Loading...
HomeMy WebLinkAboutMinutes_GGAF_06.27.2012 The General Government and Finance (GGAF) Advisory Subcommittee established by the Georgetown City Council met at 1:00 p.m. on Wednesday, June 27, 2012, in the Parks Administration Conference Room, located at 1101 North College, Georgetown, Texas. MINUTES The meeting was called to order at 1:00 p.m. These minutes were approved at the July 25, 2012 GGAF Meeting. 1. Review minutes from the May 9, 2012 GGAF Meeting – Danella Elliott, Administrative Manager The minutes were unanimously approved. 2. Overview of the Proposed 2012/2013 budget and five year plan for CIP for General Capital Projects (GCP), including Facilities, Parks and Downtown Projects – Micki Rundell, Chief Financial Officer and Laurie Brewer, Assistant City Manager Laurie Brewer explained that General Capital Projects planning is a collaborative effort between several departments. Staff has met several times to discuss projects and funding sources. The Facility CIP addresses the Public Safety Facility that will begin construction in 2012/2013. Vacant facilities and remodels have been included on the list in future years until it is determined how they will be utilized. The Parking Garage is also a future year project. The Downtown CIP will address items identified in the Downtown Masterplan, including streetlights, sidewalks, and pocket parks. The Parks Rehab CIP and new Parks CIP include projects to repair and maintain existing parks and implementation of projects in 2008 General Obligation Parks Bond. This proposed budget was discussed at the Parks Advisory Board on June 14th. The board recommended “holding off” and taking a look at the pools to possibley join in a collaborative effort of some type with the River Ridge pool. Steve Fought noted that we need to always utilize an outside source to look at things for critical action items that need addressing, and to always put program maintenance in future budgeted projects. Laurie agreed that we are “doing triage” now, and trying to put a maintenance program in place for future years. Jerry Hammerlun asked if we have a formal report from a safety inspection for the playscape, and Kimberly Garrett assured him that we did. They are recommending the projects as presented. Parks scheduled for maintenance and repair include Booty’s playround, McMaster’s parking lot and bleachers, Village pool renovation, San Jose parking lot, playground restrooms and lights, replacing the playscape in 12/13 and purchasing land for the West Side Park. 3. Update on City’s Compensation Plan – Laurie Brewer, Assistant City Manager Laurie updated the committee on the Compensation Plan study. She said it was the GGAF Board that suggested the city complete a compensation study. The City contracted with Public Sector Personnel Consultants to complete a classification and compensation study of its public safety and non-public safty positions. Members Present: Patty Eason, Danny Meigs, Jerry Hammerlun, Steve Fought, Joe Pondrom Members Absent: None Staff Present: Micki Rundell, Paul Brandenburg, Laurie Brewer, Susan Morgan, Lorie Lankford, Kimberly Garrett, Chris Foster, Clay Shell, Robert Fite, Terry Jones, Jim Briggs The committee agreed that there should be a formula to treat everyone the same and the consensus was that merit should be weighted more, but there should be a combination formula to use so that the City of Georgetown is not a training ground, but in a competitive market. The information will be presented to Council on July10th. 4. Update and discussion of the Business Plan Framework proposed by staff – Micki Rundell, Chief Financial Officer and Susan Morgan, Finance Director Susan went over the Business Plan framework and talked the committee through what it would take over the next five years to make Georgetown the “City of Excellence”. The committee thought it was a valuable tool and possibly needed an outside facilitator to go through the process with Council. Steve Fought said that “a vision without resources is an illusion”! They suggested that we get other Boards and the public involved and well educated about what it all means. 5. Consideration and possible action to approve the guaranteed maximum price (GMP) of $1,675,078.00 to Chasco Constructors for the construction of Fire Station 2 – Terry Jones, Construction Manager The process of designing and constructing Fire Station 2 began in March 2011 when the City Council approved the design/build method of construction for Fire Station 2. The next step was to select an engineering/architectural firm to act as our representative on the project, in compliance with state law. Broaddus & Associates was selected and approved by the City Council in August 2011 to serve in this role. Qualifications were then solicited from design/build teams and a Council appointed selection committee evaluated, interviewed and scored the applicants. The City Council approved the recommendation by the selection committee in January 2012 to authorize the team of Chasco Constructors and KA Hickman Architects to design and construct this Fire Station. During the past four months Chief Fite, Assistant Chief Shell, Broaddus, Chasco, Hickman and Terry Jones have been designing Fire Station 2 and working through the site and building application process. Subcontractor bids were solicited in the middle of May and the guaranteed maximum price was finalized during the past two weeks. This station is approximately 8,300 square feet with three drive though truck bays and sleeping quarters for five Firefighters. The guaranteed maximum price for Fire Station 2 is $1,675,078.00. This amount includes a five percent contingency or $72,366.00, which will be reduced to three percent when the construction documents are complete and all subcontract work is under contract. Funding is available from the 2011 CO Bonds. Although the time it will take to design and construct this facility could be less than one year, which is substantially faster than traditional hard bid construction method, any cost savings that were originally expected by using the design/build method were spent on the third party engineering/architectural firm hired to administer the project. Terry Jones offered his opinion that the design/build construction method does not offer any additional cost savings when compared to other construction methods available to us and would not recommend further use of this method when cost savings is the determining criteria . Mr. Hammerlun agreed. 6. Discussion on future GGAF meeting times and dates – Micki Rundell, Chief Financial Officer It was decided that future GGAF Meetings will be on the Wednesday following the 2 nd Council Meeting each month at 2:00 pm. Unanimously approved. 7. The meeting adjourned at 3:10 p.m.