-1 (Quinn absent)
III. RATES:
No items presented.
Motion by Lenning, seconded by Eason, that Item 'J' is a competitive matters to be discussed
under Executive Session under Chapter 551 of the Texas Government Code of the Energy Services
Department as provided under Section 551.086.
Approved: 6-0-1 (Quinn absent)
IV. STRATEGIC ISSUES
EXECUTIVE SESSION Called to order at 2:27pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
J. Discussion and possible recommendation related to future City of Georgetown Power
Supply Options at the expiration of existing contracts. -- Jim Briggs
Motion by Lenning, seconded by Young to return to Regular Session.
Approved: 6-0-1 (Quinn absent)
RETURN TO REGULAR SESSION Called to order at 3:48pm
K. Action from Executive Session.
Action: Motion by Beach, seconded by Nett to recommend to Council to authorize
staff to begin final negotiations and contract preparation for various specific supply
agreements related to energy supplies to Georgetown Utility Systems at the
conclusion of the existing wholesale power agreement ending June 2016 and
establishing the negotiation team that will prepare legal and technical
documentation for City Council review.
Consistent with slide #18 of the presentation, to authorize the following Team to
complete contract negotiations, final pricing and financial impact of the most
recently received energy proposals for potential future energy supplies for the
City of Georgetown beginning June 2016, as recommended by GUS Advisory Board,
and return those contracts back to City Council for final approval and execution
prior the end of calendar 2010: Jim Briggs - Assistant City Manager,
Micki Rundell - Finance Director, Steve Moffitt - McCord Engineering,
Neil McAndrews - McAndrews and Associates, Tom Jaster - Tom Jaster Consulting
and Lambeth Townsend - Lloyd Gosselink
Staff is further authorized to conduct these negotiations with the following suppliers
related to those contract negotiations: AEP Energy Partners, Panda Energy,
International Power, E.on Climate & Renewables and Constellation Power Source.
Approved: 6-0-1 (Quinn absent)
Beach recommended book for Board to read, "Power Hungry", by Robert Bryce. Briggs noted he would
purchase copies for Board Library for Board to read. Mitchell will notify Board upon arrival of books to
be checked out.
Motion by Nett, seconded by Lenning to adjourn. Meeting adjourned at 3:52pm.
Adjournment
The meeting was adjourned at 03:52 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Wednesday, May 26, 2010
The Georgetown Utility System Advisory Board Special Session will meet on Wednesday, May 26, 2010
at 07:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Special Session Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 07:00 PM
This meeting will be a joint meeting between the Georgetown Transportation Advisory
Board (GTAB) and the Georgetown Utility Systems Advisory Board (GUS).
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
A.Presentation and possible recommendation of the 2010/2011 Georgetown Utility Systems
Water, Wastewater, and Electric Capital Improvement Plan. -- Tom Benz
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
B. Presentation and possible recommendation of the 2010/2011 Georgetown Utility Systems
Electric Capital Improvement Plan competitive specific information. --Tom Benz
RETURN TO REGULAR SESSION
C.Action from Executive Session.
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Wednesday, May 26, 2010
The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on
Wednesday , May 26, 2010.
Board Members Present:
John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Robert Young
Board Members Absent:
Bill Sattler -- Chair, Stephen Quinn
Staff Present:
Jim Briggs, Tom Benz, Kenneth Arnold, David Thomison, La'Mar Kemp, Lori Lankford, Steve Glenn,
Sheila Mitchell
OTHERS PRESENT:
Suzanne Haberman - Community Impact News, Jamaal O'Neil - Williamson County Sun, Victor Booth -
Brown & Caldwell, John Philpott - RBC Capital Markets, Chris Hluz & Ron Mick - URS Corp.
Minutes
Regular Meeting
This meeting will be a joint meeting between the Georgetown Transportation Advisory
Board (GTAB) and the Georgetown Utility Systems Advisory Board (GUS).
The Special Meeting of the GUS Board was called to order by Mr. John Nett on Wednesday , May 26, 2010
at 7:04 PM.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
A.Presentation and possible recommendation of the 2010/2011 Georgetown Utility Systems
Water, Wastewater, and Electric Capital Improvement Plan. -- Tom Benz
Discussion: Briggs thanked the attendees and the GUS and GTAB Board members for coming to
the Open House
Benz gave the Board a power point presentation on the 2010/2011 Capital Improvement Plan.
Presentation is attached.
cip-11-gtab-gus combined.ppt cip-11-gtab-gus combined.ppt
Action: Motion by Lenning, seconded by Eason to approve the 2010/2011 Georgetown Utility
Systems Water and Wastewater Capital Improvement Plan in the amount of $10,209,000.00.
Approved: 5-0-2 (Sattler & Quinn absent)
Motion by Lenning, seconded by Young, that Item 'B' is a competitive matter to be discussed
under Executive Session under Chapter 551 of the Texas Government Code of the Energy Services
Department as provided under Section 551.086.
Approved: 5-0-2 (Sattler & Quinn absent)
EXECUTIVE SESSION Called to order at 7:37pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
B. Presentation and possible recommendation of the 2010/2011 Georgetown Utility Systems
Electric Capital Improvement Plan competitive specific information. --Tom Benz
Motion by Young, seconded by Lenning to return to Regular Session.
Approved: 5-0-2 (Sattler & Quinn absent)
RETURN TO REGULAR SESSION Called back to order at 7:50pm
C.Action from Executive Session.
Action: Motion by Lenning, seconded by Beach to approve the 2010/2011 Georgetown Utility
Systems Electric Capital Improvement Plan in the amount of $2,944,000.00.
Approved: 5-0-2 (Sattler & Quinn absent)
Amendment to motion on Item 'A'
Action: Motion by Lenning, seconded by Young to revise the prior motion on Item 'A' to
correct the dollar amount from $10,209,000.00 to the corrected amount of $7,265,000.00.
Approved: 5-0-2 (Sattler & Quinn absent)
Motion by Young, seconded by Lenning to adjourn meeting at 7:52pm. Approved: 5-0-2 (Sattler & Quinn
absent)
Adjournment
The meeting was adjourned at 07:52 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 14, 2010
The Georgetown Utility System Advisory Board will meet on Friday, May 14, 2010 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
Open House and Special GTAB & GUS Board Meeting to adopt Water,
Wastewater, Electric, Transportation and Drainage Capital Improvement Plans
May 26th 6:00pm-8:00pm
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on April 9, 2010. -- Sheila Mitchell
E. Discussion and possible action to appoint two members of the Georgetown Utility
Systems Advisory Board to the Construction Manager at Risk selection committee
for the Lake Water Treatment Plant Facility Expansion. -- Tom Benz
F. Discussion and possible recommendation to approve the 2nd amendment to the Offsite
Utility Construction and Cost Reimbursement Agreement between the City and Oaks
at San Gabriel, LLC. -- Glenn Dishong
G. Discussion and possible recommendation to award the project for the acquisition and
deployment of an Advanced Metering Infrastructure (AMI) system to Elster Integrated
Solutions and to begin contract negotiations for the purchase and installation of the
system. -- Glenn Dishong
III. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
H. Discussion on progress related to the City of Georgetown Power Supply Options at the
expiration of existing contracts. -- Jim Briggs
I. Presentation of the draft 2010-2011 Georgetown Utility Systems Electric Capital
Improvement Plan. --Tom Benz
RETURN TO REGULAR SESSION
J. Action from Executive Session.
IV. STRATEGIC ISSUES
K. Presentation of the draft 2010-2011 Georgetown Utility Systems Water and
Wastewater Capital Improvement Plan. -- Tom Benz
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 14, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , May
14, 2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason,
Stephen Quinn, Robert Young
Board Members Absent:
Staff Present:
Jim Briggs, Tom Benz, Glenn Dishong, Ken Arnold, Walter Koopmann, Mike Peters, Micki Rundell,
Chris Foster, David Thomison, Lori Lankford, La'Mar Kemp, Bridgett Chapman/Assistant City
Attorney, Sheila Mitchell, Paul Elkins joined during Executive Session
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER 2:00PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports -- project reports did not make copy packets (copy error)
Discussion: Benz presented project updates and gave reminder of Open House.
Sattler asked and Benz answered desire for consultants to attend a future GUS
Board meeting and provide background, etc. Benz will follow-up to coordinate.
Open House and Special GTAB & GUS Board Meeting to adopt Water,
Wastewater, Electric, Transportation and Drainage Capital Improvement Plans
May 26th 6:00pm-8:00pm
C. Industry Updates
Discussion: Briggs commented on APPA grant application DEED program.
Grant was approved for $40K. City staff will work with Steger & Bizzell on
project and provide required reports. Briggs presented plaques to GUS Board
members as a 'thank you' for work done on wind project.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on April 9, 2010. -- Sheila Mitchell
Discussion: None
Action: Motion by Young, seconded by Nett to approve the minutes from the
regular GUS Board meeting held on April 9, 2010.
Approved: 7-0-0
E. Discussion and possible action to appoint two members of the Georgetown Utility
Systems Advisory Board to the Construction Manager at Risk selection committee
for the Lake Water Treatment Plant Facility Expansion. -- Tom Benz
Discussion: Sattler asked for those interested in serving on Committee. Young and
Quinn both expressed interest, however stated concerns due to travel during the
month of September. Benz stated work could be done around schedules; no concern
needed.
Action: Motion by Beach, second by Lenning to select Young and Quinn to serve on
the Construction Manager at Risk selection committee for the Lake Water Treatment
Plant Facility Expansion.
Approved: 7-0-0
F. Discussion and possible recommendation to approve the 2nd amendment to the Offsite
Utility Construction and Cost Reimbursement Agreement between the City and Oaks
at San Gabriel, LLC. -- Glenn Dishong
Discussion: Dishong gave update on project. Development will now be a MUD. Some
delays occurred during permitting process through TCEQ. This amendment removes
the automatic cancellation of the original agreement. Timing and plans will fall back
on original plans for the plant. City will take care of the paperwork requirements and
MUD will handle the infrastructure. Quinn asked and Dishong answered if City is
responsible for continuing with this project (plant expansion). City is responsible per
the development agreement to provide sewer service for plant expansion. Quinn asked
and Briggs answered the City Council reviewed and approved original development
agreement. Beach asked and Dishong answered that expansion capacity will be enough
for new development in addition to future development for Cimarron Hills. Developer
will have to comply with Development Agreement for energy efficiency requirements.
Further discussion continued on pros/cons of project.
Action: Motion by Young and seconded by Lenning to recommend to Council for the
approval of the 2nd amendment to the Offsite Utility Construction and Cost
Reimbursement Agreement between the City and Oaks at San Gabriel, LLC.
Approved:6-1-0 (Beach opposed)
G. Discussion and possible recommendation to award the project for the acquisition and
deployment of an Advanced Metering Infrastructure (AMI) system to Elster Integrated
Solutions and to begin contract negotiations for the purchase and installation of the
system. -- Glenn Dishong
Discussion: Dishong presented PowerPoint presentation on RFP process. Five vendors
submitted proposals. Three presentations were given. Team made site visits to review
systems in use. Dishong provided comparison of old system vs new proposed system.
Quinn asked and Dishong answered system would have the capability to remotely shut
off a customers A/C unit if they choose to set up their needs as such. Beach asked and
Dishong and Koopmann responded to questions on voltage, frequency, etc. This new
system will be required by all customers. Lenning asked and Dishong responded to
question on what guarantee we have that the AMI company will still be in business
10+ years from now? Beach asked and Briggs answered about benefits of 2-way
communication and pushing information out to customers. Comments also on changes
in technology, etc.
Action: Motion by Young, seconded by Lenning to recommend to Council to award the
project for the acquisition and deployment of an Advanced Metering Infrastructure
(AMI) system to Elster Integrated Solutions and to begin contract negotiations for the
purchase and installation of the system.
Approved: 6-1-0 (Beach opposed)
Motion by Lenning, seconded by Beach, that Items 'H' and 'I' are competitive matters to be discussed
under Executive Session under Chapter 551 of the Texas Government Code of the Energy Services
Department as provided under Section 551.086.
Approved: 7-0-0
III. RATES:
EXECUTIVE SESSION Called to order at 3:10pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
H. Discussion on progress related to the City of Georgetown Power Supply Options at the
expiration of existing contracts. -- Jim Briggs
I. Presentation of the draft 2010-2011 Georgetown Utility Systems Electric Capital
Improvement Plan. --Tom Benz
Motion by Lenning, seconded by Beach to return to Regular Session. Approved: 7-0-0
RETURN TO REGULAR SESSION Called back to order at 3:47pm
J. Action from Executive Session.
Action: None
IV. STRATEGIC ISSUES
K. Presentation of the draft 2010-2011 Georgetown Utility Systems Water and
Wastewater Capital Improvement Plan. -- Tom Benz
Discussion: Benz presented PowerPoint on Water and Wastewater CIP.
Quinn asked and Rundell/Briggs answered question on 2005/6 annexations
and costs associated with slow down of growth since that time. Further
discussion and review of plan continued. Benz provided website address
where public can comment on-line regarding CIP prior to Open House on
May 26th.
Action: None
Motion by Lenning, seconded by Young to adjourn meeting at 4:06pm. Approved: 7-0-0
Adjournment
The meeting was adjourned at 04:06 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 9, 2010
The Georgetown Utility System Advisory Board will meet on Friday, April 9, 2010 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen
Quinn, Robert Young
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
C. Meeting Process
D. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on March 24, 2010. -- Sheila Mitchell
III. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
F. Discussion on progress related to the City of Georgetown Power Supply Options at the
expiration of existing contracts. -- Jim Briggs
RETURN TO REGULAR SESSION
G. Action from Executive Session.
IV. STRATEGIC ISSUES
H. Discuss strategies related to increased services provided for solid waste recycling and
impacts to current solid waste collection operation. -- Rachel Osgood, Jim Briggs
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 9, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , April
9, 2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Stephen Quinn,
Robert Young
Board Members Absent:
Patty Eason
Staff Present:
Jim Briggs, Rachel Osgood, Micki Rundell, Chris Foster, Ken Arnold, Glenn Dishong, Tom Benz, Sheila
Mitchell, Mark Sokolow joined during Executive Session
OTHERS PRESENT: Verna Browning, Texas Disposal Systems (TDS)
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER 2:01pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
Verna Browning, TDS
B. Project Progress Reports
Discussion: Lenning asked and Briggs answered on current schedule for
Water Treatment Plant; all still on schedule. Sattler requested item for
May meeting to form Selection Committee from GUS Board for CMAR
(Construction Manager At Risk) Selection Committee.
C. Meeting Process
D. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on March 24, 2010. -- Sheila Mitchell
Discussion: Nett asked to please reflect no action was taken on item 'R'. No other
comments. Mitchell will revise to reflect request.
Action: Motion by Young, seconded by Lenning to approve the minutes from the
regular GUS Board meeting held on March 24, 2010, with notation on item 'R'
for no action taken.
Approved: 6-0-1 (Eason absent)
MOVED TO ITEM H --
Motion by Lenning, seconded by Beach, that Item 'F' is a competitive matter to be discussed under
Executive Session under Chapter 551 of the Texas Government Code of the Energy Services
Department as provided under Section 551.086.
Approved 6-0-1 (Eason absent)
III. RATES:
EXECUTIVE SESSION Called to order 3:12pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
F. Discussion on progress related to the City of Georgetown Power Supply Options at the
expiration of existing contracts. -- Jim Briggs
Motion by Lenning, seconded by Nett to return to Regular Session. Approved 6-0-1 (Eason absent)
RETURN TO REGULAR SESSION Called back to order at 4:00pm
G. Action from Executive Session.
Action: Motion by Nett, seconded by Lenning for the City of Georgetown to pursue
a contract with City Public Services to supply the 10% MPO (Market Price Option)
for the terms of December 25, 2010 - December 24, 2011.
Approved: 6-0-1 (Eason absent)
ITEM H PREVIOUSLY COVERED -- MOVED TO ADJOURN
IV. STRATEGIC ISSUES
H. Discuss strategies related to increased services provided for solid waste recycling and
impacts to current solid waste collection operation. -- Rachel Osgood, Jim Briggs
Discussion: Briggs gave history on contract process and current agreement,
noting the upcoming RFP process for services and reviewing timeline. Briggs noted
now is the time to determine what services we want to provide to be included in
the RFP. Discussed Citizen Survey feedback on current services provided. Briggs
noted amount collected is less than contracted amount. Briggs discussed site visit
with Osgood to the transfer station for the City of Frisco, TX and their processes
and fees both Frisco and their citizens pay. Quinn commented on excellent level
of service and excellent value he feels he receives as a citizen. Lenning asked and
Briggs answered about adjusting rates based on base weight. Nett asked and Briggs
answered question on performance based contracts. Briggs clarified the goal is to
determine what services do we want to offer? Lenning inquired about establishing
recycling classes based on what is being recycled by customers? Briggs presented
questions to the Board -- 1) Do we want to recycle? Answer is yes and Citizen's want
to recycle with more collection container options/offerings. 2) If the current method of
recycling is not effective, then what do we do to change that process? Beach asked is
recycling convenient for customers? Osgood stated success in recycling is based on
education about recycling. Briggs noted if offerings are increased, costs could be
affected. Beach asked and Browning (TDS) answered question about recycling items
other than #1 & #2 plastics, due to costs and facilities available to process. Quinn
stated concerns of offering larger sized recycling carts and whether or not people
would physically be able to use them and whether they could be used in
neighborhoods with certain restrictions; also could be a storage issue. Lenning asked
about discarding certain items (washing machines, etc.) once a quarter -- can we
do the same for cardboard, clean lumber, etc. once a quarter? Briggs OK with pricing
the option of collection of certain items once a quarter, however he feels citizen's may
want service more frequently. Lenning asked about special pricing for certain
customers who will sign up as a business user/home business user to have recycling
picked up at their home? Overall, these considerations are increasing convenience of
recycling. Briggs summarized by stating discussion can be carried back to a future
Board meeting to determine direction to head with recycling program options.
Action: none taken
MOVED TO ITEM F --
Motion by Quinn, seconded by Nett to adjourn meeting at 4:02pm. Approved: 6-0-1 (Eason absent)
Adjournment
The meeting was adjourned at 04:02 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 24, 2010
The Georgetown Utility System Advisory Board will meet on Wednesday, March 24, 2010 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, Fred Beach, Richard Lenning, Patty Eason, John Nett, Stephen Quinn, Robert Young
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff and GUS Board members
B. Project Progress Reports
C. Meeting Process
D. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GUS Board. -- Bill Sattler
F. Board nominations and election of Secretary of the GUS Board. -- Bill Sattler
G. Review and possible action on Day and Time of GUS Board meetings. -- Bill Sattler
H. Review and possible action to approve the minutes from the regular GUS Board meeting
held on February 24, 2010. -- Sheila Mitchell
CONTRACTS/BIDS:
I. Consideration and possible recommendation for the award of the annual bid for
miscellaneous fiber optic materials to various vendors in an amount not to exceed
$250,000.00 annually. -- Jimmy Sikes
J. Consideration and possible recommendation to authorize a Right of Way Services
Agreement with Contract Land Staff, LLC in the amount of $125,000.00 for the provision
of right of way acquisition services in connection with the 2006 Annexation Utility
Improvements Project. -- Tom Benz
K. Consideration and possible action to approve Task Order HDR-10-001 with HDR, Inc.
of Austin, Texas, and Task Order CDM-10-003 with CDM, Inc. of Austin, Texas for
professional services related to the 2010 Update of the Water and Wastewater Impact
Fees for the City of Georgetown in an amount not to exceed $47,856.00. -- Glenn Dishong
L. Consideration and possible recommendation for the award of the Annual Electric
System Trenching and Conduit Installation Bid for Labor only to Pedro S.S. Services, Inc.
of Austin, Texas, in the estimated amount of $750,000.000. -- Paul Elkins
M. Consideration and possible recommendation for the award of the Annual Electric System
Underground Construction and Maintenance Bid for Labor only to Pedro S.S. Services, Inc.
of Austin, Texas, in the estimated amount of $1,000,000.00. -- Paul Elkins
N. Consideration and possible recommendation for the award of the Annual Electric System
Overhead Construction and Maintenance Bid for Labor only to H&B Construction Ltd. of
Montgomery, Texas, in the estimated amount of $2,000,000.00. -- Paul Elkins
RATES:
III. EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
O. Discussion on progress related to the City of Georgetown Power Supply Options at the
expiration of existing contracts. -- Jim Briggs
RETURN TO REGULAR SESSION
P. Action from Executive Session.
IV. STRATEGIC ISSUES
Q. Discussion and potential recommendations related to current or future action by the GUS
Advisory Board based on information provided by staff as it pertains to operational
strategies of each business unit of the Utility. -- Jim Briggs
R. Discussion of the results from the 2010 City of Georgetown Quality of Life Citizen
Survey. -- Micki Rundell
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Wednesday, March 24, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Wednesday ,
March 24, 2010.
Board Members Present:
Bill Sattler - Chair, Fred Beach, Richard Lenning, Patty Eason, John Nett, Stephen Quinn, Robert Young
Board Members Absent:
Staff Present:
Jim Briggs, Chris Foster, Jimmy Sikes, Terri Calhoun, Glenn Dishong, Tom Benz, Paul Elkins, Ken
Arnold, Marsha Iwers, Sheila Mitchell, Jana Kern, Micki Rundell, Rachel Osgood
OTHERS PRESENT: Steve Moffitt, McCord Engineering
Minutes
Regular Meeting
Chair called meeting to order 10:01 a.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
CALL TO ORDER
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff and GUS Board members
B. Project Progress Reports
Discussion: Sattler requested updates on LWTP Clearwell and LWTP Filter
#10 & Sun City pumps #4 & 5 project completion dates. Benz provided update on
delayed starts due to permits and weather. Sattler requested update on CDM's
progress for 10% design work to be added to next months meeting reports.
C. Meeting Process
Discussion: Briggs explained new agenda format of meeting.
D. Industry Updates
Discussion: Briggs provided updates. Beach inquired about Public Relations
for City regarding green resources. Briggs noted the City's Public Information
Director, Keith Hutchinson who distributes information to the City Reporter in
the monthly utility billings, Williamson County Sun and various mediums.
Briggs commented on Green Energy programs offered by the City and other
programs the City utilizes in it's daily operations (irrigation reuse, etc.). Arnold
commented on the upcoming kick-off of the Weatherization Aid Program Funds
from the Federal stimulus grant program via ARA.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GUS Board. -- Bill Sattler
Discussion: Lenning nominated and Beach seconded nomination for Nett.
Action: Motion by Lenning, seconded by Beach to elect Nett as Vice-Chair.
Approved: 6-0 (Nett did not vote)
F. Board nominations and election of Secretary of the GUS Board. -- Bill Sattler
Discussion: Beach nominated and Young seconded nomination for Lenning.
Action: Motion by Beach, seconded by Young to elect Lenning as Secretary.
Approved: 6-0 (Lenning did not vote)
G. Review and possible action on Day and Time of GUS Board meetings. -- Bill Sattler
Discussion: Beach preference of afternoon, Monday or Friday. Nett preference
of Friday. Briggs reviewed other Board meeting days/conflicts.
Action: Motion by Young, seconded by Lenning to move GUS Board meeting
to second Friday of the month at 2pm.
Approved: 7-0
H. Review and possible action to approve the minutes from the regular GUS Board meeting
held on February 24, 2010. -- Sheila Mitchell
Discussion: Verification of Allan Woelke's (CDM) attendance at meeting. Mitchell will
verify sign-in sheet and make correction, if needed.
Action: Motion by Nett, seconded by Beach to approve the minutes of the February 24,
2010 meeting, with verification of Allan Woelke's attendance and correction, if needed.
Approved: 7-0
CONTRACTS/BIDS:
I. Consideration and possible recommendation for the award of the annual bid for miscellaneous
fiber optic materials to various vendors in an amount not to exceed $250,000.00
annually. -- Jimmy Sikes
Discussion: Sikes presented information for bids received; noting 13 bidders. Quinn
asked and Sikes answered how this process is handled -- we do not warehouse fiber;
all done on demand when ready to install.
Action: Motion by Young, seconded by Quinn to approve the award of the annual bid for
miscellaneous fiber optic materials to various vendors in an amount not to exceed
$250,000.00 annually.
Approved: 7-0
J. Consideration and possible recommendation to authorize a Right of Way Services Agreement
with Contract Land Staff, LLC in the amount of $125,000.00 for the provision of right of way
acquisition services in connection with the 2006 Annexation Utility Improvements
Project. -- Tom Benz
Discussion: Benz gave overview of current agreement. Calhoun provided details on
current agreement noting new projects for 2006 Annexation ROW expenses exceeding
current agreement. All appraisers will work under Contract Land Staff. Quinn asked and
Calhoun responded she would follow-up on the overtime rates and how we will control
overtime, that is included in the agreement. Nett asked of location of Contract Land Staff,
LLC; do they go out and meet with landowners, etc. Calhoun explained and Briggs
commented on Contract Land Staff's current relationship with the City.
Action: Motion by Quinn and seconded by Nett to approve authorization of a Right of
Way Services Agreement with Contract Land Staff, LLC in the amount of $125,000.00 for
the provision of right of way acquisition services in connection with the 2006 Annexation
Utility Improvements Project. (subject to clarification of overtime shown in Exhibit B;
must be authorized in advance by staff prior to work being performed; also correct date
of the agreement).
Approved: 7-0
K. Consideration and possible action to approve Task Order HDR-10-001 with HDR, Inc. of
Austin, Texas, and Task Order CDM-10-003 with CDM, Inc. of Austin, Texas for professional
services related to the 2010 Update of the Water and Wastewater Impact Fees for the City of
Georgetown in an amount not to exceed $47,856.00. -- Glenn Dishong
Discussion: Dishong provided background on item for new member of Board. Within
next 60 days the consultants will be coming to Board to provide updates. Lenning asked
and Dishong answered the 3/4" meter will be used as the base meter. The 5/8" meter will
be discounted back. Briggs commented on reasons for decision. Young asked and Briggs
answered about structure of Impact Fee Committee and make-up of committee. Briggs
stated the Board is required by Council to study this and he would not recommend any
change upward. Quinn asked and Dishong answered on why last year's impact fees did
not count. Dishong stated that Council did not adopt them last year.
(Briggs noted Chapter 395)
Action: Motion by Lenning and seconded by Young to approve Task Order HDR-10-001
with HDR, Inc. of Austin, Texas, and Task Order CDM-10-003 with CDM, Inc. of Austin,
Texas for professional services related to the 2010 Update of the Water and Wastewater
Impact Fees for the City of Georgetown in an amount not to exceed $47,856.00.
Approved: 7-0
L. Consideration and possible recommendation for the award of the Annual Electric System
Trenching and Conduit Installation Bid for Labor only to Pedro S.S. Services, Inc. of Austin,
Texas, in the estimated amount of $750,000.000. -- Paul Elkins
Discussion: Elkins presented information and bid tabs for item. Noted billing will be
done on unit pricing on projects over the next calendar year. Quinn asked and Elkins
answered why we are using this bid tab process to determine who will be awarded the
bid. Quinn noted concerns of not awarding bid to low bidder, not working in Williamson
County, etc. Elkins noted Finway is located out of state, therefore their mobilization costs
are considerably higher. Pedro has done work locally and is more familiar with local
terrain. Finway did not provide where their personnel would be coming from and
availability. Quinn had concern about environmental and safety issues being reviewed
that were not reflected on the bid tabs. Beach asked and Briggs answered we did not use
any contractors last year due to hiring freeze implemented, however it has been
determined it is more cost effective to add contractors back into our projects in-lieu-of
hiring additional City Staff.
Action: Motion by Eason seconded by Beach to approve the award of the Annual Electric
System Trenching and Conduit Installation Bid for Labor only to Pedro S.S. Services, Inc.
of Austin, Texas, in the estimated amount of $750,000.000.
Approved: 7-0
M. Consideration and possible recommendation for the award of the Annual Electric System
Underground Construction and Maintenance Bid for Labor only to Pedro S.S. Services, Inc.
of Austin, Texas, in the estimated amount of $1,000,000.00. -- Paul Elkins
Discussion: Elkins presented information and noted Pedro was low bidder throughout
selection process. It was noted safety was addressed on all bid tabs during selection.
Action: Motion by Young and seconded by Nett to approve the award of the Annual
Electric System Underground Construction and Maintenance Bid for Labor only to
Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of $1,000,000.00.
Approved: 7-0
N. Consideration and possible recommendation for the award of the Annual Electric System
Overhead Construction and Maintenance Bid for Labor only to H&B Construction Ltd. of
Montgomery, Texas, in the estimated amount of $2,000,000.00. -- Paul Elkins
Discussion: Elkins presented information and noted H&B was low bidder throughout
the selection process. Beach asked and Elkins answered the City has no experience with
H&B, commenting the City of College Station utilizes them. Lenning asked and Elkins
answered H&B would be available to assist in storm restoration if needed. Young
asked and Briggs answered our previous contractor for this work was Flowers
Construction.
Action: Motion by Lenning and seconded by Young to approve the award of the
Annual Electric System Overhead Construction and Maintenance Bid for Labor only
to H&B Construction Ltd. of Montgomery, Texas, in the estimated amount of
$2,000,000.00.
Approved: 7-0
Motion by Lenning, seconded by Quinn, that Item "O" is a competitive matter to be discussed under
Executive Session under Chapter 551 of the Texas Government Code of the Energy Services
Department as provided under Section 551.086.
Approved 7-0
RATES:
III. EXECUTIVE SESSION Called to order 11:40
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
O. Discussion on progress related to the City of Georgetown Power Supply Options at the
expiration of existing contracts. -- Jim Briggs
Motion by Quinn, seconded by Nett to return to Regular Session. 6-0-1 (Beach not present for vote)
RETURN TO REGULAR SESSION Called back into order at 12:46pm
P. Action from Executive Session. -- none taken
IV. STRATEGIC ISSUES
Q. Discussion and potential recommendations related to current or future action by the GUS
Advisory Board based on information provided by staff as it pertains to operational
strategies of each business unit of the Utility. -- Jim Briggs
Discussion: Briggs presented information for strategic planning and reviewed memo.
Discussed issue of Solid Waste vs Yard Waste and rates associated with. Briggs
presented various examples of issues to discuss during future strategic planning
sessions. Beach asked and Rundell answered how we charge rates and balance out
with the general fund. Quinn expressed his concern of duties of the GUS Board and
expectations of the City Council. Further discussion continued.
Action: none taken.
R. Discussion of the results from the 2010 City of Georgetown Quality of Life Citizen
Survey. -- Micki Rundell
Discussion: Rundell gave PowerPoint Presentation of results of Citizen survey
recently conducted. Sattler commented on Citizen's comments regarding utility rates.
Eason stated the results of survey are a valuable tool in assisting Council in decisions of
Citizen's needs.
Action: none taken.
Motion by Lenning, seconded by Quinn to adjourn meeting at 1:39pm
Adjournment
The meeting was adjourned at 01:39 PM.
Approved :Attest:
_______________________________________________
Bill Sattler -- Chair Richard Lenning -- Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 24, 2010
The Georgetown Utility System Advisory Board will meet on Wednesday, February 24, 2010 at 10:00 AM
in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, Fred Beach - Vice Chair, Richard Lenning - Secretary, Patty Eason, John Nett, Stephen
Quinn, Temple Page
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the Special GUS Board meeting held on January A.
27, 2010. -- Sheila Mitchell
Discussion and possible action regarding the Project Progress Report and timelines. -- Michael Hallmark , Tom B.
Benz
EARZ Phase V - Manhole Rehab, EARZ Phase V - Trenchless, Rock Street WW Extension, SG3-A, SG-P1, River
Down/River Ridge Lift Station Decommission, 2006 Annexation, LWTP Clearwell , LWTP Filter #10 & Sun City
pumps #4 & #5.
Presentation and Discussion related to the development of a Distributed Energy Resource for strategic C.
placement within the Electric System to augment the electric distribution grid , reduce ERCOT cost exposure and
power consumption over peak energy demand periods -- Chris Foster, Ken Arnold, Jim Briggs
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting .
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Wednesday, February 24, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Wednesday ,
February 24, 2010.
Board Members Present:
Bill Sattler - Chair, Fred Beach - Vice Chair, Richard Lenning - Secretary, Patty Eason, John Nett,
Temple Page
Board Members Absent:
Stephen Quinn
Staff Present:
Jim Briggs, Sheila Mitchell, Michael Hallmark, Ken Arnold, Micki Rundell, Marsha Iwers, Chris Foster
OTHERS PRESENT:
Sarah Nathan & Chris Hickman - ICE Energy, Bob Young (new Board member effective March 2010)
Minutes
Regular Meeting
Mr. Bill Sattler called the regular GUS Board meeting to order on Wednesday, February 24, 2010 at
10:03a.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair , a
Board Member, the City Manager , Assistant City Manager , City Council Member, or legal counsel for any purpose
authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
Consideration and possible action to approve the minutes from the Special GUS Board meeting held on January A.
27, 2010. -- Sheila Mitchell
Discussion: Question by Beach and Sattler answered for clarification in minutes regarding closing
meeting prior to executive session due to lack of quorum when Sattler had to leave. Beach requested
minutes to clearly reflect this. NOTE: Clarification in minutes completed by Mitchell
Action: Motion by Beach, seconded by Lenning to approve the minutes as presented, noting
clarification on no executive session held due to lack of quorum .
Approved 6-0-1 (Quinn absent)
Discussion and possible action regarding the Project Progress Report and timelines. -- Michael Hallmark , Tom B.
Benz
EARZ Phase V - Manhole Rehab, EARZ Phase V - Trenchless, Rock Street WW Extension, SG3-A, SG-P1, River
Down/River Ridge Lift Station Decommission, 2006 Annexation, LWTP Clearwell , LWTP Filter #10 & Sun City
pumps #4 & #5.
Discussion: Michael Hallmark presented updates on projects.
Action: None
Presentation and Discussion related to the development of a Distributed Energy Resource for strategic C.
placement within the Electric System to augment the electric distribution grid , reduce ERCOT cost exposure and
power consumption over peak energy demand periods -- Chris Foster, Ken Arnold, Jim Briggs
Discussion: Briggs reviewed history of presentation of item at previous GUS Board and Council
meetings, to bring everyone up to date. Nathan presented video of ICE Bear units. Hickman provided
explanation of efficiencies. Sattler asked and Hickman answered number of units currently in
operation in the United States, stating various locations. Sattler asked about the benefit to
Georgetown Utility Systems and Hickman answered regarding the offset capacity/offset energy.
Discussion continued on legislation being considered on renewable energy and storage. Sattler
commented and Hickman confirmed this technology is leading into SmartGrid systems. Beach asked
and Hickman answered warranty and life expectancies of units. Briggs discussed return on
investment (ROI) on this is similar to what we do now with energy rates, etc. Briggs commented on
time of use rates for customers. Beach noted the Board needs to determine what our philosophy is on
this product and referred to time of use(TOU). Page asked and Hickman answered what the
motivation would be to commercial customers to participate in the use of this product. Briggs
discussed energy conservation and efficiency resources. Briggs asked the Board to please send any
other questions or thoughts to him for future Board discussion. Sattler stated business model needs to
be determined. Page asked on next discussion to have ICE Bear provide a sample of cost benefits to
the Utility as well as benefits to customers. Briggs distributed confidential presentation given to
Council on 2/23/10 for Board to review. Beach proposed agenda item for future meeting -- "What is
the final charge or strategy on what is needed from the Board in regards to his product?" Briggs
stated the Board's charge from the Council is to seek what is available in the marketplace on Energy
Efficiency. Sattler noted Council has asked the Board to thoroughly review this and present
information back to them. Beach asked that the agenda be restructured so that project updates could
be presented in the packet and the board ask any questions, if they had them, but that a formal
presentation not be needed. Beach also asked that staff set time on the agenda to discuss "strategic
issues" related to the utility and not simply awarding of bids and purchases. Board had discussion on
the item and future meetings will be formatted in order to allow for such strategic discussions.
Beach would also like to add an agenda item to discuss time of future meetings.
Sattler thanked Page for his service to the committee as this is his last meeting on the Board. Page
commented and gave thanks to staff for their support.
Action: None
Motion by Beach, seconded by Lenning to adjourn meeting.
Approved 6-0-1 (Quinn absent)
Adjournment
The meeting was adjourned at 11:38 PM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 27, 2010
The Georgetown Utility System Advisory Board will meet on Wednesday, January 27, 2010 at 10:00 AM
in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Bill Sattler - Chair, Fred Beach - Vice Chair, Richard Lenning - Secretary, Patty Eason, John Nett, Stephen
Quinn, Temple Page
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the Special GUS Board meeting held A.
on December 15, 2009. -- Jana Kern
Consideration and possible recommendation for the award of the annual bids for water meters and B.
accessories, Bid No. 201020 to various bidders in the estimated amount of $311,545.06. -- David
Thomison
Consideration and possible recommendation to approve the contract for the EARZ – V, Trenchless C.
Rehabilitation to Horseshoe Construction, Inc. of LaPorte, Texas, for the amount of $74,624.00. --
Michael Hallmark, Tom Benz
Consideration and possible recommendation to approve Task Order MEI-10-004 with McCord D.
Engineering, Inc of College Station, Texas, for professional services related to current unplanned
Capital Improvement Projects (CIP) for the City of Georgetown’s Electrical System for an amount not
to exceed $225,000.00. -- Steve Glenn, Tom Benz, Ken Arnold
Consideration and possible recommendation to approve Task Order No. CDM-10-001 with Camp E.
Dresser & McKee, Inc. (CDM), of Austin, Texas, for professional services related to the design and
construction of a Lake Water Treatment Plant Expansion to 28.6 MGD for $1,773,000.00. -- Tom Benz,
Glenn Dishong
Discussion and possible action regarding the Project Progress Report and timelines. -- Michael F.
Hallmark, Tom Benz
SG-P1, 2006 Annexation, EARZ Phase V - Manhole Rehab, LWTP Clearwell, LWTP Filter #10 & Sun
City pumps #4 & #5, River Down/River Ridge Lift Station Decommission, Rock Street WW Extension,
SG3-A.
Presentation and Discussion related to the development of a Distributed Energy Resource for G.
strategic placement within the Electric System to augment the electric distribution grid, reduce
ERCOT cost exposure and power consumption over peak energy demand periods -- Chris Foster, Ken
Arnold, Jim Briggs
EXECUTIVE SESSION Called to order H.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss
matters or take action on a"competitive matter" of the Energy Services Department as provided under Section
551.086
- Discussion and possible recommendation on 5 Megawatt Distribution Energy Resource and final
Cost Analysis of the program. - Chris Foster, Ken Arnold, Jim Briggs
RETURN TO REGULAR SESSION
Action from Executive Session.I.
Certificate of Posting
I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2010, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Hamilton, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 27, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Wednesday ,
January 27, 2010.
Board Members Present:
Bill Sattler - Chair, Richard Lenning - Secretary, Patty Eason, Temple Page
Board Members Absent:
Fred Beach, John Nett, Stephen Quinn
Staff Present:
Jim Briggs, Sheila Mitchell, Jana Kern, Tom Benz, Ken Arnold, Glenn Dishong, David Thomison, Walter
Koopmann, Marsha Iwers, Chris Foster, Mark Sokolow
OTHERS PRESENT:
Sarah Nathan & Chris Hickman - ICE Energy, Allan Woelke - CDM
Minutes
Regular Meeting
Mr. Bill Sattler called the regular GUS Board meeting to order on Wednesday, January 27, 2010 at 10:14
a.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the Special GUS Board meeting held A.
on December 15, 2009. -- Jana Kern
Discussion: None
Action: Motion by Eason, seconded by Page to approve the minutes as presented
Approved 4-0-3 (Fred Beach, John Nett, Stephen Quinn absent)
Consideration and possible recommendation for the award of the annual bids for water meters and B.
accessories, Bid No. 201020 to various bidders in the estimated amount of $311,545.06. -- David
Thomison
Discussion: Thomison stated bids were received on January 4, 2010, with the option to renew for one
additional year. Meters are used for new installation and replacement of existing meters. Page asked
and Dishong answered that brass from meters that are swapped out for new meters are sent to scrap
and auctioned off; registers pulled are no longer of use.
Action: Motion by Lenning, seconded by Page for the award of the annual bids for water meters and
accessories, Bid No. 201020 to various bidders in the estimated amount of $311,545.06.
Approved 4-0-3 (Beach, Nett, Quinn absent)
Consideration and possible recommendation to approve the contract for the EARZ – V, Trenchless C.
Rehabilitation to Horseshoe Construction, Inc. of LaPorte, Texas, for the amount of $74,624.00. --
Michael Hallmark, Tom Benz
Discussion: Benz stated project was publicly advertised in November 2009 with seven utility
contractors obtaining plans and only two competitive bids were received. Sattler asked and Benz
answered concerns of low bidder's price difference from other bidder. Benz stated contractor has
assured the job would be performed as required and completed for the price submitted on the bid
and that a letter would be forthcoming to complete the agreement. Sattler asked and Benz stated that
the letter will be attached with the contract to complete the agreement.
Action: Motion by Lenning, seconded by Eason to approve the contract for the EARZ – V, Trenchless
Rehabilitation to Horseshoe Construction, Inc. for the amount of $74,624.00.
Approved 4-0-3 (Beach, Nett, Quinn absent)
Consideration and possible recommendation to approve Task Order MEI-10-004 with McCord D.
Engineering, Inc of College Station, Texas, for professional services related to current unplanned
Capital Improvement Projects (CIP) for the City of Georgetown’s Electrical System for an amount not
to exceed $225,000.00. -- Steve Glenn, Tom Benz, Ken Arnold
Discussion: Benz stated this is for Engineering work performed when a developer or new customer
wishes to tie into the existing electrical system or a change in service. Sokolow asked and Benz
explained the time frame for these funds will be dependent on the size and how quick projects
develop in the system; this new process will expedite Engineering work. Page asked and Benz
answered that McCord designed the City of Georgetown's Electrical Master Plan, therefore all
updates will be incorporated into the Master Plan, MilSoft model and Outage Management System
allowing for flexibility when new projects come into the system.
Action: Motion by Lenning, seconded by Eason to approve Task Order MEI-10-004 with McCord
Engineering, Inc. for professional services related to current unplanned Capital Improvement Projects
(CIP) for the City of Georgetown’s Electrical System for an amount not to exceed $225,000.00.
Approved 4-0-3 (Beach, Nett, Quinn absent )
Consideration and possible recommendation to approve Task Order No. CDM-10-001 with Camp E.
Dresser & McKee, Inc. (CDM), of Austin, Texas, for professional services related to the design and
construction of a Lake Water Treatment Plant Expansion to 28.6 MGD for $1,773,000.00. -- Tom Benz,
Glenn Dishong
Discussion: Dishong explained the scope of project to expand the Lake Water Treatment Plant to
meet peak water demands to be done in three phases. Phases 1 and 2 are currently under
construction. Phase 3 will complete the expansion. Lenning asked and Dishong answered costs will
be shared with Chisholm Trail Special Utility District (CTSUD) per an agreement in place with
CTSUD. Benz stated the project would be handled by a project committee and completion of the
project would be handled in three packages. Benz noted there would be a Selection committee to
determine the Construction Manager at Risk and he would like a GUS Board member to volunteer to
sit on that committee. Bids will go out to Public for selection of various subcontractors. Sattler
suggested two Board members to sit on Selection committee. Sattler informed everyone to be
prepared for numerous questions from Council due to the size of this project. Sokolow discussed the
structure of the breakout of phases and pricing in the Task Order and noted this approach should
lead to savings for the City. Briggs asked and Allan Woelke (CDM) answered that Round Rock is
currently undergoing the same project and is due to be online in 2012 at the same time frame as the
City. Page asked and Benz answered that City Staff Michael Hallmark will be Project Manager. Page
asked and Benz answered that this project was anticipated as a CIP project in the 5-Year plan and
Master Plans. Page asked and Briggs answered we have a partner in this project and we are working
together to utilize firms with consistency and successful history with the City to achieve the best
quality project for estimated costs. Eason stated her comfort in moving forward on this project given
the City's past experience on projects of this size. Sokolow commented and Benz responded that the
Engineer's fees on this project are competitve for the project needs.
Action: Motion by Lenning, seconded by Eason to approve Task Order No. CDM-10-001 with CDM
for professional services related to the design and construction of a Lake Water Treatment Plant
Expansion to 28.6 MGD for $1,773,000.00.
Approved 4-0-3 (Beach, Nett, Quinn absent)
Discussion and possible action regarding the Project Progress Report and timelines. -- Michael F.
Hallmark, Tom Benz
SG-P1, 2006 Annexation, EARZ Phase V - Manhole Rehab, LWTP Clearwell, LWTP Filter #10 & Sun
City pumps #4 & #5, River Down/River Ridge Lift Station Decommission, Rock Street WW Extension,
SG3-A.
Discussion: None
Action: None
Presentation and Discussion related to the development of a Distributed Energy Resource for G.
strategic placement within the Electric System to augment the electric distribution grid, reduce
ERCOT cost exposure and power consumption over peak energy demand periods -- Chris Foster, Ken
Arnold, Jim Briggs
Discussion: Foster introduced representatives from ICE Energy and stated any specific questions on
how this item relates specifically to the utility, should be discussed in Executive session. Sarah Natha
n & Chris Hickman (ICE Energy) gave their presentation.
Sattler left meeting at 11:46a.m. Due to his departure created a lack of quorum. The meeting was
called to adjourn.
Motion by Lenning, seconded by Eason to adjourn meeting at 11:47a.m.
Approved 4-0-3 (Beach, Nett, Quinn absent)
EXECUTIVE SESSION -- CANCELLED DUE TO LACK OF QUORUM
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss
matters or take action on a"competitive matter" of the Energy Services Department as provided under Section
551.086
- Discussion and possible recommendation on 5 Megawatt Distribution Energy Resource and final
Cost Analysis of the program. - Chris Foster, Ken Arnold, Jim Briggs
RETURN TO REGULAR SESSION
Action from Executive Session.H.
Adjournment
The meeting was adjourned at 11:47 AM.
Approved :Attest:
_______________________________________________
Bill Sattler - Chair Richard Lenning - Secretary