HomeMy WebLinkAboutGUS_Agenda&Minutes_2007Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, December 18, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, December 18, 2007 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held A.
November 20, 2007. -- Jana Kern
Review of the Project Progress Report and timelines (including but not limited to items listed) . -- B.
Michael Hallmark, Tom Benz
Consideration and possible recommendation to enter into an agreement between the City and C.
Operations Management International for the rental and operations of mobile belt press in and
amount not to exceed $98,900.00. -- Glenn Dishong
Consideration and possible recommendation for the award of the annual bid for wood poles to D.
various vendors in the estimated amount of $261,400.00. -- Paul Elkins
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, December 18, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
December 18, 2007.
Board Members Present:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Board Members Absent:
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Michael Hallmark, Glenn Dishong, Paul Elkins. Marsha Iwers, Joe
Lara
Minutes
Regular Meeting
Mr. Robert Kostka called the regular GUS Board meeting to order on Tuesday, December 18, 2007 at 2:00
p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held A.
November 20, 2007. -- Jana Kern
Discussion: Eason stated that she was listed under both present and absent sections of the November
minutes. She was not at this meeting and asked that her name be removed from the present section.
Kostka stated that under Item "E" - Discussion he suggested that the wording be changed in the first
sentence to: "Dishong stated that staff is recommending approval of an amendment to the contract
with KPA. "
Both of these changes have been made to the November 20, 2007 minutes.
Action: Motion by Lenning, seconded by Sattler, to approve the minutes with the stated corrections.
Approved 7-0
Review of the Project Progress Report and timelines (including but not limited to items listed) . -- B.
Michael Hallmark, Tom Benz
Discussion: Hallmark presented the project report:
Main Street: Walk through was done in November and staff is addressing the items that are on the
punch list.
Rabbit Hill Pump Station : Installing electrical wiring & Instrumentation. Pumps should be delivered
in December with start up in mid January 2008.
South Fork WW Interceptor : Approximately 1540 linear feet of the 42-inch gravity sewer pipe has
been installed, and approximately 425 linear feet of the 12-inch gravity sewer pipe has been installed.
Leander Pump Station : The purpose of this project is to add a fourth pump for better water service in
Escalera Ranch. Engineering is working on the electrical design.
Rock Street WW Extension : The design work is about 95% complete.
San Gabriel WWTP : The purpose of these improvements is intended to allow greater flows to be
pumped to San Gabriel WWTP with our overflowing the plant. This project is in preliminary
engineering.
16-inch Irrigation Line & Pump Station Improvements : Design is about 99% complete. We are
lacking one easement.
2007 Street Rehab Project Phase 1: Final design is complete. Public hearing was held on November 8,
2007. Bids will be received on January 8, 2008.
2007 Street Rehab Project Phase 2: Final design is about 95% complete. A Public Hearing will be held
in January 2008
Action: None
Consideration and possible recommendation to enter into an agreement between the City and C.
Operations Management International for the rental and operations of mobile belt press in and
amount not to exceed $98,900.00. -- Glenn Dishong
Discussion: Dishong stated that this is an un-budgeted item and has come about due to the extreme
wet conditions that we experienced this past year. The sludge dewatering system is producing
volumes of thickened sludge that is not dryable by the current drying beds. With this agreement, it
will allow OMI to contract for the use of a mobile belt press for the remainder of the OMI contract.
Action: Motion by Sattler , seconded by Lenning, to enter into an agreement with Operations
Management International for the rental and operation of mobile belt press in and amount not to
exceed $98,900.00.
Approved 7-0
Consideration and possible recommendation for the award of the annual bid for wood poles to D.
various vendors in the estimated amount of $261,400.00. -- Paul Elkins
Discussion: Elkins stated that bids were received for the purchase of Wood Poles for a one-year
period beginning February 2008. Staff is recommending the award to the low bidders - Colfax
Treating Company of Alexandria, LA, Texas Electric Cooperative of Jasper, TX, and Techline, Ltd. of
Austin, TX. The poles will be ordered on an as needed basis and will be stocked in the City's
warehouse.
Action: Motion by Bland, seconded by Lenning to award the annual bid for wood poles to various
low bid vendors in the estimated amount of $261,400.00.
Approved 7-0
Motion by Lenning, seconded by Sattler to adjourn meeting.
Approved 7-0
Adjournment
The meeting was adjourned at 02:30 PM.
Approved :Attest:
_______________________________________________
Robert Kostka - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, November 20, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, November 20, 2007 at 02:00 PM
in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
October 16, 2007. -- Jana Kern
Review of the Project Progress Report and timelines (including but not limited to items listed). B.
Michael Hallmark, Tom Benz
Consideration and possible recommendation to authorize the approval of the annual license renewal C.
and system support of software and hardware repair for the AMR Genesis and MVRS system
between the City of Georgetown and Itron Incorporated in the amount of $51,392.46. -- Walter
Koopmann
Consideration and possible recommendation to amend the current contract between the City of D.
Georgetown and Flowers Construction Company, L.P., for electric system maintenance and
construction services and Electric System Construction Trenching and Conduit Installation in the
amount of an additional $1,000,000.00. -- Paul Elkins
Consideration and possible recommendation to approve an amendment to the contract between the E.
City of Georgetown and Kasberg , Patrick and Associates L.L.P. for professional services relating to
Main Street Utility Improvements from University to 21st Street in the amount of $63,500.00. -- Glenn
Dishong
Consideration and possible recommendation to reconcile the contract between the City and Brazos F.
River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment
facilities for fiscal year 2006-2007 for $115,714.71. -- Glenn Dishong
Consideration and possible recommendation to approve a task order for the contract between the G.
City of Georgetown and Baker Aicklen & Associates, Inc. for professional services related to the
design of the Escalera Elevated Storage Tank. -- Glenn Dishong, Thomas R. Benz, P.E.
Consideration and possible recommendation to proceed with the oversizing of the South Fork H.
Interceptor Phase B and C1, and to establish a project budget of $2,672,541.08. -- Glenn Dishong
Consideration and possible recommendation to approve a change order to the contract between the I.
City of Georgetown and Austin Filters Systems, Inc. relating to Downtown Overlay District Storm
Water Quality Ponds in the amount of $71,256.58. -- Thomas R. Benz, P. E.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, November 20, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
November 20, 2007.
Board Members Present:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Bill Sattler, Stanley
Bland
Board Members Absent:
Riki Young, Patty Eason
Staff Present:
Paul Brandenburg, Tom Benz, Jana Kern, Glenn Dishong, Walter Koopmann, David Thomison, Joe
Lara, Marsha Iwers, Paul Elkins,
OTHER PRESENT:
Kelly Green Bury & Partners, Jim Clarno - Baker Aicklen & Associates, Inc.
Minutes
Regular Meeting
Mr. Robert Kostka called the regular meeting to order on Tuesday, November 20, 2007 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
October 16, 2007. -- Jana Kern
Discussion: Item E & H Salazar needs to be changed to Young.
Action: Motion by Lenning, seconded by Bland to approve minutes with corrections as stated.
Approved 5-0 (Riki Young & Patty Eason absent)
Review of the Project Progress Report and timelines (including but not limited to items listed). B.
Michael Hallmark, Tom Benz
Discussion: Benz presented the monthly updates:
Austin Ave. WW Rehab: Project is complete except for thirty linear feet of six inch of main at 803
Power Road.
Austin Ave Water Rehab : Need to pave 3rd Street, 5th Street & 9th Street. Then do the final walk
through.
Rabbit Hill Pump Station Piping Improvements : Contractor is putting up the control building.
South Fork WW Interceptor : The contractor has installed 100 linear feet of the 42 inch pipe.
Main Street: Contractor is working on crosswalks at University. Walk through is scheduled for after
Thanksgiving.
2007 Street Rehab - Phase I: Kasberg, Patrick & Associates, LP is the engineering firm for this project.
2007 Street Rehab - Phase II : Kasberg, Patrick & Associates, LP is the engineering firm for this
project.
Rock Street WW Extension : This project will consist of 1500 linear feet of 12 inch WW line and
decommission of the Rock Street Lift Station. CDM is the engineering firm for this project.
16 inch Irrigation line and Irrigation Pump Station Improvements : This project will consist of
furnishing and installing 10,300 linear feet of 16 inch pipe, 770 linear feet of 30 inch steel casing,
vertical turbine pumps, chemical pumps, electrical and process instrumentation. CDM is the
engineering firm for this project.
San Gabriel WWTP Wet Weather & Irrigation Improvements : This project will consist of new
headworks with fine screen, wet weather basin for peak storage, pump station for wet weather flows,
and a new force main. CDM is the engineering firm for this project.
Action: None
Consideration and possible recommendation to authorize the approval of the annual license renewal C.
and system support of software and hardware repair for the AMR Genesis and MVRS system
between the City of Georgetown and Itron Incorporated in the amount of $51,392.46. -- Walter
Koopmann
Discussion: Koopmann stated that staff is requesting authorization to renew the AMR Network
supplies, support, repair services, and software for the City's AMR system from ITRON Inc. starting
January 1, 2008 through December 31, 2008. Koopmann also stated that ITRON has been providing
support to the City since December 2001.
Action: Motion by Sattler , seconded by Lenning to authorize the approval of the annual license
renewal and system support of software and hardware repair for the AMR Genesis and MVRS system
with Itron Incorporated in the amount of $51,392.46.
Approved 5-0 (Young & Eason absent)
Consideration and possible recommendation to amend the current contract between the City of D.
Georgetown and Flowers Construction Company, L.P., for electric system maintenance and
construction services and Electric System Construction Trenching and Conduit Installation in the
amount of an additional $1,000,000.00. -- Paul Elkins
Discussion: Elkins stated that the City has a contract with Flowers Construction for the installation of
underground & overhead facilities that will come up for renewal February 2008. In Feb. 2007 when
the bid was awarded to Flowers Construction, there was a three million dollars allowance based on
unit contract. Since this contract was awarded there has been additional projects in-conjunction with
Lone Star and some other new development projects that has put us over the original three million.
Staff is requesting an additional one million dollars to allow for the construction of the final dual
circuits for Project Lone Star from Georgetown South and Chief Brady Substation.
Action: Motion by Sattler, seconded by Cunningham to amend the current contract with Flowers
Construction Company, L.P. from $3,000,000.00. to $4,000,000.00.
Approved 5-0 (Young & Eason absent)
Consideration and possible recommendation to approve an amendment to the contract between the E.
City of Georgetown and Kasberg, Patrick and Associates L.L.P. for professional services relating to
Main Street Utility Improvements from University to 21st Street in the amount of $63,500.00. -- Glenn
Dishong
Discussion: Dishong stated that staff is recommending approval of an amendment to the contract
with KPA. for the design work for utility improvements from University Ave. to 21st Street. These
improvements will include the replacement of the existing 2 inch water distribution main with a 12
inch water main and fire hydrants to provide enhanced fire protection in this area. There will also be
a small amount of wastewater collection main that will be replaced.
Action: Motion by Cunningham, seconded by Lenning to amend the contract with KPA for
professional services relating to Main Street Utility Improvements from University to 21st Street in
the amount of $63,500.00.
Approved 5-0 (Young & Eason absent)
Consideration and possible recommendation to reconcile the contract between the City and Brazos F.
River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment
facilities for fiscal year 2006-2007 for $115,714.71. -- Glenn Dishong
Discussion: Dishong stated that the annual contract for the period of Oct 1, 2006 to Sept. 30, 2007
provided for the treatment of 1,350 million gallons of wastewater. The actual production for this FY
was 1,621.337 million gallons with a resultant volumetric cost adjustment of $108,414.71. The cost for
sludge disposal exceeded the $14.50 per ton threshold in the contract resulting in an additional
charge of $7,300.00.
Action: Motion by Lenning, seconded by Sattler to reconcile the contract with BRA in the amount of
$115,714.71.
Approved 5-0 (Young & Eason absent)
Consideration and possible recommendation to approve a task order for the contract between the G.
City of Georgetown and Baker Aicklen & Associates, Inc. for professional services related to the
design of the Escalera Elevated Storage Tank. -- Glenn Dishong, Thomas R. Benz, P.E.
Discussion: This task order provides for the necessary design, engineering, construction
management, surveying, geotechnical, material testing, and regulatory submittals for the 1 MG
composite material Escalera Elevated Storage Tank to serve the 1178’ pressure plane in the western
portion of the service area including ABG development, Escalera, and the Parkside and Mayfield
MUDs.
The design and construction of the Escalera EST is timed based upon service demand in the area and
existing agreements with ABG, Parkside MUD, and Mayfield MUD. When constructed, the EST
will allow intermittent operation of the Leander Pump station resulting in operational savings. The
EST will also enhance the fire flows in the area.
Action: Motion by Cunningham, seconded by Sattler to approve the task order for professional
services related to the design of the Escalera EST for an amount not to exceed $161,095.00
Approved 5-0 (Young & Eason absent)
Consideration and possible recommendation to proceed with the oversizing of the South Fork H.
Interceptor Phase B and C1, and to establish a project budget of $2,672,541.08. -- Glenn Dishong
Discussion: Dishong stated this project will install approximately 24,000 feet of various diameters of
gravity sewer main along the South Fork of the San Gabriel River. The interceptor has been sized to
meet the needs of the ultimate build out of the City of Georgetown retail sewer demand in this area.
Action: Motion by Lenning, seconded by Sattler to proceed with the oversizing of the South Fork
Interceptor Phase B and C1, and to establish a project budget of $2,672,541.08.
Approved 5-0 (Young & Eason absent)
Consideration and possible recommendation to approve a change order to the contract between the I.
City of Georgetown and Austin Filters Systems, Inc. relating to Downtown Overlay District Storm
Water Quality Ponds in the amount of $71,256.58. -- Thomas R. Benz, P. E.
Discussion: Benz stated that the downtown water quality ponds were constructed to meet the TCEQ
water quality requirements. Two ponds were constructed to address the water quality regulations.
The change order #2 that is being requested is for the VFW Water Quality Pond. This change order is
for items that were required to be adjusted at the end of this project.
Action: Motion by Cunningham, seconded by Lenning to approve change order to the contract
between the City of Georgetown and Austin Filters Systems, Inc. relating to Downtown Overlay
District Storm Water Quality Ponds in the amount of $71,256.58.
Approved 4-1-2 (Kostka, Cunningham, Lenning, & Bland for, Sattler opposed, Young & Eason
absent)
Motion by Lenning, seconded by Cunningham to adjourn meeting.
Approved 5-0 (Young & Eason absent)
Adjournment
The meeting was adjourned at 03:20 PM.
Approved :Attest:
_______________________________________________
Robert Kostka - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, October 16, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, October 16, 2007 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
September 18, 2007. -- Jana Kern
Review of the Project Progress Report and timelines (including but not limited to items listed). B.
Michael Hallmark, Tom Benz
Consideration and possible recommendation of award of the City's annual Water and Wastewater C.
Pipe and Fittings, Bid No. 27057, for approximately $159,343.00 to various bidders. -- Glenn Dishong
Consideration and possible recommendation to approve a contract amendment between the City of D.
Georgetown and Camp, Dresser & McKee, Inc. (CDM) for professional services related to updates of
the City's Water Distribution and Wastewater Collection System Master Plans and engineering
models for $138,901.00 -- Glenn Dishong, Tom Benz
Consideration and possible recommendation for approval of the contract with Lower Colorado River E.
Authority ("LCRA") for the purchase of electric distribution and transmission materials for FY
2007/08 from vendor award contract for the LCRA Electric Material Acquisition Program in the
estimated amount of $500,000.00 -- Michael Mayben
EXECUTIVE SESSION: CALL TO ORDER
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
Discussion and possible action to recommend the proposed Electric rate increases to the City Council. F.
-- Micki Rundell
Discussion on wholesale energy negotiations. -- Jim BriggsG.
RETURN TO REGULAR SESSION
Action from executive session if necessaryH.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, October 16, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
October 16, 2007.
Board Members Present:
Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill Sattler, Stanley Bland,
Riki Young
Board Members Absent:
Robert Kostka
Staff Present:
Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Jimmy Sikes, Tom Benz, Glenn Dishong,
Michael Hallmark, Joe Lara, Mike Stasny, Kathy Ragsdale, Marsha Iwers,
OTHERS PRESENT:
Steve Moffitt - McCord Engineering, Bob Banta - Austin American Statesman
Minutes
Regular Meeting
Mr. Mike Cunningham called the regular meeting to order on Tuesday, October 16, 2007 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
September 18, 2007. -- Jana Kern
Discussion: None
Action: Motion by Sattler, seconded by Lenning to approve the minutes as submitted.
Approved 6-0 (Robert Kostka absent)
Review of the Project Progress Report and timelines (including but not limited to items listed). B.
Michael Hallmark, Tom Benz
Discussion: Hallmark presented the Project updates:
Main Street Rehab : Concrete work is complete except for the intersection of Main Street and
University Ave. Final paving for 9th Street to University Ave. will begin middle of October 2007.
Intersection work at University Ave. should begin October 22, 2007 and scheduled for completion
middle of November 2007.
Downtown Regional Quality Ponds : This project is complete waiting for final walk through.
Rabbit Hill Pump Station : The 12" water line and the control room slab are complete. All of the
electric has been roughed in.
Austin Ave. Water Rehab : Still need to pave 21st Street and do the final walk through.
Austin Ave. Wastewater Rehab : All of the wastewater line is complete. The manhole rehab is about
50% complete.
South Fork WW Interceptor : The contracts are out for signatures.
Consideration and possible recommendation of award of the City's annual Water and Wastewater C.
Pipe and Fittings, Bid No. 27057, for approximately $159,343.00 to various bidders. -- Glenn Dishong
Discussion: Dishong stated that these parts and supplies are used for maintenance and repair of the
water distribution and wastewater collection systems. These supplies are stored in the warehouse and
they are ordered on an as needed basis.
Action: Motion by Sattler, seconded by Bland to award the annual Water and Wastewater Pipe and
Fittings to various bidders in the approximate amount of $159,343.00.
Approved 6-0 (Kostka absent)
Consideration and possible recommendation to approve a contract amendment between the City of D.
Georgetown and Camp, Dresser & McKee, Inc. (CDM) for professional services related to updates of
the City's Water Distribution and Wastewater Collection System Master Plans and engineering
models for $138,901.00 -- Glenn Dishong, Tom Benz
Discussion: Dishong stated that this amendment provides for the necessary updates to the Master
Plans for the water distribution system and the wastewater collection system. Each Master Plan and
any subsequent engineering model update will incorporated all new lines and connections into each
system. Any operational improvements and completed capital improvement projects will be updated
to each system, too.
Action: Motion by Sattler, seconded by Lenning to approve the contract amendment between the City
and Camp, Dresser & McKee, Inc. for professional services related to updates of the Water
Distribution and Wastewater Collection System Master Plans and engineering models in the amount
of $138, 901.00.
Approved 6-0 (Kostka absent)
Consideration and possible recommendation for approval of the contract with Lower Colorado River E.
Authority ("LCRA") for the purchase of electric distribution and transmission materials for FY
2007/08 from vendor award contract for the LCRA Electric Material Acquisition Program in the
estimated amount of $500,000.00 -- Michael Mayben
Discussion: Jimmy Sikes presented this item . Sikes stated that with this agreement the City will be
able to continue the periodic purchases of electric distribution and transmission material directly
from the vendor awarded the Electric Material Acquisition Services Contract by LCRA. Materials
purchased through this agreement are items that are not included on any bids formally issued and
awarded to the City. Items are purchased on an as needed basis and will be stocked in the City
warehouse to be used by the Electric department for new electric service installations and
maintenance of the electric system.
Action: Motion by Bland, seconded by Young to approve the contract with LCRA for the purchase of
electric distribution and transmission materials for FY 2007/08 from vendor award contract for the
LCRA Electric Material Acquisition Program in the estimated amount of $500,000.00.
Approved 6-0 (Kostka absent)
Motion by Sattler, seconded by Lenning that Items "F & G" are Competitive Matters under SEC:
551.086.
Approved 6-0 (Kostka absent)
EXECUTIVE SESSION: CALL TO ORDER
Mr. Cunningham called the executive session to order at 2:25 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
Discussion and possible action to recommend the proposed Electric rate increases to the City Council. F.
-- Micki Rundell
Discussion on wholesale energy negotiations. -- Jim BriggsG.
RETURN TO REGULAR SESSION
Mr. Cunningham called the regular session back to order at 3:27 p.m.
Action from executive session if necessaryH.
Action for Item "F": Motion by Young, seconded by Bland to recommend the proposed Electric rate
increases to the City Council.
Approved 5-1-1 (Sattler opposes, Kostka absent)
No Action for Item "G"
Motion by Lenning, seconded by Sattler to adjourn.
Approved 6-0 (Kostka absent)
Adjournment
The meeting was adjourned at 03:30 PM.
Approved :Attest:
_______________________________________________
Mike Cunningham - Vice Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, September 18, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, September 18, 2007 at 02:00 PM
in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
July 17, 2007. -- Jana Kern
Review of the Project Progress Report and timelines (including but not limited to items listed).-- B.
Michael Hallmark, Tom Benz
Consideration and possible recommendation to award site fencing bid for the Transfer and C.
Collections Stations to Loot Fence of Georgetown, Texas, in the amount of $52,359.32. -- Rachel
Osgood
Consideration and possible recommendation to approve the purchase of Bioxide chemicals from D.
Siemens Water Technologies of Sarasota, Florida, in the amount not to exceed $65,000.00 -- Glenn
Dishong
Consideration and possible recommendation to amend the contract between the City and the Brazos E.
River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment
facilities for fiscal year 2007-2008 and to set an annual operating budget of $1,233,709.50. -- Glenn
Dishong
Consideration and possible recommendation to amend the contract between the City and Operations F.
Management International (OMI) for the management, operation, and maintenance of its water
treatment facilities for fiscal year 2007-2008 and to set an annual operating budget of $1,191,446.00. --
Glenn Dishong
Consideration and possible recommendation for the award of the annual bid for electric metering G.
material to various bidders. -- Mike Mayben
Consideration and possible recommendation to renew the contract between the City of Georgetown H.
and National Tree Expert Company, Inc., to provide electric system right-of-way clearing services. --
Mike Mayben
EXECUTIVE SESSION: CALL TO ORDER
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
Discussion on wholesale energy negotiations. -- Jim BriggsI.
RETURN TO REGULAR SESSION
Action from executive session if necessaryJ.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, September 18, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
September 18, 2007.
Board Members Present:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Board Members Absent:
Bill Sattler
Staff Present:
Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Tom Benz, Glenn Dishong, Rachel Osgood,
Mike Mayben, Joe Lara
Minutes
Regular Meeting
Mr. Robert Kostka call the regular meeting to order on Tuesday, September 18, 2007 at 2:00 pm
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
July 17, 2007. -- Jana Kern
Discussion: None
Action: Motion by Cunningham, seconded by Lenning to approve the minutes as submitted.
Approved 6-0 (Bill Sattler absent)
Review of the Project Progress Report and timelines (including but not limited to items listed).-- B.
Michael Hallmark , Tom Benz
Discussion: Project Reports were presented by Hallmark
Rabbit Hill Pump Station Piping Improvements : The pump slab and the valve vault are complete.
The entire electric conduit has been roughed in.
Downtown Regional Water Quality Ponds : Waiting for the final walk though.
Austin Ave. Wastewater Rehab : The wastewater line is complete. The manholes still need to be
rehabbed. Work will be starting on the Alley.
Austin Ave. Water Rehab : All crossings are complete. Still need to abandon the old mains.
South Fork Wastewater Interceptor : Contract was awarded to Lewis Construction.
Main Street Rehab : Concrete work on sidewalks and curbs has been complete. Stabilization and
B-Course asphalt is complete from 9th Street to 11th Street. Stabilization from 11th Street to
University Ave is underway with B-Course asphalt scheduled for the end of September 2007.
Action: None
Consideration and possible recommendation to award site fencing bid for the Transfer and C.
Collections Stations to Loot Fence of Georgetown, Texas, in the amount of $52,359.32. -- Rachel
Osgood
Discussion: Osgood stated that as defined by Texas Administrative Code (TAC) access to a municipal
solid waste facility must be controlled by perimeter fencing with lockable gates along with operating
and transport unit storage areas being enclosed. To meet this requirement, repairs to the existing
fence and gates are needed in addition to installation of some new fencing and gates. Staff is
recommending Lott Fence of Georgetown, Texas to do these repairs and install the new fencing.
Action: Motion by Lenning, seconded by Cunningham to award the bid to Lott Fencing in the
amount of $52,359.32.
Approved 6-0 (Sattler absent)
Consideration and possible recommendation to approve the purchase of Bioxide chemicals from D.
Siemens Water Technologies of Sarasota, Florida, in the amount not to exceed $65,000.00 -- Glenn
Dishong
Discussion: Dishong stated that this is for the annual purchase of Bioxide. This chemical is used at
the Sun City lift station only, and Siemens Water Technologies is the sole source provider for Bioxide.
Action: Motion by Bland, seconded by Lenning to approve the purchase of Bioxide from Siemens
Water Technologies in the amount of $65,000.00
Approved 6-0 (Sattler absent)
Consideration and possible recommendation to amend the contract between the City and the Brazos E.
River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment
facilities for fiscal year 2007-2008 and to set an annual operating budget of $1,233,709.50. -- Glenn
Dishong
Discussion: Dishong stated that the City entered into a contract with BRA on October 30, 2003. This
contract was for a five-year period. The contract states that BRA is to manage, operate, and maintain
the wastewater treatment at the City’s five-treatment plants. The contract also specifies the
methodology for annual price adjustments and cost reconciliations. This sixth and final amendment
encompasses the following change to the contract – increasing the annual price because of the
increase of volume of wastewater to be treated.
This annual contract is for the period of October 1, 2007 to September 30, 2008. It will provide for
the treatment of 1,450 million gallons of wastewater with a maintenance budget of $75,000.00. The
total contract amount is $1,233,709.50. This is an increase of 8.8% ($99,888.75) from the previous year.
Action: Motion by Cunningham, seconded by Lenning to approve the sixth amendment to the BRA
contract for the management, operations and maintenance of the City’s five wastewater treatment
facilities with an operating budget of $1,233,709.50.
Approved 6-0 (Sattler absent)
Consideration and possible recommendation to amend the contract between the City and Operations F.
Management International (OMI) for the management, operation, and maintenance of its water
treatment facilities for fiscal year 2007-2008 and to set an annual operating budget of $1,191,446.00. --
Glenn Dishong
Discussion: Dishong stated that the City entered into a contract with OMI on October 1, 2003. This
contract was for a five-year period. The contract states that OMI is to manage, operate, and maintain
the water treatment facilities. The contract also specifies the methodology for annual price
adjustments and cost reconciliations. This sixth and final amendment encompasses the following
changes to the contract – increases the treatment volume, the annual base price and volumetric price
as a result of specified indices and a decrease in the maintenance budget.
This annual contract is for the period of October 1, 2007 to September 30, 2008. It will provide for
the treatment of 4,500 million gallons of water with a maintenance budget of $200,000.00. The total
contract amount is $1,191,446.00. This is an increase of 1.2% ($13,915.00) from the previous year.
Action: Motion by Cunningham, seconded by Lenning to approve the sixth amendment to the OMI
contract for the management, operations and maintenance of its water treatment facilities and to set
an annual operating budget of $1,191,446.00.
Approved 6-0 (Sattler absent)
Consideration and possible recommendation for the award of the annual bid for electric metering G.
material to various bidders. -- Mike Mayben
Discussion: Mayben stated that bids were received for the purchase of electric metering material for a
one year period. This equipment is stocked in the City warehouse and ;is used primarily for the new
installation and replacement of existing meters and metering equipment . Material will be ordered by
the using department on an as needed basis.
Action: Motion by Bland, seconded by Young to award the annual bid for electric metering materials
to the various low bidders.
Approved 6-0 (Sattler absent)
Consideration and possible recommendation to renew the contract between the City of Georgetown H.
and National Tree Expert Company, Inc., to provide electric system right-of-way clearing services. --
Mike Mayben
Discussion: Mayben stated that this contract provides electric system ROW clearing services. The
contract allows for annual renewal each year for a five year period. This will be the second year of
that renewal.
Action: Motion by Bland, seconded by Lenning to renew the contract with National Tree Expert
Company, Inc. for an amount not to exceed $150,000.00.
Approved 6-0 (Sattler absent)
Motion by Eason, seconded by Lenning that Item "I" is a competitive matter under sec 551.086.
Approved 6-0 (Sattler absent)
EXECUTIVE SESSION: CALL TO ORDER
Mr. Kostka called to order the Executive Session on Tuesday, September 18, 2007 at 2:32 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
Discussion on wholesale energy negotiations. -- Jim BriggsI.
RETURN TO REGULAR SESSION
Mr. Kostka call the regular session back to order on Tuesday, September 18, 2007 at 3:35 p.m.
Action from executive session if necessaryJ.
No action required
Motion by Lenning , seconded by Young to adjourn meeting
Approved 6-0 (Sattler absent)
Adjournment
The meeting was adjourned at 03:36 PM.
Approved :Attest:
_______________________________________________
Robert Kostka - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Thursday, August 9, 2007
The Georgetown Utility System Advisory Board Special Session will meet on Thursday, August 9, 2007 at
01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Special Session Members:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Georgetown Utility System Advisory Board Special Session meetings are held on the first Thursday of
each month at 01:00 AM.
Call to Order at 01:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
July 17, 2007. -- Jana Kern
Consideration and possible action to approve the updated GUS Bylaws. -- Jim BriggsB.
Review of the Project Progress Report and timelines (including but not limited to items listed). C.
Michael Hallmark, Tom Benz
Consideration and possible recommendation to approve a contract with Kasberg, Patrick & D.
Associates, LP (KPA) for Professional Services for Rock Street paving and utility improvements in the
amount of $71,500.00. -- Mark Miller
Consideration and possible recommendation to approve a contract amendment between the City of E.
Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the
Park Water Treatment Plant 2MG Clearwell Improvements in the amount of $265,480.00. -- Glenn
Dishong/Tom Benz
Consideration and possible recommendation to award a contract for the construction of the South F.
Fork Interceptor Phase A and to establish a project budget. -- Glenn Dishong
Consideration and possible recommendation to proceed with the over sizing of the South Fork G.
Interceptor Phase B and C1, and to establish a project budget. -- Glenn Dishong
Consideration and possible recommendation for the award of the bid for Utility Outage H.
Management, and Integrated Voice Response System to Milsoft Utility Solution in the amount $1
69,330.00 -- Mike Mayben
EXECUTIVE SESSION: CALL TO ORDER
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
Discussion and possible recommendation related to the City of Georgetown power supply options I.
for LCRA 10% Market Participation for 2008-2010 Energy Years . -- Jim Briggs
Return to Regular Session:
Action from Executive SessionJ.
Tour of Treatment Plants/Substations. -- Jim BriggsK.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Thursday, August 9, 2007
The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on
Thursday , August 9, 2007.
Board Members Present:
Robert Kostka - Chair, Richard Lenning - Secretary, Bill Sattler, Stanley Bland, Riki Young
Board Members Absent:
Mike Cunningham, Patty Eason
Staff Present:
Jim Briggs, Micki Rundell, Jana Kern, Glenn Dishong, Mike Mayben, Mark Miller, Tom Benz, Jimmy
Sikes,
Michael Hallmark, Mike Stasny , Joe Lara,
OTHER PRESENT:
Ed Albrecht & Robert Martinez – Central Road & Utility, Ltd
Minutes
Regular Meeting
Mr. Robert Kostka call the special meeting order on Thursday, August 9, 2007 at 1:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
July 17, 2007. -- Jana Kern
Discussion: On item, “B” there was typing error. The section in question was 2.8 not 2.7 as stated.
Correction will be made to the July 17, 2007 minutes.
Action: Motion by Lenning, seconded by Young to accept the minutes with noted corrections.
Approved 5-0 (Mike Cunningham and Patty Eason absent )
Consideration and possible action to approve the updated GUS Bylaws. -- Jim BriggsB.
Discussion: Briggs stated that staff went back to verify the sections in questions – 2.8 Ex-Officio and
Alternate members and 5.5 Reports to Council. Section 2.8 although does not apply to the GUS Board
it is a standard section in the Bylaws. There some Boards that need this section. Section 5.5 again this
is a standard section in the bylaws. GUS Board does this monthly not quarterly. There are some
Boards and Commissions that do not have any contact with Council. Because of this Council wanted
to meet, at least quarterly, with the Boards and Commissions. GUS Board has reports going to
Council at least once a month, so, we comply with section 5.5.
Action: Motion by Lenning, seconded by Sattler to approve the amended GUS Bylaws
Approved 5-0 (Cunningham & Eason absent)
Review of the Project Progress Report and timelines (including but not limited to items listed). C.
Michael Hallmark, Tom Benz
Discussion: Hallmark stated that there has not been any major change since the last meeting due to
the weather.
Action: None
Consideration and possible recommendation to approve a contract with Kasberg, Patrick & D.
Associates, LP (KPA) for Professional Services for Rock Street paving and utility improvements in the
amount of $71,500.00. -- Mark Miller
Discussion: Miller presented the item. This project is part of the maintenance and control of Austin
Avenue Project. Proposed safety and traffic flow improvements on Austin Ave. include placing
curbed medians in Austin Ave. to prevent uncontrolled left turn movements into driveways near
high volume intersections. The rock street extension behind the Sonic and Twin Liquor is part of a
mitigation plan to provide suitable movements and access to these businesses at a safe location. This
design will be for a partial roadway section that will adequately serve the needs of the existing
businesses on the east side of Rock Street.
Action: Motion by Sattler seconded by Lenning to approve the contract with KPA for Professional
Services for Rock Street paving and utility improvements in the amount of $71,500.00.
Approved 5-0 (Cunningham & Eason absent)
Consideration and possible recommendation to approve a contract amendment between the City of E.
Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the
Park Water Treatment Plant 2MG Clearwell Improvements in the amount of $265,480.00. -- Glenn
Dishong/Tom Benz
Discussion: Dishong presented the item. This contract amendment provides for the necessary design,
engineering, construction management, surveying, geotechnical, material testing, and regulatory
submittals for the 2 MG precast concrete clearwell improvements at the Park Water Treatment Plant
(WTP). The Park WTP was constructed in 1986 with one 2 MG clearwell constructed of steel. With the
recent evaluations of this plant, it is in need of painting and there are structural issues with the roof.
Because there is only one clearwell at this plant, to paint and repair the clearwell will require the
plant to be taken off line. Taking this plant off line would be a hard ship on the City’s water system.
The addition of a 2 MG clearwell will provide the additional storage, and will allow the work on the
existing clearwell to be completed without having to take the plant off line.
Action: Motion by Sattler, seconded by Lenning to approve a contract amendment between the City
of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of
the Park Water Treatment Plant 2 MG Clearwell Improvements in the amount of $265,480.00.
Approved 5-0 (Cunningham & Eason absent)
Consideration and possible recommendation to award a contract for the construction of the South F.
Fork Interceptor Phase A and to establish a project budget. -- Glenn Dishong
Discussion: Dishong presented the item. The actual pipe length will be 2328 linear feet of 42-inch
gravity sewer main along the South Fork of the San Gabriel River. The interceptor has been sized to
meet the needs of the ultimate build out of the City of Georgetown retail sewer demand in the area.
Three bids were received on July 31, 2007. The low bidder was Central Road & Utility, LTD. Based on
the information they provided in Section 00400, Statement of Bidders Experience, they have been in
existence as a business for 3 1/2 years and have not had any construction experience with Hobas pipe
in the size required by this project. Section 00400 states “A minimum of five (5) year’s existence as a
business is required under current company name”. Therefore, Camp, Dresser & McKee is
recommending that the award of bid go to Lewis Contractors, Inc. of Bertram, Texas for the base bid
in the amount of $2,091,089.00. Lewis Contractors, Inc. has been in existence as a business for 30
years. They have construction experience with the pipe size and depth of the project and with Hobas
pipe.
There was lengthy discussion on Camp, Dresser & McKee’s recommendation.
Action: Motion by Lenning, seconded by Young to award a contract to Lewis Contractors, Inc. of
Bertram, Texas for the construction of the South Fork Interceptor Phase A, Open Trench, in the
amount of $2,091,089.00.
Approved 4-1-0 (Kostka, Lenning, Bland & Young for, Sattler opposed) (Cunningham & Eason
absent)
Consideration and possible recommendation to proceed with the over sizing of the South Fork G.
Interceptor Phase B and C1, and to establish a project budget. -- Glenn Dishong
Discussion: Dishong presented the item. This project will install 22, 476 ft of various diameters of
gravity sewer line that will be connecting to Phase A. The interceptor has been sized to meet the
needs of the Georgetown ultimate build out for that area. Four bids were received and opened on
July 31, 2007. The engineering firm responsible for the review of the bids was Bury & Partners. Bury
& Partners is recommending the award of bid to Lewis Contractors, in the amount of $15,723,628.00.
Staff did not receive the cost estimates for the oversizing of the line from Bury & Partners prior to this
meeting. Before recommendation can be made staff will need to review the cost estimates. At this
time this item is for information only and will be brought back to the GUS Board at a later date .
Action: None
Consideration and possible recommendation for the award of the bid for Utility Outage H.
Management, and Integrated Voice Response System to Milsoft Utility Solution in the amount $1
69,330.00 -- Mike Mayben
Discussion: Mayben presented the item. Request for Proposals were opened and read for Outage
Management and Integrated Voice Response System proposal #27041 with Automated Customer
Service and Incident Management and Prediction Systems. City staff comprised of IT, GUS System
Engineering, and GUS Electric evaluated each proposal and interviewed other electric utilities who
are currently using this software. Staff also made site visits to two vendors to observe the operations
and support capability and hosted in house demos.
Staff also worked with our electric engineering firms, McCord Engineering and Schneider
Engineering, to evaluate how each of the programs would integrate with the existing engineering,
mapping and GPS functions GUS has in place and is used by these firms. Milsoft Utility Solution was
the only vendor that could provide a product with a seamless interface
Action: Motion by Lenning, seconded by Bland to award to Milsoft Utility Solution for the Utility
Outage Management and Integrated Voice Response System in the amount of $169,330.00
Approved 5-0 (Cunningham & Eason absent)
Motion by Sattler, seconded by Lenning that item "I" is a competitive Matter under SEC 551.086.
Approved 5-0 (Cunningham & Eason absent)
EXECUTIVE SESSION: CALL TO ORDER
Mr. Kostka called to order the executive session on Thursday , August 9, 2007 at 2:33
p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
Discussion and possible recommendation related to the City of Georgetown power supply options I.
for LCRA 10% Market Participation for 2008-2010 Energy Years . -- Jim Briggs
Return to Regular Session:
Mr. Kostka called the regular session back to order on Thursday, August 9, 2007 at 2:52
p.m.
Action from Executive Session : Motion by Lenning, seconded by Bland to accept the J.
recommendation for the 10% Market Price Option and to recommend approval to City Council.
Approved 5-0 (Cunningham & Eason absent)
Motion by Lenning, seconded by Sattler to adjourn to the Tour.
Approved 5-0 (Cunningham & Eason absent)
Tour of Treatment Plants/Substations. -- Jim BriggsK.
The Board along with Briggs, Dishong, and Sheila Mitchell toured Dove Springs Wastewater
Treatment Plant, Lake Water Treatment Plant, South Sub Station, and East Sub Station. Tour ended
around 5:30 p.m.
Adjournment
The meeting was adjourned at 05:30 PM.
Approved :Attest:
_______________________________________________
Robert Kostka - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, July 17, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, July 17, 2007 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Stanley Bland, Riki Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
June 19, 2007. -- Jana Kern
Consideration and possible action to approve the updated GUS Bylaws. -- Jim BriggsB.
Review of the Project Progress Report and timelines (including but not limited to items listed). -- C.
Michael Hallmark/Tom Benz
Consideration and possible recommendation to approve a contract amendment between the City of D.
Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the
Park Water Treatment Plant 2MG Clearwell Improvements in the amount of $265,480.00. -- Glenn
Dishong/Tom Benz
Consideration and possible recommendation to approve a contract amendment between the City of E.
Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the
San Gabriel Wastewater Treatment Plant Peak Flow and Irrigation Improvements for $581,200.00. --
Glenn Dishong/Tom Benz
Briefing to the Board on the current status of Regional Wastewater in the San Gabriel River Basin. -- F.
Jim Briggs
EXECUTIVE SESSION: CALL TO ORDER
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.072 Real Property
Consideration and possible recommendation concerning the acquisition of utility easements from G.
Helen Theresa Goethe, et al., in connection with the 16" Sun City Irrigation Water Line project -- Terri
Glasby Calhoun, Paralegal
REGULAR SESSION: Called back to Order
Action from Executive Session if necessary
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, July 17, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July
17, 2007.
Board Members Present:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill
Sattler, Riki Young
Board Members Absent:
Stanley Bland
Staff Present:
Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Tom Benz, Glenn Dishong, Terri Calhoun,
Mike Mayben, Joe Lara
Minutes
Regular Meeting
Mr. Kostka called the regular meeting to order on Tuesday, July 17, 2007 at 2:01 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
June 19, 2007. -- Jana Kern
Discussion: None
Action: Motion by Eason, seconded by Lenning to approve the minutes as written.
Approved 6-0 (Stanley Bland absent)
Consideration and possible action to approve the updated GUS Bylaws. -- Jim BriggsB.
Discussion: Briggs reviewed the changes that were made to the Bylaws . Eason asked for Clarification
on section 2.7 - Ex-officio and Alternate members and Kostka asked for clarification on section 5.5 -
Reports to Council.
Action: Motion by Lenning, seconded by Eason to direct staff to review section 2.7 and 5.5 make
recommended changes, bring back the revised Bylaws to the August 2007 meeting.
Approved 6-0 (Bland absent)
Review of the Project Progress Report and timelines (including but not limited to items listed). -- C.
Michael Hallmark/Tom Benz
Discussion: Benz presented the monthly project updates:
Downtown Regional Water Ponds : Installing top soil at the VFW Pond. Excavating for the outfall
footing on the Main Street Pond.
Rabbit Hill Pump Station : All pump cans are set and contractor is working on the 16" DI discharge
piping.
Austin Ave Water Rehab : All crossings are complete. the 12" water line on 21st Street is about 75%
complete.
Austin Ave Wastewater Rehab : Lines are cleaned and camera work is complete. CIPP began on July
11, 2007.
South Fork Wastewater Interceptor : Pre-bid construction meeting was held on July 17, 2007. Bids
will be received on July 31, 2007. Special meeting will be called on August 13, 2007. This meeting will
be held at Council Chamber at 3:30 p.m.
2006 Overlay Project : All contract and added work is complete. Ready to schedule walk through and
develop a punch list.
Main Street Rehab : All utility work is complete. Curb work is complete on 11th Street. Waiting for
paver install from 9th to 10th Street. Sidewalks are about 80% complete from 10th and 11th Street.
Action: None
Consideration and possible recommendation to approve a contract amendment between the City of D.
Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the
Park Water Treatment Plant 2MG Clearwell Improvements in the amount of $265,480.00. -- Glenn
Dishong/Tom Benz
Discussion: This item was moved to the August 2007 meeting.
Consideration and possible recommendation to approve a contract amendment between the City of E.
Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the
San Gabriel Wastewater Treatment Plant Peak Flow and Irrigation Improvements for $581,200.00. --
Glenn Dishong/Tom Benz
Discussion: Benz presented this item. This contract amendment provides for the necessary design,
engineering, construction management, and regulatory submittals for the construction of the San
Gabriel Wastewater Treatment Plant peak flow improvements. This will include new headwork's
with fine screen to screen all wastewater flows, a wet weather storage basin, a pump station to pump
flows to the Pecan Branch WWTP, piping improvements, electrical and instrumentation
improvements.
Action: Motion by Cunningham, seconded by Lenning to approve the contract amendment between
the City of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the
design of the San Gabriel Wastewater Treatment Plant Peak Flow and Irrigation Improvements for
$581,200.00
Approved 6-0 (Bland absent)
Briefing to the Board on the current status of Regional Wastewater in the San Gabriel River Basin. -- F.
Jim Briggs
Discussion: Briggs briefed the Board on the latest developments of the regional wastewater in the San
Gabriel River Basin. Full version of this discussion is on tape.
EXECUTIVE SESSION: CALL TO ORDER
Mr. Kostka called the executive session to order on Tuesday, July 17, 2007 at 3:07 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.072 Real Property
Consideration and possible recommendation concerning the acquisition of utility easements from G.
Helen Theresa Goethe, et al., in connection with the 16" Sun City Irrigation Water Line project -- Terri
Glasby Calhoun, Paralegal
REGULAR SESSION: Called back to Order
Mr. Kostka call the regular session back to order on Tuesday, July 17, 2007 at 3:12 p.m.
Action from Executive Session if necessary
Item "G": Motion by Sattler, seconded by Cunningham to approve the acquisition of utility easements
from Helen Theresa Goethe, et al.
Approved 6-0 (Bland absent )
Motion by Cunningham, seconded by Sattler to adjourn meeting.
Approved 6-0 (Bland absent)
Adjournment
The meeting was adjourned at 03:14 PM.
Approved :Attest:
_______________________________________________
Robert Kostka - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, June 19, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, June 19, 2007 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Kostka - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland, Mike Cunningham,
Riki Young, Bill Sattler
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
May 3, 2007. -- Jana Kern
Board nominations and election of Vice-Chair of the GUS Board. -- Robert KostkaB.
Review of the Project Progress Report and timelines (including but not limited to items listed). -- C.
Michael Hallmark/Tom Benz
Consideration and possible recommendation to award a bid for Brush Grinding Services over the D.
amount of $50,000.00. -- Rachel Osgood
Consideration of an award of the annual bid for flexible base material, sand and rock to Georgetown E.
Transportation in the estimated total amount of $96,500.00. -- Marsha Iwers
Consideration and possible recommendation to approve a contract amendment between the City of F.
Georgetown and Kasberg, Patrick & Associates, LP (KPA) for professional services related to the
engineering for the 2007/08 and 2008/09 Street Rehabilitation projects in the amount of $300,500.00 --
Tom Benz/Mark Miller
Consideration and possible recommendation for the award of the annual bid for electrical conduit . -- G.
Mike Mayben
Consideration and possible recommendation to award a contract the installation of fiber optics H.
outside plant cable infrastructure by unit price. -- Mike Mayben
GUS Board recommendation regarding A RESOLUTION OF THE CITY OF GEORGETOWN, I.
TEXAS AUTHORIZING THE DENIAL OF ATMOS ENERGY CORPORATION’S MID-TEX
DIVISION’S (“ATMOS MID-TEX”) GAS RELIABILITY INFRASTRUCTURE PROGRAM
ADJUSTMENTS FOR CALENDAR YEAR 2006; AUTHORIZING PARTICIPATION IN A
COALITION OF CITIES KNOWN AS ATMOS TEXAS MUNICIPALITIES (“ATM”); AUTHORIZING
THE HIRING OF LAWYERS AND RATE EXPERTS; AUTHORIZING THE CITY’S PARTICIPATION
TO THE FULL EXTENT PERMITTED BY LAW AT THE RAILROAD COMMISSION OF TEXAS IN
GUD DOCKET NOS. 9734 AND 9726; REQUIRING THE REIMBURSEMENT OF MUNICIPAL RATE
CASE EXPENSES; FINDING THAT THE MEETING COMPLIED WITH THE OPEN MEETINGS
ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE. -- Jim Briggs
EXECUTIVE SESSION: CALL TO ORDER
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss
matters or take action on a “competitive matter” of the Energy Services Department as provided under Section
551.086.
Consideration and recommendation for extension of the contract between McCord Engineering, and J.
Georgetown Utility Systems,to provide engineering services related to the planning, design, and
review of the City’s electric system improvements, system construction, system expansion (due to
development), and system mapping.ord. -- Mike Mayben
Consideration and possible recommendation regarding the LCRA energy cost indicative prices as K.
proposed by LCRA for 2008 energy year. -- Jim Briggs
Return to Regular Session:
Action from Executive Session if needed:
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, June 19, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , June
19, 2007.
Board Members Present:
Robert Kostka - Chair, Richard Lenning - Secretary, Patty Eason, Bill Sattler, Stanley Bland, Mike
Cunningham, Riki Young
Board Members Absent:
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Mark Miller, Mike Mayben, Marsha Iwers, Joe Lara, Glenn Dishong,
Jimmy Sikes
OTHERS PRESENT:
Steve Moffitt - McCord Engineering
Minutes
Regular Meeting
Mr. Robert Kostka called the regular meeting to order on Tuesday, June 19, 2007 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
May 3, 2007. -- Jana Kern
Discussion: None
Action: Motion by Lenning, seconded by Sattler to accept the minutes as written.
Approved 7-0
Board nominations and election of Vice-Chair of the GUS Board. -- Robert KostkaB.
Discussion: With the Vice Chair accepting the appoint of Chair we will need to have nominations for
a new Vice Chair.
Action: Motion by Sattler seconded by Lenning to nominate Mike Cunningham as Vice Chair.
Cunningham accepts the nomination.
Approved: 6-0 ( Cunningham did not vote)
Review of the Project Progress Report and timelines (including but not limited to items listed). -- C.
Michael Hallmark/Tom Benz
Discussion: Benz presented the monthly report:
Austin Ave. Water Rehab : All crossings are completed. 8" water line is run from 2nd to 3rd Streets.
Austin Ave. WW Rehab: They are setting manholes and cleaning lines to prepare for CIPP & pipe
bursting.
Downtown Water Quality Ponds : Installing the clay liner at the VFW Pond. Excavating on the Main
Street pond.
Rabbit Hill Pump Station : All of the pump cans are set. Contractor is working on the yard piping.
2006 Overlay Project : Paving was completed on Morrow Street on June 13, 2007. The added work on
Parker and Mesquite is now underway.
Main Street Rehab : The water and wastewater mains are complete from 9th to University.
Intersection utilities are ongoing. The curb and sidewalk work is about 75% complete from 9th to
10th street. Curbs are about 20% complete from 10th to 11th Street.
Consideration and possible recommendation to award a bid for Brush Grinding Services over the D.
amount of $50,000.00. -- Rachel Osgood
Discussion: Item is being withdrawn because the bid, which was received on June 19, 2007, was
below the $50,000.00. This item will be forwarded on to the next Council meeting.
Action: None
Consideration of an award of the annual bid for flexible base material, sand and rock to Georgetown E.
Transportation in the estimated total amount of $96,500.00. -- Marsha Iwers
Discussion: Iwers presented this item. This is an annual bid, to supply the City, with flex base, sand,
and rock for construction and maintenance for Streets, Electric, and Water departments.
Action: Motion by Lenning , seconded by Cunningham to award the annual bid for flexible base
material, sand, and rock to Georgetown Transportation of Jarrell, TX, in the estimated total amount of
$96,500.00.
Approved 7-0
Consideration and possible recommendation to approve a contract amendment between the City of F.
Georgetown and Kasberg, Patrick & Associates, LP (KPA) for professional services related to the
engineering for the 2007/08 and 2008/09 Street Rehabilitation projects in the amount of $300,500.00 --
Tom Benz/Mark Miller
Discussion: Benz presented this item. Benz first stated that there is a correction in the fiscal year. It
should be 2006/07 and 2007/08 not 2007/08 and 2008/09. The proposed 2007 Street Rehab project
consists of streets requiring a considerable amount of point repairs and a more extensive
rehabilitative type maintenance.
The proposed 2008 Street Rehab project consists mostly preventative maintenance.
By doing the engineering for both years' projects simultaneously will save time and create an
attractive project for perspective bidders.
Action: Motion by Cunningham, seconded by Lenning to approve the contract amendment between
the City of Georgetown and Kasberg, Patrick & Associates, LP (KPA) for professional services related
to the engineering for the 2006/07 and 2007/08 Street Rehabilitation projects in the amount of
$300,500.00.
Approved 7-0
Consideration and possible recommendation for the award of the annual bid for electrical conduit . -- G.
Mike Mayben
Discussion: Mayben presented this item. Bids were received for the purchase of electric conduit for a
one year period, beginning July 1, 2007. Staff recommendation is to award the bid to the low bidder.
The conduit will be stocked in the electric warehouse inventory for use on new projects, but will only
be used when needed.
Lenning asked if this a firm, fixed price or could there be a price increase due to inflation? Mayben
stated responded by saying that this is a firm, fixed - Stuart Irby will hold their prices for one year.
Techline will hold their prices until September 30, 2007. If the prices for Techline go up at that time,
and they choose not to hold their price, then we will go to the second low bidder.
Action: Motion by Bland, seconded by Lenning, to award the annual bid for electrical conduit.
Approved 7-0
Consideration and possible recommendation to award a contract the installation of fiber optics H.
outside plant cable infrastructure by unit price. -- Mike Mayben
Discussion: Mayben presented this item. Bids were received for the unit price installation of fiber
optics on June 14, 2007. Staff is recommending that we award this bid to the low bidder, which is
CoCom Cabling, Inc. of Round Rock, Texas. Work will be done on an as needed basis throughout the
year. This bid also allows the City to do any maintenance, or emergency work as required on our
fiber system. This bid does not cover and trenching or digging.
Action: Motion by Lenning, seconded by Bland, to award the fiber optic bid to CoCom Cabling, Inc
of Round Rock, Texas.
Approved 7-0
GUS Board recommendation regarding A RESOLUTION OF THE CITY OF GEORGETOWN, I.
TEXAS AUTHORIZING THE DENIAL OF ATMOS ENERGY CORPORATION’S MID-TEX
DIVISION’S (“ATMOS MID-TEX”) GAS RELIABILITY INFRASTRUCTURE PROGRAM
ADJUSTMENTS FOR CALENDAR YEAR 2006; AUTHORIZING PARTICIPATION IN A
COALITION OF CITIES KNOWN AS ATMOS TEXAS MUNICIPALITIES (“ATM”); AUTHORIZING
THE HIRING OF LAWYERS AND RATE EXPERTS; AUTHORIZING THE CITY’S PARTICIPATION
TO THE FULL EXTENT PERMITTED BY LAW AT THE RAILROAD COMMISSION OF TEXAS IN
GUD DOCKET NOS. 9734 AND 9726; REQUIRING THE REIMBURSEMENT OF MUNICIPAL RATE
CASE EXPENSES; FINDING THAT THE MEETING COMPLIED WITH THE OPEN MEETINGS
ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE. -- Jim Briggs
Discussion: Briggs reviewed and explained the resolution authorizing the denial of Atmos Energy
Corporation’s Mid-Tex division’s gas reliability infrastructure program.
Action: Motion by Sattler, seconded by Lenning, to deny Atmos Mid-Tex Division's request for a
GRIP adjustment at this time.
Approved 7-0
Motion by Lenning, seconded by Sattler, that items "J & K" are competitive matters.
Approved 7-0
EXECUTIVE SESSION: CALL TO ORDER
Mr. Kostka call the Executive session to order on Tuesday, June 19, 2007, at 2:58
p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss
matters or take action on a “competitive matter” of the Energy Services Department as provided under Section
551.086.
Consideration and recommendation for extension of the contract between McCord Engineering, and J.
Georgetown Utility Systems,to provide engineering services related to the planning, design, and
review of the City’s electric system improvements, system construction, system expansion (due to
development), and system mapping.ord. -- Mike Mayben
Consideration and possible recommendation regarding the LCRA energy cost indicative prices as K.
proposed by LCRA for 2008 energy year. -- Jim Briggs
Return to Regular Session:
Mr. Kostka call the Regular session back to order on Tuesday, June 19, 2007, at 4:
42 p.m.
Action from Executive Session if needed:
Item "J": Action: Motion by Bland, seconded by Lenning, to extended the contract between McCord
Engineering, and Georgetown Utility Systems,to provide engineering services related to the
planning, design, and review of the City’s electric system improvements, system construction, system
expansion (due to development), and system mapping.ord
Approved 7-0
Item "K": No action required
Motion by Sattler, seconded by Lenning, to adjourn the meeting.
Approved 7-0
Adjournment
The meeting was adjourned at 04:45 PM.
Approved :Attest:
_______________________________________________
Robert Kostka - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Thursday, May 3, 2007
The Georgetown Utility System Advisory Board Special Session will meet on Thursday, May 3, 2007 at
01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Special Session Members:
Doug Smith - Chair, Robert Kostka - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland,
Mike Cunningham, Riki Young
Georgetown Utility System Advisory Board Special Session meetings are held on the Thursday of each
month at 01:00 PM.
Call to Order at 01:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Discussion and possible recommendation with regards to a new Sanitation Services A.
contract between the City and Texas Disposal Systems, Inc. (TDS) for solid waste
and recycling services. -- Rachel Osgood
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Thursday, May 3, 2007
The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on
Thursday , May 3, 2007.
Board Members Present:
Doug Smith - Chair, Robert Kostka - Vice Chair, Richard Lenning - Secretary, Patty Eason, Mike
Cunningham
Board Members Absent:
Stanley Bland, Riki Young
Staff Present:
Jim Briggs, Jana Kern, Rachel Osgood, Joe Lara, Kathy Ragsdale, Trish Carls - City Attorney,
OTHERS PRESENT:
Vera Browning, Robert Gregory, Jimmy Gregory, Rick Fraumann, Ryan Hobbs - TDS, Ann Seaman -
Citizen, Bill Sattler - Council-person candidate
Minutes
Regular Meeting
Meeting called to order by Mr. Doug Smith on Thursday, May 3, 2007 at 1:15 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Discussion and possible recommendation with regards to a new Sanitation Services A.
contract between the City and Texas Disposal Systems, Inc. (TDS) for solid waste
and recycling services. -- Rachel Osgood
Discussion: Started the meeting with an overview: In October 2006 staff was directed to hold focus
group meetings. These meetings were held from October - December 2006. At the January 23, 2007
Council meeting, the results of the focus group was presented. At that meeting Council directed staff
to go forward with the renegotiations with TDS. Negotiations began in February 2007 and we are
here today to review the proposed contract. Below are some of the highlights. Full version is on tape.
The current contract highlights - curbside garbage collection, recycling, bulky waste disposal at the
Collection Station, Recycling drop off at Collection Station of oil, oil filters, antifreeze, vehicle
batteries, corrugated cardboard.
Proposed negotiated contract highlights - commercial recycle options, quarterly bulky waste pick up
per residential customer's request, catastrophic storm clean-ups, additional public recycling
containers in the downtown, San Gabriel Park areas.
We have set up three customer service levels - Tier I - inside city limit with GUS Utilities, Tier II -
Outside City limits with GUS Utilities, Tier III - Outside without GUS Utilities.
Base rate cost impacts to the City of Georgetown - No cost services included in rate base, for listed
City owned and operated facilities i.e. City Hall, Technology/EOC building, Library, Council
Chambers and Municipal Courts, Parks & Recreation Admin, four Fire Stations, GPD, Community
Recreation Center, Animal Shelter, San Gabriel Park, Softball/soccer/little league fields.
Reduced cost contracted services - discounted rate services enterprise funds i.e. new electric dept.
building, GMC building, WW & W treatment plants, and airport tower (check tape for verbiage).
Contracted (cost of services) Services - Special events services - Christmas Stroll, Red Poppy Festival,
Hill Country Food & Wine, Sertoma 4th of July, Festival for the Arts, Thanksgiving lighting of the
Square, Williams County Sheriff's Posse Rodeo Parade, Up the Chisholm Trail Parade. These will be
billed separately based on actual expenses for service. This will be spread across rate base to recover
cost by separate charge upon billing amount (City Cost).
This contract is a Base of 5 years with three 5 year renewals. Our Solid waste is sent to Creedmore,
Texas where TDS owns and manages the property.
Action: Motion by Lenning, seconded by Kostka, to add .46 cents, to every customers bill, once a
quarter for bulky waste pick up.
Approved 4-1 (Cunningham opposed, Bland & Young absent)
Action: Motion by Kostka, seconded by Cunningham to approve the new Sanitation Services contract
with TDS for 5 years with three 5 year renewals for solid waste and recycling services, along with all
agreed change - add .46 cents once per quarter for bulky waste pick up across the board.
Approved 5-0 (Bland & Young absent)
Motion by Lenning, seconded by Kostka to adjourn meeting
Approved 5-0 (Bland & Young absent)
Adjournment
The meeting was adjourned at 03:45 PM.
Approved :Attest:
_______________________________________________
Doug Smith - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, April 17, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, April 17, 2007 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chair, Robert Kostka - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland,
Mike Cunningham, Riki Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 AM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular GUS Board meeting held A.
on March 20, 2007. -- Jana Kern
Review of the Project Progress Report and timelines (including but not limited to items listed). -- B.
Michael Hallmark, Tom Benz
Consideration and possible recommendation for the approval of the purchase of traffic signal C.
equipment through the State of Texas purchasing contracts in the amount of $54,139.00. -- Mark
Miller, John Aldridge
Consideration and possible recommendation to approve a contract amendment with Texas Electric D.
Cooperative for an increase in cost of transformers in the estimated amount of $100,000 annually. --
Mike Mayben
Consideration and possible recommendation to award a contract to CoCom Cabling Systems of E.
Round Rock, Texas for the installation of fiber optics outside plant cable infrastructure in the amount
of $159,494.06. -- Mike Mayben
Presentation and possible recommendation of the 2007-2008 Georgetown Utility Systems Capital F.
Improvement Projects (CIP) Plan. -- Tom Benz
EXECUTIVE SESSION
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government
Code to discuss matters or take action on a"competitive matter" of the Energy Services
Department as provided under Section 551.086
Presentation and possible recommendation of the 2007/2008 Electric Capital Improvement Project G.
(CIP) Plan. -- Mike Mayben
RETURN TO REGULAR SESSION:
Action from Executive Session if necessary.
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, March 20, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, March 20, 2007 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chair, Robert Kostka, Patty Eason, Mike Cunningham, Stanley Bland, Richard Lenning, Riki
Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Board nominations and election of Vice Chair and Secretary of the GUS Board. -- Doug SmithA.
Consideration and possible action to approve the minutes from the regular meeting held on February B.
20, 2007. -- Jana Kern
Review of the Project Progress Report and timelines (including but not limited to items listed). -- C.
Michael Hallmark/Tom Benz
Consideration and possible recommendation to award a bid to G. Carter Construction Company, Inc. D.
of Cedar Park, Texas for a Traffic Signal Installations Contract in the amount of $86,107.81. -- Mark
Miller, John Aldridge
Consideration and possible recommendation of the Offsite Utility Construction and Cost E.
Reimbursement Agreement between the City and Oaks at San Gabriel, LLC. -- Glenn Dishong
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, March 20, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
March 20, 2007.
Board Members Present:
Doug Smith - Chair, Robert Kostka, Patty Eason, Stanley Bland, Richard Lenning, Riki Young
Board Members Absent:
Mike Cunningham
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Michael Hallmark, Mark Miller, John Aldridge ,
Glenn Dishong, Micki Rundell, Mike Mayben, Joe Lara
OTHER PRESENT:
David Gray & Melissa Peterson - Gray - Jansing & Assoc.
Minutes
Regular Meeting
Regular Meeting Called to order by Mr. Doug Smith, Tuesday, March 20, 2007 at 2:00 p.m.
At this time Mr. Smith reviewed the Board Attendance Policy, and welcomed the new Board Members:
Stanley Bland, Richard Lenning & Riki Young.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Moved to Item "B"
Board nominations and election of Vice Chair and Secretary of the GUS Board. -- Doug SmithA.
Discussion: Nominations were received for Vice Chair.
Action: Motion by Eason, seconded by Bland to re-elect Bob Kostka as Vice Chair of the GUS Board.
Approved 6-0 (Cunningham absent)
Discussion: Nominations were received for Secretary.
Action: Motion by Bland, seconded by Kostka to elect Richard Lenning as Secretary of the GUS
Board.
Approved 6-0 (Cunningham Absent)
Move to Item "C"
Consideration and possible action to approve the minutes from the regular meeting held on February B.
20, 2007. -- Jana Kern
Discussion: None
Action: Motion by Kostka, seconded by Eason to approve the minutes as written.
Approved 6-0 (Mike Cunningham Absent)
Move to Item "A"
Review of the Project Progress Report and timelines (including but not limited to items listed). -- C.
Michael Hallmark/Tom Benz
Discussion: Hallmark presented the monthly project progress report:
Downtown Regional Water Ponds : The contractor has installed the erosion control. We had some
delays due to a bust in the survey.
Southside WTP Piping Improvements : This project was completed on March 14, 2007.
Rabbit Hill Pump Station Piping Improvements : The contractor has moved onto the site and is
installing erosion control.
Austin Ave. WW Rehab: The contractor has the contracts for execution.
Austin Ave. Water Rehab : Contractor has sent the contracts back to us for execution.
2006 Overlay Project : Ready to pave Forrest St., this was put on hold due to the weather. Should start
paving the week of March 26th. Curbs were started on Myrtle St. Testing showed problems with
paving on Mesquite Ln. and Park Ln. Paving will have to be removed and replaced by the asphalt
supplier.
Consideration and possible recommendation to award a bid to G. Carter Construction Company, Inc. D.
of Cedar Park, Texas for a Traffic Signal Installations Contract in the amount of $86,107.81. -- Mark
Miller, John Aldridge
Discussion: Miller & Aldridge presented this item. Bids were received on March 9, 2007 for the
installation of traffic signals at Whispering Wind & Del Webb Blvd. (Sun City) and at CR 151 & Inner
Loop Northeast. The signals should be operational approximately 60-90 days after a notice to proceed
is given. Bland asked about the dollar amount that was on the coversheet compared to the dollar
amount on the Bid Tab. Aldridge stated that the original bid included signs and stripping. These two
items were removed from the bid. Also, the bid tabs were not calculated until after the packet was
put together. The new dollar amount is $84,407.60.
Action: Motion by Bland, seconded by Lenning to award a bid to G. Carter Construction Company,
Inc. of Cedar Park, Texas for a Traffic Signal Installations Contract in the amount of $84,407.60.
Approved 6-0 (Cunningham absent)
Consideration and possible recommendation of the Offsite Utility Construction and Cost E.
Reimbursement Agreement between the City and Oaks at San Gabriel, LLC. -- Glenn Dishong
Discussion: Dishong presented this item. Staff has been working with the developer of Oaks at San
Gabriel to determine the wastewater infrastructure requirements needed to serve 853 lots with
wastewater service. The development is located inside the City’s ETJ just east of the Cimarron Hills
development.
Under the terms of the agreement, the Developer will fund the expansion of the Cimarron Hills
Wastewater Treatment Plant. The plant will be expanded from its current capacity of 200,000 gallons
per day to 450,000 gallons per day. The expansion of the CHWWTP is not in the City’s 5 year CIP,
but is included in its 10 year CIP and impact fee calculation.
Developer will pay the city-wide wastewater impact fee of $1,881 per SUE with a credit of $854 per
service unit for each connection on the property as a reimbursement for the payment of the
CHWWTP expansion.
Action: Motion by Kostka, seconded by Young to recommend the Offsite Utility Construction and
Cost Reimbursement Agreement between the City and Oaks at San Gabriel, LLC.
Approved 6-0 (Cunningham absent)
Motion by Lenning, seconded by Bland to adjourn meeting.
Approved 6-0 (Cunningham absent)
Adjournment
The meeting was adjourned at 02:41 PM.
Approved :Attest:
_______________________________________________
Doug Smith - Chair Richard Lenning - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, February 20, 2007
The Georgetown Utility System Advisory Board will meet on Tuesday, February 20, 2007 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik,
Kendall Young, Mike Cunningham
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting A.
held on January 19, 2007. -- Jana Kern
Review of the Project Progress Reports and timelines (including but not limited to items B.
listed). -- Michael Hallmark, Tom Benz
Discussion and possible action to make recommendations to the City Council regarding the C.
review of the City of Georgetown's current Principles for Economic Development
Incentives. -- Paul E. Brandenburg
Consideration and possible recommendation for award of the annual bid for Hot Mix D.
Asphalt to Heart of Texas Hot Mix of Temple Texas, in the estimated amount of $441,000.00.
-- Mark Miller
Consideration and possible recommendation to award the contract for the construction of E.
Austin Ave. Water Improvements and to set a budget. -- Glenn Dishong, Tom Benz
Consideration and possible recommendation to award the contract for the construction of F.
Austin Ave. Wastewater Improvements and to set a budget. -- Glenn Dishong, Tom Benz
Consideration and possible recommendation to approve a contract amendment with G.
Dacon, Ltd. for services related to the construction of the East Substation in the amount of
$366,564.98. -- Mike Mayben
Consideration and possible recommendation for the construction and purchase of electric H.
distribution and transmission facilities related the Chief Brady Substation expansion with
the Lower Colorado River Authority (LCRA) to be used for dual feed service for Project
Lonestar in the amount of $768,827.00. -- Mike Mayben
Presentation on "Rational Pavement Design on Expansive Soils". -- John AldridgeI.
EXECUTIVE SESSION: CALL TO ORDER
In compliance with the Open Meetings Act, Chapter 551, Government Code ,
Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed
session and are subject to action in the regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government
Code to discuss matters or take action on a “competitive matter” of the Energy Services
Department as provided under Section 551.086.
Consideration and possible recommendation to renew the contract, between the City of J.
Georgetown and Flowers Construction Company, L.P., for electric system maintenance and
construction services and Electric System Construction Trenching and Conduit Installation
for F.Y. 2007. -- Mike Mayben
Consideration and possible recommendation for extension of the contract between McCord K.
Engineering, and Georgetown Utility Systems, to provide engineering services related to
the planning, design, and review of the City's electric system improvements, system
construction, system expansion (due to development) and system mapping. -- Mike
Mayben
Consideration and possible recommendation for execution of a contract between Schneider L.
Engineering, LTD, and Georgetown Utility Systems, to provide engineering services related
to the planning, design, and review of the City’s electric system improvements, system
construction, system expansion (due to development), and system mapping and
coordination studies. -- Mike Mayben
REGULAR SESSION: Called back to Order
Action from Executive Session: Action to be taken if necessary
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2007, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, February 20, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
February 20, 2007.
Board Members Present:
Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, Kendall Young
Board Members Absent:
Mike Cunningham, John Gavurnik
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Mark Miller, Tom Benz, Glenn Dishong, John Aldridge ,
Marsha Iwers,
OTHERS PRESENT:
Darrel Holmquist, P.E. FACEC of CTL|Thompson
Minutes
Regular Meeting
Meeting Called to order by Mr. Doug Smith on Tuesday, February 20, 2007 at 2:00 P.M.
Smith mentioned that this Board meeting will be the last meeting for John Gavurnik, Jack
Hunnicutt and Kendall Young. We would like to thank them for their service on the GUS
Advisory Board.
Jack Hunnicutt - I have been on this Board since it started. Since being on this Board, I have
met some of my fellow citizens that I would not have been able to met and I have been so
impressed by the professionalism of our City Staff, they have done such a great job and it has
been a pleasure working with all of them .
Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows .
Consideration and possible action to approve the minutes from the regular Board meeting A.
held on January 19, 2007. -- Jana Kern
Discussion: None
Action: Motion by Hunnicutt, seconded by Young to approve the minutes as written.
Approved 5-0 (Mike Cunningham & John Gavurnik absent)
Review of the Project Progress Reports and timelines (including but not limited to items B.
listed). -- Michael Hallmark, Tom Benz
Discussion: Benz presented the monthly progress report:
Austin Ave. WW Rehab: Bids were open on February 15, 2007.
Austin Ave Water Rehab : Bids were open on February 15, 2007
Downtown Regional Water Ponds : Contractor started installing erosion control on
February 12, 2007.
Southside WTP Piping Improvements : The shop drawings on the pipe were approved for
fabrication.
Rabbit Hill Pump Station Piping Improvements : Pre-construction was held on February
14, 2007 and the contractor moved onto the site on February 18, 2007.
2006 Overlay Project : On Forest St. the utilities and curb work are complete. Working on
stabilization should start paving first part of March 2007. On Oak Lane curb work is about
50% complete.
Action: None
Discussion and possible action to make recommendations to the City Council regarding the C.
review of the City of Georgetown's current Principles for Economic Development
Incentives. -- Paul E. Brandenburg
Discussion: Brandenburg presented this item. As a prerequisite to enter into a tax
abatement agreement, the Texas Tax Code provides that the governing body must develop
and adopt guidelines and criteria governing such abatement agreements.
City Council adopted guidelines and criteria governing tax abatement agreements as set
forth in the "City of Georgetown Principles for Economic Development Incentives" in 2003
this document was also renewed again in 2005.
The guideline states in part - "the City of Georgetown may offer tax abatements for
commercial or industrial new business construction, or facility expansion, as well as
business personal property tax associated with real property . City abatements are granted
through an approved contract with the Georgetown City Council." The guidelines further
outline the standards for determining benefits and the process for considering other
economic development incentive proposals. The City Council would also like to develop an
agreement or arrangement to formalize and streamline the work process whereby joint
efforts are required by the City, the County, other governmental agencies, and/or other
business enterprises to ensure that future economic development efforts are successful .
What I am asking for this Board to do is to review the document and if you have any
changes/suggestions to bring them back to your next Board meeting.
Action: GUS Board members will come back, with any feed back, at the next Board
meeting.
Consideration and possible recommendation for award of the annual bid for Hot Mix D.
Asphalt to Heart of Texas Hot Mix of Temple Texas, in the estimated amount of $441,000.00.
-- Mark Miller
Discussion: Miller presented this item. Bids were received to provide the City with
Type"D" and Type "A" hot mix asphalt for a one year period beginning February 2007. This
asphalt will be used in the construction and repair of the City streets and is ordered on an
as needed basis.
Action: Motion by Young, seconded by Kostka to award the annual bid for Hot Mix
Asphalt to Heart of Texas Hot Mix of Temple Texas, in the estimated amount of $441,000.00.
Approved 5-0 (Cunningham & Gavurnik absent)
Consideration and possible recommendation to award the contract for the construction of E.
Austin Ave. Water Improvements and to set a budget. -- Glenn Dishong, Tom Benz
Discussion: Dishong presented this item. This project upgrades existing water
infrastructure on Austin Ave. from Leander Road to Williams Drive.
Action: Motion by Young, seconded by Kostka to award the contract to H. Deck
Construction, of Round Rock Texas, for the construction of Austin Ave. Water
Improvements and to set a budget of $440,000.00.
Approved 5-0 (Cunningham & Gavurnik absent)
Consideration and possible recommendation to award the contract for the construction of F.
Austin Ave. Wastewater Improvements and to set a budget. -- Glenn Dishong, Tom Benz
Discussion: Dishong presented this item. This project upgrades existing wastewater
infrastructure on Austin Ave, from Leander Road to Williams Drive.
Action: Motion by Young, seconded by Kostka to award the contract for the construction of
Austin Ave. Wastewater Improvements and to set a budget of $627,000.00, contingent on
receiving the recommendation letter from KPA.
Approved 5-0 (Cunningham & Gavurnik absent)
NOTE: On February 22, 2007 Georgetown Utility Systems did receive the letter of
recommendation from KPA. The contract was awarded to Enviro Remediation , Inc. of
Katy, Texas.
Consideration and possible recommendation to approve a contract amendment with G.
Dacon, Ltd. for services related to the construction of the East Substation in the amount of
$366,564.98. -- Mike Mayben
Discussion: Jim Briggs presented this item . Any project change orders in excess of $25,000
were to be returned to Council for approval. At this time we are requesting approval to
release payment in the amount of $366,564.98 of change orders for the East Substation.
Action: Motion by Kostka, seconded by Hunnicutt to approve a contract amendment with
Dacon, Ltd. for services related to the construction of the East Substation in the amount of
$366,564.98.
Approved 5-0 (Cunningham & Gavurnik absent)
Consideration and possible recommendation for the construction and purchase of electric H.
distribution and transmission facilities related the Chief Brady Substation expansion with
the Lower Colorado River Authority (LCRA) to be used for dual feed service for Project
Lonestar in the amount of $768,827.00. -- Mike Mayben
Discussion: Jim Briggs presented this item . The purchase of these facilities will allow the
city to continue in the direction of the City pursuing ownership of our substation facilities
to serve our load. Staff is recommending approval of this purchase.
Action: Motion by Kostka, seconded by Young for the construction and purchase of electric
distribution and transmission facilities related the Chief Brady Substation expansion with
the Lower Colorado River Authority (LCRA) to be used for dual feed service for Project
Lonestar in the amount of $768,827.00.
Approved 5-0 (Cunningham & Gavurnik absent)
Presentation on "Rational Pavement Design on Expansive Soils". -- John AldridgeI.
Discussion: Tom Benz introduced Mr. Darrel Holmquist, of CTL|Thompson, who gave a
power point presentation on Rational Pavement Design on Expansive Soils.
Mr. Smith asked for a motion to go into Executive Session.
Motion by Young, seconded by Hunnicutt that Items "J", "K", and "L" are Competitive
Matters.
Approved 5-0 (Cunningham & Gavurnik absent)
EXECUTIVE SESSION: CALL TO ORDER
Executive Session called to order by Mr. Doug Smith, Tuesday, February 20, 2007 at
3:48 P.M.
In compliance with the Open Meetings Act, Chapter 551, Government Code ,
Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed
session and are subject to action in the regular session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government
Code to discuss matters or take action on a “competitive matter” of the Energy Services
Department as provided under Section 551.086.
Consideration and possible recommendation to renew the contract, between the City of J.
Georgetown and Flowers Construction Company, L.P., for electric system maintenance and
construction services and Electric System Construction Trenching and Conduit Installation
for F.Y. 2007. -- Mike Mayben
Discussion on tape
Consideration and possible recommendation for extension of the contract between McCord K.
Engineering, and Georgetown Utility Systems, to provide engineering services related to
the planning, design, and review of the City's electric system improvements, system
construction, system expansion (due to development ) and system mapping. -- Mike
Mayben
Discussion on tape
Consideration and possible recommendation for execution of a contract between Schneider L.
Engineering, LTD, and Georgetown Utility Systems, to provide engineering services related
to the planning, design, and review of the City’s electric system improvements, system
construction, system expansion (due to development), and system mapping and
coordination studies. -- Mike Mayben
Discussion on tape
REGULAR SESSION: Called back to Order
Regular session called back to order by Mr. Doug Smith on Tuesday February 20, 2007 at
357 P.M.
Action from Executive Session: Action to be taken if necessary
J.Action: Motion by Young, seconded by Hunnicutt to renew the contract, between the
City of Georgetown and Flowers Construction Company, L.P., for electric system
maintenance and construction services and Electric System Construction Trenching and
Conduit Installation for F.Y. 2007.
Approved 5-0 (Cunningham & Gavurnik absent)
K. & L. Action: Motion by Hunnicutt, seconded by Young for an extension of the contract with
McCord Engineering, and to execute a contract with Schneider Engineering, LTD,
to provide engineering services related to the planning, design, and review of the City's
electric system improvements, system construction, system expansion (due to development)
and system mapping.
Approved 5-0 (Cunningham & Gavurnik absent)
Motion by Young, seconded by Kostka to adjourn meeting
Approved 5-0 (Cunningham & Gavurnik absent)
Adjournment
The meeting was adjourned at 04:00 PM.
Approved :Attest:
_______________________________________________
Doug Smith - Chair Jack Hunnicutt - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 19, 2007
The Georgetown Utility System Advisory Board will meet on Friday, January 19, 2007 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik,
Kendall Young, Mike Cunningham
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting A.
held on December 19, 2006. -- Jana Kern
Review of the Project Progress Report and timelines (including but not limited to items B.
listed).-- Michael Hallmark, Tom Benz
Discussion with Board on the 07/08 Budget Process. -- Micki RundellC.
Consideration and possible recommendation to approve a contract amendment between D.
City of Georgetown and KPA for Professional Service Agreement related to the Phase Two
of the "Old Mill" Leander Street/22nd Street Infrastructure Improvements as part of the
Williamson County Community Block Grant for $48,500.00. -- Mark Miller, Tom Benz
Consideration and possible recommendation for the award of the annual bid for wood E.
poles to various vendors in the estimated amount of $232,690.00. -- Mike Mayben
Consideration and possible recommendation to approve a contract amendment with Dacon F.
Ltd. for services related to the construction of the South
Substations in the amount of $314,583.60. -- Mike Mayben
Certificate of Posting
I, Laura Wilkins, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the _____ day of _________________, 2007, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Laura Wilkins, Deputy City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 19, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
January 19, 2007.
Board Members Present:
Doug Smith - Chair, Jack Hunnicutt - Secretary arrived 2:07p.m., Patty Eason, John Gavurnik, Kendall
Young
Board Members Absent:
Robert Kostka, Mike Cunningham
Staff Present:
Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Micki Rundell, Mike Mayben, Micki Rundell,
Leticia Zavala,
Others Present:
Mary Ellen Kersch, Judy Shepherd - Citizens
Minutes
Regular Meeting
Called to order by Mr. Doug Smith on Friday, January 19, 2007 at 2:02 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal
counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
Consideration and possible action to approve the minutes from the regular Board meeting A.
held on December 19, 2006. -- Jana Kern
Discussion: None
Action: Motion by Gavurnik, seconded by Young to approve minutes as written.
Approved 4-0 (Bob Kostka, Mike Cunningham absent, Jack Hunnicutt absent for this
vote only)
Review of the Project Progress Report and timelines (including but not limited to items B.
listed).-- Michael Hallmark, Tom Benz
Discussion: Hallmark presented the monthly Project Progress Report:
West Loop: This project is complete. Contractor is working on final cleanup.
Downtown Regional Water Quality Ponds: Construction is to begin end of January 2007.
Rabbit Hill Pump Station Piping Improvements: Council awarded bid at the January 9,
2007 meeting.
Southside WTP Piping Improvements : The contracts have been conformed. Contractor has
submitted shop drawings on piping.
2006 Overlay Project : Curb work is complete on Parker, street work in progress. Utilities
were to be completed this week but due to the weather it has been pushed back. Should be
complete by end of January.
Dove Springs WW Plant: Mr. Benz gave an update on the inspection of the Dove Springs
WW Plant. In 2002 the plant was inspected by Dr. Furlong. Dr. Furlongs analysis indicated
that the structural supports in the wall were less than optimum design. Therefore, there are
some inadequacies in the wall. The wall is not going to fall down, but overtime, stresses on
the wall could lead to further expansion and cracking. Dr. Furlongs recommendation was
to maintain the hydraulic grade line at 15.5 foot level for the operating depth, have
adequate maintenance, and have regular inspections.
In September 2006, Mr. Perry Steger , of Steger and Bizzell, completed another
inspection of this plant. The old structure was drained to within approximately 6” of
the bottom of the tank , so Mr. Steger could inspect the inside of the exterior tank
wall. There has been no change to the cracking at this time. Mr. Steger stated that the
concrete wall and the basin floor were in excellent condition. Mr. Steger did observe
some regularly spaced hairline cracks that appear to mirror the cracks on the outside
wall. When Mr. Steger walked the outside perimeter of the tanks , there were no
stains or other indications of any leaks or weeps. In Mr. Steger’s opinion the tank
wall and basin floor are in excellent condition and that the plant can be returned to
service with no further remedial action required.
Action: Motion by Gavurnik, seconded by Hunnicutt, that based on the recommendations
made by the professional engineers and staff , we now feel that the Dove Springs Plant , with
proper maintenance is in operation and will operate properly.
Approved 5-0 (Kostka & Cunningham absent)
Discussion with Board on the 07/08 Budget Process. -- Micki RundellC.
Discussion: Rundell reviewed the budget process. Rundell passed out input sheets to the
Board members.
Action: GUS Board members are to fill out sheets and return back to Jana Kern by January
31, 2007.
Consideration and possible recommendation to approve a contract amendment between D.
City of Georgetown and KPA for Professional Service Agreement related to the Phase Two
of the "Old Mill" Leander Street/22nd Street Infrastructure Improvements as part of the
Williamson County Community Block Grant for $48,500.00. -- Mark Miller, Tom Benz
Discussion: Benz presented this item. This amendment is for the design work for the
second phase of the Old Mill Project. The improvements will include installing adequate
drainage conveyances along Leander Street. It will also include the design for
reconstruction of 22nd Street from Austin Ave. to Leander Street.
Action: Motion by Eason, seconded by Young to approve a contract amendment between
City of Georgetown and KPA for Professional Service Agreement related to the Phase Two
of the "Old Mill" Leander Street/22nd Street Infrastructure Improvements as part of the
Williamson County Community Block Grant for $48,500.00.
Approved 5-0 (Kostka, Cunningham absent)
Consideration and possible recommendation for the award of the annual bid for wood E.
poles to various vendors in the estimated amount of $232,690.00. -- Mike Mayben
Discussion: Mayben presented this item. Bids were received for the purchase of wood
poles for a one year period, beginning February 1, 2007. These poles will be stocked at the
City warehouse and are used primarily for new projects and for replacement of existing
poles. Material will be ordered on an as needed basis.
Action: Motion by Gavurnik, seconded by Young to award the annual bid for wood poles
to various vendors in the estimated amount of $232,690.00.
Approved 5-0 (Kostka, Cunningham absent)
Consideration and possible recommendation to approve a contract amendment with Dacon F.
Ltd. for services related to the construction of the South Substations in the amount of
$314,583.60. -- Mike Mayben
Discussion: Mayben presented this item. Bids were received and awarded to Dacon Ltd.
for the construction of the East and South Substations in the amount of $7,997,990.00. At the
time of the bid award, at the May 23, 2006 Council Meeting, staff requested approval of a
project contingency construction expense budget of $8,400,000.00 for any additional work
performed within the scope of the project. Staff is requesting approval to release payment
for $314,583.60 of change orders for the South Substation.
Action: Motion by Young, seconded by Gavurnik to approve a contract amendment with
Dacon Ltd. for services related to the construction of the South Substations in the amount of
$314,583.60.
Approved 5-0 (Kostka, Cunningham absent)
Motion by Young, seconded by Gavurnik to adjourn meeting.
Approved 5-0 (Kostka, Cunningham absent)
Meeting adjourn at 2:40 p.m.
Adjournment
The meeting was adjourned at 02:40 PM.
Approved :Attest:
_______________________________________________
Doug Smith - Chair Jack Hunnicutt - Secretary