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HomeMy WebLinkAboutMinutes_GGAF_03.06.2012 The General Government and Finance (GGAF) Advisory Subcommittee established by the Georgetown City Council met at 1:00 p.m. on Tuesday, March 6, 2012 in the City Hall Main Floor Conference Room, located at 113 East 8th Street, Georgetown, Texas. MINUTES The meeting was called to order at 1:00 p.m. These minutes were approved at the April 5, 2012 GGAF Meeting. 1. Review minutes from the February 8, 2012 and February 13, 2012 GGAF Meetings – Danella Elliott, Administrative Manager Unanimously approved. 2. Discussion and possible recommendation on proposed revisions to the City's Planning and Development related fees – Elizabeth Cook, Community Development Director Elizabeth explained that the Planning and Development related fees were last updated in March 2010. As part of the adopting ordinance City Council established a three-year cycle to review development related fees, so staff will conduct a full review of fees next year. In the interim, there are proposed Unified Development Code (UDC) amendments that are creating new review processes that do not have associated fees in the existing fee schedule. These new application types are noted below with the proposed fee. The proposed fees are based on the amount of staff time and costs anticipated for each application type; while the proposed fee may not be a full recovery, it seems appropriate based on the exiting fee schedule.  Site Plan and Subdivision Plat Extension $100  Site Plan and Subdivision Plat Reinstatement $250  Minor Site Plan $150  Vacation of Recorded Plat $250  Special Use Permit Extension $100  Unified Development Code Amendment Text (individual) $400  Waiver of Building Permit Delay, pursuant to $100 UDC Section 3.13.010.D.4 The new fees will be paid into the General Fund and will help offset the cost to process applications including staff review and notification expenses, if applicable. It is not clear how many of the proposed applications will be submitted. It is likely that some Site Plan Amendment applications might now qualify as a Minor Site Plan, and therefore, for that application type there would be a reduction in fees. As well, if applicants have the option to extend or reinstate an expired plan or plat rather than submit an entire new application with the full fee, there could also be a reduction in anticipated fees. However, staff believes that these processes have value and are supported by the UDC Task Force who worked with staff to create these abbreviated processes Members Present: Patty Eason, Danny Meigs, Rachael Jonrowe, Joe Pondrom, Steve Fought Members Absent: None Staff Present: Micki Rundell, Susan Morgan, Kimberly Garrett, Elizabeth Cook, Chris Foster to help facilitate project development. Unanimously approved. 3. Consideration and possible action for approval of award of the three year lease for cardio equipment to be used in the Recreation Center to Marathon Fitness/Allstate Capital – Trina Bickford, Purchasing Manager and Micki Rundell, Chief Financial Officer The current cardio equipment in use at the Recreation Center has reached the three year use period planned by Parks and Recreation, and was declared surplus by the City Council on January 24, 2012. The replacement equipment lease was bid out competitively, and the only bid meeting specifications was from Marathon Fitness. The lease period on the equipment will be three years and existing City owned equipment will be traded in to reduce the lease payments. Maintenance is included for the initial year of the lease, and the City retains the option to add preventative maintenance for the second and third years at an additional cost. The City will add the lease equipment to its policy with TML to ensure the equipment is covered during the lease, which represents a cost savings over having Marathon insure the equipment. Outfitting the Recreation Center with equipment via an operational lease will provide the ability to replace equipment more frequently to ensure state of the art equipment is available to Recreation Center members. The difference in cost between a straight purchase versus a lease is minimal. In a commercial facility such as the Recreation Center, with a large number of users, cardio equipment begins to wear and require frequent repairs after three-four years. To avoid down time, equipment must be replaced on a regular schedule. Staff recommends award of this requirement to the only vendor meeting all advertised specifications, Marathon Fitness with AllState Capital providing financing. Marathon’s bid meets all specifications and will allow the Recreation Center to continue providing Precor cardio equipment as they have previously – there will be no retraining on maintaining and using the equipment, and the weight room will remain uniform in function and appearance. Unanimously approved 4. Recreation Fee Review Presentation – Kimberly Garrett, Parks and Recreation Director Kimberly presented data related to fees, program usage by area, revenues attributed to non-residents, other municipal facilities, private providers, and rate comparisons. The committee made suggestions and recommendations that would help when presenting to Council to establish a policy on cost recovery for recreation programs and setting a differential between resident and non resident rates for programs, memberships and facilities. They suggested doing the Ordinances separately and remove the specific fees, and to have one additional meeting to review and go over their recommendations before presenting to Council. 5. The meeting adjourned at 3:00 pm.