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HomeMy WebLinkAboutGUS_Agenda&Minutes_2003Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, December 16, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, December 16, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas (Williamson Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chairperson, Patty Eason, John Gavurnik, Stanley Bland, Jack Hunnicutt, Larry Brown, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben REGULAR AGENDA B.Discussion and possible action to approve the minutes from the regular Board meeting held November 18, 2003. C.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver D.Review and possible recommendation to award contracts to McLean Construction and Gulf States Protective Coatings, Inc., and to approve the budget for the Rivery/Georgetown Country Club Irrigation Line and Park Tank Rehabilitation Project in the amount of $889,094.00. Jim Briggs and Glenn Dishong E.Consideration and approval of renewal of the annual Electric Utility Services Agreement between LCRA and GUS Electric, in an amount not to exceed $50,000.00. Jim Briggs and Michael W. Mayben F.Consideration and approval of payment to LCRA for installation and wiring of substation breaker panels within the LCRA owned substations to allow for integration with Georgetown Utility Systems Electric Distribution and SCADA System, in the amount of $70,000.00. Jim Briggs and Michael W. Mayben Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, December 16, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , December 16, 2003. Board Members Present: Doug Smith, Stanley Bland, John Gavurnik, Kendall Young, Patty Eason Board Members Absent: Larry Brown, Jack Hunnicutt Staff Present: Jim Briggs, Glenn Dishong, Mike Mayben, Laura Wilkins, Rachel Osgood, Joel Weaver, Joe Lara Minutes Regular Meeting BOARD MOVED TO REGULAR SESSION FIRST AT THIS TIME EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. REGULAR SESSION CALLED TO ORDER AT 2:01 p.m. by Doug Smith MOVED TO ITEM "B" Executive Session Called to order at 2:39 p.m.by Doug Smith A.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben REGULAR AGENDA Possible Action from Executive Session B.Discussion and possible action to approve the minutes from the regular Board meeting held November 18, 2003. DISCUSSION: ACTION: Motion by Gavurnik, second by Bland to approve the minutes Approved 4-1 (Eason abstained as she was not on the board at the last meeting. Brown and Hunnicutt absent) C.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver DISCUSSION: Weaver presented the projects. Smith asked about the Lakeway Wastewater project How much was spent. Answered by Weaver less than had been budgeted. Ribbon Cutting on LWTP tomorrow at 10:30 a.m. Gavurnik asked about excess money in CIP. If not used does it go back to Water or to ANY CIP project. Answered by Briggs that it rolls back into the fund it came from - but must stay in that fund (i.e., water stays in Water Fund, Streets in Street Fund, etc.) ACTION: NONE D.Review and possible recommendation to award contracts to McLean Construction and Gulf States Protective Coatings, Inc., and to approve the budget for the Rivery/Georgetown Country Club Irrigation Line and Park Tank Rehabilitation Project in the amount of $889,094.00. Jim Briggs and Glenn Dishong DISCUSSION: Dishong explained the project. Handed out bid tab and cover letter that better explains the bidding and explains how the low bidder was identified. Question from Young if any other evaluation is done other than just stating that the lower bidder meets all the requirements of the contract? Dishong and Briggs clarified that they make certain that the low bidder is capable performing the job and they also look at price comparison between the low bidder to ensure that the bids are fairly close to make certain that there are no inconsistencies - but there is not usually a line by line comparison as they are all bid equally based on unit price. Question from Smith if it is cheaper to rehab the tank rather than building a new tank. Answered by Dishong that yes it is much cheaper. Seven bidders (line and pumps) McLean the lowest bidder. We have worked with them before. Gulf States lowest bidder on Tank Rehab. RPK recommends both companies. 5% for contingencies - total project budget = $889,094.00. Question from Eason about why we hire someone to review the bids. Answered by Dishong and Briggs that the engineer does the project engineering and also verifies the bidders are qualified and that they are the lowest bidder. Question from Gavurnik about why one of the bids was $1 million higher that the others. Answered by Weaver and Briggs - they are not certain. Some bidders have to bid so many jobs per year for their bonding company. ACTION: Motion by Gavurnik, second by Bland to recommend awarding bids to McLean and Gulf States and project budget as presented. Approved 5-0 (Brown and Hunnicutt absent) E.Consideration and approval of renewal of the annual Electric Utility Services Agreement between LCRA and GUS Electric, in an amount not to exceed $50,000.00. Jim Briggs and Michael W. Mayben DISCUSSION: Mayben presented the item. Young asked if these are services past the transformer - answered by Mayben - yes they are replacing the vintage transformers. Gavurnik asked about the life span of these transformers. Some being replaced were made in 1958 - if they have problems some of the parts have to be hand made at LCRA. Smith asked if after this every breaker will be compatible with others. Mayben answered yes they will be compatible. Young asked if these transformers would be reused or disposed of. Mayben answered that we reuse some of them and sell some of them to be refurbished. ACTION: Motion by Eason, second by Young to approve the agreement. Approved 5-0 (Brown and Hunnicutt absent) F.Consideration and approval of payment to LCRA for installation and wiring of substation breaker panels within the LCRA owned substations to allow for integration with Georgetown Utility Systems Electric Distribution and SCADA System, in the amount of $70,000.00. Jim Briggs and Michael W. Mayben DISCUSSION: Mayben explained the item. Young asked if this is a wireless control system. Answered by Mayben - yes. Link between the two utilities will save time as it is wireless. Young asked if this could be a part of the competitive process. Mayben answered that LCRA piece we cannot do much about because there are only certain groups that LCRA will let into their stations because they own the substations. ACTION: Motion by Young, second by Gavurnik to approve payment to LCRA for breaker panels Approved 5-0 (Brown and Hunnicutt absent) REGULAR SESSION TO ADJOURN TO HOLD EXECUTIVE SESSION Motion by Young, second by Gavurnik that Item "A" is a Competitive Matter and that the Board adjourn to Executive Session. EXECUTIVE SESSION CALLED TO ORDER AT 2:39 p.m. By Doug Smith Executive Session Discussion on TAPE Executive Session Adjourned - Reconvene Regular Session Executive Session Adjourned at 3:57 p.m. REGULAR SESSION TO RECONVENE Regular Session Reconvened at 3:59 p.m. by Doug Smith Action from Executive Session: Motion by Gavurnik, second by Eason that the City Council elect NOT to cap our electric load with the Lower Colorado River Authority and that we work to eliminate or postpone the 1 cent equity charge in the proposed new generation unit; and authorize the Mayor to submit a letter to the LCRA notifying the LCRA that Georgetown wishes to begin renegotiation of the existing wholesale power supply contract as soon as possible in 2004. Approved 5-0 (Brown and Hunnicutt absent) MOTION TO ADJOURN: Motion by Motion by Young, second by Bland to adjourn the meeting. Approved 5-0 (Brown and Hunnicutt absent) Meeting adjourned at 4:01 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, November 18, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, November 18, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas (Williamson Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chairperson, John Gavurnik - Secretary, Stanley Bland, Larry Brown, Jack Hunnicutt, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben EXECUTIVE SESSION TO ADJOURN REGULAR SESSION TO CONVENE B.Consideration and possible action to approve the minutes from the regular meeting held October 21, 2003. Laura Wilkins C.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver Subsequent User Fees - Glenn Dishong Discussion regarding a possible committee and the role of the committee related to the Line Extension Policy - Glenn Dishong D.Consideration and possible action to renew a contract between the City of Georgetown and ElectSolve Technology Solutions and Services, Incorporated to provide AMR System Data Services. Michael Mayben Meeting to adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, November 18, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , November 18, 2003. Board Members Present: Stanley Bland, Kendall Young, Jack Hunnicutt, Doug Smith, John Gavurnik Board Members Absent: Larry Brown Staff Present: Jim Briggs, Mike Mayben, Laura Wilkins, Paul Brandenburg Minutes Regular Meeting EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order Meeting called to order at 2:00 p.m. by Doug Smith Regular Session adjourned to hold Executive Session Executive Session called to order at 2:02 p.m. by Doug Smith In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben Information presented by Mr. Marcus Pridgeon of LCRA DISCUSSION ON TAPE EXECUTIVE SESSION TO ADJOURN - Adjourned at 3:28 p.m. REGULAR SESSION TO RECONVENE Regular Session called to Order at 3:35 p.m. by Doug Smith ACTION FROM EXECUTIVE SESSION - IF ANY Staff to give a list of advantages/disadvantages at the next meeting and the Board will make a recommendation to Council in December. B.Consideration and possible action to approve the minutes from the regular meeting held October 21, 2003. Laura Wilkins DISCUSSION: NONE ACTION: Motion by Gavurnik, second by Young to approve the minutes. Approved 6-0 C.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver DISCUSSION: Weaver gave status of all projects in process. ACTION: NONE Subsequent User Fees - Glenn Dishong Discussion regarding a possible committee and the role of the committee related to the Line Extension Policy - Glenn Dishong DISCUSSION: Dishong explained the issues related to the Subsequent User Fees. Line Extension Policy is done and will be reviewed by the UDC Commission tomorrow. Need information from the board on how to proceed on Subsequent User Fees. What cost would be tolerable to the City - will we increase staff to handle additional work associated with keeping track of subsequent users and payments. Question from Smith if we are talking about projects like Pinnacle? Answered by Dishong yes. Smith stated that he believes there are problems within the Council about "leap frogging" - thinks the Council wants to discourage "leap frogging". Briggs said that basically the Council could put boundaries on the extension to only be available for properties that are contiguous to the City limits or something like that. Gavurnik gave example of situation he is interested in possibly being reimbursed for - asked if staff could support reimbursement in this particular situation? Briggs gave examples of areas that cause concern and areas that also need to be addressed - how these issues put stress on the general funds related not only to utilities but to fire, police, inspections, etc. It was determined that this issue should be tabled for now until there is more demand for it. ACTION: Motion by Gavurnik, second by Bland that staff not pursue this issue further at this time. Approved 6-0 D.Consideration and possible action to renew a contract between the City of Georgetown and ElectSolve Technology Solutions and Services, Incorporated to provide AMR System Data Services. Michael Mayben DISCUSSION: Mayben presented the item and explained the contract. This firm comes in once a month and maintains the information on the system. Do an excellent job and we have had no down time on the system in more than a year. Question from Brown if we are committed to this group so that we should not consider other vendors. Mayben explained that this company has actually save us money over the last year. ACTION: Motion by Brown, second by Hunnicutt that the Board recommend the contract to the Council. Approved 6-0 Gavurnik talked about Builders luncheon today. Meeting to adjourn Motion by Gavrunik, second by Bland that the meeting be adjourned. Approved 6-0 - Meeting adjourned at 4:13p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 21, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, October 21, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas (Williamson Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chairperson, Ken Evans - Vice Chairperson, Larry Brown, John Gavurnik, Jack Hunnicutt, Stanley Bland, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows REGULAR SESSION: A.Review and possible approval of the minutes from the regular meeting held September 16, 2003. Laura Wilkins B.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver C.Consideration and possible recommendation to perform the second phase of GSWW Edwards Aquifer Program testing and to approve the annual budget of $180,000.00 Glenn Dishong D.Consideration and possible recommendation to approve the purchase of Bioxide chemicals from U.S. Filter/Davis Process Products, of Sarasota, Florida, in an amount not to exceed $75,000.00 Glenn Dishong E.Consideration and recommendation to award the annual bid for Water Meters and Accessories to National Waterworks. Glenn Dishong F.Consideration and possible action to approve a contract amendment between the City of Georgetown and Roming, Parker & Kasberg L.L.P. for professional services relating to the design the Phase I EARZ remediation. Glenn Dishong G.Discussion and possible recommendation of the Line Extension Policy forWater and Wastewater Utilities. Glenn Dishong H.Review and possible recommendation to amend the General Services Agreement between the City of Georgetown and Camp, Dresser, and McKee (CDM) for engineering services related to the design of the off-site wastewater improvements for the Wolf Ranch Project. Glenn Dishong Board to Recess Regular Session to hold Executive Session EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. I.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben EXECUTIVE SESSION TO ADJOURN REGULAR SESSION TO RECONVENE J.Possible action from Executive Session ADJOURNMENT Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 21, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , October 21, 2003. Board Members Present: Stanley Bland, John Gavurnik, Doug Smith, Kendall Young, Larry Brown, Jack Hunnicutt (arrived at 2:02 P.M.) Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Laura Wilkins, Mike Stasny, Micki Rundell, Joel Weaver, John Aldridge , Glenn Dishong, David Munk, Mike Mayben, Terri Calhoun, Amelia Sondgeroth OTHERS PRESENT: David Patrick - RPK Engineering, John Kirby - Council Member Minutes Regular Meeting Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows REGULAR SESSION: A.Review and possible approval of the minutes from the regular meeting held September 16, 2003. Laura Wilkins DISCUSSION: Smith stated that the meeting was called to order by Doug Smith not Ken Evans. ACTION: Motion by Gavurnik, second by Bland to approve the minutes as amended. Approved 5-0 (Hunnicutt not present for this vote and Evans absent) B.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver DISCUSSION: Weaver gave information on projects. ACTION: NONE C.Consideration and possible recommendation to perform the second phase of GSWW Edwards Aquifer Program testing and to approve the annual budget of $180,000.00 Glenn Dishong DISCUSSION: Dishong explained the project. Edwards Aquifer Rules require us to do this testing. Eight year project - 110,000 feet per year. Smoke testing and then other testing at potential flaw areas. Showed on the utility map areas to be tested this year. 90% - 95% of the Dove Springs area to be tested this year. Preparatory cleaning is included - but since we have the new vac truck - we can do this work ourselves. Question from Young regarding the training included. Answered by Dishong that we want to learn how to do some of the testing so we could maybe take on some of this at lesser expense later. Question from Smith about how the testing is performed. Answered by Dishong that smoke is inserted into the main. If smoke comes up from the ground - then that is an area where there is a potential leak in the system. Next step is manhole inspection. Last step is pressure or vacuum testing and then repair. Question from Young how many staff of the City will be trained? Answered all wastewater staff ( approximately 10 people). Question from Gavurnik about if we have to start over testing after we get done with the 5 years? Dishong answered that we have initially 8 years to do the first round of testing - after that we have to increase footage and test the entire system every 5 years. We are testing a mixture of old clay pipe and newer PVC to control repair costs. Once problem is identified - we have 365 days to repair. So, it is wise to try to control the repair costs by testing some older and some newer areas. Dishong explained the notification procedure for each day's testing. Briggs addressed how we plan to handle private property leaks. We will need to set up some sort of program to make it fairly simple for private property owners to make repairs - but will have to turn over to the TCEQ if we make several attempts and property owner does not repair. ACTION: Motion by Gavurnik, second by Bland that the Board recommend to Council approval of the second phase of GSWW Edwards Aquifer Program testing and approve the annual budget of $180,000.00. Approved 6-0 (Evans absent) D.Consideration and possible recommendation to approve the purchase of Bioxide chemicals from U.S. Filter/Davis Process Products, of Sarasota, Florida, in an amount not to exceed $75,000.00 Glenn Dishong DISCUSSION: Dishong explained the item. Question from Bland about how much was spent last year. Answered by Dishong that we spent all $75,000. Smith asked - Does H2S ever get to a high enough level to be dangerous? Dishong answered that it can but has not gotten to that level in Georgetown. ACTION: Motion by Hunnicutt, second by Gavurnik that board recommend to Council purchase of Bioxide from US Filter/Davis Process. Approved 6-0 (Evans Absent) E.Consideration and recommendation to award the annual bid for Water Meters and Accessories to National Waterworks. Glenn Dishong DISCUSSION:Dishong explained the bid. Passed around an ERT and end cap. Question from Bland about total cost of each complete set. Answered by Dishong. Question from Bland as to why only one bidder. Answered by Dishong that we only have one supplier of Precision meters (ITRON). Briggs stated that we ran a test on several brands of meter and that Precision was the best. Then we started using the reed switches. Badger did not have the accuracy that we required. Brown asked where the totalization of the meter recorded and held? Dishong answered that the actual read comes from the ERT to CCU's and is stored here at Utility Billing. Question from Young if the meter registers total usage? Answered by Briggs - yes the meter keeps the total amount of gallons used. Brown - is there a way to lose the reading? Answered by Dishong and Briggs - there is a battery inside that is good for 10 years. Sends reading every hour. If it stops reading - the meter keeps track and you can re-sync up the meter and the ERT. ACTION: Motion by Young, second by Brown that this bid be recommended for award to Council. Approved 6-0 (Evans absent) F.Consideration and possible action to approve a contract amendment between the City of Georgetown and Roming, Parker & Kasberg L.L.P. for professional services relating to the design the Phase I EARZ remediation. Glenn Dishong DISCUSSION: Item explained by Dishong. Showed the "flaw" exfiltration report from last year's testing. This project is for design and engineering for the repairs. RPK will prepare documents to put the repairs out to bid. 467 flaws found last year. Total is about $1.5 million (including testing and engineering). Gavurnik asked about how old these areas were. Answered by Dishong - not that old - but quite a few manholes needed to be repaired. Rundell explained that the rate increase will pay for this work and they were implemented in anticipation of paying for these repairs. Once we go through the system completely and then begin the second round - it is possible that the repairs will be slightly less than the $1,500,000.00. ACTION: Motion by Gavurnik, second by Bland that board recommend to Council approval of the contract with Roming, Park & Kasberg to provide services for this design in the amount of $109,000. Approved 6-0 (Evans absent) G.Discussion and possible recommendation of the Line Extension Policy forWater and Wastewater Utilities. Glenn Dishong DISCUSSION: Dishong gave history on this policy. We are now in need of a Line Extension policy for the UDC. Policy is now coming to the Board with a policy that does not go into Subsequent User Fees - only a Line Extension Policy. City to participate but only for projects that are on the CIP and at the same time line that the project may have been on the City's 5-Year CIP. Gavurnik asked about previous proposal on the Subsequent User Fees. Dishong explained that we are on short time frame to get something into the UDC for Line Extension purposes. Representatives from Pinnacle are at the meeting - would like to have water and wastewater in the near future. Project is in the Water CIP but for 05/06. Glenn's proposal would allow the installation of the line - and the City will participate - but we would pay our portion in 05/06 rather than now. Briggs explained the two issues. Brown suggested that we visit with TML to see if they have found a way to deal with this issue or if they have studied this issue. Could we rebate back some of the cost of the impact fee for projects that are on the CIP listing? Sondgeroth has comment related to the timing (after plat is approved by Council) still some unknowns. We are trying to get a many "knowns" as possible into the process - therefore she suggests that it be concurrent with the plat process. Need to get this policy confirmed and approved by the end of the year. Gavurnik asked if it would be appropriate to hear from the Pinnacle group at this time. Smith says he would like to avoid "leap frogging" in the system - he feels that developing outside the CIP is sort of the penalty for doing that. Hunnicutt says that currently there is a huge penalty for "leap frogging" in the system as there is not a policy in place. Hunnicutt agrees that Brown's suggestion is good place to start (rather than re-creating the wheel). Bob Felton of Cottonwood Development spoke to the board regarding his proposed development (700-800 lots) in the next five years. They would like to have an agreement with the City for services. Water is in the CIP but Wastewater is not in the next 10 years CIP. Hunnicutt asked what year the water line is in the CIP? Answered by Dishong - 05/06. City would reimburse in 05/06. No credit on impact fee as they are under the old impact fees. ACTION: Motion by Young second by Gavurnik that the policy be amended as suggested by Amelia (paragraph B3 - timing be approved by Council concurrent with preliminary plat agreement) and that it be recommended to the Council. Before the vote - Gavurnik asked if a committee could be formed to review the areas. Briggs recommended that we move forward with the approval of the policy and then at the next meeting we could talk about a committee and the role of the committee. Smith said he does not want to encourage development outside the CIP. Approved 6-0 (Evans absent) NEXT MEETING - DISCUSSION REGARDING A COMMITTEE. H.Review and possible recommendation to amend the General Services Agreement between the City of Georgetown and Camp, Dresser, and McKee (CDM) for engineering services related to the design of the off-site wastewater improvements for the Wolf Ranch Project. Glenn Dishong DISCUSSION: Dishong explained the projects for Wolf Ranch. Briggs discussed Financial Impact. Young asked if all the details had been approved through the TCEQ. ACTION: Motion by Gavurnik, second by Hunnicutt that the board recommend to Council to amend the General Services Agreement between the City and CDM for design of the off-site wastewater improvements for the Wolf Ranch Project. Approved 6-0 (Evans Absent) Board to Recess Regular Session to hold Executive Session EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. I.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben DISCUSSION: ON TAPE EXECUTIVE SESSION TO ADJOURN Adjourned at 5:21 p.m. REGULAR SESSION TO RECONVENE Regular Session reconvened at 5:22 p.m. J.Possible action from Executive Session DISCUSSION: NONE ACTION: NONE ADJOURNMENT Hunnicutt, Gavurnik Approved 6-0 Evans Absent 5:22 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 23, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, September 23, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas (Glasscock Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair Person, Ken Evans - Vice-Chair Person, John Gavurnik - Secretary, Larry Brown, Stanley Bland, Jack Hunnicutt, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board to adjourn Regular Session to hold Executive Session Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben B.Consideration and possible recommendation related to Power Supply options for the year 2004-2005. Jim Briggs and Michael W. Mayben EXECUTIVE SESSION TO ADJOURN REGULAR SESSION TO RECONVENE C.Possible action from Executive Session Meeting to Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 23, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , September 23, 2003. Board Members Present: Doug Smith, Ken Evans, John Gavurnik, Stanley Bland, Kendall Young, Larry Brown Board Members Absent: Jack Hunnicutt Staff Present: Jim Briggs, Mike Mayben, Laura Wilkins Minutes Regular Meeting Meeting called to order at 2:00 p.m. by Doug Smith Call to Order at 02:00 PM Board to adjourn Regular Session to hold Executive Session Regular session adjourned to hold Executive Session at 2:01 p.m. EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Called to Order at 2:01 p.m. by Doug Smith In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. A.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as requested by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben DISCUSSION: On Tape B.Consideration and possible recommendation related to Power Supply options for the year 2004-2005. Jim Briggs and Michael W. Mayben DISCUSSION: On Tape EXECUTIVE SESSION TO ADJOURN Executive Session adjourned at p.m. 2:43 p.m. REGULAR SESSION TO RECONVENE Regular Session Called to Order at 2:44 p.m. by Doug Smith C.Possible action from Executive Session Action from Item A: DISCUSSION: NONE ACTION: Motion by Young, second by Gavurnik that the Board recommend to Council that staff negotiate an energy supply contract with the supposition that negotiations be attempted for a longer term contract (for 42% for this year). Approved 6-0 (Hunnicutt absent) Action from Item B: DISCUSSION: NONE ACTION: NONE – Briggs to get dates from LCRA to hold a special meeting to discuss construction of a new generation plant and load cap with officials from LCRA. ADJOURNMENT Motion by Gavurnik second by Bland to adjourn meeting. Approved 6-0 (Hunnicutt absent) Meeting adjourned at 2:45 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 16, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, September 16, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue (San Gabriel Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chairperson, Ken Evans - Vice-Chairperson, John Gavurnik - Secretary, Larry Brown, Stanley Bland, Jack Hunnicutt, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. REGULAR SESSION: A.Review and possible approval of the minutes from the regular meeting held August 19, 2003. Laura Wilkins B.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver C.Consideration and possible recommendation to award the bid for construction of the Shell Road Realignment and installation of a 16-inch water line. Mark Miller and John Aldridge D.Review and possible recommendation to award the bid for Sequoia Trail West Wastewater Service Installation contract to Lewis Contractors of Georgetown, Texas. Glenn Dishong and John Aldridge E.Review and possible recommendation to award the bid for rehabilitation of manholes to F&L Concrete Services, of League City, Texas, for the 2003 Manhole Rehabilitation Project. Glenn Dishong and John Aldridge F.Review and possible recommendation to award the bid for Golden Oaks and the 8th and Church wastewater line rehabilitation. Glenn Dishong and John Aldridge REGULAR SESSION TO ADJOURN EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. G..Consideration of and possible recommendation to award the annual bid for 2003-2004 to various vendors for the Electric System Materials for the City of Georgetown. Marsha Iwers and Michael W. Mayben H.Consideration and possible recommendation to renew the contract, between the City of Georgetown and Flowers Construction Company, L.P., for electric system maintenance and construction services. Michael W. Mayben I.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as provided by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben J.Staff update to the Board related to the LCRA Wholesale Power Supply options for the year 2004-2005. Jim Briggs and Michael W. Mayben EXECUTIVE SESSION TO ADJOURN REGULAR SESSION TO RECONVENE Meeting to Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 16, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , September 16, 2003. Board Members Present: Doug Smith, Ken Evans, Stanley Bland, Kendall Young, John Gavurnik, Jack Hunnicutt Board Members Absent: Larry Brown Staff Present: Jim Briggs, Mike Stasny, Laura Wilkins, Michael Mayben, Glenn Dishong, John Aldridge , Joe Lara, Joel Weaver, Terri Calhoun, Mark Miller Others Present:John Kirby – Council Member , David Patrick – Roming-Parker & Kasberg Engineering Minutes Regular Meeting Meeting called to order at 2:00 p.m. by Doug Smith Call to Order at 02:00 PM REGULAR SESSION: A.Review and possible approval of the minutes from the regular meeting held August 19, 2003. Laura Wilkins DISCUSSION: NONE ACTION: Motion by Gavurnik second by Evans to approve the minutes. Approved 6-0 (Brown absent) B.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver DISCUSSION: Weaver gave updates on all projects in progress. ACTION: NONE C.Consideration and possible recommendation to award the bid for construction of the Shell Road Realignment and installation of a 16-inch water line. Mark Miller and John Aldridge DISCUSSION: Miller explained the item and showed the proposed project and the PID area on an aerial map. Miller explained the award of the bid to go to Chasco. Gave a breakdown of the expenses for the project. Question from Smith about how much the County paid for the project – answered by Briggs that they paid $832,500 this money has already been received by the City. Briggs gave history on the PID and funding agreement between the City and the County. Gavurnik – asked if the engineer checks to be sure that the low bidder can go to work due to the number of projects they have going in the area - do they have the resources to manage this also? Answered by Weaver that yes – the Chasco contractor is ready to go. ACTION: Motion by Gavurnik, second by Hunnicutt that the Board recommend to the Council award of the bid from Chasco Contracting. Approved (5-1 Brown absent Young opposed) Additional discussion prior to the vote: - Young will vote no on this as no documentation is provided that shows the qualifications of the bidders. Briggs stated that the engineer is required to confirm that the bidders are qualified. ACTION: Motion by Young, second by Smith that the criteria and documentation for the engineer’s recommendation be provided in the packets and presented to the GUS board and that the staff review and confirm that the low bidder is indeed qualified. Approved 6-0 (Brown absent) Additional discussion after the vote: Young wants to make certain that we don’t just take the low bid – but that the low bidder is also the best qualified. Staff has agreed to provide additional information as to the qualifications and confirmation of same to the board. D.Review and possible recommendation to award the bid for Sequoia Trail West Wastewater Service Installation contract to Lewis Contractors of Georgetown, Texas. Glenn Dishong and John Aldridge DISCUSSION: Information provided by Dishong. Recommends that we move forward if enough of the homeowner’s determine that they will commit to install the taps. Question from Young about if each homeowner will have a separate stub. Answered by Dishong that in most cases they will have a separate stub. But, there are a few cases where a stub will be shared – however all participants will pay the same regardless of whether their stub is separate or shared. Young asked - Will this project pay for itself? Answered by Dishong that yes it will – the customer will have to pay impact fees in addition to the tap fee. ACTION: Motion by Young second by Gavurnik that the board recommend to move forward with this project – if sufficient interest from the homeowners exists. Approved 6-0 (Brown absent) E.Review and possible recommendation to award the bid for rehabilitation of manholes to F&L Concrete Services, of League City, Texas, for the 2003 Manhole Rehabilitation Project. Glenn Dishong and John Aldridge DISCUSSION: Project explained by Dishong. Combining several areas of the City to get a better price. Question from Young if we had an invitation to bid. Answered by Weaver that it was posted as all projects are but that it was a little different due to requirements of the TCEQ – must be licensed to do this particular kind of work.. ACTION: Motion by Gavurnik, second by Bland to recommend to Council the award of the bid from F&L Concrete Services. Approved 6-0 (Brown absent) F.Review and possible recommendation to award the bid for Golden Oaks and the 8th and Church wastewater line rehabilitation. Glenn Dishong and John Aldridge DISCUSSION: Project explained by Dishong. Briggs asked for the bid tabs as the bids were opened this morning and the bid tabs were not included in the packets. Dishong handed out the bid tabs and explained the various projects of this bid. US T low bidder – but did not meet some qualifications. RPK Engineering recommended the next lowest bidder (Royal Vista). We went back to the low bidder – and asked for the information to make their bid complete – but the bidder pulled their bid as they could not provided the necessary info in a timely manner. ACTION: Motion by Evans, second by Young to recommend to Council award of the bid to Royal Vista. Approved 6-0 (Brown absent) REGULAR SESSION TO ADJOURN EXECUTIVE SESSION TO CONVENE EXECUTIVE SESSION: Call to Order Executive Session Called to Order at 3:29 p.m. by Ken Evans In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. G..Consideration of and possible recommendation to award the annual bid for 2003-2004 to various vendors for the Electric System Materials for the City of Georgetown. Marsha Iwers and Michael W. Mayben DISCUSSION ON TAPE H.Consideration and possible recommendation to renew the contract, between the City of Georgetown and Flowers Construction Company, L.P., for electric system maintenance and construction services. Michael W. Mayben DISCUSSION ON TAPE I.Consideration and possible recommendation related to future generation resource plans for portions of the City of Georgetown load as provided by the Lower Colorado River Authority (LCRA). Jim Briggs and Michael W. Mayben DISCUSSION ON TAPE J.Staff update to the Board related to the LCRA Wholesale Power Supply options for the year 2004-2005. Jim Briggs and Michael W. Mayben DISCUSSION ON TAPE EXECUTIVE SESSION TO ADJOURN Adjourned at 4:38 p.m. REGULAR SESSION TO RECONVENE Reconvened at 4:41 p.m. ACTION FROM EXECUTIVE SESSION: Board decided to hold a Special Board Meeting at 2:00 p.m. on Tuesday, September 23, 2003. Items to be discussed will be Power Supply Options for 2004-2005 and LCRA Load Cap Information. ACTION FROM ITEM G: Recommendation for award of Bid for Electric System Materials Motion by Evans, second by Gavurnik Approved 6-0 (Brown absent) ACTION FROM ITEM H: Recommendation to renew the contract with Flowers Construction for electric system construction and maintenance. Motion by Evans, second by Bland. Approved 6-0 (Brown absent) Motion to adjourn: Motion by Young, second by Hunnicutt . Approved 6-0 (Brown absent) Meeting adjourned at 4:42 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, August 19, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, August 19, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue (San Gabriel Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chairperson, Ken Evans - Vice-Chairperson, John Gavurnik - Secretary, Larry Brown, Stanley Bland, Kendall Young, Jack Hunnicutt Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Deliberations about Real Property The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or to take action on a "deliberation on real property" of the Water Services Department as provided under Section 551.072. A.Mankins Branch Plant Site Purchase. Jim Briggs Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. B.LCRA Wholesale Power Supply Load Cap. Jim Briggs and Michael W. Mayben C.Consideration and possible recommendation for extension of the contract, between McCord Engineering and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City's electric system improvements, system construction, system expansion (due to development), and system mapping. Michael W. Mayben and Jim Briggs Executive Session to adjourn Regular Session to convene REGULAR SESSION: D.Review and possible approval of the minutes from the regular meeting held July 15, 2003. Laura Wilkins E.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver F.Review and possible recommendation to award the bid for the Berry Creek Wastewater Treatment Plant Expansion. Glenn Dishong G.Review and possible recommendation to award the bid for the Jennings Branch Elevated Storage Tank Construction. Glenn Dishong H.Review and possible recommendation to amend the General Services Agreement between the City of Georgetown and Roming, Parker, and Kasberg, LLC (RPK) for engineering services related to the design of the Rivery/Georgetown Country Club reuse irrigation line. Glenn Dishong I.Review and possible recommendation of the Construction Specifications and Standards. John Gavurnik Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, August 19, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , August 19, 2003. Board Members Present: Doug Smith, Ken Evans, Larry Brown, Stanley Bland, Kendall Young, John Gavurnik, Jack Hunnicutt Board Members Absent: None (Ken Evans left Executive Session at 3:28 p.m. and did not attend Regular Session) Staff Present: Jim Briggs, Mike Stasny, Barbara Lake, Michael Mayben, Glenn Dishong, John Aldridge , Paul Brandenburg, Rachel Osgood, Joel Weaver. Others Present: Ercel Brashear Allen Woelke – Camp, Dresser & McKee David Patrick – Roming, Parker and Kasberg, L.L.P. John Simcik – Roming , Parker and Kasberg, L.L.P. David Collingworth – BRA Jim Clarno – LCRA Rebecca Robbins – Williamson County Sun Minutes Regular Meeting Meeting called to order at 2:00 p.m. by Doug Smith EXECUTIVE SESSION: In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Deliberations about Real Property The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or to take action on a "deliberation on real property" of the Water Services Department as provided under Section 551.072. A.Mankins Branch Plant Site Purchase. Jim Briggs DISCUSSION: Discussion not taped. Motion to recommend that Council consider purchase of this site. ACTION (TAKEN IN REGULAR SESSION): Motion by Gavurnik, second by Hunnicutt to recommend that council consider an interlocal agreement with GISD regarding the purchase of real estate for a wastewater treatment plant. Approved 6-0 (Evans absent for this vote) Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. B.LCRA Wholesale Power Supply Load Cap. Jim Briggs and Michael W. Mayben DISCUSSION: On Tape for Executive Session. ACTION: NONE Smith suggested that this issue be tabled for now and schedule for further discussions in the next two meetings of the GUS Board. C.Consideration and possible recommendation for extension of the contract, between McCord Engineering and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City's electric system improvements, system construction, system expansion (due to development), and system mapping. Michael W. Mayben and Jim Briggs DISCUSSION: On Tape for Executive Session. ACTION (TAKEN IN REGULAR SESSION): Motion by Bland , second by Brown recommendation for an extension of a contract between the City and McCord Engineering to provide engineering service related to the planning, design, and review of the City's electric system improvements, system construction, system expansion (due to development), and system mapping. Approved 6-0 (Evans absent for Regular Session) Executive Session to adjourn EXECUTIVE SESSION ADJOURNED AT 3:35 p.m. Regular Session to convene REGULAR SESSION: REGULAR SESSION CALLED TO ORDER AT 3:38 p.m. by Doug Smith. D.Review and possible approval of the minutes from the regular meeting held July 15, 2003. Laura Wilkins DISCUSSION: None ACTION: Motion by Gavurnik, second by Brown to approve minutes as presented. Approved 6-0 (Evans absent for Regular Session) E.Review of the Construction Progress Report and timelines (including but not limited to items listed). Joel Weaver DISCUSSION: Joel Weaver gave presentation of current CIP and details on the projects. Cedar Breaks Water Line project is waiting on the bridge. The bridge needs beams replaced. There is a structural problem and they are assessing the problems now. The City can’t place and load the water line until they get the bridge issues taken care of. Probably will be done October or later. Weaver said he would keep them up to date on that project. On the Country Club/Rivery project the road is now open. The contractor is addressing the punch list now. Doug Smith asked about delays in opening Country Club Road. Joel explained about traffic signal light delays and an easement and other issues that delayed it. The Lake Plant Expansion is progressing and the remainder left to be done is equipment and electrical. Lakeway wastewater project is on schedule. 7th and 8th Street Rehab is down to the final course of paving. Explained about water line replacement and delay. Paving will be done this weekend. Jack Hunnicutt asked about Hutto Road and what was going on with the project. Joel explained that the road was surfaced temporarily after milling, so they can construct curb and gutter. Larry Brown asked about bronze plaques that have old street names downtown on the square. Jim Briggs explained. ACTION: No action. F.Review and possible recommendation to the bid for the Berry Creek Wastewater Treatment Plant Expansion. Glenn Dishong DISCUSSION: Presentation by Glenn Dishong. Low bid was Cunningham Constructors. At later date there may be a lift station as a separate item. Dishong wanted them to be aware of that. Gavurnik asked about contingencies. Dishong stated that the amount in the contingency will not cover the lift station that it would be a separate item at a later date. Kendall asked about cost of lift station. Glenn did not have exact figures. Jim explained about contingencies. Bland asked about necessity of lift station to utilize operation of the plant. Dishong explained and about the old lift station. Gavurnik asked about time of construction. Allen Woelke answered question. One year. Complete in Sept. or October. Kendall asked about qualifications of the bidder. Kendall asked about documenting qualifications of bidder/contractor. Jim explained that engineering firm does that in a letter to the City as a standard process. ACTION: Motion by Gavurnik, second by Kendall Young to recommend to council that they award the bid for the construction of the Berry Creek Wastewater Treatment Expansion to Cunningham Constructors and Associates . Approved 6-0 (Evans absent for Regular Session) G.Review and possible recommendation to award the bid for the Jennings Branch Elevated Storage Tank Construction. Glenn Dishong DISCUSSION: Glenn Dishong gave presentation on recommendation of construction of the storage tank. There were three bidders. Lowest bid was Caldwell Tank, but they didn’t meet the design criteria. Gavurnik brought up difference in numbers. Bidding and difference in the bids was explained by Allen Woelke. Larry Brown recommended, through his company’s experience with Landmark that they are a good company. ACTION: Motion by Gavurnik, second by Larry Brown to recommend to council to award the contract to Landmark Structures of Fort Worth, Texas for the Jennings Branch Elevated Storage Tank and to approve the slight increase in the budget to an increase of 1,290,000.00. Approved 6-0 (Evans absent for Regular Session) H.Review and possible recommendation to amend the General Services Agreement between the City of Georgetown and Roming, Parker, and Kasberg, LLC (RPK) for engineering services related to the design of the Rivery/Georgetown Country Club reuse irrigation line. Glenn Dishong DISCUSSION: Dishong gave explanation of the irrigation line and engineering requirements. In addition to the line, the project has RPK doing design work to put old tank back into service. Line will run from San Gabriel Park under the interstate to the Rivery and then Georgetown Country Club. Doug Smith asked if the City had firmed up the contract with Country Club. Glenn answered, yes. Explained about dates and fees. Discussed budget and costs of project. ACTION: Motion by Brown, second by Bland to recommend the amendment for engineering services for the design of the Rivery/Georgetown Country Club irrigation line. Approved 6-0 (Evans absent for Regular Session) I.Review and possible recommendation of the Construction Specifications and Standards. John Gavurnik DISCUSSION: Pulled from session by John Gavurnik. ACTION: None ADJOURNMENT: Motion by Bland, second by Gavurnik to adjourn the meeting. Approved 6-0 (Evans absent for Regular Session) Meeting adjourned at 4:05 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, July 15, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, July 15, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue (San Gabriel Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chairperson, Ken Evans - Vice-Chair, Larry Brown, Jack Hunnicutt, Stanley Bland, John Gavurnik, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Review and approval of minutes from the June 17, 2003 meeting. Jim Briggs B.Review and possible recommendation of an annual bid for water and wastewater pipe and fittings. Marsha Iwers and Glenn Dishong C.Review and possible recommendation of the bid for Water Meter ERT Installation. Marsha Iwers and Mike Mayben D.Discussion of GUS Board procedures regarding decisions that are relatively expensive and/or complicated, including Board/Staff interaction and procedures regarding information sharing. Doug Smith and Jack Hunnicutt E.Review and possible recommendation of a bid for curb, gutter and sidewalk to Dayco Construction Company. Mark Miller F.Discussion and possible recommendation of the Line Extension Policy. Glenn Dishong G.Discussion and Review of a proposal to provide wastewater service to Williamson County MUD #12 by Georgetown Utility Systems. Jim Briggs H.Resolution related to the wastewater discharge permit and CCN for Liberty Hill. Jim Briggs I.Review of the construction progress report: (including but not limited to items listed). Joel Weaver Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, July 15, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July 15, 2003. Board Members Present: Doug Smith, Ken Evans, Larry Brown, Stanley Bland, Kendall Young, John Gavurnik, Jack Hunnicutt Board Members Absent: NONE Staff Present: Paul Brandenburg, Jim Briggs, Laura Wilkins, Mike Stasny, Barbara Lake, Michael Mayben, Glenn Dishong, Ed Polasek, Terri Calhoun, Mike Stasny, Joel Weaver, David Munk, Joe Lara Others Present: Kerry Russell, Legal Counsel Bob Felton – Cottonwood Creek Development David Reid – Halyard Engineering John Trent – Centex Homes John Kirby – Council Member Minutes Regular Meeting Minutes:Meeting called to order at 2:02 p.m. by Doug Smith Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Review and approval of minutes from the June 17, 2003 meeting. Jim Briggs DISCUSSION: NONE ACTION: Motion by Gavurnik, second by Young to approve the minutes. Approved 7-0 B.Review and possible recommendation of an annual bid for water and wastewater pipe and fittings. Marsha Iwers and Glenn Dishong DISCUSSION:Dishong explained the item. ACTION: Motion by Hunnicutt, second by Evans to recommend the bid. Approved 7-0 C. Review and possible recommendation of the bid for Water Meter ERT Installation. Marsha Iwers and Mike Mayben DISCUSSION: Mayben explained the item - only one bid received. Question from Evans about why we do not get more bids. Answered by Mayben that certified installer must install these units. Question from Smith if we actually save money by automatic reading. Answered by Mayben that yes we do . One meter reader for 32,000+ meters. Also we get lots of information from the readings. Briggs added that error rate is much lower than when meters were read by hand. Question from Young if we experience vandalism. Answered by Mayben not much any more – we used to have problems of damage from lawnmowers – but we have corrected most of this. ACTION: Motion by Gavurnik, second by Bland to recommend approval of this bid to Council. Approved 7-0 D. Discussion of GUS Board procedures regarding decisions that are relatively expensive and/or complicated, including Board/Staff interaction and procedures regarding information sharing. Doug Smith and Jack Hunnicutt DISCUSSION: Board would like to have more information prior to voting on complex issues. Example: Water & Wastewater Treatment Plant operations contracts. Possibly have workshop prior and workshop after the presentations. Briggs explained the events up to the May meeting. Brandenburg stated that he would like to see the Board Chair, himself and Briggs meet regarding the major issues coming up. Also allow the Council to be present for board meetings. Question from Gavurnik about if it would be appropriate for the board members to ask vendors questions. Answered by Russell that no it is not appropriate. Question from Young if it is appropriate to talk to another board member. Answered by Brandenburg that yes it is appropriate as long as no quorum – one on one is fine. Question from Hunnicutt about calling executive session to discuss certain items when they get to confidential. Answered by Briggs that yes they can – this is posted on the agenda currently. ACTION: NONE E.Review and possible recommendation of a bid for curb, gutter and sidewalk to Dayco Construction Company. Mark Miller DISCUSSION: Miller explained the item. A portion of these projects (about half on this list) are paid for by the ¼ cent sales tax collections. Miller went through the list for the ¼ cent sales tax. Question from Smith if curbs are put in where none currently exist if this counts as maintenance. Answered by Briggs that yes for ¼ cent tax. General discussion regarding the difference in the bids. ACTION: Motion by Gavurnik, second by Hunnicutt to recommend the bid from Dayco Construction. Approved 7-0 F.Discussion and possible recommendation of the Line Extension Policy. Glenn Dishong DISCUSSION: Dishong explained the item. Briggs and Dishong went into more detail on reasons that the City would be interested in participating in oversizing for future needs. City’s payment would be made at the time that the line would have been built by the City. (i.e. – install in 2002 – pay in 2004 when project would have been in the CIP to be constructed). Gavurnik asked about the clause that would allow reimbursement to the developer who oversizes (from subsequent developers). Answered by Briggs that (per Finance) this would be very burdensome from an accounting standpoint to track reimbursements. It would be possible if we put maybe a time limit on reimbursement. If no subsequent users connect within “five years” or so, then the reimbursement option goes away. Gavurnik would like to have a separate meeting with he and staff to hopefully work out something that would work that we could bring back to the board to consider/review. Gavurnik and Dishong to meet to work on this between now and the next meeting to hopefully have something completed for the September meeting for adoption. Comment from Smith that the “discretion of the City” as to whether to participate or not could be a potential problem. General discussion on how to make it “fair for everyone” and not make it look like some people got a better deal than others. Hunnicutt asked if they could get something at least 10 days prior to the next meeting to allow the Board ample time to review. Bland asked how it is determined what size to oversize to. Answered by Briggs that we run the Land Use model to determine what size would potentially be needed. ACTION: NONE G.Discussion and Review of a proposal to provide wastewater service to Williamson County MUD #12 by Georgetown Utility Systems. Jim Briggs DISCUSSION: Briggs explained the item and the associated issues that bring this item to the board. Question from Brown of what is in it for Georgetown. Answered by Briggs that potentially the Georgetown City limits will eventually include this area and we will end up with another area like Serenada. Plus it would be better for the region if wastewater is controlled rather than septic. Kerry Russell addressed the Board to provide perspective from the legal aspects. Environmental concerns and the need for a wastewater system rather than septic in an upscale development are essential. They have several options: septic, package plant, Chisholm Trail, or City of Georgetown. The City has first option under our agreement with Chisholm Trail. Chisholm would like the opportunity – but are waiting until the City decides if we want it or not. Parmer Lane will make this area explode – it is best if wastewater is planned not pieced together. The development needs to decide quickly what they will do so they can get started on the project. Evans has questions about how the City will come out in the deal. Answered by Russell that this development will pay for 100% of the costs for installation and operations. The City of Georgetown is the only entity currently that can assist and provide service to this area. This is the opportunity to prevent the Serenada type situation from occurring. Hunnicutt asked some questions related to financial impacts pertaining to Cimarron Hills. Hunnicutt stated that this is a big step for a small place – but that it does provide protection to the Aquifer – the burden will go to the staff. Various other questions related to our CCN and providing wastewater only. ACTION: NONE Update to the Board in August, 2003 H.Resolution related to the wastewater discharge permit and CCN for Liberty Hill. Jim Briggs DISCUSSION: Briggs and Russell explained the item and associated issues that bring this item to the Board. Process has gone well. City has been asked to pass a Resolution in support of this project. Russell is speaking today on this item as representative of Liberty Hill. City of Georgetown gets to approve everything on the discharge permit as we are downstream from the discharge. Liberty Hill prefers to provide wastewater for the entire area rather than involving the Alliance or other wastewater providers. ACTION: Motion by Evans, second by Brown for a resolution, in support of Liberty Hill’s Wastewater Discharge Permit and CCN, to be drafted by staff and presented to Council for approval. Approved 7-0 I.Review of the construction progress report: (including but not limited to items listed). Joel Weaver DISCUSSION: Weaver presented update to the Board on projects currently in progress. ACTION: NONE Evans thanked the members of the Board that served on the Impact Fee Review Committee. Gavurnik also thanked Briggs, Rundell and staff for their support. Next meeting there will be items in Executive Session related to LCRA electric issues. This will be a process of two or more meetings to address the issues prior to making a recommendation to the Council. Motion to Adjourn: Motion by Gavurnik, second by Young to adjourn the meeting. Approved 7-0. Meeting adjourned at 4:23 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, June 17, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, June 17, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue (San Gabriel Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Ken Evans - Chairperson, Doug Smith - Vice-Chairperson, John Gavurnik - Secretary, Larry Brown, Jack Hunnicutt, Stanley Bland, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM A.Consideration and possible action to approve the minutes from the meeting held May 20, 2003. B.Board review and possible recomendation for award of the contract for the Lakeway Wastewater Rehabilitation project. C.Board review and possible recommendation for award of the contract for the 7th and 8th Street Rehabilitation project (from Main Street to Austin Avenue). D.Project review and updates: (including but not limited to items listed). Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, June 17, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , June 17, 2003. Board Members Present: John Gavurnik, Stanley Bland, Kendall Young, Larry Brown Board Members Absent: Ken Evans, Jack Hunnicutt, Doug Smith Staff Present: Paul Brandenburg, Glenn Dishong, Mark Miller, Joe Lara, Leticia Zavala, Terri Calhoun, Joel Weaver, Mike Stasny, Laura Wilkins, David Munk Others Present: David Patrick – Roming, Parker & Kasberg, Engineering; Minutes Regular Meeting Meeting called to order at 2:09 P.M. by John Gavurnik Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551 REGULAR SESSION: A.Consideration and possible action to approve the minutes from the meeting held May 20, 2003. DISCUSSION: NONE ACTION: Motion by Young, second by Bland, - Approved 4-0 (Hunnicutt, Evans and Smith absent) B.Board review and possible recommendation for award of the contract for the Lakeway Wastewater Rehabilitation project. DISCUSSION: Item presented by Joel Weaver. Staff recommends award of bid (and Add Alternates) to Lewis Construction for the construction of this project. Question from Young if alternate bids are always awarded to the main contractor – or can you award to someone else? Answered by Weaver that could award alternates to any of the other bidders – however, this contractor will be awarded both alternates as they are a reliable contractor. We end up with more satisfied customers and this is much better for the City in the long run. Gavurnik asked if we ever award alternates to other contractors? Answered by Weaver - If you just award one piece sometimes the base bid is not a good price if the alternates are not awarded also. Never has seen them awarded separate – but it is possible. Dishong stated that “add alternate” indicates added to base bid – so the prices are all related to the pieces being awarded together. Bland asked if it is strange to have such a wide range of prices? Answered by Weaver that yes we do see that. Chasco bid well on the line work but was very high on the asphalt work. Sometimes the contractor will subcontract pieces that other contractors perform in-house – this affects prices bid. The engineer is responsible to review the bids and check the contractor’s references. ACTION: Motion by Brown, second by Bland, that the Board recommend to Council that the bid and add alternates be awarded to Lewis Construction, Inc. Approved 4-0 (Hunnicutt, Evans and Smith absent) C.Board review and possible recommendation for award of the contract for the 7th and 8th Street Rehabilitation project (from Main Street to Austin Avenue). DISCUSSION: Item explained by Weaver. Only two bidders on this project as the work will all be done from 7:00 p.m. to 6:00 a.m. (nights) in order to have less impact on the business owners downtown. Question from Gavurnik about why nothing in the bid for the testing. Answered by Weaver that the City will pay for tests (if we pass them) if not then the contractor pays. The City chooses the testing company. ACTION: Motion by Bland, second by Young, that the Board recommend award of the bid to H.Deck Construction for rehabilitation of 7th and 8th Street. Approved 4-0 (Hunnicutt, Evans and Smith absent) D.Project review and updates: (including but not limited to items listed). DISCUSSION: NONE Projects’ status explained by Weaver. Dishong handed out a map of proposed WW CCN for Liberty Hill. Williamson County WW Study is under way. Liberty Hill is submitting CCN amendment – no major problems yet – they will notify us when they file their application for amendment. NO action required by the board at this time – this is just an FYI Update. Gavurnik – regarding construction standards – meeting was held. City and Gavrunik engineers working together to resolve in the best manner for all involved. Per Gavurnik – this is the shortest and most efficiently run meeting the Board has had. No other business ACTION: NONE MOTION TO ADJOURN Motion by Brown, second by Bland, to adjourn the meeting. Meeting adjourned at 2:38 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, May 20, 2003 The Georgetown Utility System Advisory Board will meet on Tuesday, May 20, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue (San Gabriel Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Ken Evans, Doug Smith, Jack Hunnicutt, John Gavurnik, Larry Brown, Kendall Young, Stanley Bland Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM A.Presentation of the Water and Wastewater Plant Operating Proposals by Operations Management International (OMI), Severn Trent, and Brazos River Authority (BRA). 2:20 p.m.Severn Trent 3:00Brazos River Authority 3:40Operations Management International B.Discussion of proposals and possible recommendation of firm(s) for operation of the City's Water and Wastewater Plants. C.Review and possible approval of the minutes from the regular meeting, held April 17, 2003 D.Project review and updates: (including but not limited to items listed). Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, May 20, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , May 20, 2003. Board Members Present: Ken Evans, Doug Smith, Jack Hunnicutt, John Gavurnik, Stanley Bland, Larry Brown, Kendall Young Board Members Absent: NONE Staff Present: Jim Briggs, Paul Brandenburg, Glenn Dishong, Joe Lara, Terri Calhoun, John Aldridge , Joel Weaver, Mike Stasny, Laura Wilkins, Mike Mayben Others Present: Kerry Russell, Legal Counsel, OMI, Severn-Trent, Brazos River Authority, Mike Cunningham – Cunningham Construction, John Kirby – Council Member Minutes Regular Meeting Meeting called to order at 2:00 by Ken Evans Meetings will be 3rd Tuesday of each month. Schedule to follow. Mr. Smith will not be at June meeting. A.Presentation of the Water and Wastewater Plant Operating Proposals by Operations Management International (OMI), Severn Trent, and Brazos River Authority (BRA). 2:20 p.m.Severn Trent Presentation for Severn-Trent, Vice-President, Joseph Graziose (New York). Stop him and ask any questions the Board may have. Graziose introduced Severn-Trent staff: Gary Mechler, Scott Manuel (not present), Skip Ferris, Scott Jones, Dave Gentry, Bill Fry, Joe Graziose, and explained staff functions. Introduced the company and their philosophy. Outlined the services provided by Severn-Trent & location of various functions. Explained how the company operates its business - mainly a water company (some equipment). Mission statement and Values statement. People are their assets. Gary Mechler – 250 of 1000 operations staff are in Texas. They have been in Texas for 20 years. Active in the community. Festivals, schools, scholarships, etc. Have been in Chickasha, OK for 22 years. Approach to managing projects: Planning, Quality and Control, Operational Activities, Human Resources, External Relations. Scott Manuel would be Project Manager (“A” licensed). System overview – noticed several items need to be addressed (maintenance), Analytical Trailer, Water Wastewater Plant Operations. Focus on the people – employment offered to employees currently in these positions. Question from Smith - How long will transition manager to stay on the job? Answered - as long as it takes, but probably around 6 months. Severn-Trent lives by their values statement. “Report everything no mater how small” Internal auditors to audit all facilities. Question from Gavurnik – How many contracts do they have in Texas for the 250 employees? Answered - approximately 100 contracts (varied – not all water operations contracts). Question from Young – Of the things they noticed needed to be changed – will any of those items improve operations? Answered absolutely. Any major Plants looked like they were running high solids. Smith – when you run into problems and call in backup staff – do you report that you are calling in the back-up staff? When things happen – they keep the client informed as the back-up staff are part of the overhead costs. Young – have you paid fines before? Sometimes they have to “step up to the plate and worry about the cost later or just “step out of the game”. Severn-Trent has always “stepped up to the plate”. Briggs – of the plants they operate in Texas – how many are less than 100,000 population? Answer – only Pasadena is over 100,000. Briggs - W hen mission statement was on the screen it said “solutions driven” – please explain. Answer - Bring in all aspects of the company. Focus on the best solution for the client regardless of whether or not is it best financially for Severn-Trent. What is best for the client in the long-run ends up being best for Severn-Trent. Briggs - How do you respond to threat levels for Home-Land Security? Answer - Banding at remote plants and bands are checked routinely and if broken alert appropriate person. Crisis management program – teach staff what to do when security breach (broken band). Question about reuse from Dishong. Question about time frames on awards – list recent awards and what they were for. Answer most recently – TCEQ award for Loop 360 (five years compliance). 3:00Brazos River Authority John Baker – General Manager, David Collinsworth, Curtis Smalley, Jim Forte, John Hawes. BRA was behind in Williamson County’s needs. Board has made major changes at BRA to accommodate these needs. San Gabriel watershed evaluation along with Alliance. Interested in our project and it will compliment their other efforts in the area and benefit the community in the long-run. Have recently rented office space to have a presence in Georgetown (whether selected or not for operations contract) to better meet the community’s needs. Made intensive effort to evaluate Georgetown’s plants. Curtis Smalley – Transition is important to BRA as it is to the City. Currently work with OMI in Temple and interface with them on a regular basis. Transitioned from OMI to BRA at Brushy Creek a few years back. Tommy Dickens (“A” licensed) for project manager. Staffing available 24-7 if necessary. In-house training –haz-mat certified staff. City employees are invited for all training provided by BRA. Not asked in the RFP to evaluate energy costs – they would be willing to look at ways to save energy. Opportunity to regionalize; reuse bio-solids; reuse effluent, etc. Hand-me down vehicles – will provide their own vehicles and return the City’s vehicles to the fleet. They do their own maintenance labor/rehab. Question from Evans about how the City will see the returns they are referring to. Answered by Briggs – if maintenance funds are not used – then they are rolled back into the fund or applied to next year’s contract. Operational culture – compliance – they want to do better than “meet compliance”. BRA works hard to be good neighbors. Expertise – 30 years of operations experience in Texas. Longevity – 20% of staff have been with BRA for 20 years – over half have been with BRA for over 10 years – 29 staff members within 30 minutes of Georgetown. Buying power for chemicals. Standardization for budgeting. Tradition of Excellence. Twenty-three awards in Texas. Encourage employees to be involved in water organizations. David Collinsworth – State agency (no bonuses, etc.) - Community work –curriculum for 4th grade students; book covers for students about conservation; volunteer water quality monitoring; compliance history. Question from Evans about Alliance – would it create a conflict of interest if BRA is chosen. Answered – no. Are they a state agency or private funded by the State. Answer – Quasi-State entity – but under most of the requirements of a State agency. Board appointed by the Governor. Hunnicutt – regarding the Regional initiative - what is the relationship of the services unit to the portion of BRA that is involved in the initiative? Answer – BRA manages water supplies but have begun to realize that they should learn to treat water and wastewater - this will protect the water quality and enable them to better manage the water supply. More cost effective and higher quality will result. Gavurnik – power savings – in their evaluation did they notice a power savings issue. Answer – no they did not – but this is a part of their operations. Question from Young regarding biosolids. Answer - Biosolids reuse in Belton – don’t have biosolids program other places. Round Rock biosolids go to the landfill. Would like to do a composting site in Williamson County – but so far not cost effective. Young – if they are the operators and have a failure – since they are a state agency how does that affect us/them. Answer does not affect the fact that they must be in compliance and pay fines just like anyone else. Young – how many fines has BRA had? Answer – BRA has not paid any fines for violations or non-compliance (almost – but not yet.). Young – Security – what are you prepared to do to make for higher security. Answer – concentric circle approach – identify vulnerable areas and find a way to protect those areas. Briggs – Composition of Boards etc. – legislation to regulate Board composition, etc. How concerned should we be about these operations as relates to the legislature. Answer – knows there is cynicism about River Authorities, etc. Does not believe that this contract would be a problem as far as what Jim asked. Briggs – where will the project manager be – Answered - Belton – but with Operations supervisor in Georgetown. Question from Glenn about in-house training - does this include training on the distribution system and collection systems? More into treatment than collection/distribution – but are currently building lesson plans, etc. for this. – but would be able to provide the level of training we need in the future. Dishong – explain a little about the Industrial Pre-treatment. RFP required that they evaluate the City’s ordinance – it is a good ordinance - but they believe that because Georgetown has exceeded the 5 MGD – that at some point the TCEQ will ask Georgetown to invest in an Industrial Pre-treatment Program. 3:40Operations Management International Shirley Ross, Randy Massie – Project Manager, Don Evans - President OMI/CH2Mhill City’s plant operations provider since 1993. Would like to renew for 5 more years. Approached this proposal as if it were new business and went over the project as such. Flexible cost arrangement. Currently have contracts all across the State. 100% Employee-owned company. 23 years in business. Don Evans – Strong plans for the future for Georgetown – want to remain a part of what is happening in Georgetown. Partnership awards. 1993 start-up issue with boil-water notice – flew in international experts to review and resolve. Shared risks – protect assets. Randy Massie – Regional support – Corporate support - value added services ($100,000) at no additional cost to the City. High quality personnel, preventive maintenance. Over the last three years – decreased cost of service to treat water/wastewater. Good prices on chemicals – bulk buying. Personally committed to providing Award-winning service in the future. Question from Smith – When you call on people for help – do you notify the City that you are calling in someone? Answered by Massie – yes – most often he has already Question by Smith about former manager with OMI – who discovered this? Answered by Evans - Manager was convicted of embezzlement – this was discovered by OMI and funds reimbursed to Georgetown in case some of the dollars embezzled had come from the repairs fund. Young – GET FROM TAPE Answered by Massie – internal audit every year. Young – Labs nearby? – Answered by Massie – yes there is a lab in Georgetown. Answered also by Evans that EPA labs check the OMI labs. Briggs – If we reestablish the contract – does OMI have a problem going through this process again in 5 to 10 years. Answered by Evans that no – they are fine with however the City wants to manage the selection process. B.Discussion of proposals and possible recommendation of firm(s) for operation of the City's Water and Wastewater Plants. Briggs gave information to the board regarding staff review of the proposals submitted. Staff listed facts and concerns related to the proposals. Recommendation that BRA and OMI be the two considered. Recommend also that after the presentations that the presentations/proposals be reviewed prior to making a final decision. At this time it appears that a recommendation would be for wastewater contract to be awarded to BRA and water to OMI, but staff would like to review the presentations prior to making a final recommendation. It appears that separate contracts would be cheapest option also. Smith – asked if Kerry Russell had any comments regarding the proposals. Russell stated that there is “No looser whoever you choose”. Severn-Trent did not make the final cut. Russell has had experience dealing with S-T on laboratory side – good reputation – has not had dealing with them on the operations side. Russell has noticed some maintenance issues over the last 2 or 3 years with OMI (could be due to the previous manager) – but knows that this does not follow with OMI’s corporate philosophy. Based on presentation – OMI would be very good operator- but keep in mind compliance issues. Curtis Smalley at BRA the best Water/Wastewater treatment operator in the State. Legislative issues are a factor with BRA and a concern for us to remember. Costs – pretty much the same – BRA is critical for wastewater regionalization. Question from Young – if there would be a problem to have one provider for water and one for wastewater? Answered by Briggs – no Round Rock is currently doing something similar and are doing fine with this option. Question from Brown regarding is the costs in proposals are in-line with what we anticipated. Question from Hunnicutt about scoring. Answered by Dishong that it is a weighted average. Hunnicutt requests why staff is recommending OMI when serious issues have been raised with OMI. Briggs answered that he has not noticed what Mike Cunningham may have noticed. If anything is out of line – he would like for those individuals to bring those issues to he or Glenn Dishong to investigate. There are occasional issues as with any vendor – but we have been able to resolve what comes up as it is brought to the attention of staff. Evans has concerns about the bid price between 02-03 and 03-04. Motion by Gavurnik , second by Evans that the Board recommend to City /Council that the operation contract for both water and wastewater be awarded to BRA. Approved 6-1 (Bland opposed) C.Review and possible approval of the minutes from the regular meeting, held April 17, 2003. Motion by Young, second by Gavurnik to approve the minutes – Approved 7-0 D.Project review and updates: (including but not limited to items listed). Motion by Gavurnik – second by Young to adjourn the meeting – meeting adjourned at 5:05 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, April 17, 2003 The Georgetown Utility System Advisory Board will meet on Thursday, April 17, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas (Williamson Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Ken Evans, Sam Pfiester, Jack Hunnicutt, Larry Brown, Stanley Bland, John Gavurnik, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Thursday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Review and possible approval of the minutes from the regular meeting, held March 27, 2003. Also notes provided from the Impact Fee Review Committee meetings held on March 24, 2003 and April 11, 2003. B.Review and possible recommendation of drainage solutions for Brangus Road engineering by Roming, Parker & Kasberg. C.Review and possible recommendation regarding the possible transfer of a portion of the City's Water CCN to the City of Round Rock. D.Discussion and possible recommendation regarding Serenada Wastewater Service. E.Review and possible recommendation of the Capital Improvement Projects Plan for 2003/2004. EXECUTIVE SESSION: In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. F.Sec.551.086 competitive matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. Review and possible recommendation related to the Electric Capital Improvement Projects Plan for 2003/2004. Executive Session to Adjourn G.Project review and updates: (including but not limited to items listed). 1. Subsequent User Fees Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, April 17, 2003 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday , April 17, 2003. Board Members Present: Sam Pfiester, John Gavurnik, Jack Hunnicutt, Kendall Young Board Members Absent: Ken Evans and Stanley Bland Staff Present: Jim Briggs, Paul Brandenburg, Glenn Dishong, Mike Mayben, Mark Miller, Micki Rundell, Laurie Brewer, Leticia Zavala, Joe Lara, Terri Calhoun, John Aldridge , Joel Weaver, Mike Stasny, Laura Wilkins, Amelia Sondgeroth Others Present: Marion Jones – Impact Fee Review Committee, Doug Smith – incoming Board member, Kerry Russell – Legal Counsel, Kate Alexander – Austin American Statesman Minutes Regular Meeting Call to Order at 02:00 PM Meeting called to order at 2:01 by Sam Pfiester Kendall Young addressed the group to thank Sam Pfiester (out-going board member) for his service to the board. Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Review and possible approval of the minutes from the regular meeting, held March 27, 2003. Also notes provided from the Impact Fee Review Committee meetings held on March 24, 2003 and April 11, 2003. DISCUSSION: NONE ACTION: Motion by Gavurnik, second by Hunnicutt to approve the minutes as presented. Approved 5-0 (Bland and Evans absent) B.Review and possible recommendation of drainage solutions for Brangus Road engineering by Roming, Parker & Kasberg. DISCUSSION: Briggs explained the issues related to the drainage in this area. Staff has reviewed the issues and has studied options for resolving the issues. Water coming from Corporate limits (Serenada) into this area (in the County). Because the City has annexed the portion of Serenada where the water comes from, it is the City’s duty to correct the problem. Aldridge pointed out the area on the map. Briggs and Aldridge explained the impacts to the people down stream from the annexed area. Gavurnik asked about State law concerning these issues. Pond belongs to the City but only slows the water – doesn’t really detain water correctly. Question from Hunnicutt if the pond increased the problem. Answered by Briggs and Aldridge – that it actually helped somewhat as the developer exceeded the requirements for holding. Customer says that his yard used to flood – but it floods more now. Customer’s house slab is close to level of 100-year flood plain. Water currently gets next to the house during (10 year flood water – 25 year takes in corner of his house.) Young stated that the focus of the study should be to determine what obligation the City should have – if any. Hunnicutt asked what legal obligation the City has. Briggs stated he would refer that question to the City attorney for interpretation. ACTION: Motion by Hunnicutt, second by Young that the staff shall ask for a legal opinion of this situation. Approved 5-0 (Bland and Evans absent) C.Review and possible recommendation regarding the possible transfer of a portion of the City's Water CCN to the City of Round Rock. DISCUSSION: Briggs explained Round Rock’s request to possibly exchange CCN’s area near the County Park and results of staff evaluation. Kerry Russell explained some options for how connections are calculated. Various questions about the pro’s and con’s of exchanging, selling, etc. Russell explained that original CCN was drawn to make the Alliance water available and eventually network all the area systems. Most viable and cost effective option may be to exchange areas between Round Rock and Georgetown. Various discussion followed. Hunnicutt stated we should wait to see what offer Round Rock will make before making a recommendation. ACTION: NONE D.Discussion and possible recommendation regarding Serenada Wastewater Service. DISCUSSION: Briggs introduced Marion Jones from the Serenada Subdivision. Briggs discussed Serenada’s need for wastewater service and the options the City has used in the past to provide service to areas that needed water/wastewater. Briggs explained several ways to provide service to the area. Jones addressed the Board and gave his background in the engineering field. Asked to provide a proposed plan (in phases) to provide services. Has concerns about the entire area being over the aquifer and the problems that could occur with the aquifer with all the septic systems in the area. Asked the Board to reconsider putting a plan together to provide service. Dishong explained what we believe will happen in the area. Pfiester asked if staff can come up with a phased plan. Answered by Briggs that yes we can. Vacuum system probably the most cost effective. Pfiester says that the question really is “who pays and how much?” - agrees with Mr. Jones that there will be a problem with the aquifer later on if wastewater is not put in. Young thinks we need to take care of the wastewater problem as he agrees there will be a problem down the road if we don’t. Gavurnik asked Kerry Russell if there are any grants from the Federal Government or financing options. Russell answered that City of Liberty Hill is facing this issue currently - there are grants – but not much money is available at this time. Gavurnik suggested that the City look into how to possibly finance this. Brown feels that we should work through other entities so that this will not seem threatening to the subdivision that the City is “coming in and taking over” through annexation, etc. Briggs says we could roll this item into discussions in the Williamson County Regional Wastewater Alliance and allow the Alliance to take the lead. Russell asked Jones to get a list of two or three residents that would be willing to work with the Alliance regarding this issue. Jones agreed to do this. ACTION: NONE E.Review and possible recommendation of the Capital Improvement Projects Plan for 2003/2004. DISCUSSION: Dishong went through the Water Capital projects by item. Several general questions – answered by Dishong and Briggs. Dishong went through the Wastewater Capital projects by item. General questions – answered by Rundell and Dishong. Pfiester asked if any board members had questions regarding Transportation. No questions raised. Stormwater – Briggs brought up the Brangus Road project – staff will revise based on today’s conversation. Miller went through the remaining projects by item. General funding questions – answered by Rundell. ACTION: Motion by Gavurnik, second by Young that the Board recommend to Council the FY 2003/04 CIP projects for Council approval (with the exception of Brangus Road project – which will be revised) Approved 4-0 (Bland and Evans absent – Brown had left the meeting prior to this item) BOARD MOVED TO ITEM “G” AT THIS TIME EXECUTIVE SESSION: Called to order at 4:53 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. F.Sec.551.086 competitive matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. Review and possible recommendation related to the Electric Capital Improvement Projects Plan for 2003/2004. Executive Session to Adjourn: Adjourned at 4:59 p.m. ACTION FROM EXECUTIVE SESSION: Motion by Gavurnik, second by Hunnicutt that the Board recommend to Council the FY 2003/04 Electric CIP projects for Council approval. Approved 4-0 (Bland and Evans absent – Brown had left the meeting prior to this item) G.Project review and updates: (including but not limited to items listed). DISCUSSION: Weaver gave update on all the projects in progress. ACTION: NONE Briggs gave update on Simon Project. Utility infrastructure will keep us busy through the next 18 to 20 months. Board went into Executive Session at this time ITEM “F” 1. Subsequent User Fees DISCUSSION: DEFERRED TO THE NEXT MEETING ACTION: Motion to Adjourn: Motion by Gavurnik, second by Hunnicutt to adjourn the meeting. Meeting Adjourned at 5:07 p.m. THESE MINUTES APPROVED AT THE MAY 20, 2003 GUS BOARD MEETING Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Impact Fee Review Committee Friday, April 11, 2003 The Georgetown Utility System Advisory Board Impact Fee Review Committee will meet on Friday, April 11, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas (Glasscock Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Impact Fee Review Committee Members: John Gavurnik, Kendall Young, Stanley Bland, Jack Hunnicutt, Larry Brown, Marion Jones Georgetown Utility System Advisory Board Impact Fee Review Committee meetings are held on the third Friday of each month at 02:00 PM. Call to Order at 02:00 PM A. Consideration and possible action regarding Committee recommendation to the City Council related to revised Impact Fees. Certificate of Posting I, Shirley Rinn, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Shirley Rinn, Deputy City Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, March 27, 2003 The Georgetown Utility System Advisory Board will meet on Thursday, March 27, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue (San Gabriel Room) If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Sam Pfiester, Ken Evans, John Gavurnik, Jack Hunnicutt, Stanley Bland, Larry Brown, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Thursday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A.Review and approval of the minutes from the regular meeting held on February 20, 2003. B.Review and possible recommendation of the new construction standards. C.Review and possible recommendation to renew the contract between the City of Georgetown and National Tree Expert Company, Inc., to provide electric system right-of-way clearing services. D.Review and possible recommendation related to the design alternatives for the Berry Creek Wastewater Treatment Plant Expansion project. E.Discussion and possible action of Georgetown Village Wastewater Interceptor service stub installation as it relates to Sequoia Trail West.. EXECUTIVE SESSION: In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. F.Sec.551.086 competitive matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. Discussion and possible recommendation related to the Electric Capital Improvement Project List for 2003/2004. Executive Session to Adjourn G.Discussion and possible recommendation related to the Capital Improvement Projects list for 2003/2004. H.Project review and updates: (including but not limited to items listed). Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Impact Fee Review Committee Monday, March 24, 2003 The Georgetown Utility System Advisory Board Impact Fee Review Committee will meet on Monday, March 24, 2003 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Impact Fee Review Committee Members: John Gavurnik, Jack Hunnicutt, Larry Brown, Stanley Bland, Kendall Young, Marion Jones Georgetown Utility System Advisory Board Impact Fee Review Committee meetings are held on the third Monday of each month at 02:00 PM. Call to Order at 02:00 PM 1.Review Chapter 395 Provisions 2.Review Water and Wastewater Service Demand Forecasts 3.Review 10-year Water and Wastewater Capital Improvements Program 4.Discuss Net Rate Offset 5.Review Draft Maximum Fee Calculation 6.Comments to HDR by 3/31/03. 7.Set Date for Advisory Committee Consideration for Adoption. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, February 20, 2003 The Georgetown Utility System Advisory Board will meet on Thursday, February 20, 2003 at 01:00 PM in the Georgetown Utility Systems Large Conference room, located at 1101 North College Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Ken Evans - Chairman, Sam Pfiester - Vice-Chairman, John Gavurnik - Secretary, Larry Brown, Stanley Bland, Jack Hunnicutt, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Thursday of each month at 01:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551 REGULAR SESSION: A.Review and possible approval of the minutes from the regular Board Meeting held January 23, 2003 B.Consideration and possible recommendation to amend the General Services Agreement between the City of Georgetown and Camp, Dresser & McKee, Inc., for engineering services related to the design of the Sun City Elevated Storage Tank #2. C.Review and possible recommendation related to the Line Extension Policy. D.Review and comments related to the Request for Proposals (RFP) for operation of Georgetown's water and wastewater treatment facilities. E.Discussion and update regarding Regional Stormwater Management Plan. F.Discussion and update regarding Regional Wastewater issues. G.Review status and updates of utility projects: including but not limited to items listed 1. Berry Creek Wastewater Treatment Plant 2. Chisholm Trail Special Utility District Agreement 3. Capital Improvement Projects (CIP) Schedule 4. Presentation, discussion and possible recommendation of the 1/4 cent sales Tax Project List Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, January 23, 2003 The Georgetown Utility System Advisory Board will meet on Thursday, January 23, 2003 at 02:00 PM in the Georgetown Utility Systems Large Conference room, located at 1101 North College Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Georgetown Utility System Advisory Board meetings are held on the third Thursday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. REGULAR SESSION: A.Review and possible action to approve the minutes from the meeting held on December 19, 2002. B.Review and discussion of the Line Extension Policy. C.Review and possible action related to the ¼ cent sales tax Capital Improvement Projects for 2003. D.Review and possible action to approve projects over $50,000 * Purchase of vacuum truck E.Presentation by Chisholm Trail Special Utility District (CTSUD) regarding their Water Control Improvement District (WCID) proposal. Presenters: Tony Corbett and Don Rauschuber CTSUD F.Construction progress report and timelines. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2003, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary