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Home My WebLink AboutGUS_Agenda&Minutes_2005Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Tuesday, December 6, 2005 The Georgetown Utility System Advisory Board Special Session will meet on Tuesday, December 6, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Special Session Members: Doug Smith, Jack Hunnicutt, John Gavurnik, Kendall Young, Patty Eason , Robert Kostka Georgetown Utility System Advisory Board Special Session meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM This Special Meeting is replacing the regular scheduled meeting that was on December 20, 2005, due to the holidays. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. A. Discussion and update for the board on items related to the City of Georgetown power supply options. Jim Briggs Executive Session to adjourn and Regular Session Called to Order REGULAR AGENDA Action from Executive Session - if needed B. Consideration and possible action to approve the minutes from the regular Board meeting held on November 15, 2005. Jana Kern C. Consideration and possible recommendation to award a contract and to establish a project budget for the rehabilitation of the Central Elevated Storage Tank. Glenn Dishong D. Consideration and possible recommendation for the award of the bid for prestressed spun-cast concrete poles to Newmark. International, Inc. in the amount of $122,131.00. Mike Mayben Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, November 15, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, November 15, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Consideration and possible action to approve the minutes from the regular Board meeting held on October 18, 2005. Jana Kern B.Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz C.Consideration and possible recommendation to approve the renewal of the contract between the City of Georgetown and ElectSolve Technology Solutions and Services Incorporated to provide AMR Systems Data Services in the amount of $77,600.00. Michael Mayben D. Consideration and possible recommendation to approve a contract between the City of Georgetown and GSWW , Inc. for engineering services related to the fourth phase of the Edwards Aquifer Recharge Zone testing program and approve a budget of $74,730.00. Glenn Dishong E. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg , Parker & Associates for professional services related to the design of the Phase III EARZ remediation in the amount of $61,600.00 Glenn Dishong F. Discussion and possible action to approve an interlocal agreement with the City of Round Rock for an electric utility franchise payment. Micki Rundell G. Discussion on change of a the conduit size for underground services for residential homes. Builders not notified. John Gavurnik H. Discussion and possible action related to the December 2005 GUS Board meeting schedule. Jim Briggs I. Update on the American Society of Civil Engineers' (ASCE) report card for Georgetown's Infrastructure. Tom Benz Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, November 15, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , November 15, 2005. Board Members Present: Doug Smith - Chair, John Gavurnik - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, Robert Kostka Board Members Absent: Kendall Young, Larry Brown Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Michael Mayben, Glenn Dishong OTHERS PRESENT: Jack Furlong, George Prall, Richard Furlong - ASCE, David Patrick - Kasberg, Patrick & Assoc. Minutes Regular Meeting Meeting called to order by Doug Smith @ 2:01 Mr. Smith stated "We will be pulling item "G" at this time. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Consideration and possible action to approve the minutes from the regular Board meeting held on October 18, 2005. Jana Kern Discussion: None Action: Motion by Eason, seconded by Gavurnik, to approve minutes as written. Approved 5-0 (Kendall Young, Larry Brown absent) B.Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz Discussion: Hallmark present the report: 2005 Street Overlay 1AT: Water & Wastewater is currently being tested on College St. Curb work is completed. Berry Creek Lift Station 3AD: 87% complete. Delays on electrical equipment due to the hurricanes. Dove Springs WWTP 3AI: Forming & setting steel on the Clarifier slab. Head work walls are poured. Pecan Branch Interceptor 3AR: Working on obtaining the easements. West Loop/North Austin Ave. Water 2AK: For Right of Way we are working with the City of Round Rock on an interlocal agreement. Action: None C.Consideration and possible recommendation to approve the renewal of the contract between the City of Georgetown and ElectSolve Technology Solutions and Services Incorporated to provide AMR Systems Data Services in the amount of $77,600.00. Michael Mayben Discussion: Mayben presented the item. ElectSolve Technology are the people that do our data base maintenance and all of our work on the back end for our AMR. ElectSolve is also doing limited work on our SCADA System. We have had this contract in place for four years, this is the fifth year. There is no increase in the fee, the only thing that has been done as part of this years budget process we have added $20,000.00 for consultation work for new work order system and how this will integrate with the AMR System. Action: Motion by Gavurnik, seconded by Kostka, to approve the renewal of the contract between the City and ElectSolve Technology Solutions & Services Inc. in the amount of $77,600.00 Approved 5-0 (Young, Brown absent) D. Consideration and possible recommendation to approve a contract between the City of Georgetown and GSWW , Inc. for engineering services related to the fourth phase of the Edwards Aquifer Recharge Zone testing program and approve a budget of $74,730.00. Glenn Dishong Discussion: Dishong presented the item. Continuation of the testing program that we started three years ago - this is part of the eight year program to test the sewer system in the entire City. All of the mains that is 6 inches or larger are required to be tested. Action: Motion by Hunnicutt, seconded by Gavurnik, to approve a contract between the City and GSWW, Inc. for engineering services related to the fourth phase of the EARZ testing program for a budget amount of $74,730.00. Approved 5-0 (Young, Brown absent) E. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg , Parker & Associates for professional services related to the design of the Phase III EARZ remediation in the amount of $61,600.00 Glenn Dishong Discussion: Dishong presented the item. Phase 3 testing was done last year. About 224 total flaws were identified in the report that we received in August 2005. We will repair all of the flaws.But the flaw of water getting out of the pipes will have to be repaired within one year from the date of the report. One of the areas that we tested last year was Sun City. In this area we found two manholes and one line that were in need repair. This area is in great shape considering the size of this area. The other area that was tested was Oakcrest/Country Club Estates. The biggest problem in this area is the old clay interceptor. This needs to be replaced. Action: Motion by Gavurnik, seconded by Kostka, to approve a contract amendment between the City and KPA, for professional services related to the design of the Phase III EARZ in the amount of $61,600.00. Approved 5-0 (Young, Brown absent) F. Discussion and possible action to approve an interlocal agreement with the City of Round Rock for an electric utility franchise payment. Micki Rundell Discussion: Briggs/Mayben presented this item for Rundell. This interlocal agreement is for franchise with the City of Round Rock for us (City of Georgetown) to serve the electrical energy needs to serve the new outlet mall facilities. This area is in our electric service area. We have been able to agree upon , at this point is a per kilowatt hour charge. Action: Motion by Hunnicutt, seconded by Kostka, to approve the interlocal agreement with the City of Round Rock for electric utility franchise payment. Approved 5-0 (Young, Brown absent) G. Discussion on change of a the conduit size for underground services for residential homes. Builders not notified. John Gavurnik This item was pulled H. Discussion and possible action related to the December 2005 GUS Board meeting schedule. Jim Briggs Discussion: Briggs presented this item. We will have one bid that we would like to get to Council on December 13th. With that in mind we are proposing that we meet on December 6th at 2:00 p.m. Action: Motion by Gavurnik, seconded by Hunnicutt , to move the regular board meeting from December 20, 2005 to December 6, 2005 at 2:00 p.m. Approved: 5-0 (Young, Brown absent) I. Update on the American Society of Civil Engineers' (ASCE) report card for Georgetown's Infrastructure. Tom Benz Discussion: Benz and Jack Furlong presented the report card. FULL DISCUSSION IS ON TAPE. Meeting adjourned at 3:25 p.m. Adjournment The meeting was adjourned at 03:25 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 18, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, October 18, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Deliberation on Real Property A. Consideration and possible recommendation to the City Council to acquire (1) +5.24 acres of land located on the SE Innerloop at CR 110 and owned by Williamson County; and (2) +3.83 acres of land located on CR 116 and owned by the W. D. Kelley Foundation, for the construction of two new electric substations. Mike Mayben/Teri Calhoun Executive Session to adjourn and Regular Session Called to Order REGULAR AGENDA Action from Executive Session - if needed B. Consideration and possible action to approve the minutes from the Special Board meeting held on September 1, 2005, and from the regular Board meeting held on September 20, 2005. Jana Kern C.Review of the Project Progress Report and timelines (including but not limited to items listed). Tom Benz D. Consideration and possible recommendation for the award of the annual bid for water meters and accessories to various bidders in the amount of $276,942.35. Glenn Dishong E. Discussion and possible recommendation of GUS Sewer Policy and proposed amendments to the Unified Development Code and Chapter 13 of the City Georgetown Code of Ordinances. Glenn Dishong F. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Camp , Dresser, and McKee, Inc. for professional services related to the design of the Pecan Branch Reuse Line Extension and Pump Station upgrade for $239,500.00. Glenn Dishong G.Update on the American Society of Civil Engineers’(ASCE) report card for Georgetown’s Infrastructure. Tom Benz Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 18, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , October 18, 2005. Board Members Present: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Kendall Young, Larry Brown Board Members Absent: Robert Kostka Staff Present: Jim Briggs, Jana Kern, Terri Calhoun, Mike Mayben, Glenn Dishong, Tom Benz, Marsha Iwers, OTHER PRESENT: William Adams - Camp, Dresser, and McKee, Inc. (CDM) Minutes Regular Meeting Regular meeting called to order by Doug Smith @ 2:10 p.m. Moved into Executive Session. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order @ 2:11 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Deliberation on Real Property A. Consideration and possible recommendation to the City Council to acquire (1) +5.24 acres of land located on the SE Innerloop at CR 110 and owned by Williamson County; and (2) +3.83 acres of land located on CR 116 and owned by the W. D. Kelley Foundation, for the construction of two new electric substations. Mike Mayben/Terri Calhoun DISCUSSION ON TAPE Executive Session to adjourn and Regular Session Called to Order @ 2:25 p.m. REGULAR AGENDA Action from Executive Session - if needed A. (1) Motion by John seconded by Kendall to accept the staff recommendation to make an offer to Williamson County for the purchase of + 5.24 acres of land at the intersection of SE Innerloop at CR 110 consistent with the Board's executive session discussion. Approved 6-0 (Robert Kostka absent) (2) Motion by Kendall, seconded by Gavurnik, to accept staff recommendation to make an offer to W.D. Kelley Foundation for the purchase of + 3.83 acres of land on CR 116 consistent with the Board's executive session discussion. Approved 5-0 (Kostka absent, Hunnicutt recusing ) B. Consideration and possible action to approve the minutes from the Special Board meeting held on September 1, 2005, and from the regular Board meeting held on September 20, 2005. Jana Kern Discussion: September 1, 2005 minutes - None. Action: Motion by Gavurnik, seconded by Young, to approve the September 1, 2005 minutes as written. Approved: 6-0 (Kostka absent) Discussion: September 20, 2005 minutes - Corrections to Item E & F.Under Action: take out "in the amount of" change to "and to set an annual operating budget of". Correct the spelling of Board member Kostka name through out the minutes. Action: Motion by Eason, seconded by Young to approve the September 20, 2005 minutes with corrections mentioned above. Approved: 6-0 (Kostka absent) C.Review of the Project Progress Report and timelines (including but not limited to items listed). Tom Benz Discussion: Benz presented the report: Would like to draw your attention to the new format. This is a work in process, your comments are welcome. It was stated that this new format is very helpful. West Loop/North Austin Ave. Water: Still working with Chisholm Trail on what size of line. Working with Round Rock on the interlocal agreement. Pecan Branch Interceptor: Working on the easements. Dove Springs WWTP: Construction is under way. 2005 Street Overlay: Curb is complete on Vine they are now moving over to Laurel. Berry Creek Lift Station: About 67% complete. Waiting on testing results. Starting on the electrical work. Action: None D. Consideration and possible recommendation for the award of the annual bid for water meters and accessories to various bidders in the amount of $276,942.35. Glenn Dishong Discussion: Dishong presented the item. Materials will be ordered by the using departments on an as needed basis. Action: Motion by Gavurnik, seconded by Brown to award the annual bid for water meters and accessories to the various bidders in the amount of $276,942.35. Approved: 6-0 (Kostka absent) E. Discussion and possible recommendation of GUS Sewer Policy and proposed amendments to the Unified Development Code and Chapter 13 of the City Georgetown Code of Ordinances. Glenn Dishong Discussion: Dishong present the item. This item was presented to the GUS Board during its June 9th and July 15th meetings. At this time William Adams of CDM will go over the changes that we are recommending to the UDC. On the copy that was in your packet you will notice items that have been crossed off - removed/deleted, and items that have been underlined - added. The changes that have been mention today will not affect the properties that are in this round of annexations. Full version of the discussion is on tape. Action: Motion by Young, seconded by Brown to approve the GUS Sewer Policy and the proposed amendments to the UDC and Chapter 13 of the City of Georgetown Code of Ordinances. Approved: 6-0 (Kostka absent) F. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Camp , Dresser, and McKee, Inc. for professional services related to the design of the Pecan Branch Reuse Line Extension and Pump Station upgrade for $239,500.00. Glenn Dishong Discussion: Dishong presented the item. This project completes the reuse line that goes from Pecan Branch to Airport Ground Storage Tank for irrigation water, the installation of an upgraded pumping station, and associated equipment a the Wastewater Treatment Plant. This project is also necessary to reduce the amount of groundwater used for golf course irrigation and also fulfills a contractual commitment to provide reuse water to the Sun City golf course. Action: Motion by Gavurnik, seconded by Young to approve the contract amendment between the City of Georgetown and Camp , Dresser, and McKee, Inc. for professional services related to the design of the Pecan Branch Reuse Line Extension and Pump Station upgrade in the amount, not to exceed, $239,500.00. Approved: 6-0 (Kostka absent) G.Update on the American Society of Civil Engineers’(ASCE) report card for Georgetown’s Infrastructure. Tom Benz Discussion: Benz updated the board. At this time the committee/staff is reviewing the results of the grading. When this is complete we will present the results to the Board. Motion by Gavurnik, seconded by Young, to adjourn meeting. Adjournment The meeting was adjourned at 03:33 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 20, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, September 20, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Consideration and possible action to approve the minutes from the Board meeting held August 16, 2005. Jana Kern B. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Thomas Benz C. Consideration and possible recommendation to approve the annual contract with Lower Colorado River Authority (“LCRA”) for purchase of electric distribution and transmission materials for FY2005/2006 from Techline in accordance with the LCRA Electric Material Acquisition Program. Michael Mayben D.Consideration and possible recommendation to approve the annual Cost of Service Study and recommend the transfer of .272 MGD of plant capacity in accordance with the Water Service, Water Rights, and Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility District to the Lake Water Treatment Plant. Glenn Dishong E. Consideration and possible recommendation to amend the contract between the City and Operations Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for fiscal year 2005-2006 and to set an annual operating budget of $875,000.00. Glenn Dishong F. Consideration and possible recommendation to amend the contract between the City and Brazos River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment facilities for fiscal year 2005-2006 and to set an annual operating budget of $1,075,000.00 Glenn Dishong G. Consideration and possible recommendation to approve the purchase of Bioxide chemicals from U.S. Filter/Davis Process Products, of Sarasota, Florida, in an amount not to exceed $50,000.00. Glenn Dishong H. Update on the American Society of Civil Engineers' (ASCE) report card for Georgetown's Infrastructure. Tom Benz Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 20, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , September 20, 2005. Board Members Present: Doug Smith, Patty Eason, Robert Kostka, Kendall Young Board Members Absent: John Gavurnik, Larry Brown, Jack Hunnicutt Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Glenn Dishong, Michael Mayben, Marsha Iwers, OTHERS PRESENT: Jack Furlong Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Meeting called to order by Doug Smith @ 2:00 p.m. A. Consideration and possible action to approve the minutes from the Board meeting held August 16, 2005. Jana Kern Discussion: None Action: Motion by Kostka , seconded by Young, to approve the minutes from the August 16, 2005 regular Board meeting. Approved: 4-0 (John Gavurnik, Larry Brown, Jack Hunnicutt absent) B. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Thomas Benz Discussion: Hallmark presented the project progress report: 2005 Street Overlay: The have begun construction on College St. with utilities and they are also working on Vine St. Berry Creek Lift Station: The wet well pressure is complete. They are now working on the piping. Airport Road Rehab: This is Complete. Dove Springs WWTP : They have just begun the construction phase. EARZ II Open Cut: Hogg St. is the last section. They are working on it now. Lake Plant Dewatering: Waiting for the walk through results. Pecan Branch Interceptor: Working on the easements. Wolf Ranch Lift Station: There are a couple of punch list items that need to be completed. Action: None C. Consideration and possible recommendation to approve the annual contract with Lower Colorado River Authority (“LCRA”) for purchase of electric distribution and transmission materials for FY2005/2006 from Techline in accordance with the LCRA Electric Material Acquisition Program. Michael Mayben Discussion: Mayben presented item. This is the yearly agreement that we have with LCRA for their material acquisition program. Items purchased through this agreement will be on an as needed basis. Action: Motion by Young, seconded by Kostka, to approve the annual contract with LCRA. Approved: 4-0 (Gavurnik, Brown, Hunnicutt absent) D.Consideration and possible recommendation to approve the annual Cost of Service Study and recommend the transfer of .272 MGD of plant capacity in accordance with the Water Service, Water Rights, and Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility District to the Lake Water Treatment Plant. Glenn Dishong Discussion: Dishong presented the item. Chisholm Trail Special Utility District (CTSUD) has requested an increase in its ownership from 1.728 MGD to 2.0 MGD of plant capacity. Action: Motion by Young , seconded by Kostka to approve the annual Cost of Service study and approve the transfer of .272 MGD of plant capacity in accordance with the Water Service, Water Rights, and Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility District to the Lake Water Treatment Plant. Approved: 4-0 (Gavurnik, Brown, Hunnicutt absent) E.Consideration and possible recommendation to amend the contract between the City and Operations Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for fiscal year 2005-2006 and to set an annual operating budget of $875,000.00. Glenn Dishong Discussion: Dishong presented the item. The City entered into a contract with OMI to manage, operate, and maintain our water treatment facilities for a five year period. This is third amendment encompasses the following changes to the contract: 1) Increases the scop of the contract to have OMI provide its own vehicles for the project. 2) Increases the annual price as a result of specified indices. 3) Increases the maintenance budget. Action: Motion by Young , seconded by Eason to amend the contract between the City and OMI for fiscal year 2005-2006 and set an annual operating budget of $875,000.00. Approved: 4-0 (Gavurnik, Brown, Hunnicutt absent) F. Consideration and possible recommendation to amend the contract between the City and Brazos River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment facilities for fiscal year 2005-2006 and set an annual operating budget of $1,075,000.00 Glenn Dishong Discussion: Dishong presented the item. The City entered into a contract with BRA to manage, operate and maintain its wastewater treatment facilities for a five year period. This will be the third year of this five year contract. The amendment for this year encompasses the following changes to the contract: 1) Increases the annual price as a result of the increase in the volume of waste- water to be treated. Action: Motion by Eason, seconded by Kostka to amend the contract between the City and BRA for fiscal year 2005-2006 and set an annual operating budget of $1,075,000.00. Approved: 4-0 (Gavurnik, Brown, Hunnicutt absent) G. Consideration and possible recommendation to approve the purchase of Bioxide chemicals from U.S. Filter/Davis Process Products, of Sarasota, Florida, in an amount not to exceed $50,000.00. Glenn Dishong Discussion: Dishong present the item. U.S. Filter/Davis Process Products are the soul source provider of this chemical. We have used them for several years. We will purchase this chemical on an as needed basis. Action: Motion by Eason, seconded by Young to approve the purchase of Bioxide chemicals from U.S. Filter/Davis Process Products, for an amount not to exceed $50,000.00. Approved: 4-0 (Gavurnik, Brown, Hunnicutt absent) H. Update on the American Society of Civil Engineers' (ASCE) report card for Georgetown's Infrastructure. Tom Benz Discussion: Benz and Jack Furlong gave an update of the Georgetown Infrastructure report card. Full discussion is on the tape. Fact sheets were passed out for: Water - Attachment A, Wastewater - Attachment B, Streets - Attachment C, Solid Waste - Attachment D. Motion by Kostka, seconded by Young to adjourn meeting. Adjournment The meeting was adjourned at 03:15 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Thursday, September 1, 2005 The Georgetown Utility System Advisory Board Special Session will meet on Thursday, September 1, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Special Session Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board Special Session meetings are held on the third Thursday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A. Consideration of Power Supply options for calendar year 2006. Jim Briggs Executive Session to adjourn and Regular Session Called to Order REGULAR AGENDA Action from Executive Session - if needed B. Action from Executive Session Item "A". Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Thursday, September 1, 2005 The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on Thursday , September 1, 2005. Board Members Present: Doug Smith, John Gavurnik, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young Board Members Absent: Larry Brown Staff Present: Jim Briggs, Mike Mayben, Jana Kern Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Regular meeting called to order by Doug Smith at 2:01 p.m. At this time Mr. Smith reviewed the attendance policy for Boards and Commission. ACTION: Motion by Young, seconded by Eason, that Item "A" is a competitive matter and we move into Executive Session. APPROVED 6-0 (Larry Brown absent) EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A. Consideration of Power Supply options for calendar year 2006. Jim Briggs DISCUSSION ON TAPE Executive Session to adjourn and Regular Session Called to Order REGULAR AGENDA Regular Session call back to order by Smith Action from Executive Session - if needed B. Action from Executive Session Item "A". Motion by Smith, I move that Georgetown move forward with the acquisition of energy for power supply year 2006 under our existing wholesale contract with the Lower Colorado Rive Authority without exercising the Market Pricing Option for a fixed percentage of Energy. Seconded by Young. Approved 6-0 (Brown absent) Motion by Smith, I further move that staff begin the process of investigation of lower cost options for energy supply year 2007 and beyond immediately. Seconded by Young. Approved 6-0 (Brown absent) Motion by Young, seconded by Gavurnik to adjourn. Approved 6-0 (Brown absent) Adjournment The meeting was adjourned at 03:15 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, August 16, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, August 16, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible action to approve payment to Flowers Construction Company, L.P., for electric system maintenance and construction services. Michael Mayben RETURN TO REGULAR SESSION Action from Executive Session: B.Consideration and possible action to approve the minutes from the Board meeting held on July 19, 2005. Jana Kern C. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz D. Consideration and possible recommendation of award of the City’s annual Water and Wastewater Pipe and Fittings Bid No. 25022. Glenn Dishong E. Consideration and possible recommendation to amend the contract between the City of Georgetown and Operations Management International (OMI) to increase the repairs budget to make repairs to the Lake Georgetown Water Treatment Plant (LWTP) for a total of $100,000.00. Glenn Dishong F. Discussion of LCRA/BRA water options including provisions of No Net Loss for LCRA contract water. Glenn Dishong G.Condiseration and possible recommendation to award the bid for an annual Street Rehabilitation - Concrete contract to J&A Construction Company for $253,734.20. Mark Miller H. Condiseration and possible recommendation to award the bid for an annual Street Rehabilitation - Asphalt contract to H. Deck Construction Co. for $333,067.50. Mark Miller I. Consideration and possible recommendation for the award of the annual bid for automatic meter reading equipment to various bidders. Mike Mayben J. Consideration and possible recommendation for the award of the annual bid for electric metering material to various bidders. Mike Mayben K. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Steger and Bizzell Engineering Incorporated for professional services relating to the Georgetown South and Georgetown East Substation projects in the amount of $50,000.00. Michael Mayben L. Update on the American Society of Civil Engineers' (ASCE) report card for Georgetown's Infrastructure. Tom Benz Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, August 16, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , August 16, 2005. Board Members Present: John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young Board Members Absent: Doug Smith – Chair, Larry Brown Staff Present: Jana Kern, Mike Mayben, Michael Hallmark, Tom Benz, Glenn Dishong, Mark Miller, Marsha Iwers Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Meeting called to order by Mr. John Gavurnik @ 2:05 p.m. Motion by Eason, seconded by Kostka, that Item "A" is a competitive matter and we move into Executive Session. Approved: 5-0 (Smith & Brown absent) Executive Session called to order by Mr. Gavurnik @ 2:07 p.m. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible action to approve payment to Flowers Construction Company, L.P., for electric system maintenance and construction services. Michael Mayben Discussion on tape RETURN TO REGULAR SESSION Returned to regular session @ 2:15 p.m. Action from Executive Session: A. Action: Motion by Young seconded by Kostka, to approve payment to Flowers Construction Co., L.P. for electric system maintenance & construction services. Approved: 5-0 (Smith & Brown absent) B.Consideration and possible action to approve the minutes from the Board meeting held on July 19, 2005. Jana Kern Discussion: None Action: Motion by Eason, seconded by Hunnicutt to approve the minutes as written. Approved: 5-0 (Smith & Brown absent) C. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz Discussion: Hallmark presented the item, Michael also stated that some of the projects fell behind due to the recent rains. Pecan Branch - 3AR: Still in designing stage. Wolf Ranch Lift Station : Construction is complete. It is in operation now. Still need to do a final dress up, walk through is scheduled for next week. Q by Gavurnik: They are no longer pumping and hauling? A. by Hallmark: That is correct. 05 Street Overlay - 1AT: Pre-con meeting is scheduled. After this meeting we will set a date for some neighborhood gatherings, prior to construction. Airport Rd. Rehab - 1AI: Walk through was done today there are a couple of small punch list items that need to be taken care of. Berry Creek Lift Station - 3AD: The lift station structure is complete. They have started on the gravity lines, but due to the weather they are at a stand still. EARZ II Open Cut - 3AP: This is in final clean up. Lake Plant Dewatering - 2AF: Schedule for start-up today. Dove Springs WWTP - 3AI: Engineering complete. Ready to begin construction. Action: None D. Consideration and possible recommendation of award of the City’s annual Water and Wastewater Pipe and Fittings Bid No. 25022. Glenn Dishong Discussion: Dishong introduced the item. Purchasing took bid on July 11, 2005 for our annual pipe & fittings bid. These parts are for maintenance of our systems. There were six companies that responded and five gave bids. Purchases will be on an as needed bases. Action: Motion by Hunnicutt, seconded by Kostka to award the City's annual wastewater pipe and fittings bid to the low bidder for each item or lot as appropriate. Approved: 5-0 (Smith & Brown absent) E. Consideration and possible recommendation to amend the contract between the City of Georgetown and Operations Management International (OMI) to increase the repairs budget to make repairs to the Lake Georgetown Water Treatment Plant (LWTP) for a total of $100,000.00. Glenn Dishong Discussion: Dishong introduced the item. Using the repair budget, OMI provides maintenance for the City's water plants. OMI is authorized to make all repairs to the plants so long as the repairs will not cause the contact budget to be exceeded. Prior authorization is required for all repairs that are expected to exceed $2,000.00. Earlier this year it was reported that repairs needed to be done to the under drain of one filter. A second filter is now showing signs of a similar problem. OMI has also requested to have the recycle pumps replaced. Total increase to the repair budget would be $100,000.00. Action: Motion by Young, seconded by Kostka, to amend the contract between the City & OMI to increase the repair budget for the LWTP in the amount of $100,000.00. Approved: 5-0 (Smith & Brown absent) F. Discussion of LCRA/BRA water options including provisions of No Net Loss for LCRA contract water. Glenn Dishong Discussion: Dishong introduced the item. This was information only. At the present time, the City of Georgetown water rights come out of Lake Georgetown, Lake Stillhouse, and The Colorado River. The water rights from the Colorado River are impacted by the "No Net Loss" provisions of House Bill 1437. At the present time, we do not take any water from the Colorado River, but we are looking into other options with Brazos River Authority. The LCRA board will meet to determine, among other things, the definition of "No Net Loss". Once the outcome of the LCRA board meeting is known, and the BRA options evaluated further, staff will come back to this board with a recommendation. Action: None G.Consideration and possible recommendation to award the bid for an annual Street Rehabilitation - Concrete contract to J&A Construction Company for $253,734.20. Mark Miller Discussion: Miller introduced the item. This bid is to cover curbing, rip-rap, and flat work for street maintenance for one (1) year. Concrete installation and repair will be done on an as needed basis. Having this contract will promote a more timely response to concrete repair tickets when the in-house crews have a backlog. Action: Motion by Hunnicutt, seconded by Eason, to award the annual Street Rehab - Concrete to J&A Construction Co. not to exceed $253,734.20. Approved: 5-0 (Smith & Brown absent) H. Consideration and possible recommendation to award the bid for an annual Street Rehabilitation - Asphalt contract to H. Deck Construction Co. for $333,067.50. Mark Miller Discussion: Miller introduced the item. This bid is to cover asphalt patching & overlay work for street maintenance for one (1) year. Patching and overlay work will be done on an as needed basis. Having this contract will promote a more timely response to asphalt repair tickets when the in-house crews have a backlog. Action: Motion by Young, seconded by Kostka, to award the annual Street Rehab - Asphalt to H. Deck Construction, Co. not to exceed $333,067.50. Approved: 5-0 (Smith & Brown absent) I. Consideration and possible recommendation for the award of the annual bid for automatic meter reading equipment to various bidders. Mike Mayben Discussion: Mayben introduced the item. Material will be purchased, from the lowest bidder, on an as needed basis. Action: Motion by Eason, seconded by Young, to award the annual bid for automatic meter reading equipment to the various bidders. Approved: 5-0 (Smith & Brown absent) J. Consideration and possible recommendation for the award of the annual bid for electric metering material to various bidders. Mike Mayben Discussion: Mayben introduced the item. Material will be purchased, from the lowest bidder, on an as needed basis. Action: Motion by Kostka, seconded by Young, to award the annual bid for electric metering material to various bidders. Approved: 5-0 (Smith & Brown absent) K. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Steger and Bizzell Engineering Incorporated for professional services relating to the Georgetown South and Georgetown East Substation projects in the amount of $50,000.00. Michael Mayben Discussion: Mayben introduced the item. Steger & Bizzell will be doing all of the surveying and GeoTechnical for these two sites. The City will own the substations and the transmission that goes into these substations. Because of this we have to make sure that these substations are structurally secure. Action: Motion by Eason, seconded by Young, to approve the contract amendment between the City of Georgetown and Steger & Bizzell Engineering, Inc. in the amount of $50,000.00. Approved: 5-0 (Smith & Brown absent) L. Update on the American Society of Civil Engineers' (ASCE) report card for Georgetown's Infrastructure. Tom Benz Discussion: Benz introduced the item. I spoke with Jack Furlong, who is working on our report card, he is about 50% to 75% complete. We should have a full draft by the September meeting. Motion by Young, seconded by Kostka to adjourn meeting. Approved: 5-0 (Smith & Brown absent) Meeting adjourned at 2:58 p.m. Adjournment The meeting was adjourned at 02:58 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Impact Fee Review Committee Tuesday, August 16, 2005 The Georgetown Utility System Advisory Board Impact Fee Review Committee will meet on Tuesday, August 16, 2005 at 01:30 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Impact Fee Review Committee Members: Robert Kostka – Chair, John Gavurnik, Jack Hunnicutt, Marion Jones, Kendall Young, Larry Brown Georgetown Utility System Advisory Board Impact Fee Review Committee meetings are held on the third Tuesday of each month at 01:30 PM. Call to Order at 01:30 PM 1.Consideration and possible action regarding Committee recommendation to the City Council related to revised Impact Fees. Glenn Dishong/Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Impact Fee Review Committee Wednesday, August 3, 2005 The Georgetown Utility System Advisory Board Impact Fee Review Committee will meet on Wednesday, August 3, 2005 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Impact Fee Review Committee Members: Robert Kotska - Chair, John Gavurnik, Jack Hunnicutt, Kendell Young, Larry Brown, Marion Jones Georgetown Utility System Advisory Board Impact Fee Review Committee meetings are held on the third Wednesday of each month at 01:00 PM. Call to Order at 01:00 PM REGULAR MEETING 1. Consideration and possible action to approve the minutes from the Committee meeting held June 9, 2005. Jana Kern 2.Review draft from HDR. 3.Discuss schedule dates. Robert Kotska Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, July 19, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, July 19, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible recommendation for extension of the contract between McCord Engineering, and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Mike Mayben/Jim Briggs B. Consideration and possible recommendation to authorize purchase from Cox Communications of joint fiber facilities and to allow for separation and relocation of existing fiber currently owned by Georgetown Utility Systems from fiber owned by Cox Communications. Mike Mayben/Jim Briggs RETURN TO REGULAR SESSION Action from Executive Session: C.Consideration and possible action to approve the minutes from the Board meetings held on June 9, 2005 and June 23, 2005. Jana Kern D. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz E. Consideration and possible recommendation to enter into an agreement with Contract Land Staff. Inc. for right-of-way acquisition services. Terri Calhoun/Jim Briggs F. Consideration and possible recommendation of award of the City's annual Flexible Base Material, ASTM Sand & 3/8" Rock & Sandy Loam Bid No. 25109. Marsha Iwers/Terry Jones G. Consideration and possible recommendation to award the bid for the 2004/2005 Street Overlay Contract. Mark Miller/Jim Briggs H.Presentation by William Adams of Camp, Dresser, & McKee, and recommendation of the proposed Sewer Policy with amendments to existing policy and ordinance. Glenn Dishong/Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, July 19, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July 19, 2005. Board Members Present: Doug Smith, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young Board Members Absent: John Gavurnik, Larry Brown Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Mike Mayben, Michael Hallmark, Tom Benz, Terri Calhoun, Marsha Iwers, Mark Miller, Glenn Dishong, Rachel Osgood, Ed Polasek, Joe Lara OTHERS PRESENT: William Adams - Camp, Dresser, & McKee (CDM) Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Regular meeting called to order by Chair Doug Smith at 2:03 p.m. Motion by Eason seconded by Young to move into executive session for competitive matters Approved: 5-0 (Gavurnik & Brown absent) EXECUTIVE SESSION: Call to Order Executive session called to order by Smith @ 2:04 p.m. In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible recommendation for extension of the contract between McCord Engineering, and Georgetown Utility Systems , to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Mike Mayben/Jim Briggs Discussion on tape B. Consideration and possible recommendation to authorize purchase from Cox Communications of joint fiber facilities and to allow for separation and relocation of existing fiber currently owned by Georgetown Utility Systems from fiber owned by Cox Communications. Mike Mayben/Jim Briggs Discussion on tape RETURN TO REGULAR SESSION Returned to regular session @ 2:20:30 p.m. Action from Executive Session: A. Action: Motion by Young, seconded by Kostka to approve the extension of the contract between McCord Engineering and Georgetown Utility Systems. Approved: 5-0 (Gavurnik & Brown absent) B. Action: Motion by Young, seconded by Hunnicutt to authorize the purchase from Cox Communications of joint fiber facilities and allow separation and relocation of existing fiber currently owned by Georgetown Utility Systems from fiber owned by Cox Communications. Approved: 5-0 (Gavurnik & Brown absent) C.Consideration and possible action to approve the minutes from the Board meetings held on June 9, 2005 and June 23, 2005. Jana Kern Discussion: On the June 23, 2005 minutes, under item "B" discussion, change Untied to United. No changes needed on the June 9, 2005 minutes. Action: Motion by Kostka , seconded by Eason to approve the minutes of June 9 & 23, 2005 with correction as mentioned. Approved: 5-0 (Gavurnik & Brown absent) D. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark/Tom Benz Discussion: Hallmark presented the project report. 2005 Street Overlay: We had the bid for this on July 18, 2005. Mark Miller will be discussing this under Item "G" B/C Lift Station: Construction is about 25% complete. CIP EARZ Phase I: We are in final clean up. Should be completed by the end of the week. Dove Springs WWTP : Engineering is complete. Preconstruction is scheduled for July 26, 2005. Pecan Branch Interceptor: This is still in Design. West Loop/N. Austin Ave Water: Engineering is just about complete. Wolf Ranch Lift Station: Lift station is complete, testing will be filed by the end of this week. Force main still needs to be completed. CIP Airport Road Rehap: This is about 90% complete. There are just a couple more streets that need to be paved. Action: None E. Consideration and possible recommendation to enter into an agreement with Contract Land Staff. Inc. for right-of-way acquisition services. Terri Calhoun/Jim Briggs Discussion: Calhoun introduced this item. We would like to enter into an agreement with Contract Land Staff. This firm would help the City with acquisitions which include: negotiations, title work, all aspects of acquiring right-of-way. We have work with this group before , back in the mid 90's and had a good experience with them. Action: Motion by Young, seconded by Kostka to enter into an agreement with Contract Land Staff, Inc. for right-of-way acquisition services. Approved: 5-0 (Gavurnik & Brown absent) F. Consideration and possible recommendation of award of the City's annual Flexible Base Material, ASTM Sand & 3/8" Rock & Sandy Loam Bid No. 25109. Marsha Iwers/Terry Jones Discussion: Iwers present the bid information. DSD Trucking was only bidder. DSD Trucking did have part of the contract last year. Q by Kostka: Is it unusually to go to ten people for bid and only have one respond? A by Iwers: Yes, it is unusual. This use to be very competitive, but do to SH130 and the other road work being done - Austin, Round Rock, all of the other companies are busy. Action: Motion by Eason, seconded by Young to award the bid to DSD Trucking for an estimated annual amount of $122,850.00. Approved: 5-0 (Gavurnik & Brown absent) G. Consideration and possible recommendation to award the bid for the 2004/2005 Street Overlay Contract. Mark Miller/Jim Briggs Discussion: Miller presented the bid information. We only had one bidder, H. Deck Construction. Again this relates to the same issue in Item "F" -SH130 and other road work being around the area , the other companies are busy. H. Deck has done several jobs for us in the past. The streets that will be rehabilitated are: Vine St., Laurel St., Olive St., Maple St., Pine St., College St., & Ash St., from University to 15th St. Parkway St. & Ranch Rd. from Williams Dr. to Gabriel View Dr. River Bend from Mesquite Lane to Gabriel View Dr. We also want to recommend that the existing water services be replaced within Ranch Rd. Action: Motion by Hunnicutt, seconded by Kostka to award the bid to H. Deck Construction Co. for the 2004/05 Street Overlay in the amount of $1,690,192.50. Approved: 5-0 (Gavurnik & Brown absent) H.Presentation by William Adams of Camp, Dresser, & McKee, and recommendation of the proposed Sewer Policy with amendments to existing policy and ordinance. Glenn Dishong/Jim Briggs Discussion: Dishong and William Adams of CDM reviewed the draft Sewer Policy along with the new/revised ordinances. A long discussion ensued along with several related questions - Serenada Subdivision, Annexation, etc. Full version is on tape. Motion by Young, seconded by Kostka to adjourn the meeting. Approved: 5-0 (Gavurnik & Brown absent) Meeting adjourned at 3: 35 p.m. Adjournment The meeting was adjourned at 03:35 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt-Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, June 23, 2005 The Georgetown Utility System Advisory Board will meet on Thursday, June 23, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Thursday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Review and possible recommendation to award the bid for construction of the Dove Spring Wastewater Treatment Plant expansion to CSA, Inc. of Austin, Texas and to approve a project budget of $3,922,600.00. Glenn Dishong/Jim Briggs B. Discussion regarding the American Society of Civil Engineers' (ASCE) report card of Georgetown's infrastructure. Tom Benz/Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, June 23, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday , June 23, 2005. Board Members Present: John Gavurnik, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Board Members Absent: Doug Smith Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Glenn Dishong, Tom Benz, Rachel Osgood, Mark Miller, Joel Weaver, Others Present: Donald E. Willhouse, P.E.- ASCE, Jack Furlong & Todd Jackson - Halff Associates, Richard Furlong - Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Meeting called to order by John Gavurnik @ 2: 00 p.m. A. Review and possible recommendation to award the bid for construction of the Dove Spring Wastewater Treatment Plant expansion to CSA, Inc. of Austin, Texas and to approve a project budget of $3,922,600.00. Glenn Dishong/Jim Briggs Discussion: Dishong present item. Bids were received on June 7, 2005, for the expansion of Dove Springs Wastewater Treatment Plant. The project will more than double the plants current capacity. CSA, Inc. did the construction of the Pecan Branch Plant so we have some history with them. Action: Motion by Brown, seconded by Eason to approve the bid for construction of the Dove Spring Wastewater Treatment Plant to CSA, Inc of Austin in the amount of $3,922,600.00. Approved 6-0 (Smith absent) B. Discussion regarding the American Society of Civil Engineers' (ASCE) report card of Georgetown's infrastructure. Tom Benz/Jim Briggs Discussion: Benz introduced the item. We will be having a presentation on the Texas infrastructure report. ASCE has done report cards for the United States and also for Texas. These reports have gotten very good reviews from citizens.The reports also help our politicians focus money on the infrastructure. Benz also thought this type of report would help us out with our bench marking that we are getting ready to start. Briggs stated that this would be a good opportunity for us to get assistance in evaluating our operations, getting peer groups to recommend improvements. This could also reconfirm the good things that we are going and show us our weaknesses. I will now turn this over to Jack Furlong. Mr. Furlong reviewed the Texas report card. Explained how the grading system works, why items were graded the way they were. There was a long discussion and several questions concerning the Texas report card and how this would work for the Georgetown area. Full version is on tape. The major cost to have this report card done, would be city staff time. There will be no cost from ASCE for helping us complete our report card. Action: Motion by Young, seconded by Kostka to have a report card done for the City of Georgetown. Approved 6-0 (Smith absent) Motion by Young, seconded by Brown to adjourn the meeting. Approved 6-0 ( Smith absent) Meeting adjourned at 3:25 P.M. Adjournment The meeting was adjourned at 03:25 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, June 9, 2005 The Georgetown Utility System Advisory Board will meet on Thursday, June 9, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Thursday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Consideration and possible action to approve the minutes from the regular Board meeting held on April 19, 2005. Jana Kern B.Review of the Project Progress Report and timelines (including but not limited to items listed). Tom Benz C.Presentation by William Adams of Camp, Dresser, & McKee, and recommendation of the proposed Sewer System Policy with amendments to existing policy and ordinance. Glenn Dishong/Jim Briggs D. Consideration and possible recommendation to approve and amendment to the contract between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. for professional services relating to Main Street Paving, Drainage, Water & W astewater Improvements from 9th Street to University in the amount of $121,340.00. Mark Miller/Jim Briggs E. Review and possible recommendation for offsite utility construction cost sharing agreement between the City and San Gabriel Harvard, LLC. Glenn Dishong/Jim Briggs F. Consideration and possible recommendation of the Water Services agreement between the City, The Highlands at Mayfield Ranch, Ltd. and Highlands at Mayfield Municipal Utility District. Glenn Dishong/Jim Briggs G. Presentation and discussion of water and wastewater system infrastructure requirements related to the development of Cowan Springs. Glenn Dishong/Jim Briggs H. Consideration and possible action to reschedule the June 21, 2005 GUS Board meeting to June 23, 2005. Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, June 9, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday , June 9, 2005. Board Members Present: Doug Smith, John Gavurnik, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Board Members Absent: Staff Present: Jim Briggs, Jana Kern, Tom, Benz, Glenn Dishong, Mark Miller, Joe Lara, Rachel Osgood OTHERS PRESENT: Allen Woelke & William Adams - Camp, Dresser, & McKee, Marion Jones - Citizen, Randall Jones - Randall Jones Engineering, Blake Magee - Blake Magee Co., Paul Linehan - Land Strategies, Inc. Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Meeting called to order by Doug Smith at 2:05 p.m. A.Consideration and possible action to approve the minutes from the regular Board meeting held on April 19, 2005. Jana Kern Discussion: None Action: Motion by Young, seconded by Eason to approve minutes as written. Approved: 7-0 B.Review of the Project Progress Report and timelines (including but not limited to items listed). Tom Benz Discussion: Benz presented Project Progress Reports. 2005 Street Overlay: That is currently being advertised. Berry Creek Lift Station: Under construction. While excavating a wet well, they ran into a excessive ground water. Airport Road Rehab: Original contract is complete. We are currently working on the change order portion and the county portion and they should finish up the paving this week. EARZ Phase 1: Project is close to completion. 13th Street Water/Wastewater/Street & Drainage: Working on the punch list. When list is completed we will have the final walk through. Dove Springs WWTP: Bids were opened yesterday. The apparent low bidding is CSA, Construction, Inc. We will be bring this bid to you at the next board meeting. EARZ Phase II : Manholes: This part of the project is complete. Open Cut: This is about 50% complete. Trenchless: This part of the project is complete. Lake Plant Dewatering: Currently testing the concrete structure. Wastewater is about 80% complete. West Loop/N. Austin Ave. Water: Design work is complete. We are coordinating with Chisholm Trail Water on this project to tie them into the Lake Water Treatment Plant. Wolf Ranch Lift Station: About 80% complete. Completion should be in July. Q by Kostka: If this does not complete in July, will this delay the opening of Wolf Ranch? Ans. by Benz: This should not delay the opening of Wolf Ranch. Office Depot is already open with others to open soon. Currently we are doing pump and haul and will continue with this until the Lift Station is complete. Berry Creek WWTP: There are still a couple of items from the punch list that needs to be completed. There is a change order item that also needs to be complete Action: None C.Presentation by William Adams of Camp, Dresser, & McKee, and recommendation of the proposed Sewer System Policy with amendments to existing policy and ordinance. Glenn Dishong/Jim Briggs Discussion: Dishong stated, this is a continuation of the initial presentation that we made to this Board approximately 2 or 3 months ago. We engaged the services of William Adams, from Camp, Dresser, & McKee (CDM), to take a look at the development of a sewer policy on how we get sewer out to the areas within the ETJ. Mr. Adams has gone through other policies that exist in other areas, also what we currently have as ordinances. He a draft policy to review today. So at this point I will turn it over to William Adams. Jim Briggs added that this is a workshop item not necessarily posted for action. The Board has a opportunity to add their input. We will be able to make modifications and come back for action in the future. Mr. Adams presented a power point presentation on the proposed/draft Sewer System Policy. ( See Attachment "A") Full Discussion is on Tape. We will not go bullet point by bullet point of this draft policy. What I would like to do, is have discussions centered around the decision tree model, and would like to talk a little bit about the comparisons - cost to improve vs cost of on site sewage facilities. Action: None D. Consideration and possible recommendation to approve and amendment to the contract between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. for professional services relating to Main Street Paving, Drainage, Water & W astewater Improvements from 9th Street to University in the amount of $121,340.00. Mark Miller/Jim Briggs Discussion: Miller presented this item. This is for the Main Street Project, that was identified in 04/05 TIP for rehabilitation. The request is for engineering from 9th Street to University Ave. It will include some landscaping, curbs, road repair, water and wastewater. Action: Motion by Gavurnik, seconded by Young to approve the amendment to the contract between the City of Georgetown and Kasberg, Patrick, and Associated. L.L.P.for professional services in the amount of $121,340.00. Approved: 7-0 E. Review and possible recommendation for offsite utility construction cost sharing agreement between the City and San Gabriel Harvard, LLC. Glenn Dishong/Jim Briggs Discussion: Dishong presented the item. This is for the development of Shadow Canyon. We have with us today Paul Linehan of Land Strategies, Inc. who is the developer. Shadow Canyon is located on SH 29, west of Wolf Ranch. The City as already annexed this area, the development has already received preliminary plat approval. The development of the 1,105 units - both single and multi- family units - will require the extension of the South San Gabriel interceptor, from the extent of the Wolf Ranch property. Developer needs to install water and wastewater lines that meet the current master plan. Developer needs to accept the new wastewater impact fee. Developer builds oversized infrastructure. City will provide an annual reimbursement, to the developer from wastewater impact fees collected from other connections, over a ten year period. Kostka stated that he thought this was a good deal for the City but wanted to know if there were any down side to this? Ans. by Briggs: The only down side of is we are making this agreement which is some what outside the existing arrangement. The existing arrangement says: We will participate in the over sizing to a very minimal amount. So it really is not much of a down size form our position. Smith added: That he thought that there were two down sides: (1) It is not our current policy. (2) The bookkeeping required for all of the subsequent users. Briggs stated that finance did review this and did not see any bookkeeping issues. Action: Motion by Gavurnik, seconded by Young to approve offsite utility construction cost sharing between the City and San Gabriel Harvard, LLC. With the understanding that this will be a one time only situation. Other agreements will be looked at individually as recommended by staff. Approved: 6-1 (Smith Opposed) F. Consideration and possible recommendation of the Water Services agreement between the City, The Highlands at Mayfield Ranch, Ltd. and Highlands at Mayfield Municipal Utility District. Glenn Dishong/Jim Briggs Discussion: Dishong presented item. The developer is Blake MaGee (Blake MaGee Co.), and his engineer is Randall Jones (Randall Jones Engineering) and they are both present today. This is just one of the pieces of land that the developer will be developing. It located in the South- west portion in our service area, it is in the Round Rock ETJ. This will present roughly 1250 connections with will also require some off sites. What this agreement establishes that we are going to provide services to the MUD. It requires that the off site infrastructure be built by the developer, this will include water lines to connect to the 16 inch main and an elevated storage tank (this tank will not be built on this particular piece of property). Action: Motion by Gavurnik, seconded by Brown to approve the Water Services agreement between the City, The Highlands at Mayfield Ranch, Ltd., and Highland at Mayfield Municipal Utility District. Approved: 7-0 G. Presentation and discussion of water and wastewater system infrastructure requirements related to the development of Cowan Springs. Glenn Dishong/Jim Briggs Discussion: Briggs presented item. This Board will not be asked to make a recommendation to Council, but it does impact Utilities.The Council is directly dealing, or will be dealing, with this on assignment of the portions of the Northern Lands in Sun City. Mr. Bob Wunsch of Waterstone Development is the group that will be developing this piece of property. Mr. Wunsch's group is the one that developed Avery Ranch in Cedar Park. Because this had an impact to our system, I thought I would bring you the deal points, so you have knowledge of what is there. It will be directly dealt with by the City Council as part of the assignment of the existing agreement with Del Webb. Briggs state that Council has not agreed to anything yet.What is being proposed: Cowan Springs will come in as a MUD, they could be as many as six (6) MUD's. Wanting to use MUD creation as the financing mechanism to be able to finance and recover costs for the infrastructure. They have a ability to recover their cost through the taxation with in the MUD. Again this just a proposal. They will construct offsite improvements which will be a 24" line that will run up Williams Dr. from the front of Sun City. This will turn into the project at about CR 245 this will tie into the new elevated tank that we build last year. Cowan Springs will dedicate 20 acres for a new Wastewater Treatment Plant capacity which will be a non-discharge W/W treatment plant. There is not enough capacity in the existing infrastructure, through the Sun City project, because this was built for age restricted demands. To be able to accommodate single family, retail & commercial sites that may occur along Parmer Lane/Ronald Reagan Blvd. as it come through the north section of the project. This facility will be about a one million gallon facility. Action: None H. Consideration and possible action to reschedule the June 21, 2005 GUS Board meeting to June 23, 2005. Jim Briggs Discussion: Briggs presented this item. Due to date conflicts with some key staff, we would like to move this meeting to June 23, 2005. Action: Motion by Young, seconded by Gavurnik to move the June 21, 2005 GUS Board meeting to June 23, 2005. Approved: 7-0 Motion by Young, seconded Gavurnik to adjourn meeting. Approved: 7-0 Meeting adjourned at 4:45 p.m. Adjournment The meeting was adjourned at 04:45 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Impact Fee Review Committee Thursday, June 9, 2005 The Georgetown Utility System Advisory Board Impact Fee Review Committee will meet on Thursday, June 9, 2005 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Impact Fee Review Committee Members: John Gavurnik, Jack Hunnicutt, Larry Brown, Kendall Young, Robert Kostka, Marion Jones Georgetown Utility System Advisory Board Impact Fee Review Committee meetings are held on the third Thursday of each month at 01:00 PM. Call to Order at 01:00 PM 1. Review purposed and charge of the Impact Fee Committee. 2. Action to select a Committee Chairperson. 3. Staff and Consultant briefing of issues related to impact fee revisions. 4. Action to establish meeting schedule and other significant dates related to Committee involvement. 5. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, April 19, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, April 19, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Presentation by Austin Energy related to Green Power options and energy programs. Kendall Young, Board Member EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. B.Discussion and possible recommendation related to the City of Georgetown power supply issues. Jim Briggs C.Presentation and possible recommendation of the 2005/2006 Electric Capital Improvement Projects Plan. Michael W. Mayben/Jim Briggs D. Consideration and possible recommendation to council approval of an Authorization to Subscribe Agreement Relating to Transition Charges with TXU, PUCT Docket #27891, and to authorize Mr. Shawn P. St.Clair, counsel for McGinnis, Lockridge & Kilgore, L.L.P. to sign the agreement on behalf of the City of Georgetown. Michael W. Mayben/Jim Briggs RETURN TO REGULAR SESSION Action from Executive Session: E.Consideration and possible action to approve the minutes from the special meeting held on March 8, 2005 and from the regular Board meeting held on March 15, 2005 Jana Kern F. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark G. Presentation and possible recommendation of the 2005-2006 Georgetown Utility Systems Capital Improvement Project Plan. Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, April 19, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , April 19, 2005. Board Members Present: Doug Smith, John Gavurnik, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young, Larry Brown (arrived @2:06) Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Glenn Dishong, Michael Mayben, Rachel Osgood, Tom Benz, Glenn Dishong, Joe Lara, Michael Hallmark, Mark Miller OTHERS PRESENT: Carol Harwell - Austin Energy Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. REGULAR MEETING CALLED TO ORDER BY SMITH @ 2:00 P.M. A.Presentation by Austin Energy related to Green Power options and energy programs. Kendall Young, Board Member DiscussionDiscussionDiscussionDiscussion: Mayben introduced Carol Harwell from Austin Energy who presented to us, information about Green Choice. Full discussion is on the tape. Motion by Eason, seconded by Young to go into executive session and it is Competitive matters. ApprovedApprovedApprovedApproved 7777----0000 MOVED TO EXECUTIVE SESSION EXECUTIVE SESSION: Call to Order EXECUTIVE SESSION CALL TO ORDER BY Smith @ 2:34 P.M. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. B.Discussion and possible recommendation related to the City of Georgetown power supply issues. Jim Briggs Discussion on Tape C.Presentation and possible recommendation of the 2005/2006 Electric Capital Improvement Projects Plan. Michael W. Mayben/Jim Briggs Discussion on Tape D. Consideration and possible recommendation to council approval of an Authorization to Subscribe Agreement Relating to Transition Charges with TXU, PUCT Docket #27891, and to authorize Mr. Shawn P. St.Clair, counsel for McGinnis, Lockridge & Kilgore, L.L.P. to sign the agreement on behalf of the City of Georgetown. Michael W. Mayben/Jim Briggs Discussion on Tape RETURN TO REGULAR SESSION @ 3:50 P.M. Action from Executive Session: B. No Action Required C. Motion by Gavurnik, seconded by Young to recommend the acceptance of the 2005/2006 Electric Capital Improvement Projects Plan. Approved 7-0 D. Motion by Eason, seconded by Young to accept staff recommendation regarding the Transition Charges with TXU. Approved 7-0 E. Consideration and possible action to approve the minutes from the special meeting held on March 8, 2005 and from the regular Board meeting held on March 15, 2005 Jana Kern Discussion: Would like to discuss the two meetings separately. Meeting of March 8, 2005 Action: Motion by Gavurnik, seconded by Kostka to approve minutes as written for the special board meeting held March 8, 2005 Approved 7-0 Meeting of March 15, 2005 Under Item "F" 2005/06 Budget Planning Process Advisory Board Input Sec 2: "Incentives for suggestions to employees" should read " Incentives for suggestions by employees". "The attached input sheet contains the individual board members suggestions.This was not an official action of this advisory board and does not constitute a vote of agreement on this list as a whole". Action: Motion Young, seconded Eason to approve the March 15, 2005 minutes with stated corrections. Approved 7-0 F. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark Discussion: Hallmark presented the Progress Reports. Lake Plant Dewatering: About 35% of the Sludge pump station complete. Changing filters on the wastewater lines. Dishong added: About three weeks ago the contractor is the raw water line going from the intake structure, causing an emergency outage. We have planned outage for the repair of this line. The repair work will begin March 28, 2005. We have asked customers to stop all outside water use from March 27 - 29, 2005. This has been posted in the newspaper & channel 10. 2005 Street Overlay: Engineering is about 95% complete. Pecan Branch Interceptor: Started the engineering. West Loop/N. Austin Ave. Water: Engineering is about 85% complete, waiting on model information. EARZ Phase II Manholes: This is complete. Walk through has been scheduled. EARZ II Trenchless: We just began the video work on the main the line. Repairs have not started. EARZ II Open Cut: 20% on repairs CIP Berry Creek WWTP: This is complete. CIP Airport Road Rehab: Asphalt from Lakeway to Vortac is complete. They have started on the section: Lakeway to Interstate 35. CIP 2004 Street Overlay: One street left to pave - Riverbend schedule to begin end of month. CIP 13th St. Water/Wastewater/Street & Drainage: There is a couple of failures in the asphalt that need to be cut out and redone. Wolf Ranch Lift Station: Structure is complete, backfill is complete. Electrical has begun. Dove Spring WWTP: Engineering is complete. Will be posted on April 22, 2005 Berry Creek Lift Station: Notice to proceed was given on April 18, 2005. To date contractor has not moved on site. Action: None G. Presentation and possible recommendation of the 2005-2006 Georgetown Utility Systems Capital Improvement Project Plan. Jim Briggs Discussion: Briggs gave an overview of the process. We also tried to coordinate our utility improvements with our transportation improvements. Dishong first went through the Water Capital projects by item, then went through the Wastewater Capital projects by item. General questions were asked and they were answered by Dishong and Briggs. Miller first went through the Transportation Capital projects by item, then went through the Stormwater Drainage Capital projects by item. General questions were asked and were answered by Miller and Briggs. Action: Motion by Gavurnik, seconded by Brown to approve the 2005-2006 Georgetown Utility System Capital Improvement Project Plan. Approved 7-0 Motion by Young, seconded by Gavurnik to adjourn the meeting. Approved 7-0 Meeting adjourned at 4:30 p.m. Adjournment The meeting was adjourned at 04:30 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt -Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, March 15, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, March 15, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Board nominations and election of Vice-Chair and Secretary of the Board. Jim Briggs B. Consideration and possible action to approve the minutes from the regular Board meeting held on February 15, 2005 Jana Kern C. Review of the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver/Michael Hallmark D. Consideration and possible recommendation to enter into an agreement between the City and Operations Management International for the replacement of Backwash Recovery Unity filter cartridges at the Southside Water Treatment Plant for $65,000.00. Glenn Dishong/Jim Briggs E. Consideration and possible recommendation to approve additional scope of service for the contract between the City of Georgetown and ElectSolve Technology Solutions and Services, Incorporated to provide a GUS Operations Central Database. Mike Mayben/Jim Briggs F.Discussion and possible action to provide City Council with input on the 2005/06 budget. Laurie Brewer/Micki Rundell (this is a come back from last months meeting) Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, March 15, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , March 15, 2005. Board Members Present: Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young, John Gavurnik Board Members Absent: Doug Smith, Larry Brown Staff Present: Jim Briggs, Jana Kern, Michael Hallmark, Glenn Dishong, Mike Mayben, Micki Rundell, Laurie Brewer, Tom Benz Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Regular meeting called to order by Gavurnik 2:03 p.m. A.Board nominations and election of Vice-Chair and Secretary of the Board. Jim Briggs Discussion: Briggs presented the item. Each March after everyone has been appointed to the Board, the By-Laws state that we need to select the officers for Vice Chair and Secretary. Do we have any nominations? Action: Motion by Eason, seconded by Hunnicutt to nominate John Gavurnik for Vice Chair. John Gavurnik accepts the nomination. Approved 4-0 (Smith & Brown Absent, Gavurnik Abstaining) Action: Motion by Kostka, seconded by Gavurnik to nominate Jack Hunnicutt for Secretary. Jack Hunnicutt accepts the nomination. Approved: 4-0 (Smith & Brown Absent, Hunnicutt Abstaining) B. Consideration and possible action to approve the minutes from the regular Board meeting held on February 15, 2005 Jana Kern Discussion: None Action: Motion by Eason, seconded by Kostka to approve minutes as written. Approved: 5-0 (Smith & Brown Absent) C. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark Discussion: Hallmark presented items: Wolf Ranch Lift Station: Complete with concrete on the wet well. Completion time should be July 2005. 13th Street Rehab: We have about four water connections to complete. Once this is done we will be able to finish up on the paving (some paving has already begun). Schedule to complete the connections is by the end of this week if all goes well they will begin paving the following week. When this project is complete would like to have a dedication. This was an extensive quarter cent project, and we would like to thank all the neighbors for being patient while this work was being done. 2004 Street Overlays: Gabriel View and Northwest Blvd. are complete. Still need some drainage improvements at Williams Dr. and River Bend - We will need to coordinate this with the State. Once this is complete we will be able to pave street. EARZ Phase 1: This is complete. We are waiting to do the final walk through. Airport Road Rehab: Paving is complete from Lakeway to Vortac. They are still doing some final grading in the ditches and we are planning on opening this up on Monday March 21, 2005. We will still be doing work between Vortac and Berry Creek Blvd. We will not be closing down a lane while this work is being done. They will be using flaggers for traffic control during construction hours. When construction is through for the day, the road will be opened up to normal traffic. Berry Creek WWTP: This is complete. We have a few items that were on the punch list that we need to finish up. Association of Wholesale Customers (AWC): Briggs present this item. The front memo is about contract negotiations. LCRA has attempted to make contact with several customers concerning their wholesale power contracts. Some of the small cities/ towns are concerned on what is going on. At our next meeting we will have an Executive Session to discuss power supply issues. The back of the memo you will find the text of a BILL that has been filed. This impacts Lower Colorado River Authority (LCRA). I wanted to let you know that this BILL is out there. Q by Gavurnik: Is the City of Georgetown taking a position on this BILL? A by Briggs: Not at this time. AWC Membership voted last week to partner in attaining an independent attorney.The attorney will be Brian Cassidy. Mr. Cassidy will review the BILL and give a recommendation in regards to it's impact to the customers. As more information is available it will be shared with you. Action: None D. Consideration and possible recommendation to enter into an agreement between the City and Operations Management International for the replacement of Backwash Recovery Unity filter cartridges at the Southside Water Treatment Plant for $65,000.00. Glenn Dishong/Jim Briggs DiscussionDiscussionDiscussionDiscussion: Dishong presented the item. If you recall from our tour that we had a couple of weeks ago, we mentioned that some of the work that needed to be done at this site was the change out the back wash filter because they were reaching their end of life. What these filters do is take the back wash water from the main skids and further filters the water to help minimize the amount of waste water that we are putting down sewer system. Q by Kostka: As I look at this I noticed that OMI gets a 15% mark up on cost, how do we insure that OMI is out getting the lowest cost for these filters. A by Dishong: The filter cartridges are a proprietary product - so there is only one vendor. OMI typically does not charge us for their labor. If they need to call in the vendor for any services there would be an additional charge. Q by Gavurnik: On these provisions - limits of liability - have these been reviewed our City Attorney. A by Dishong: This is the standard language that we have used with OMI. ActionActionActionAction: Motion by Eason, seconded by Young to enter into an agreement with Operations Management International for the replacement of Backwash Recovery Unity filter cartridges at the Southside Water Treatment Plant for $65,000.00 ApprovedApprovedApprovedApproved:::: 5-0 (Smith & Brown Absent) E. Consideration and possible recommendation to approve additional scope of service for the contract between the City of Georgetown and ElectSolve Technology Solutions and Services, Incorporated to provide a GUS Operations Central Database. Mike Mayben/Jim Briggs DiscussionDiscussionDiscussionDiscussion: Mayben presented the item. The purpose of this project is to establish a central data depository where data can be shared and reported on by various operational systems with GUS. This system will allows us to get all of the data that is in with Utility Billing along with the data in AMR so that we can access that in all of our Engineering platforms. Some of our bigger customers like to know what our reliability statistics. At this time we can get them this information but it is very rudimentary in the way we have to do this. We have an extraordinary amount of data out there and with the central data depository system we will be able to bring it all together much more quickly and efficiently. We also feel that this will save considerable amount of staff time with in the AMR department. At the present we run monthly data files for our engineers. Then we ship those files off to them. Although this is not current data, it is data for the last 30 days on usage & trends within the utility. With the new system, we can set up access for our engineers/consultants that need this information. They will be allowed to access the engineering data base and be able to get real time data, and the models will be able to be keep current. Q by Hunnicutt: What is the actual deliverable for this sum of money? A by Mayben: We get a data warehouse. This is area that sits back in our AMR room. There will be one interface to get into our data warehouse. ActionActionActionAction: Motion by Hunnicutt seconded by Eason to approve the additional scope of service for the contract between the City of Georgetown and ElectSolve Technology Solutions and Services, Incorporated to provide a GUS Operations Central Database. ApprovedApprovedApprovedApproved:::: 5-0 (Smith & Brown Absent) F.Discussion and possible action to provide City Council with input on the 2005/06 budget. Laurie Brewer/Micki Rundell (this is a come back from last months meeting) Discussion: Rundell presented item. We went line by line, board member by board member, Eason abstained - she will give her input at the Council level. The attached input sheet contains the individual board members suggestions.This was not an official action of this advisory board and does not constitute a vote of agreement on this list as a whole. City of Georgetown 2005/06 Budget Planning Process Advisory Board Input Community –wide Questions 1.What are the top three issues facing Georgetown (as a whole) in the next five years? ·Control growth ·Affordable housing ·Recharge water ·Rejuvenation of downtown ·Transportation ·Plan for sewer west of I-35; control on-site septic 2.What changes should the City consider in terms of improving service delivery, operations, customer service, etc.? ·Active downtown/merchants ·Incentives for suggestions by employees ·Improve use of technology to improve services; builders struggle – meter on loop faster ·Attend to/assist small business communication ·No IVR System Board-specific questions 3.What are the top three issues facing your board this year? ·Spend dollars wisely ·Provide community input ·Meet demands of growth for utilities ·Revisit Impact Fees/hook up ·Control costs ·Partnerships for sewer outside ETJ in San Gabriel basin ·Unfunded state mandates (EARZ) 4.What are your board’s top three budget priorities for the Council to consider in the upcoming 2005/06 Budget? ·Budgeting for areas in need of repair (EARZ) ·Cost savings/economize/cost effective operations ·Continue electric purchases ·Impact fees and impacts on affordable housing ·Unfunded state mandates ·Quality for capital improvements ·Value engineering 5.What would you like to accomplish as a board over the next five years? ·Quality growth ·Growth – protect ground water ·Ensure pollution control as priority ·Green energy applications/renewables program developed (workshop – Austin Green Energy) ·Develop water acquisition distribution plan to serve city for next 20 years ·Develop environmental protection program ·Control costs/City expenditures vs Outsourcing ·Regional wastewater system ·Hybrid vehicles Motion by Gavurnik, seconded by Kostka to adjourn meeting. Meeting adjourned at 3:47 p.m. Adjournment The meeting was adjourned at 03:47 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt -Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, March 8, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, March 8, 2005 at 04:30 PM in the City Council Chambers, located at 101 East 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 04:30 PM. Call to Order at 04:30 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Consideration and possible recommendation of a change order to the contract between the City and H. Deck Construction to increase the scope of the existing contract to include water line replacement on Church Street at the additional cost of $139,200.00. Glenn Dishong/Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, March 8, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , March 8, 2005. Board Members Present: Doug Smith, Patty Eason, John Gavurnik, Jack Hunnicutt, Kendall Young, Robert Kostka Board Members Absent: Larry Brown Staff Present: Jim Briggs, Jana Kern, Glenn Dishong Others Present: Kevin Saver, Chicago, IL Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Meeting Called to Order by Smith at 4:30 p.m. A.Consideration and possible recommendation of a change order to the contract between the City and H. Deck Construction to increase the scope of the existing contract to include water line replacement on Church Street at the additional cost of $139,200.00. Glenn Dishong/Jim Briggs Discussion: Dishong presented the item. The contract that H. Deck has with the City is for the 13th Street Project. That project is a multiple project that includes water and wastewater. The work that is going on at Church Street is drainage, wastewater, and street project. We would like to increase the scope of the contract with H. Deck to allow them to replace the water line on Church Street. The reason why we put this Church Street water line on the 13th Street Project is because the existing Church Street Project does not have any unit cost for water line replacement. Because there is no unit cost, the current contractor would have to turn a new bid. If we had to put this out for bid, with the rising costs of materials we feel that it could cost twice this amount. Action: Motion by Young, seconded by Gavurnik to approve the change order to the contract between the City and H. Deck Construction in the amount of $139,200.00 Approved: 6-0 (Brown Absent) Motion by Gavurnik seconded by Kostka to adjourn meeting. Approved: 6-0 (Brown Absent) Adjournment The meeting was adjourned at 04:38 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, February 15, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, February 15, 2005 at 12:30 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 12:30 PM. Call to Order at 12:30 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Tour of Treatment Plants/Substations Jim Briggs B. Consideration and possible action to approve the minutes from the regular Board meeting held on January 18, 2005 Jana Kern C. Review of the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver D. Discussion and possible action to provide City Council with input on the 2005/06 budget. Laurie Brewer/Micki Rundell E. Consideration and possible recommendation to continue the third phase of GSWW Edwards Aquifer Program testing and approve the annual budget of $150,000.00 Glenn Dishong F. Consideration and possible action to award the contract for the construction of the Berry Creek Lift Station and establish a project budget. Glenn Dishong G.Presentation of the accepted Water Distribution System Master Plan, dated January 2005 by staff and the engineering consultant for the project, CDM. Glenn Dishong H.Consideration and possible recommendation of the First Amendment to the development Agreement Concerning Proposed Subdivision and Construction of Escalera Ranch. Glenn Dishong Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, February 15, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , February 15, 2005. Board Members Present: Doug Smith, Patty Eason, John Gavurnik, Larry Brown, Jack Hunnicutt, Robert Kostka, Kendall Young Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Glenn Dishong, Micki Rundell, Laurie Brewer, Michael Stasny OTHER PRESENT: Allen Woelke - Camp Dresser & McKee Inc. (CDM), Charles Kaplan, Steve Sallman & Tom Dreiss - Escalera Ranch Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Tour started at 12:30 p.m. A. Tour of Treatment Plants/Substations Jim Briggs Attendees for the tour: Patty Eason, Doug Smith, Robert Kostka, Larry Brown, Kendall Young, Jim Briggs, Glenn Dishong, Tom Benz, & Jana Kern. Discussion: We went to Pecan Branch WWTP, Rivery Substation, Lake WTP, and Southside WTP. Action: None Regular Meeting called to order by Smith @ 2:18 p.m. B. Consideration and possible action to approve the minutes from the regular Board meeting held on January 18, 2005 Jana Kern Discussion: Eason had a few changes to item "I" under discussion: Q by Eason should have read - What was being done about drainage under the railroad tracks especially around 21st & 22nd Streets? What Eason heard as Miller's response was: We are trying to work with the Railroad Company, to get them to help in the repairing while the City was working in the same area. The real problem is that the houses are located in the flood plain. The hope is that the work being done in that area would help alleviate flooding problems. Q by Eason: Work being done on College, Ash and all of those streets - does this work include the widening of these streets. Millers answer the work being done in that area does not include widening. These corrections were made to the January 18, 2005 minutes. Action: Motion by Eason, seconded by Gavurnik to approve the minutes with the stated corrections. Approved 7-0 C. Review of the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver Discussion: Tom Benz introduced Michael Hallmark to the Board as the new CIP Coordinator. Hallmark presented the items. Hallmark stated all projects have rain delays. Berry Creek WWTP: 99% complete. Need to do some site grading and the final walk through. Airport Road Rehab: We have a couple of failures on the Type "B" Asphalt that need to be cut out & repaired, driveways need to be re-poured to meet the new grade. After these things are done we will lay the final asphalt. This should be complete in about 3 weeks. This does not include the portion of Airport from Lakeway to IH 35. EARZ Phase 1: 95% complete. We are waiting for the engineer inspection and the final walk through. Jennings Branch Elevated: Final clean up needs to be done. Vegetation needs to be put along the fence line. 2004 Street Overlays: Gabriel View & Northwest Blvd. is complete, lacking the site clean up. River Bend we need to replace storm drain at Williams Dr. The it will be ready for overlay. 13th Street W/WW/ST & Drainage: Water is complete, lacking the tie ins at a couple of intersections. Wastewater is complete. Next step will be the paving. Q by Eason: Corner Pine St. & 13th St. the drainage ditch at this corner continuously has trash in the tunnel at the moment there is a bag of cement there. A by Hallmark: I will go and take a look at this and see if we can get this taken care of. Smith Branch Interceptor Phase 3: This is complete. We are waiting for vegetation. Wolf Ranch Lift Station: Excavation is complete. We have made two pours on the Wet Well. Action: None D. Discussion and possible action to provide City Council with input on the 2005/06 budget. Laurie Brewer/Micki Rundell Discussion: Rundell presented the item. Attached is blank form that we would like for you fill out. The information from this form will be used by us to take to council. Q by Smith: Do you want us to fill this out now? A by Rundell: Yes, but we don't have to. If you want to take this home and fill it out. Then we can discuss it next month. Action: Board will take forms home and fill them out. Rundell to come back to the March meeting to review the input sheets. E. Consideration and possible recommendation to continue the third phase of GSWW Edwards Aquifer Program testing and approve the annual budget of $150,000.00 Glenn Dishong Discussion: Dishong presented the item. This is the third phase of an eight phase project. Phase Three will be primarily Sun City and some small areas where we feel flaws need to be looked at. Tests will be done by staff personnel and GSWW. GSWW will also compile the data, from the data they will suggest to us whether the flaw is infiltration or an exfiltration, and if it needs to be address right away or falls under the realm of us fixing it with in a year. Q by Gavurnik: It is my understanding that we are doing the Sun City area because we anticipate spending less money for repairs, but are we prolonging a worse problem in other areas that we know are going to be bad that in the long run could cost us more money? A by Dishong: It is true that we are starting in Sun City, but we have the option, if we don't find extensive flaws in this area we can start testing else where. We have a certain about of dollars set for repairs and we will spend that amount. Q by Hunnicutt: Are the engineer standards set in such a way that systems would need repairs in five years? A by Briggs: Due to the threat of the Aquifer, TCEQ has set a standard that the whole system must be gone through every five years. Q by Kostka: If TCEQ is looking to protect the Aquifer, and if that is the purpose of this, should we be looking at areas that are most likely to have leaks first? Q by Dishong: If that was our only goal, if there were no restraints on funds, and the program was not an eight year program, with that goal in mind, we had eights years to shift things around to make sure that we have levelized costing that was really the reason TCEQ allowed us the eight years. Q by Kostka: When you identify a problem/issue you have to correct it within one year? A by Dishong: Yes, you have one year from the date the problem/issue was identify. Mr. Briggs mentioned what he felt would be the issues in Old Town. A lot of the main lines are old clay lines and I don't think that they will be the issue. I think the service laterals going from the house to the main are going to be the real issue. We can not spend public dollars to repair these. Q by Gavurnik: Since we can't use public dollars to make these repairs, we expect the homeowners to make them? A by Briggs: By statute we can not use public money on private property. What we have to do is identify them, notify the home owner but we have to come with ordinances. Then we get into the issues of how does the home owner pay for these improvements. Some of the issues that we have come across are missing clean out caps. Most of these have been in our right of way, and we have fixed those. The number of other violations, I am not sure but we are not obligated to fix these under this testing we only have to identify them. Depending on the amount of violations that are found we will have to deal with them separately. Action: Motion by Gavurnik, seconded by Eason to approve the third phase of GSWW Edwards Aquifer Program testing and approve the annual budget of $150,000.00 Amendment to motion by Young, seconded by Smith if there is any residual money left we will use it for Old Town. Discussion: Dishong asked if there is any money left from the testing of Sun City we will use it for Old Town? A by Young: Yes, if there is any money left from the $800,000 set for repairs we will use it in Old Town. Dishong stated that we are not discussing the repairs, we are only discussing the testing cost which is $150,000 for Sun City. Since we are not discussing the repair costs of $800,000 and this is only for testing costs of $150,000 Young & Smith withdrew their amendment and the original motion is back on the table. Approved 7-0 F. Consideration and possible action to award the contract for the construction of the Berry Creek Lift Station and establish a project budget. Glenn Dishong Discussion: Dishong presented the item. This finishes off the scope of work that was originally planned, for the expansion of this Lift Station. When this project was put together it included both the expansion and the upgrade of the Lift Station. CDM is recommending that we award the bid to Cash Construction Co, Ltd. in the amount of $ 1,036,880.00 with a project budget of $1,100,000.00. This is about twice the amount that we expected. This is due to the increase price of construction materials - steel, piping, re-barr, etc. Action: Motion by Brown, seconded by Eason to award the bid to Cash Construction Co., Ltd. and set a project budget of $1,100,000.00. Approved 7-0 At this point of the meeting Ms. Eason asked to address the board about a letter that she has. The letter is from Pickett, Kelm & Associates, Inc. To: Governor Perry, Topic: Qualifications Based Selection of Engineering Providers by State and Public Agencies. It was noted that not all GUS Board members received this letter, a copy was made for each Board member Smith stated that this was not on the agenda so it was to be tabled until the next Board meeting. G.Presentation of the accepted Water Distribution System Master Plan, dated January 2005 by staff and the engineering consultant for the project, CDM. Glenn Dishong Discussion: Dishong presented the item. The Master Plan is the driver for a lot of the Capital Improvement Plan for Utilities. CDM just finished the System Master Plan and Allen Woelke is here to give us a presentation. From this Master Plan we build 10 year Capital Improvement Plan which the impact fees are based, we also build a 5 year Capital Improvement Plan. Presentation given by Woelke of CDM. The purpose of this plan was to evaluate the existing water distribution system. This consists of all of the pipes that are underground. This has to meet all of the TCEQ requirements for pressure and flow to individual houses.It also has to meet fire flow demands - for most systems this is the biggest demand it has to deal with. We are check this for both current and future demands. Full presentation is on tape. Q by Brown: There were some projections when the impact fee study was done by HDR. How much of what you determine in your report is going to be consistent with the Capital Improvement Plan that was the basis for the impact fee study? A by Woelke & Dishong: Most of this should be consistent. We did not have to much planned in this area two years ago when we were looking at the Capital recovery fee. We probably be looking at these side by side - good point. Looking at the next agenda will also address some of these issues. Q by Smith: The Southeast side of town that seems that it might be greater than Southwest side as far as demand goes? A by Woelke: The good news there we have some infrastructure in place. We have the ability because of Southside and Park Treatment Plant and piping to get water there a little easier. Action: None H.Consideration and possible recommendation of the First Amendment to the development Agreement Concerning Proposed Subdivision and Construction of Escalera Ranch. Glenn Dishong Discussion: Dishong presented the item. We wanted to make sure that you were aware on what was going to happen as far as utility provisions. Then it will go into a normal process of the development agreement. What is attached is a draft of the first amendment and we maybe 90% there on an development agreement amendment. The biggest change is Escalera would like to develop at a higher density going from 547 units to 2011 units. In do so it will now need to be on organized sewage collection system instead of septic systems. As you are aware there is no treatment plant on site so the strategy was to pump their wastewater from a lift station on site north to Cimarron Hills. This would establish wastewater services and load the Cimarron Hills plant. This would allow for more irrigation water for Cimarron Hills Golf Course. At a later date they would finish up the line going down the South San Gabriel with treat- ment going to Dove Springs. Hunnicutt went on the record: He does not feel that there is a conflict of interest but wanted it to be known that he owns a lot in the Escalera Ranch area in the process of exchanging it for another lot. Neither one of the lots are in the area will be effected by this. Our lot is in the area that is designated for septic systems and will always be that way. After I hear the discussion I will decide whether or not I need to exclude myself. Q by Eason: Why is the developer keeping so many lots on septic systems? A by Tom Dreiss of Escalera Ranch: It has a lot to do with topography of the land. Dishong added that It could require additional lift stations etc. Action: None Motion by Gavurnik, seconded by Young to adjourn the meeting Approved 7-0 Meeting adjourned at 3:46 p.m. Adjournment The meeting was adjourned at 03:46 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, January 18, 2005 The Georgetown Utility System Advisory Board will meet on Tuesday, January 18, 2005 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka, Kendall Young, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.086 Competitive Matters A.Consideration and recommendation for extension of the contract between McCord Engineering, and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Mike Mayben/ Jim Briggs B. Consideration and possible action to award bids for Electric System Construction and Maintenance and Electric system Construction Trenching and Conduit Installation for F.Y. 2005 in the amount of $900,000 to Flowers Construction Company, of Hillsboro, Texas. Mike Mayben/Jim Briggs RETURN TO REGULAR SESSION C. Consideration and possible action to approve the minutes from the regular Board meeting held on December, 21, 2004. Jana Kern D. Review of the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver E. Review of the Sewer System Policy Glenn Dishong F. Consideration and possible recommendation to award the contract for construction of the Smith Branch Wastewater Improvements Phase IV, to C. C. Carlton Industries, Ltd. and establish a project budget of $1,075,000.00 Tom Benz/Jim Briggs G. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg, Patrick and Associates, L.L.P. for professional services related to the design of the West Loop and North Austin Water Line Improvements for $113,900.00. Glenn Dishong/Jim Briggs H. Consideration and possible recommendation to approve an amendment to the contract with Kasberg, Patrick and Associates, L.L.P. for professional services related to the 2005 Street Rehabilitation Projects West in the amount of $49,200.00 Mark Miller/Jim Briggs I.Consideration and possible recommendation to approve an amendment to the contract with Kasberg, Patrick and Associates, L.L.P. for professional services related to the 2005 Street Rehabilitation Projects East in the amount of $133,650.00 Mark Miller/Jim Briggs J. Consideration and possible recommendation to award the bid for Type A and D Hot Mix Asphalt to RTI Materials for $273,000.00 Mark Miller/Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, January 18, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , January 18, 2005. Board Members Present: Doug Smith, John Gavurnik, Jack Hunnicutt(arrived @ 2:06), Patty Eason, Kendall Young, Larry Brown Board Members Absent: Robert Kostka Staff Present: Jim Briggs, Jana Kern, Glenn Dishong, Tom Benz, Joel Weaver, Michael Mayben, Mark Miller Paul Brandenburg OTHERS PRESENT: Williams Adams - Camp, Dresser & McKee, Inc. (CDM) Minutes Regular Meeting Meeting called to order by Smith @ 2:02 p.m. Moved to Executive Session Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order Executive Session called to order by Smith @ 2:03 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.086 Competitive Matters A. Consideration and possible action to award bids for Electric System Construction and Maintenance and Electric system Construction Trenching and Conduit Installation for F.Y. 2005 in the amount of $900,000 to Flowers Construction Company, of Hillsboro, Texas. Mike Mayben/Jim Briggs Discussion on Tape B.Consideration and recommendation for extension of the contract between McCord Engineering, and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Mike Mayben/ Jim Briggs Discussion on Tape RETURN TO REGULAR SESSION Regular session called back to order by Smith @ 2:12 p.m. Action from Executive Session: A.Action: Motion by Young, seconded by Eason to award the bid to Flowers Construction Company of Hillsboro, Texas in the amount of $900,000. Approved 6-0 (Kostka absent) B.Action: Motion by Gavurnik, seconded by Brown to extend the contract between McCord Engineering and the City of Georgetown, to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Approved 6-0 (Kostka absent) C. Consideration and possible action to approve the minutes from the regular Board meeting held on December, 21, 2004. Jana Kern Discussion: None Action: Motion by Eason, seconded by Young to approve the minutes as written. Approved 6-0 (Kostka absent) D. Review of the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver Airport Road Rehap: We are getting ready to lay the type B on the south bound lanes within the next two weeks. With in two weeks after, we will be ready for the Type D from Lakeway to Vortex. When this is finished we will start with the add ons which are Vortex to Berry Creek - overlay & Lakeway to IH 35 - point repairs and overlay. Berry Creek WWTP: We are in the demolition phase of the old basin. New plant is in use. EARZ Phase I: The gas lines just about complete, we will then finish up the storm drain and curbing, then we start the overlay. This should be completed in about 4 weeks. Jennings Branch Elevated: This tank is in use. We still have some site finish up work that will begin this week, providing we have no more rain. This work should only take a couple of days - there is some fencing work and planting of some grass. 2004 Street Overlay: Riverbend paving to begin. This should be complete by end of month. 13th St. W/WW/St./Drain: Finishing up the last of the drainage work. Hope to be finished with the paving by the first week of February. Q by Eason: I have been getting calls about this project. I was told that it is taking longer than expected. Is this true? A by Weaver: The crew is on time per the contract. Contact date is February '05. Smith Branch Interceptor Phase 3: Waiting to schedule a walk through. Wolf Ranch Lift Station: The wall pours began last week. About a 1/3 of the concrete is in place. We are waiting for the results from the testing lab, if they come back good then we will begin back filling the round up structure with flowable fill. Approximately 7 - 10 days they fill form up for the next wall form. Action: None E. Review of the Sewer System Policy Glenn Dishong Discussion: Dishong introduced Mr. Adams from CDM. Mr. Adams is here to review with us what the scope of work will be, help us put together the new policy that will guide us in the implementation of sewage including alternate sewage systems that has been discussed. Mr. Adams gave a presentation to the board (a hard copy is with the agenda packet). Our project approach will be three tasks. 1. Review City's current wastewater practices a. In the City b. In the ETJ 2. Review the guiding principles a. Promote organized gravity wastewater collection & treatment systems b. Promote low pressure collection systems c. Promote limited septic system 3. Develop recommendations i.e. decision tree model a. Meet with City staff b. Meet with property owners c. Meet with developers d. Review existing policies & procedures used by the City The time line will be about 120 days to complete recommendations. F. Consideration and possible recommendation to award the contract for construction of the Smith Branch Wastewater Improvements Phase IV, to C. C. Carlton Industries, Ltd. and establish a project budget of $1,075,000.00 Tom Benz/Jim Briggs Discussion: Glenn presented Item. Bore instead of open cut. Force main is larger than what Wolf Ranch needs. Base bid builds infrastructure and takes lift station off line. Action: Motion by Gavurnik, seconded by Eason to award the contract to C.C. Carlton Industries, Ltd in the amount of $1,075,000.00. Approved 6-0 (Kostka absent) G. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg, Patrick and Associates, L.L.P. for professional services related to the design of the West Loop and North Austin Water Line Improvements for $113,900.00. Glenn Dishong/Jim Briggs Discussion: Glenn presented item. This is a combination project for two water lines. The West Loop project includes Mesa Ranch and D.B. Woods this will allow transport of water from the Lake Water Treatment Plant to the southern most portions of the City. The North Austin Water Line project will establish water service to properties across Georgetown High School. At present time some of these properties are on wells. Action:Motion by Smith seconded by Young to amend the contract with Kasberg, Patrick and Associates, L.L.P. in the amount of $113,900.00 Approved 6-0 (Kostka absent) H. Consideration and possible recommendation to approve an amendment to the contract with Kasberg, Patrick and Associates, L.L.P. for professional services related to the 2005 Street Rehabilitation Projects West in the amount of $49,200.00 Mark Miller/Jim Briggs Discussion: Miller presented item. Action: Motion by Eason seconded by Brown to amend the contract with Kasberg, Patrick and Associates, L.L.P. for professional services in the amount of $49,200.00 Approved 6-0 (Kostka absent) I.Consideration and possible recommendation to approve an amendment to the contract with Kasberg, Patrick and Associates, L.L.P. for professional services related to the 2005 Street Rehabilitation Projects East in the amount of $133,650.00 Mark Miller/Jim Briggs Discussion: Miller presented item. This is for roads that were on the list for quarter cent. Q by Eason: What was being done about drainage under the railroad tracks especially around 21st & 22nd Streets? A by Miller: We are trying to work with the Railroad Company, to get them to help in the repairing while the City was working in the same area. The real problem is that the houses are located in the flood plain. The hope is that the work being done in that area would help alleviate flooding problems. Q by Eason: Work being done on College, Ash and all of those streets - does this work include the widening of these streets. A by Miller: The work being done in that area does not include widening. Action: Motion by Eason, seconded by Gavurnik to amend the contract with Kasberg, Patrick and Associates, L.L.P for professional services in the amount of $133,650.00. Approved 6-0 (Kostka absent) J. Consideration and possible recommendation to award the bid for Type A and D Hot Mix Asphalt to RTI Materials for $273,000.00 Mark Miller/Jim Briggs Discussion: Miller presented item. We will be able to lock in this price if we accept this bid. Action: Motion by Smith, seconded by Brown to award bid to RTI Materials for type A & D hot mix in the amount of $273,000.00 Approved 6-0 (Kostka absent) Motion by Young, seconded by Gavurnik to adjourn meeting. Approved 6-0 (Kostka absent) Adjournment The meeting was adjourned at 03:32 PM. Approved :Attest: _______________________________________________ Doug Smith Jack Hunnicutt