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HomeMy WebLinkAboutORD 2013-19 - Mid-Year & Roll Forward Budgetj •-r a. .r 1 � i � i r • • • ZkAl 911 ilk • WHEREAS, certain mid -year adjustments are required to accommodate changing conditions due to growth, capital improvements and new wholesale power supply needs that occurred during FY 2012/13; and WHEREAS, certain transfers among divisions and funds are required to replace debt funded items with available cash and allow better budget oversight that made evident during FY 2012/13; and WHEREAS, the various budgets need to be amended in FY 2012/13 for these adjustments and transfers; and WHEREAS, the General Fund, Airport Fund and Electric Fund have excess revenues and 2011/12 fund balances in excess of amounts projected at the time of the FY 2012/13 budget adoption; and WHEREAS, Certificates of Obligation will be issued to fund the capital improvements not already included in the adopted 2012/13 budget; and WHEREAS, the City Council of the City of Georgetown wishes to use those excess funds for these new conditions in FY 2012/13; and WHEREAS, certain capital improvement and other planned projects budgeted in FY 2011/12 were not completed in FY 2011/12; and WHEREAS, these certain capital improvements and other planned projects need funds and related budget appropriations to be rolled forward into FY 2012/13; and WHEREAS, the General Capital Projects Fund, Street Sales Tax Fund, Downtown TIRZ Fund, Facilities Maintenance Fund, Fleet Management Fund, Information Technology Fund, Stormwater Drainage Fund and Water Services Fund had 2011/12 ending fund balance in excess of amounts projected at the time of the FY 2012/13 budget adoption; and WHEREAS, the City Council of the City of Georgetown wishes to use those excess funds for one-time expenditures in FY 2012/13; and WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 2012/13 budget was approved; and Ordinance Number: a ©f 3_ I of Description: Mid -Year & Roll -forward Budget Amendment Date Approved: May 14, 2013 Pagel of 3 WHEREAS, the City Charter allows for changes in the Annual Operating Plan by a Council majority plus one in emergency situations; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2012/13 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2012, and ending September 30, 2013. A copy of the amendments are attached hereto as Exhibit "A" and Exhibit "B", and incorporated by reference herein. SECTION 3. The total of $11,162,499 is hereby appropriated for payments of expenditures and payments of the funds and included in the Exhibit "A" and Exhibit "B". SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. Ordinance Number: C)O13 _1©/_ Page 2 of 3 Description: Mid -Year & Roll -forward Budget Amendment Date Approved: May 14, 2013 PASSED AND APPROVED on First Reading on the 23 t day of April, 2013. PASSED AND APPROVED on Second Reading on the 14th day of May, 2013. T: pca bremE Secretary 'i• Bridget Chdpmah Acting City Attorney •ill Ordinance Number: �= Description: Mid -Year & Roll -forward Budget Amendment Date Approved: May 14, 2013 By: GE Mayor ITY OF GEORGETOWN: Page 3 of 3 EXHIBIT A Mid. Year Adjustments 2012/13 Annual Budget Amendment General Fund Revenues/Sources: Transfers In - Facilities Maintenance $ (79,779) Excess tax revenues (285,000) Excess fund balance 2011/12 (315,000) (600,000) Expenditures Transfers Out - Downtown SRF 100,000 TOut - Fleet Maintenance 371,000 600,000 Transfers Out - Information Technology 129,000ransfers City Manager's Office - Personnel 79,779 City Manager's Office - Personnel (15,200) Downtown & Community Services Admin - Personnel 15,200 Excess revenue over expenditures $ 0 General Capital Prolects Revenues/Sources: CO Proceeds $ (4,000,000) Expenditures Capital Improvements - West Side Service Center 4,000,000 Excess revenue over expenditures $ 0 Airport Fund Revenues/Sources: Fund Balance $ (51,500) Expenditures Capital Projects - Taxiway 51,500 Excess revenue over expenditures $ 0 Electric Fund Revenues/Sources: Excess Revenues $ (293,027) Fund Balance (425,291) Expenditures Transfers Out - Fleet Management 655,000 Transfers Out - Information Technology 17,573 Electric T&D Services - Personnel 45,745 Excess revenue over expenditures $ 0 Conservation Special Revenue Fund Revenues/Sources: Fund Balance $ (42,098) Expenditures Personnel - Conservation Position 42,098 Excess revenue over expenditures $ 0 Information Technology Fund Revenues/Sources: Transfers In - Electric Fund $ (17,573) Expenditures Personnel - 1/2 FTE increase 17,573 Excess revenue over expenditures $ 0 Facilities Maintenance Fund Revenues/Sources: Transfers In - Water Services Fund $ (1009000) Expenses Personnel (79,779) Equipment - Security System 100,000 Transfers out - General Fund 79,779 Excess revenue over expenses $ 0 Fleet Management Fund Revenues/Sources: Transfer In - Electric Fund $ (655,000) Expenditures Equipment - Electric Vehicles 655,000 Excess revenue over expenditures $ 0 Water Fund Revenues/Sources: $ 0 Expenses Water & Wasterwater Operations Infrastructure Improvements (100,000) Transfers Out - Facilities Management 100,000 Excess revenue over expenses $ 0 Total Budget Amendment - net increase $ 4,811,916 L:\Division\finance\Share2\AGENDA\2013\MuniAgenda\May 14\SM 2013 BA MY & Rollforward Exhibit A EXHIBIT B Roll Forwards 2012/13 Annual Budget Amendment General Capital Projects Revenues/Sources: Fund Balance Expenditures Parks Improvements - River Trails Transportation Improvements Transfer Out - Fleet (Motorcycle Replacement) Excess revenue over expenditures Streets Sales Tax Fund Revenues/Sources: Fund Balance Expenditures Capital Projects - Street Maintenance Excess revenue over expenditures Downtown TIRZ Fund Revenues/Sources: Fund Balance Expenditures Capital Projects - Austin Ave Sidewalks Excess revenue over expenditures Facilities Maintenance Fund Revenues/Sources: Fund Balance Expenses Equipment - Security Systems Building Improvements Excess revenue over expenses Fleet Management Fund Revenues/Sources: Transfer In - GCP Bond Funds Expenditures Equipment - Motorcycle Replacement Excess revenue over expenditures Information Technology Fund Revenues/Sources: Fund Balance Expenses Equipment - Security Systems Excess revenue over expenses Stormwater Drainage Fund Revenues/Sources: Fund Balance Expenses Stormwater Infrastructure Improvements Excess revenue over expenses Water Services Fund Revenues/Sources: Fund Balance Expenses Water Infrastructure Improvements Excess revenue over expenses Total Budget Amendment $ (11466,805) 819,104 487,701 160,000 $ 0 (11055,571) 1,055,571 $ 0 $ (173,777) 173,777 $ 0 $ (312,100) 300,100 12,000 (160,000) 160,000 $ 0 (730,626) 730,626 $ 0 $ (2,366,904) 2,366,904 $ 0 $ 6,350,583 L:\Division\finance\Share2\AGENDA\2013\MuniAgenda\May 14\SM 2013 BA MY & Rollforward Exhibit B Net increases to Adopted Budget., West Side Service Center Airport Taxiway Electric Vehicle Replacements* Energy/Power Contract* IT Analyst* Total addition to 2012/13 budget $4,000,000 51,500 655,000 87,843 17.573 *Funds for these are made available by reduced power costs & excess 2011/12 fund balance. Note: Other items listed below require budget transfers among divisions & funds, but do not involve a net increase in the adopted 2012/13 budget. Net increases to FTE count.* Item Energy/Power Contract 2 IT Analyst sh Asst. to ACM Y2. Total FTE additions Explanation full-time part-time to full time conversion part-time to full time conversion Amount/ FTE Impact L:\Division\finance\Share2\AGENDA\2013\MuniAgenda\May 14\SM 2013 BA MY & Rollforward - MY Adjustments COUNCIL Summary.doa Airport Taxiway TXDOT notified the City during the year that the repairs to the parallel taxiway A & lighting updates were now critical Electric Services Vehicle Replacements Electric Services Energy & Conservation Positions/Wholesale Power Contract Change Support Information Technology Analyst and could not wait until future years as originally scheduled. The total grant match required will be $71,500. Cash for the project will come from an $87,473 TXDOT refund received in September 2012 on a previous project that was not anticipated in the originally adopted budget. The budget included $20,000 for repairs resulting in a net budget amendment required of $51,500. As part of the City's departure from LCRA wholesale power contract, 2 additional positions and related program costs were needed. The positions were approved as part of the September 11, 2012 presentation to Council in Executive Session. The funds will be paid from excess revenues and fund balance in the Electric Fund and the Conservation Special Revenue Fund. One position will reside in Electric Services and one position will reside in the Conservation Special Revenue Fund. The annual cost for these 2 positions of $211,215 will be included in the 2013/14 budget. Energy Analyst and related benefits and operating expenses _ $45,745 paid by Electric Fund Conservation position and related benefits and operating expenses = $42,098 paid by Conservation SRF L:\Division\finance\Share2\AGENDA\2013\MuniAgenda\May 14\5M 2013 BA MY & Rollforward - MY Adjustments COUNCIL Summary.docx $51,500 $87,843 2 FTE's Assistant to The revised organization structure presented by the City $15,200 Assistant City Manager in June 2012 and included in the 2012/13 Annual No net budget Manager Budget did not include administrative support for the increase, transfers Assistant City Manager for Downtown & Community funds between Services. In an effort to be conservative, staff attempted to departments cover these duties through existing positions. This has not 1/a FTE added proved to be a workable solution. Staff requests that a 1/a time CVB position already approved for 2012/13 be upgraded to a full time position to address this need. The remaining funding will come from salary savings created by the City Manager's vacant Project Coordinator position. The budget amendment transfers the salary saving funds to the appropriate department to fund this position for the balance of 2012/13. Capital Projects Coordinator/City Manager's Office Security System The security system project that has been rolled forward into $100,000 Project 2012/13 also requires work at the City's water and No net budget wastewater plants. Funds were set aside in those increase, transfers department budgets, but are being transferred to Facilities funds between Maintenance for easier project management. This is a departments transfer among funds and does not increase the total budgeted expenditures for 2012/13. Cash fund Capital Projects L:\Division\finance\Share2\AGENDA\2013\MuniAgenda\May 14\SM 2013 BA MY & Rollforward - MY Adjustments COUNCIL Summary.doa